Aerial fire fighting support services in the cape winelands district for the period ending 30 june 2029

Closing date: 09 October 2026 at 11:00.

Site or information meetings: if specified, are compulsory. Bids will not be accepted from bidders who do not attend. Bidders arriving 15 minutes or more after the advertised start time will not be allowed to attend or sign the attendance register. All partners or the leading partner of a Joint Venture must attend.

Site or information meetings, if specified, are compulsory. Bids will not be accepted from bidders who have not attended compulsory site or information meetings. Bidders arriving 15 minutes or more after the advertised start time will not be allowed to attend or sign the attendance register. All partners or the leading partner of a Joint Venture must attend.

Technical enquiries:

• Contact: Mr. W Josias
• Telephone: 021 888 5100 or 082 300 4544
• Email: [email protected]

Bidding procedure enquiries:

• Contact: Elmine Niemand
• Telephone: 021 888 5175
• Email: [email protected]

Submission address:

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Submission method: sealed envelope endorsed with the tender number (T 2026/070) and description, deposited in the official tender box at 29 Du Toit Street, Stellenbosch, before the closing time. Late, faxed, emailed or telexed bids will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 5 (Declaration for Procurement Above R10 Million): required for contracts above R10 million.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points under the PPPFA 80/20 system.
• MBD 7.1 or 7.2 (Contract Form): signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority for Signatory (Board Resolution): authorises the named signatory to bind the bidder.
• Annexure I (Questionnaire): must be completed to claim preference points.
• Tax Compliance Status Pin (from SARS website).
• Certified copies of municipal accounts (bidder and directors) for the month preceding closure.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of locality (municipal account, lease agreement, or bank letter).
• Letter of Good Standing from the Department of Employment and Labour (if applicable).

Disqualification risks:

• Any returnable form omitted or unsigned.
• Corrections made with correction fluid (Tippex).
• Missing pages from the original tender document.
• Bids received after the closing time.
• Bidders or directors in arrears with municipal rates or charges for more than three months.
• Bidders who have abused the municipality's SCM system or engaged in improper conduct.

Evaluation stages: compliance with specifications, value for money, capability to execute the contract, and PPPFA and associated regulations.

Preference points system: 80/20 (for contracts valued up to R50 million).

• 80 points for price (lowest compliant price).
• 20 points for specific goals:
• 50% of the 20 points (i.e. 10 points) for B-BBEE status level of contributor.
• 50% of the 20 points (i.e. 10 points) for locality: enterprise head office or primary place of business located within the Cape Winelands District or Western Cape Province.

Bidders who do not submit a B-BBEE certificate or affidavit score 0 for B-BBEE but are not disqualified.

Preference points are only awarded if Annexure I (Questionnaire) and MBD 6.1 are completed.

Scope: Aerial firefighting support services in the Cape Winelands District for the period ending 30 June 2029.

Eligibility: Bidders must be fully registered with the South African Civil Aviation Authority (SACAA) as a licensed operator to perform aerial firefighting and related functions.

Service area: Cape Winelands District, Western Cape.

Contract period: From award until 30 June 2029.

Successful bidder must sign a written contract form (MBD 7).

Goods supplied or services rendered must conform to the standards in the bidding documents and specifications. The supplier must permit the Municipality to inspect and audit its records. Inspections, tests and analyses may be carried out; costs are borne by the purchaser if goods comply, otherwise by the supplier. Non-compliant goods may be rejected; the supplier must replace them at its own cost.

Prices quoted must remain fixed and not vary during the contract. Payment is in Rand within 30 calendar days of invoice. VAT must be shown on each invoice; bidders must be VAT-registered if the contract value exceeds R2.3 million. The Municipality's VAT number is 4700193495.

Pricing: Prices quoted must remain fixed for the contract period; no variation from the quoted prices.

Payment: In Rand, within 30 calendar days of receiving a valid invoice.

VAT: Must be shown clearly on each invoice. If the contract value exceeds R2.3 million, the bidder must be registered for VAT. The municipality's VAT registration number is 4700193495.

Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the form and amount specified in the Special Conditions of Contract (amount not stated in the document).

Penalties: For late delivery or performance, a penalty calculated at the current prime interest rate per day of delay may be deducted from the contract price.

Variation orders: The contract may be varied by up to 15% of the original value (20% for construction-related contracts).

Mandatory registrations:

• South African Civil Aviation Authority (SACAA) licensed operator.
• Cape Winelands District Municipality (CWDM) Accredited Supplier Database (registration must be current; update every 12 months).
• Central Supplier Database (CSD) registration before the closing date.

Tax compliance:

• Valid Tax Compliance Status Pin from SARS must accompany the bid.
• No contract will be concluded with a bidder whose tax matters are not in order.

Municipal accounts:

• Certified copies of municipal accounts (bidder and directors) for the month preceding closure must be submitted.
• Bidders or directors in arrears with municipal rates or charges for more than three months will be unsuccessful.

Compensation Fund:

• A Letter of Good Standing from the Department of Employment and Labour (valid at closing date) is required if applicable.

B-bbee:

• Bidders must submit a valid B-BBEE Status Level Verification Certificate (issued by a SANAS-accredited agency, IRBA-approved auditor, or accounting officer) or a sworn affidavit for EMEs (revenue ≤ R10 million) and QSEs (revenue R10–50 million).
• B-BBEE points are awarded based on the status level; non-compliant bidders score 0 for B-BBEE but are not disqualified.

Local content: Not specified in the document.

Bidders must submit original and valid B-BBEE Status Level Verification Certificates or certified copies to substantiate their B-BBEE rating claims. Bidders who do not submit certificates or are non-compliant do not qualify for preference points but are not disqualified. EMEs (revenue ≤ R10 million) and QSEs (revenue R10–50 million) may submit sworn affidavits. Preference points are allocated for B-BBEE status level and locality. Bidders must complete Annexure I Questionnaire and Annexure L Preference Points Claim Form (MBD 6.1) to be awarded preference points.

Special Conditions of Contract (SCC) prevail over the General Conditions of Contract (GCC) in case of conflict. The contract may be extended if additional funds become available. Bidders must not contact the Municipality regarding their bid from the time of opening until award. The whole contract may not be subcontracted; any part requires prior written consent. The supplier may not assign obligations without prior written consent. The Municipality may terminate for default (failure to deliver, failure to perform, or corrupt/fraudulent practices), and may impose a restriction prohibiting business with the public sector for up to 10 years. Termination for insolvency is permitted. Disputes are resolved through mutual consultation, then mediation, then South African courts. The contract is governed by South African law. The supplier must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement. The supplier warrants goods are new and free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier.

Special Conditions of Contract (SCC) will prevail over the General Conditions of Contract in case of conflict. The contract may be extended should additional funds become available. Bidders must not contact the Municipality on any matter relating to their bid from the time of opening until contract award. Bidders must not subcontract the whole contract; subcontracting any part requires prior written consent.

Bidders must be fully registered with SACAA as a licensed operator. All prospective bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database before the closing date. Bidders must submit a Tax Compliance Status Pin, certified municipal accounts, and a Letter of Good Standing from the Commissioner of Compensation (if applicable).

This bid will be evaluated and adjudicated according to compliance with specifications, value for money, capability to execute the contract, and PPPFA and associated regulations. The applicable 80/20 preferential points system will be used. 80 points for price, 20 points for specific goals: 50% of the 20 points for B-BBEE status level, 50% for locality (enterprise head office or primary place of business located within the Cape Winelands District or Western Cape Province).