Development of a stakeholder participation strategy and brochure for sanparks management plans

Closing date: 21 October 2026 at 12:00

Advertisement date: 08 October 2026

Bid validity period: 90 days from closing date

No briefing or site visit is stated.

SCM enquiries:

• Contact: Malebo Rammushi
• Telephone: 012 426 5119
• Email: [email protected]

Technical enquiries:

• Contact: André Spies
• Telephone: 012 426 5212
• Email: [email protected]

Submission email: [email protected]

Bidders must not contact any other SANParks staff regarding this RFQ.

Submission method: email only, to [email protected]. Submissions to any other email address will not be accepted.

Closing time: 21 October 2026 at 12:00. Late bids will not be considered.

Bids must be submitted on the official forms provided, not re-typed.

Returnable documents (all must be fully completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): ceiling price, rates, and phase costs, with a quotation on company letterhead.
• SBD 4 (Bidder's Disclosure): declares any state employment or connections to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system, accompanied by a B-BBEE certificate or sworn affidavit.
• SBD 7.2 (Contract Form – Rendering of Services): signed by the successful bidder.
• Proof of CSD registration.
• Tax Compliance Status (TCS) PIN or printed certificate.
• Technical proposal: understanding of assignment, methodology, team, work plan, and contact details of at least three current or recent clients (projects completed within the past 36 months).
• Financial proposal: detailed costs on company letterhead, including fees (days and rate per day), disbursements, and VAT.
• CVs and qualifications of key personnel.
• References of similar completed projects.
• Proof of authority to sign (e.g., company resolution).

Disqualification risks:

• Submission to any email other than the designated one.
• Late submission.
• Missing or unsigned returnable forms.
• Failure to register on the CSD or provide proof of registration.
• Failure to provide a TCS PIN or certificate.
• Bidders in the service of the state, or with directors/members in state service, will not be considered.

Evaluation is in two phases:

Phase 1 – Functional/Technical Evaluation (minimum qualifying score: 70% overall). Bidders below 70% are eliminated.

Phase 2 – Price and Specific Goals Evaluation (80/20 preference point system).

Functional/Technical criteria (total 100 points):

• Methodology and workplan (20 points): clear understanding of scope, milestones, and targets.
• Team leader experience (20 points): relevant stakeholder participation experience and project management experience, demonstrated via CV with contactable references.
• Company practical experience (30 points): relevant projects in the last 10 years, with documentary proof (e.g., signed reference letters, completion certificates). Points scale based on number of projects and previously developed electronic brochures.
• Stakeholder engagement track record (30 points): successful stakeholder engagement processes and policy instruments developed, with documentary proof.

Price and Specific Goals (100 points total):

• Price: 80 points (lowest acceptable price scores maximum).
• Specific goals: 20 points, split as:
• Enterprises owned by women with at least 30% shareholding: up to 10 points (scaled by ownership percentage).
• Enterprises owned by black people with at least 51% shareholding: up to 10 points (scaled by ownership percentage).

Only projects accompanied by the required documentary proof will be evaluated.

SANParks requires the appointment of a service provider to develop a Stakeholder Participation Strategy for Management Plans, an A5 brochure, and a park stakeholder participation strategy template.

The work must be done in close collaboration with SANParks staff, reporting to the Manager: Park Planning.

Deliverables:

• SANParks Stakeholder Participation Strategy for Management Plans (final version).
• Electronic brochure (A5) in a format suitable for upload to the SANParks website and print-ready for a publisher/printing house.
• Park stakeholder participation strategy template.

Milestones:

1. Inception meeting (in-person) to confirm workplan, templates, and design approach.
2. Develop and finalise the strategy, including virtual meetings with SANParks staff, internal input, and a comments-and-responses document.
3. Develop and finalise the brochure and template, with draft versions circulated for input.

Quality standards: The strategy must take into account:

• National Environmental Management: Protected Areas Act, 2003
• World Heritage Convention Act, 1999
• National Environmental Management: Integrated Coastal Management Act, 2008
• National Estuarine Protocol (2021)
• Biodiversity Act, 2004
• SANParks Co-ordinated Policy Framework (2023)
• Existing brochure and example park stakeholder participation strategy

Reporting requirements:

• Documents must be in MS Office format (Word).
• The brochure must be in Word and in an electronic format for website upload, plus print-ready format.

Project duration: maximum 12 months from date of agreement signature.

The technical proposal must demonstrate understanding of the assignment, methodology, team, work plan, and include contact details of at least three current or recent clients (projects completed within the past 36 months). The methodology will be evaluated on clarity, feasibility, and alignment with project outputs and targets. The workplan must include all milestones and targets.

Team leader: Must have relevant experience in stakeholder participation and proven project management ability. CV must demonstrate years of experience and contactable references for each project.

Company experience: Must provide a list of relevant projects undertaken in the last 10 years, with documentary proof (e.g., signed reference letters, completion certificates). Experience in developing organisational instruments (policy/strategy/framework) and electronic brochures is required.

Stakeholder engagement: Must demonstrate a track record of working with local partners, communities, traditional authorities, and other stakeholders, with evidence of successful engagement processes and policy instruments developed.

Pricing must be submitted on SBD 3.3 (Professional Services). Bidders must indicate a ceiling price for the total project, inclusive of all applicable taxes, based on estimated time for all phases. Provide hourly and daily rates for each person involved, cost per phase and man-days, and details of travel and other expenses (only actual costs recoverable). State whether rates are firm for the full contract period; if not, provide the basis for adjustment. A detailed quotation supporting calculations must be provided on company letterhead.

Pricing format: SBD 3.3 (Professional Services). Bidders must indicate a ceiling price for the total project, inclusive of all applicable taxes, based on estimated time for all phases.

Rates: Provide hourly and daily rates for each person involved. Certified invoices must be rendered in terms of these rates.

Phases: Provide cost per phase and man-days per phase.

Travel and other expenses: Only actual costs recoverable, with proof of expenses accompanying certified invoices.

Rates firmness: State whether rates are firm for the full contract period; if not, provide the basis for adjustment (e.g., CPI).

Payment terms:

• Payment for milestones achieved, within 30 days of receipt of invoice (per PFMA).
• No upfront payment.
• Invoices must indicate deliverables produced and be addressed to the Manager: Park Planning.

Milestone payments:

• Milestone 2 (final strategy): 60%
• Milestone 3 (final brochure): 40%

No bid security, bonds, or guarantees are stated.

Mandatory compliance:

• CSD registration: Bidders must be registered on the Central Supplier Database of National Treasury and provide proof of registration. Failure leads to disqualification.
• Tax compliance: Submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/certificate/CSD number.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• State employment: Bids from persons in the service of the state, or companies/close corporations with directors/members in state service, will not be considered.
• Foreign suppliers: Must complete the questionnaire on residency, branch, permanent establishment, income, and taxation in South Africa.
• POPIA: SANParks adheres to the Protection of Personal Information Act.
• OHS: The service provider acknowledges awareness of the OHS Act and their duties as an employer.

The service provider acknowledges awareness of the OHS Act and their duties and responsibilities as an employer under the Act.

The strategy must align with the legislative framework for protected areas, including NEM: Protected Areas Act, World Heritage Convention Act, NEM: Integrated Coastal Management Act, National Estuarine Protocol (2021), and Biodiversity Act. The work supports SANParks' mandate to conserve and manage protected areas.

The contract will be governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). The SCC prevail over the GCC in case of conflict. The successful bidder must sign SBD 7.2 (Contract Form – Rendering of Services). The contract is subject to the Preferential Procurement Policy Framework Act, 2000. Payment is made for milestones achieved within 30 days of invoice. No upfront payment. The service provider must confirm ability to deliver per the terms of reference upon appointment; failure may result in cancellation of the purchase order. SANParks reserves the right to conduct due diligence on submitted proof such as reference letters.

POPIA: SANParks adheres to the Protection of Personal Information Act. Timelines: Upon appointment, the service provider must confirm ability to deliver per the terms of reference; failure may result in cancellation of the purchase order. Financial payment: Payment for milestones achieved within 30 days of invoice; no upfront payment. Milestone 2 (final strategy) – 60%, Milestone 3 (final brochure) – 40%. Final award: Award to bidder who quoted on all items and complied with all requirements; confirmed by PO. Due diligence: SANParks reserves the right to conduct due diligence on submitted proof such as reference letters.

Bidders must be registered on the Central Supplier Database (CSD) of National Treasury and provide proof of registration. Failure to do so leads to disqualification.

Evaluation is in two phases: Phase 1 – Functional/Technical Evaluation (minimum 70% overall to proceed), and Phase 2 – Price and Specific Goals Evaluation (80/20 system). Functional/technical criteria: Methodology and workplan (20 points), Team leader experience (20 points), Company practical experience (30 points), Stakeholder engagement track record (30 points). Evidence required includes CVs, project lists with references, and documentary proof.