Land surveying services for henryville primary school – KZN department of education tender

Closing date: 26 October 2026 at 11:00

Compulsory briefing session: 20 October 2026 at 11:00, at the School Administration Office, Henryville Primary School. Attendance is compulsory.

Bidding procedure enquiries:

• Contact: Mr S.S Buthelezi or Miss N Zulu
• Telephone: 083 393 0079 / 076 451 4257
• Email: [email protected]

Technical enquiries:

• Contact: Ndabezinhle Dube
• Telephone: 072 252 9809
• Email: [email protected]

Submission address:

KZN Department of Public Works

Southern Regional Office

10 Prince Alfred Street Extension

Private Bag X9153

Pietermaritzburg, 3200

Submission method: sealed envelope, delivered by hand to the bid box at the KZN Department of Public Works Southern Regional Office, 10 Prince Alfred Street Extension, Pietermaritzburg, 3200. Bids must be in the correct bid box before the closing time; late bids are rejected. Faxed, emailed, or posted bids arriving after closing are not considered. Bids must be on official forms, not retyped; photocopies are allowed but must carry an original signature. Envelope must show bidder name and address, bid number ZNTM01233W, and closing date. Do not include samples with bid documents. All alterations must be initialed; correcting fluid is prohibited.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 4 (Bidder's Disclosure): declares any state employment or connections; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• Form of Offer and Acceptance: the formal offer, including price and entity details.
• Declaration that CSD information is correct and up to date.
• Proof of registration with the relevant professional council (certificate and letter of good standing).
• Tax Compliance Status PIN or CSD number.
• B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs).
• Authority to Sign a Bid (company resolution or similar).
• Proof of Professional Indemnity insurance.
• Schedule of experience with appointment letters and practical completion certificates.
• Organogram, CVs, methodology statement and programme of works.

Disqualification risks:

• Any required form missing, unsigned, or incomplete.
• Late, faxed, or emailed bids.
• Retyped or redrafted forms.
• Bids from persons in the service of the state or companies with such directors.

Evaluation in three phases:

Phase 1 – Compliance: correctness of bid documents, compliance with bid regulations (CSD registration, SBD 4, signed Form of Offer), and registration on the relevant professional council as a Registered Professional.

Phase 2 – Functionality (100 points total):

• Technical competency, human resource capacity and relevant experience (24 points): schedule of 3 similar projects in the past 10 years, each with appointment letter (4 points) and practical completion certificate (4 points) = 8 points per project.
• Organogram and experience of proposed resources (35 points): team leader must have Land Surveying qualification (5), SAGC professional registration (5), at least five years' experience with project management in Cadastral Survey (5), CV of project leader (5), detailed organogram with clear responsibilities (20).
• Indemnity insurance and project programme (41 points): proof of valid Professional Indemnity insurance for Land Surveyor R100,000 (9), methodology statement (20), programme of works with activities and durations (12).

Minimum qualifying score: 65 points out of 100.

Bidders must also score a minimum of 33 points on items 1 and 2 combined to qualify for further evaluation.

Phase 3 – Price and specific goals: 80/20 preference point system. Price 80 points, specific goals 20 points. Specific goals: Ownership by Youth 10 points, Ownership by Women 10 points. The department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award.

The department requires a land surveying firm to provide surveying services for the design and construction of a sewer connection and staff parking area at Henryville Primary School, Kwa-Machibisa, Dambuza, Pietermaritzburg, 3216 (Umgungundlovu District, uMsunduzi Local Municipality).

Scope of work:

• Establish survey control and benchmarks.
• Detailed topographical survey of the school and surrounding road reserve, including buildings, roads, kerbs, manholes, stormwater infrastructure, drainage features, fences, walls, access points.
• Survey the area between the school and the existing municipal sewer line across the road.
• GPR scanning to identify, trace and confirm the horizontal alignment and depth of the existing municipal sewer line.
• Survey accessible municipal manholes: cover level, invert level, coordinates, depth, pipe diameter, material, direction of flow.
• Provide levels for proposed connection points, road crossing, and existing sewer line.
• Establish invert levels of accessible manholes on either side of the investigation area.
• Provide longitudinal sections/profiles along the proposed connection route to demonstrate available fall.
• Identify constraints such as insufficient fall, existing services, road crossings.

Deliverables:

• Detailed coordinated topographical survey drawing in AutoCAD (DWG) and PDF.
• Survey control points and benchmark schedule with coordinates and reduced levels.
• Digital terrain model (TOT or CSV file).
• Georeferenced image/drone imagery.
• Surveyed manholes and infrastructure schedule (cover levels, invert levels, depths, coordinates, pipe info; clearly differentiate stormwater and sewer).
• GPR investigation drawing/plan showing sewer alignment, depth, and other underground services.
• Spot heights and contours at appropriate intervals.
• Longitudinal section/profile along the proposed sewer connection route.
• Electronic survey data in appropriate coordinate system and format.
• Brief survey/GPR report describing methodology, findings, limitations, and significant observations.

Bidders must submit a methodology statement indicating how each activity is proposed to be carried out, and a programme of works clearly defining each activity and duration. The methodology should cover the topographical survey, GPR investigation, levels assessment, and production of deliverables as per the scope.

Bidders must have extensive experience and relevant qualifications in land surveying. Technical competency: schedule of 3 similar projects in the past 10 years, with appointment letters and practical completion certificates. Team leader must have a Land Surveying qualification, SAGC professional registration, at least five years' experience with project management skills in Cadastral Survey. CV of project leader and detailed organogram with clear responsibilities required.

Pricing data is in Part C2 Pricing Data. Bid must be based on the relevant Guideline for Tariff of Fees less percentage discount. Disbursements per National Public Works 'Rates for Reimbursable Expenses' (April 2025). Land Surveyor hourly rate, 100 hours allocation. Estimated construction cost excluding fees: R6,059,097.00 including VAT.

Pricing basis: bid based on the relevant Guideline for Tariff of Fees (Para. ii) as published annually for the respective Discipline Council, less percentage discount on the estimated fee value. Disbursements per National Public Works 'Rates for Reimbursable Expenses' (April 2025) as guideline; maximum vehicle rate for vehicles up to 2150cc.

Estimated construction cost excluding fees: R6,059,097.00 including VAT.

Fee structure: Land Surveyor hourly rate, 100 hours allocation.

Final fees payable calculated on final value of contract for fee purposes or final contract cost estimates.

Professional Indemnity insurance required: R100,000.00 for Land Surveyor.

Bid must be submitted on company letterhead, signed by the Registered Professional dedicated to the project, within five working days.

Estimated project duration: 6 months.

CSD registration: mandatory. Bidders must be registered on the Central Supplier Database and provide CSD number or SARS Tax Compliance PIN. Declaration that CSD information is correct and up to date required.

Tax compliance: SARS Tax Compliance Status PIN required (valid 1 year). For consortia/JVs/subcontractors, each party must submit separate TCS PIN. Tax clearance not required for services below R30,000.

Professional registration: A director or member must be registered with the relevant professional council (Land Surveyor). Attach copy of certificate and letter of good standing.

B-BBEE: B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. Specific goals: Ownership by Youth (10 points), Ownership by Women (10 points).

State employment: Bidders who are persons in the service of the state, or companies with directors who are, are not eligible.

No collusive bidding: SBD 4 and SBD 9 obligations apply; false declarations lead to disqualification and possible restriction.

Contract will be a written contract form (SBD 7). Appointment per Departmental Standard Conditions of Appointment for the respective discipline. Estimated project duration 6 months. The successful bidder must arrange delivery of any bonds, guarantees, proof of insurance and other documentation within two weeks of receiving the completed agreement; failure constitutes repudiation. The department may conduct a detailed risk assessment prior to award. The department reserves the right not to award to the lowest bidder.

Evaluation in three phases: Phase 1 compliance, Phase 2 functionality (100 points, minimum 65), Phase 3 price and specific goals (80/20). Functionality criteria: technical competency (24), organogram and resources (35), indemnity insurance and programme (41). Minimum 33 points on items 1 and 2 combined.