Supply of master of ceremony & guest speaker – raf international fraud awareness event (gauteng)

The Road Accident Fund (RAF) seeks to appoint a service provider to deliver Master of Ceremony/Programme Director services and a Guest Speaker for International Fraud Awareness Week regional events. The events will take place in four regions: Combined Inland Regions (16 November 2026), East London (19 November 2026), Durban (24 November 2026) and Cape Town (30 November 2026). Venues are to be confirmed.

Closing date: 10 November 2026 at 11:00

RFQ issued: 06 November 2026

Validity period: 30 days from the closing date

Event dates:

• 16 November 2026: Combined Inland Regions (venue to be confirmed)
• 19 November 2026: East London (venue to be confirmed)
• 24 November 2026: Durban (venue to be confirmed)
• 30 November 2026: Cape Town (venue to be confirmed)

Compulsory briefing/site visit: not applicable

Enquiries:

• Contact: Ronewa Ramagovhodo
• Email: [email protected]
• Telephone: 012 649 2396

Submission:

• Email: [email protected]

Service delivery address: to be confirmed

Submission method: email

Submission email: [email protected]

• Late quotations will not be considered.
• Use the RFQ number PR 10119327 as the reference in all correspondence.
• All annexures and standard bidding documents must be completed, signed and submitted.
• Returnable forms:
• SBD 4 (Bidder's Disclosure): discloses any interest of directors or shareholders in the state or the RAF.
• SBD 6.1 (Preference Points Claim): claims points for specific goals under the 80/20 system.
• Annexure A (Security Measures): confirms adherence to security requirements.
• Failure to follow submission instructions will result in the quote not being considered.
• Disqualification risks:
• Late submission.
• Omission of any required form or annexure.
• Submission of more than one proposal from companies with common directors/shareholders.
• Responding to this invitation with more than one entity.
• Collusive behaviour.

Evaluation stages:

1. Mandatory requirements: bidders must comply with all mandatory requirements (see complianceRequirements). Non-compliant bidders are disqualified and not evaluated further.
2. Price and specific goals: evaluated on the 80/20 preference point system.

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points
• The 80/20 system applies to Rand values from R2 000.01 up to R1 000 000.00 (all taxes included).
• Points for specific goals will be verified through the CSD.
• No minimum qualifying score is stated.

Scope: provision of a Master of Ceremonies/Programme Director and a Guest Speaker for International Fraud Awareness Week regional events.

Events: four regional events on 16, 19, 24 and 30 November 2026 (venues to be confirmed).

Master of Ceremonies duties:

• Facilitate and manage proceedings for each event.
• Attend planning and briefing sessions with the RAF project team.
• Familiarise with the theme, objectives, speakers and key messages.
• Introduce speakers, panellists and guests.
• Facilitate panel discussions and audience engagement.
• Manage programme flow, transitions and timekeeping.
• Deliver opening, housekeeping and closing remarks.
• Coordinate with RAF event organisers and technical teams.
• Adapt to programme changes.

Master of Ceremonies qualifications and experience:

• NQF Level 7 qualification in Journalism, Communications, Media Studies, Public Relations, Strategic Communications, Broadcasting or a related field.
• Minimum 5 years' experience as an Investigative Journalist, MC, Programme Director, Moderator, Event Facilitator, Broadcaster or Media Presenter.
• Proven public speaking and facilitation experience.
• Knowledge of fraud trends, corruption risks, ethics and governance.

Guest Speaker duties:

• Deliver a keynote address aligned to International Fraud Awareness Week and the RAF Fraud Awareness Month campaign.
• Share thought leadership on fraud prevention, ethics, governance, accountability and integrity.
• Provide case studies and emerging trends.
• Tailor presentation to the public-sector and RAF context.
• Participate in panel discussions where required.

Guest Speaker qualifications and experience:

• NQF Level 9 or Master's degree or higher in Fraud Risk Management, Forensic Auditing, Internal Auditing, Risk Management, Governance, Ethics, Compliance, Accounting, Corporate Governance, Public Administration, Law, Forensic Investigation or a related field.
• Minimum 5 years' experience in fraud prevention, forensic investigations, ethics management, governance, compliance, auditing, anti-corruption or law enforcement.
• Proven public speaking and keynote delivery experience.
• Affiliation with a recognised professional body (e.g. ACFE, ICFP, IIA, Ethics SA, ISACA) is recommended.

Pricing:

• All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
• Non-VAT registered suppliers must not charge VAT; doing so results in automatic disqualification.
• Prices must be entered in the cost breakdown table; failure to do so leads to disqualification.
• No price changes will be accepted after the award letter or purchase order is issued.

Cost breakdown:

• Master of Ceremony: 4 days
• Guest Speaker: 4 days
• Any other costs: 1 (if applicable)
• VAT (if registered)
• Grand total (VAT inclusive)

Bid security: none stated.

Payment terms: payment against an official RAF award letter or purchase order only.

Mandatory requirements:

• CSD registration: RAF will only do business with CSD-registered suppliers.
• Tax compliance: tax matters must be in order with SARS.
• SBD 4 (Bidder's Disclosure) completed and signed.
• SBD 6.1 (Preference Points Claim) completed and signed.
• Annexure A (Security Measures) completed and signed.
• Master of Ceremony experience: minimum three reference letters on client letterhead, including company name, contact person, and contact details, demonstrating similar assignment experience.
• Master of Ceremony qualifications: copy of NQF Level 7 qualification in a relevant discipline.
• Master of Ceremony CV: minimum five years' experience with dates (date, month, year).
• Guest Speaker experience: minimum three reference letters on client letterhead, including company name, contact person, and contact details, demonstrating similar assignment experience.
• Guest Speaker qualifications: copy of NQF Level 9 or Master's degree or higher in a relevant discipline.
• Guest Speaker CV: minimum five years' experience with dates (date, month, year).
• Disability: suppliers with a disability must provide a valid medical certificate from a registered medical practitioner.
• Prohibition of gifts and hospitality: suppliers must not offer gifts or hospitality to RAF officials; solicited bribery must be reported to the toll-free fraud line 0800 005919.
• Collusive behaviour: prohibited and results in disqualification.
• Multiple proposals: submission of more than one proposal from companies with common directors/shareholders, or responding with more than one entity, is prohibited and results in disqualification.
• B-BBEE: no specific B-BBEE level requirement stated; preference points for specific goals will be verified via CSD.
• CIDB: not applicable.

The service provider will be entrusted with RAF confidential, private, personal and sensitive information, referred to as files, data and documents, for the duration of the contract.

The service provider must hold policies that satisfy RAF requirements and the Protection of Personal Information Act.

Bidders must have policies in place that meet RAF requirements and the Protection of Personal Information Act.

RAF reserves the right to conduct security screening or vetting of company directors and of the resources provided.

RAF reserves the right to audit and monitor the service provider's compliance with the data protection and cybersecurity policy.

The service provider must cooperate with any audit or assessment RAF conducts to evaluate compliance with data protection and cybersecurity standards.

Scope: the service provider will be entrusted with RAF confidential, private, personal and sensitive information (files, data and documents) for the duration of the contract.

Document handling and transport

• Protocols for handling and moving files to and from the service provider's premises.
• A secure, lockable transport system for files.
• Files kept in lockable containers or packaging during handling and transport to prevent loss, theft or damage.
• Accurate records of each document stored, covering its location, access history and retention schedule, organised for easy and accurate tracking.

Retrieval and storage

• Secure retrieval protocols, including verifying the identity of the requester and secure transport of documents and records.
• A detailed record of every retrieval: date and time, identity of the requester, and reason for the retrieval.
• Physical documents and records stored in lockable cabinets to prevent unauthorised access or tampering.
• Access limited to authorised personnel, with policies and procedures that control and monitor access.
• Fire suppression or similar on the premises, including carbon dioxide fire extinguishers, to prevent damage or loss in a fire.

Facility and physical security

• Secure perimeter with controlled access and/or surveillance systems.
• Secure doors, locks and alarms against unauthorised access.
• Controlled access points, surveillance cameras and/or 24/7 security monitoring.
• Physical security of records maintained at all times and storage facilities adequately protected against unauthorised access.
• Any real, attempted or suspected breach of physical security reported to RAF, with CCTV footage, a police report and linked alarm system records of the incident.

Access control

• Only authorised personnel may handle, view or transport documents and records.
• Access monitoring and control procedures covering documents, records and the storage facility.
• Access granted on a need-to-know basis.
• Strong authentication for access to systems and data.
• Access permissions reviewed and updated regularly.

Digital and network security

• Firewalls, intrusion detection and encryption on digital document storage systems.
• Robust cybersecurity measures against malware, phishing and unauthorised access.
• Encryption of data in transit and at rest, using industry-standard protocols and algorithms.
• Systems, software and applications updated and patched regularly to address vulnerabilities.

Data protection

• Personal and sensitive data handled and processed in line with applicable data protection laws and regulations.
• Measures to safeguard data against unauthorised access, disclosure, alteration and destruction.
• RAF informed immediately of any data breach or incident that may affect the security of the information.
• Confidentiality obligations imposed on agents, subcontractors and any third party that receives records.
• Full compliance with the legislative and regulatory frameworks governing personal information.
• Third parties handling personal information screened or vetted for their data protection policies and procedures and required to sign a data protection agreement.

Incident response

• A documented incident response plan to address and mitigate data breaches promptly.
• Security incidents and data breaches reported to RAF in a timely manner.

Subcontractors

• Subcontractors bound by the same data protection and cybersecurity standards.
• The service provider responsible for the actions and compliance of subcontractors and third parties engaged in providing services to RAF.

Protection of Personal Information Act: the service provider must have policies in place that comply with RAF requirements and with the Act.

Data protection agreement: third parties handling personal information on the service provider's behalf must be vetted and must sign a data protection agreement.

Security vetting: RAF may screen or vet company directors and the resources provided.

Audit: RAF may audit and monitor compliance with the data protection and cybersecurity policy, and the service provider must cooperate with those audits and assessments.

Fire suppression

• The premises must have a fire suppression system or similar.
• Carbon dioxide fire extinguishers must be provided to prevent damage to or loss of documents and records in a fire.

Facility security

• Secure perimeter with controlled access and/or surveillance systems.
• Secure doors, locks and alarms against unauthorised access.
• Controlled access points, surveillance cameras and/or 24/7 security monitoring.
• Access to documents and records controlled and monitored, with only authorised personnel permitted to handle, view or transport them.

Physical security

• Records must be physically secure at all times and storage facilities protected against unauthorised access.
• A real, attempted or suspected security breach must be reported to RAF, together with CCTV footage, a police report and linked alarm system records.

Access control

• Access granted on a need-to-know basis.
• Strong authentication used for systems and data.
• Access permissions reviewed and updated regularly.

Data protection obligations

• Personal and sensitive data processed in line with applicable data protection law.
• Safeguards against unauthorised access, disclosure, alteration and destruction.
• RAF notified immediately of any breach or incident affecting information security.
• Confidentiality obligations imposed on agents, subcontractors and third parties that receive records.
• Full compliance with the legislative and regulatory frameworks for processing personal information.
• Third parties handling personal information vetted and required to sign a data protection agreement.
• RAF may screen or vet company directors and the resources provided.

Cybersecurity

• Robust measures against malware, phishing and unauthorised access.
• Encryption of data in transit and at rest, using industry-standard protocols and algorithms.
• Systems, software and applications updated and patched regularly.

Incident reporting

• A documented incident response plan to address and mitigate data breaches promptly.
• Security incidents and data breaches reported to RAF in a timely manner.

Subcontractors

• Subcontractors must meet the same data protection and cybersecurity standards.
• The service provider is responsible for the actions and compliance of its subcontractors and third parties.

Audit and monitoring

• RAF may audit and monitor compliance with the policy.
• The service provider must cooperate with RAF audits and assessments of data protection and cybersecurity compliance.

Returnable document

• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder, member or partner is employed by an organ of state, whether the bidder has a relationship with a RAF employee, and whether the bidder holds interests in other CSD-registered enterprises. The form must be signed and dated.

Disqualification risks

• Failure to disclose every active CSD-registered company linked to every director.
• A disclosure found to be false.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Eligibility screening

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically excluded.
• The SBD 4 disclosure is assessed for completeness; an incomplete or false disclosure disqualifies the bid.

Mandatory disclosure

• SBD 4 (Bidder's Disclosure) must be completed and signed.
• State employment: disclose any director, trustee, shareholder, member or partner employed by an organ of state, with full name, identity number and the name of the organ of state.
• RAF relationships: disclose any relationship between the bidder or its connected persons and a RAF employee.
• Related enterprises: list every active company registered on the CSD in which the bidder, its directors or any controlling person holds an interest, with supplier registration number and status.

Exclusion

• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified.