Vip section upgrade at mxolisi dicky jacobs stadium – construction & fit-out (CIDB 2 gb+)

Closing date: 18 September 2026. Closing time: 14:00. No compulsory briefing or site visit is mentioned in the document.

SCM enquiries: Mary Marabi, Supply Chain Management, telephone 054-338-7436, email [email protected]. Technical enquiries: Mduduzi Mnganga, Technical Services/Community Services, telephone 054 3387000, email [email protected]. Submission address: Dawid Kruiper Municipality, Civic Centre, Mutual Street, Upington 8800. Postal address: Private Bag X6003, Upington 8800.

Submission method: sealed original signed bid document placed in the municipal tender box at Dawid Kruiper Municipality, Civic Centre, Mutual Street, Upington 8800. No fax, email, or re-typed forms accepted. Bid must be the complete unaltered document including all sections and forms. Closing: 18 September 2026 at 14:00. Late bids will not be considered. Returnable forms required: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form for Services), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and the Summary of Items and Bid Prices (Section D). All forms must be completed and signed. Proof of CSD registration, valid SARS tax compliance status (TCS PIN or CSD number), and a municipal account not older than 3 months and not in arrears >90 days (or sworn affidavit/lease agreement if exempt) must be attached. CIDB grading certificate (2 GB or higher) and proof of previous building works experience for government or private clients must also be submitted.

Evaluation follows the municipality's Supply Chain Management Policy under the Preferential Procurement Policy Framework Act. Preference point system applies (80/20 or 90/10 as per policy). Minimum qualifying thresholds: CSD registration, valid tax compliance status, municipal account not in arrears >90 days, CIDB grading 2 GB or higher (PE status considered for developing contractors), and proof of previous building works experience. Bids must be complete, unaltered, and submitted on original forms. No specific functionality or technical scoring breakdown is stated in the document.

Scope: Construction upgrade of the VIP Section at Mxolisi Dicky Jacobs Stadium, Upington, to meet national standards for PSL second division clubs. Key deliverables:

• Preliminary and General: fixed costs, OHS compliance with safety file and PPE, supervision for quality control, contractual compliance, site management securing municipal assets, insurances (public liability, protection of municipal infrastructure, performance guarantee of 10% of contract value), plant and equipment provision.
• VIP seating: supply and install 80 durable, robust VIP benches/seats suitable for outdoor environment for home and away teams.
• Concrete works: minimum 25 MPa concrete for floor slab improvement (approx. 50 m³), including formwork, Y10 reinforcement, compaction, and ramp entrance.
• Brickwork: face brick matching existing for VIP grandstand (7 MPa minimum load strength, SANS compliant); 220 mm cavity walls and 90 mm maxi-brick partitioning for ablution block.
• Glasswork: toughened laminated glass (e.g., two 10 mm panes with structural ionoplast interlayer such as SentryGlas), max height 1500 mm, complying with SANS 1263-1 impact resistance, crowd loading, and STC 42-45 acoustic rating; frameless or base-shoe fixing with continuous bottom clamping; final design subject to client approval.
• Building plans: contractor to finalise construction drawings and as-builts; provisional sum for architect/engineer procurement; municipal submissions by contractor.
• Demolition/repurposing: remove existing wire fence and reinstall below VIP section as overflow.
• Ablution facilities: male and female VIP toilet blocks with accessories per drawings, paraplegic facility, 3 mirrors (500x800 mm min), tiling and double-coat low-sheen paint, all fittings for windows, doors, roofing, ceiling; connection to existing plumbing.
• Warranties: minimum 24 months on products supplied, with confirmation letter for workmanship warranty; products must be rust-free on delivery.

Bidder must demonstrate:

• CIDB registration at grading level 2 GB or higher (PE status considered for developing contractors).
• Proven previous experience in building works completed for government or private companies. Documentary proof of completed projects must be submitted with the bid.

Pricing must be submitted on the Summary of Items and Bid Prices (Section D) with all rates VAT-inclusive. Schedule comprises 10 priced items:

1. Preliminary and Generals (lump sum) — fixed cost, OHS, supervision, contractual obligations, site management, insurances, site preparation.
2. VIP Benches/Seats — 80 units, supply, delivery, installation.
3. Concrete works — 50 m³, 25 MPa including materials, formwork, Y10 reinforcement, floor slab, toilets, VIP area, compaction, ramp.
4. Brickwork floor slab — 15 m², face brick finishing 0.8 m high.
5. Glasswork — 40 m² per specification.
6. Design and construction procurement — provisional sum R76 000 for architectural/engineering services.
7. Ablution block construction — 80 m², both home and away teams, per drawings including steps.
8. Removal of existing wire demarcation — lump sum.
9. Repurposing fence for overflow area — lump sum.
10. Ablution facility equipment and installations — lump sum, connected to existing plumbing.

Sub-total plus 10% contingency, plus 15% VAT = Grand Total. Prices firm for 120 days from closing. Items may be awarded separately. Delivery to Mxolisi Dicky Jacobs Stadium, Upington.

Pricing: firm, VAT-inclusive prices quoted per the schedule of quantities (Section D). Price validity: 120 days from closing date. Payment terms: per GCC clause 16 — invoice with delivery note, payment within 30 days of invoice submission, in Rand. Performance guarantee: 10% of contract value (bank guarantee, irrevocable letter of credit, or cashier's/certified cheque) to be furnished within 30 days of contract award. Contingency: 10% added to sub-total in pricing schedule. Provisional sum: R76 000 for architectural/engineering design procurement. No advance payment mentioned. Bid may be awarded per item where practical.

Mandatory compliance documents:

• CSD registration (proof required).
• Valid SARS tax compliance status (TCS PIN or CSD number).
• Municipal rates and services account not older than 3 months, not in arrears >90 days (or sworn affidavit/lease agreement if exempt).
• CIDB grading 2 GB or higher (PE status considered for developing contractors).
• Proof of previous building works experience for government or private clients.
• Completed and signed returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 7.1, MBD 8, MBD 9, and Summary of Items and Bid Prices.
• Original signed bid document (no alterations, fax, or email).
• B-BBEE certification for preference points (implied by MBD 6.1 requirement).
• No collusive bidding (Competition Act compliance).

Occupational Health and Safety requirements:

• Contractor must provide all safety measures for the project duration.
• A safety file is required and must be maintained on site.
• Necessary Personal Protective Equipment (PPE) must be provided to all personnel.
• Public liability insurance required.
• Protection of municipal infrastructure during construction.
• Glass specifications include impact resistance per SANS 1263-1 and crowd loading capacity for spectator safety.
• Paraplegic ablution facility must be provided for accessibility compliance.
• No additional OHS specifications (e.g., safety officer appointment, risk assessments, method statements) are detailed in the document.

Contract governed by the General Conditions of Contract (GCC) as issued by National Treasury, read with any Special Conditions of Contract. Key terms:

• Contract formation: written acceptance by Municipal Manager creates binding contract; quotation valid for 120 days from closing.
• Performance security: 10% of contract value as bank guarantee, irrevocable letter of credit, or certified cheque, furnished within 30 days of award; released 30 days after completion including warranty.
• Payment: invoice with delivery note, paid within 30 days, in Rand.
• Price firmness: no variation except authorised adjustments or bid validity extension.
• Variation orders: up to 15% of contract value without price escalation.
• Subcontracting: permitted with written notification; does not relieve main contractor liability.
• Delays: penalties at prime interest rate per day of delay on delayed portion; extension possible with/without penalties at purchaser's discretion.
• Termination for default: for late delivery, failure to perform obligations, or corrupt/fraudulent practices; purchaser may procure elsewhere at supplier's cost and impose restriction up to 10 years.
• Termination for insolvency: immediate without compensation.
• Dispute resolution: mutual consultation (30 days), then mediation, then South African courts; performance continues during disputes.
• Liability: supplier not liable for indirect/consequential loss; aggregate liability capped at contract price (excluding defect rectification costs).
• Governing law: South African law; contract language English.
• Tax compliance: no award if tax matters not in order; municipal rates must not be in arrears.
• Anti-dumping/countervailing duties: supplier bears risk of post-bid impositions.
• Force majeure: relieves performance failure; prompt notice required.
• Intellectual property: documents developed for municipality vest in municipality.
• Restrictive practices: collusive bidding leads to invalidation, termination, restriction up to 10 years, and Competition Commission referral.
• Insurance: goods fully insured in convertible currency against manufacture, transport, storage, delivery risks.
• Warranty: 12 months after delivery/acceptance or 18 months after shipment (whichever earlier), unless specified otherwise; prompt repair/replacement at supplier cost.
• Packing: sufficient for rough handling, extreme conditions, remote destination.
• Notices: by registered/certified mail to bid address; deemed served on posting.

Evaluation will be conducted in accordance with the Dawid Kruiper Municipality's Supply Chain Management Policy and the Preferential Procurement Policy Framework Act. The applicable preference point system (80/20 or 90/10) will be used. Minimum eligibility criteria include: CSD registration, valid tax compliance status, municipal account not in arrears >90 days, CIDB grading 2 GB or higher (PE status accepted for developing contractors), and proven experience in building works for government or private sector. Bids must be complete, unaltered, submitted on original forms, and include all mandatory returnable documents. No detailed functionality scoring or stage-gate evaluation process is specified in the document.