Cleaning and rehabilitation of phragmites australis (reed) infested areas across seven sites in upington

Closing date: 11 September 2026. Closing time: 14:00. Bids opened immediately thereafter in the Councillor Chambers at the Municipal Offices. No compulsory briefing or site visit mentioned in the document.

SCM enquiries: Mary Marabi, Supply Chain Management, telephone 054-338-7436, email [email protected]. Technical enquiries: Mduduzi Mnganga, Technical Services, telephone 054 3387000, email [email protected]. Submission address: Dawid Kruiper Municipality, Civic Centre, Mutual Street, Upington 8800 (tender box). Postal address: Private Bag X6003, Upington 8800.

Submission method: sealed bids must be placed in the Municipal Tender Box at the Civic Centre, Mutual Street, Upington 8800. No fax or email submissions accepted; only the original signed document will be considered. The complete bid document must be returned without any alteration, modification, deletion, editing or formatting; incomplete or altered documents will not be evaluated. Returnable forms (all must be completed, signed and submitted): MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form for Services), MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), and the Summary of Items and Bid Prices (Section D). Compulsory supporting documents: proof of previous experience for building works, proof of tools (brush cutters, manual tools), COIDA registration for workers, CSD registration proof, municipal account not older than 3 months and not in arrears >90 days (or sworn affidavit/lease agreement if not liable for municipal services). Quotation validity: 120 days from closing date.

Evaluation uses the municipality's Preferential Point Scoring System per its Supply Chain Management Policy (80/20 or 90/10 system via MBD 6.1). Bids are evaluated per site; sites may be awarded individually or in combination depending on budget. Price is the primary competitive criterion; the lowest or only bid will not necessarily be accepted. Minimum compliance thresholds: CSD registration, tax matters in order (SARS certification required before award), municipal rates and services not in arrears, submission of all mandatory forms and supporting documents. No explicit minimum functionality or B-BBEE level stated in the document.

Scope: cutting and rehabilitation of areas affected by Phragmites australis (common reed) and removal of trees across seven sites in Upington. Cutting height: reeds not more than 100 mm above ground level; trees cut to 300 mm. Disposal of all cut material in a safe zone. Sites and approximate areas: Area 1 – South Mall Entrance (15 000 m²); Area 2 – Bellview area clearing reeds (25 000 m²); Area 3 – Entrance at KWWTW clearing bushes and trees (23 000 m²); Area 4 – Area behind court (5 000 m²); Area 5 – Behind CTM (9 000 m²); Area 6 – Louisvale Oxidation Ponds including tree removal up to 100 mm (38 000 m²); Area 7 – Clear View Fencing at KWWTW including tree removal 10 m outside and 1 m inside fence (10 000 m²). Contractor must provide all plant, equipment, tools, labour, PPE, OHS compliance, safety file, supervision, site management, and contractual obligations. EPWP requirement: at least 10 jobs created per site for an average of 20–35 days per site, workers paid minimum EPWP rate of R16.62 per hour for 8 hours/day. Contractor must complete each site within the minimum days specified (guidance only).

Proof of previous experience in building works completed for government or private companies required. Proof of tools (brush cutters, manual tools) required. No specific key personnel qualifications, CVs, or minimum years of experience stated.

Pricing schedule (Section D) requires rates for: Item 1 – Preliminary and Generals (fixed cost, site management, OHS, supervision, contractual obligations, labour and tools, all inclusive per worker at EPWP rate R16.62/hour); Items 2–8 – Site clearing per m² for each of the seven areas (quantities: 15 000, 25 000, 23 000, 5 000, 9 000, 38 000, 10 000 m² respectively). All prices VAT inclusive. Rates must cover OHS compliance, labour, PPE, tools, consumables for contract duration. Sites evaluated and awarded individually or per available budget. Completion of the pricing page is compulsory; all items must be addressed.

Pricing: firm prices inclusive of VAT, quoted per the Summary of Items and Bid Prices (Section D) for each site. Rates must include all OHS compliance, labour, PPE, tools, consumables, and supervision for the contract duration. Price validity: minimum 90 days from closing date. Quotation remains open for acceptance for 120 days from closing date. Payment terms: payment within 30 days of invoice submission (per GCC clause 16.3). Performance security: successful bidder must furnish performance security of the amount specified in the Special Conditions of Contract within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier's/certified cheque). No advance payment mentioned. No local content percentage specified.

Mandatory compliance: CSD registration (proof required); tax compliance (SARS tax clearance/TCS PIN required before award); municipal rates and services not in arrears >90 days (municipal account ≤3 months old or sworn affidavit/lease agreement); COIDA registration for workers; proof of previous experience in building works; proof of ownership/access to brush cutters and manual tools. Returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 7.1, MBD 8, MBD 9, and Summary of Items and Bid Prices. No CIDB grading, professional registration, or specific B-BBEE minimum level stated in the document. EPWP labour rate of R16.62/hour must be applied.

OHS compliance mandatory: contractor must provide all safety measures for the duration of the project, maintain a safety file, and supply necessary PPE to workers. COIDA registration for workers required. No further specific health, safety or environmental standards detailed in the document.

Contract governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract. Key terms: performance security required within 30 days of award (bank guarantee, irrevocable letter of credit, or certified cheque); payment within 30 days of invoice; prices firm for contract duration (variation orders limited to 15% of contract value); penalties for delay calculated at prime interest rate per day on delayed portion; termination for default, insolvency, or corruption; force majeure relief; dispute resolution via mutual consultation, then mediation, then South African courts; limitation of liability to contract price (excluding penalties and defect rectification); governing law South African law; contract language English; no assignment or subcontracting without written consent; intellectual property vests in municipality; tax compliance mandatory before award; municipal rates must not be in arrears. Contract period not explicitly stated; work to be completed within minimum days per site as guidance.

Evaluation per site using the municipality's Preferential Point Scoring System (80/20 or 90/10). Price is the competitive criterion; lowest bid not necessarily accepted. Mandatory compliance: CSD registration, tax clearance, municipal account not in arrears, all returnable forms (MBD 1, 4, 6.1, 7.1, 8, 9) and supporting documents (experience, tools, COIDA) submitted. No minimum functionality score or B-BBEE level specified.