Supply, delivery, installation, test and commissioning of forty-four (44) split unit air-conditioners of different sizes ranging from 12000 btu to 36000 btu in various buildings at the port of richards bay

Employer's agent

• Name: Zandile Ncayiyane
• Role: Procurement Officer
• Email: [email protected]
• Telephone: not provided

Agent address

1st Floor, Bayvue Building

Ventura Road

Port of Richards Bay, 3900

Employer

• Transnet SOC Ltd (Registration Number 1990/000900/30), operating as Transnet National Ports Authority

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission method

• Electronic submission only, through the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).
• Bidders must register on the portal, log an intent to respond, and upload bid documents against this RFQ.
• Telephonic, telegraphic, facsimile and emailed offers will not be accepted.
• Upload limit: 30 MB per upload; multiple uploads are permitted.
• Bidders are advised to complete uploads at least one day before the closing date; Transnet accepts no liability for bidder-side technical, bandwidth or upload failures.
• Late submissions will not be accepted.
• Submissions must not contain documents relating to any other tender.
• Tender offers are opened as soon as possible after closing; only tenderer names and locations are disclosed on request.

Returnable documents

• T2.2-01: CIDB registration evidence at grading 2ME or higher.
• T2.2-02: Certificate of Attendance at the compulsory clarification meeting, signed by the Employer's representative.
• T2.2-03: Authority to submit a tender (board resolution, partnership authorisation or equivalent).
• T2.2-04: Record of addenda to tender documents.
• T2.2-05: Letter of Good Standing.
• T2.2-06: Risk Elements.
• T2.2-07: Schedule of Proposed Subcontractors.
• T2.2-08: Site Establishment requirements.
• T2.2-09: SBD 6.1 preference claim (Annex G enterprise questionnaire) with proof of specific goals compliance.
• T2.2-10: Non-Disclosure Agreement.
• T2.2-11: RFQ Declaration Form.
• T2.2-12: RFQ Breach of Law declaration.
• T2.2-13: Certificate of Acquaintance with the Tender Document.
• T2.2-14: Service Provider Integrity Pact.
• T2.2-15: Supplier Code of Conduct.
• T2.2-16: POPIA agreement.
• T2.2-17: Insurance provided by the Contractor.
• C1.1: Form of Offer and Acceptance.
• C1.2: Contract Data.
• Completed pricing schedule and offer and acceptance are pre-qualification requirements.

Disqualification risks

• Failure to attend the compulsory clarification meeting.
• Failure to meet any eligibility criterion — the tender is then treated as unacceptable.
• Late uploads.
• Submission through any channel other than the e-Tender Submission Portal.
• Alternative tender offers will not be considered.

Evaluation order

1. Administrative and substantive responsiveness.
2. Eligibility (compulsory meeting attendance, then CIDB grading).
3. Preference points under the 80/20 system.

Preference points

• System: 80/20, applied where the financial value of one or more responsive tenders is R50 million or below, inclusive of all applicable taxes.
• Price carries 80 points and preference 20 points.
• Points are awarded only to bidders who complete the preference schedule and qualify for the preference claimed.
• No B-BBEE verification submitted means zero preference points.
• Transnet may audit the scorecard components at any stage from close of tender to completion of the contract.

Functionality

• Not applicable — no functionality stage or minimum qualifying score applies.

Award

• Transnet may award to the highest-scoring tenderer unless objective criteria justify another award.
• Objective criteria include poor past performance with Transnet or TNPA, breach of the Integrity Pact, unmitigated probity-check risks, negative impact on Transnet's return on investment, supplier rotation, restriction under the Integrity Pact, lack of technical or financial capacity, lack of legal capacity, insolvency or business rescue, non-compliance with legal requirements, and conflicts of interest.
• Transnet is not obliged to accept the lowest-priced or any tender, and may go to the open market if quoted rates are unreasonable.
• Evaluation may run in parallel; passing one stage does not confirm passing an earlier stage.

Scope

• Supply, delivery, installation, test and commissioning of 44 split unit air-conditioners, once off.
• Unit sizes range from 12 000 BTU to 36 000 BTU.
• Installation across various buildings at the Port of Richards Bay.

Contract framework

• NEC3 Engineering and Construction Contract.
• Works Information is contained in Part C3.1; Site Information in Part C4.1.
• Site establishment requirements must be declared on returnable schedule T2.2-08.
• Proposed subcontractors must be listed on returnable schedule T2.2-07.

Personnel

• The aircon technician must hold a Gas Certificate Category B and a Trade Test in electrical or mechanical engineering.
• The technician assistant must hold a Gas Certificate Category A.

Pricing

• Pricing is submitted on the pricing schedule and Bill of Quantities (Part C2.1 Pricing Instructions, C2.2 Bill of Quantities).
• No changes or purported changes to tender rates after the closing date will be accepted.
• Transnet may perform a risk analysis on the preferred tenderer, including on unduly high or unduly low tendered rates or amounts.

Insurance

• The contractor must provide insurance as set out in returnable schedule T2.2-17.

Other

• Transnet will not reimburse any preparatory costs or other work performed in connection with this tender.
• Transnet may request audited financial statements or other documentation for due diligence purposes.

Eligibility and pre-qualification

• Attendance at the compulsory clarification meeting, verified against the attendance register.
• CIDB registration at grading 2ME or higher, or capability of being so registered before evaluation.
• Aircon technician: Gas Certificate Category B and a Trade Test in electrical or mechanical engineering.
• Technician assistant: Gas Certificate Category A.
• Completed pricing schedule and offer and acceptance.

Joint ventures

• Every member must be registered with the CIDB.
• The lead partner must hold a grading not lower than one level below the required class and possess the required recognition status.
• The combined grading must meet or exceed the required designation.
• A certified copy of the signed joint venture agreement must be provided; for an incorporated joint venture, the Memorandum of Incorporation within four weeks of the contract date.

Mandatory documents with the tender

• Valid Tax Clearance Certificate from SARS, plus a TCS PIN for verification.
• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs with 51% or more black ownership.
• Valid CIDB certificate in the correct designated grading.
• Proof of registration on the National Treasury Central Supplier Database (https://secure.csd.gov.za/), including supplier number and unique registration reference number.
• Letter of Good Standing with the Workmen's Compensation Fund, or separate letters from all members of a newly constituted joint venture.

Other conditions

• Tender offers must be in English.
• Confidentiality: bidders must confirm acquaintance with the Non-Disclosure Agreement; all RFQ and contract information is strictly confidential.
• Bidders must declare on T2.2-12 whether they have been found guilty of a serious breach of law in the past five years, including breaches of the Competition Act; Transnet may exclude such bidders.
• The Employer will provide one paper copy of the signed contract.