Request for proposal for the leasing of premises described as rcb 10/2026/05 – land situated on sub 45 (of 8) lot 5333 in the port of richards bay for a period of five (5) years.

TNPA is inviting proposals for the lease of land situated on Sub 45 (of 8) Lot 5333 in the Port of Richards Bay, extent 343.50 m², proposed use as Canteen/Ablution Facility, for a period of 5 years. The property is currently vacant and approximately 100 m² from the container handling facility.

Closing date: 20 November 2026 at 16:00

Non-compulsory briefing session: 21 October 2026, 09:00–12:00, at TNPA Port of Richards Bay, ECC Building, followed by a site visit. Attendance is non-compulsory but encouraged. Physical attendees must submit copies of IDs before 21 October 2026 to [email protected] and bring safety vests. Online attendance via Microsoft Teams: Meeting ID 360 659 935 101 938, Passcode C35gg3fe.

Closure of clarity-seeking questions: 06 November 2026 at 16:00

Bid validity period: 120 business days from closing date.

Enquiries and submissions:

• Email: [email protected]
• Submission portal: https://transnetetenders.azurewebsites.net
• Briefing venue: TNPA Port of Richards Bay, ECC Building
• Property access enquiries: [email protected]

Submission method: upload bid response onto the Transnet e-Tender system at https://transnetetenders.azurewebsites.net (use Google Chrome). Multiple uploads permitted, each up to 30MB. File names must use only alphabetical and/or numerical characters. Submit at least a day before closing to avoid technical issues; late submissions are not accepted.

Returnable documents — all must be completed, signed, stamped and dated. Sign and date the bottom of each page. The signatory must be legally authorised; proof of authority (e.g. company resolution) must be submitted.

Mandatory returnable documents (failure to submit by closing date/time results in disqualification):

• Section 4: Rental Offer Price (priced rental offer as prescribed)

Returnable documents used for scoring (failure to submit results in a score of zero for the applicable criterion):

• Valid proof of Specific Goals compliance (Section 9)
• Valid B-BBEE certificate or sworn affidavit (as per DTIC guidelines)
• Capital Expenditure Plan
• Maintenance Expenditure Plan
• Company Profile and supporting documents
• Business Plan
• Reference Letters
• Bank Rating

Essential returnable documents (failure to submit gives Transnet the opportunity to request them by a set deadline; failure thereafter may lead to disqualification):

• Section 1: SBD 1 Form
• Section 6: Certificate of Acquaintance with RFP, Terms & Conditions & Applicable Documents
• Section 7: RFP Declaration and Breach of Law Form
• Section 9: Specific Goals Points Claim Form
• Section 10: Job Creation and Skills Development
• Section 11: Protection of Personal Information
• Section 12: Certificate of Attendance of Non-Compulsory RFP Briefing

Disqualification risks:

• Late submission or failure to upload correctly by closing date/time.
• Missing mandatory returnable documents.
• Unsigned or unauthorised submissions.
• Collusion with other bidders.
• Attempting to canvass Transnet officers or employees between closing and award.

Evaluation is staged, normally sequential but Transnet may run stages in parallel. Bidders must pass each stage to proceed.

Stage 1 – Administrative responsiveness: bid lodged on time, bid documents duly signed by authorised bidder. Must pass to proceed.

Stage 2 – Substantive responsiveness: bid contains a priced rental offer as prescribed in Section 4. Must pass to proceed.

Stage 3 – Functionality/Technical criteria: minimum threshold 66.67/100 points. Weighted criteria and scoring:

• Previous Experience (10 points): minimum 2 years' experience in proposed use, with supporting evidence (company profile, lease agreement, licence, or other verifiable document).
• Reference Letters (15 points): minimum 2 reference letters not older than 5 years, with format including customer/company name, address, contact details, email, project scope/services, and duration.
• Bank Rating (15 points): bank rating issued by a financial institution confirming entity as a going concern, not older than 3 months. Ratings A, B, C score; D or below scores 0.
• Business Plan – alignment to Port Development Framework Plan (PDFP) (10 points): operations must detail use of premises, prove use is Port related, and support Port business.
• Market Analysis (10 points): must demonstrate status quo, potential market, gap analysis, SWOT analysis, and economic spin-offs.
• Prospective Bidder's operations add value to Port operations (10 points): vision/mission, strategic objectives, innovation, and short/medium term value.
• Capital Expenditure Plan (10 points): detailed Work Breakdown Structure and Project Schedule for refurbishment/upgrades, for the duration of the lease term.
• Maintenance Expenditure Plan (10 points): detailed maintenance plan aligned to property and proposed use, with identification, prioritisation, scoping, objectives, resource allocation, timeframes and costs.
• Financial Viability (10 points): cashflow projections over the lease period, with assumptions, demonstrating ability to remain a going concern; cashflows must be signed by a finance professional.

Stage 4 – Final weighted scoring (total 100 points):

• Rental Offer Price: 80/90 points (formula based on lowest priced bid inclusive of all taxes)
• Specific Goals (SBD 6.2): 20/10 points

Stage 5 – Objective criteria: Transnet may award to a bidder other than the highest scorer based on objective criteria, including rotation of bidders, specialised operations, poor track record, breach of Integrity Pact, probity risks, negative impact on ROI, restrictions, insolvency, non-compliance, or conflicts of interest.

Stage 6 – Post-tender negotiations: Transnet may negotiate a market-related rental with the highest ranked bidder, then 2nd and 3rd ranked if needed, or cancel the tender.

Stage 7 – Award and conclusion of agreement: successful bidder receives Letter of Award, then final lease agreement is concluded.

TNPA is leasing land situated on Sub 45 (of 8) Lot 5333 in the Port of Richards Bay, extent 343.50 m², proposed use as Canteen/Ablution Facility, available immediately, precinct Bayview.

The property is currently vacant and used as a canteen or ablution facility. It is approximately 100 m² away from the container handling facility.

Lease is on an "as is" (voetstoots) basis, as reflected on the Site/Lease Plan (Annexure 1).

Exclusions: handling and storage of hazardous chemicals, staging of trucks, truck refuelling station, contained handling depot activities. No dust minerals stored in open areas. Use must comply with all relevant laws.

The successful bidder must undertake any refurbishment, repairs, upgrades and capital improvements necessary, at its own cost, to make the premises fit for purpose and compliant with applicable laws, unless negotiated otherwise with TNPA.

Beneficial occupation may be considered and negotiated, depending on the extent of work required, and must be properly motivated in the Business Plan and approved by TNPA governance structures. The bidder is liable for all property holding costs during beneficial occupation.

Bidders must inspect the property before submitting; TNPA accepts no liability for failure to do so. Access arrangements via [email protected].

Environmental commitments: Transnet wishes to understand the bidder's position on waste disposal, recycling and energy conservation.

Evaluation is staged: Stage 1 administrative responsiveness, Stage 2 substantive responsiveness (priced rental offer), Stage 3 functionality/technical (minimum 66.67/100), Stage 4 final weighted scoring (rental price 80/90, specific goals 20/10), Stage 5 objective criteria, Stage 6 post-tender negotiations, Stage 7 award and conclusion of agreement. Transnet may run stages in parallel. Bidders must pass each stage to proceed.

Bidders must have a minimum of 2 years' experience in the proposed use, with supporting evidence (company profile, lease agreement, licence, or other verifiable document). Submit a minimum of 2 reference letters not older than 5 years, with format including customer/company name, address, contact details, email, project scope/services, and duration. Bank rating issued by a financial institution confirming the entity as a going concern, not older than 3 months. Business Plan must address PDFP alignment, market analysis, value to Port operations, capital expenditure, maintenance, and financial viability.

Rental Offer must be completed in Section 4: provide rate per square metre, monthly rental (excl. VAT), VAT at 15%, and total monthly rental (incl. VAT). Provide annual escalation rate and a schedule of monthly and annual rentals for each of the 5 years, with totals excl. and incl. VAT. TNPA will verify calculations. If the highest scoring bidder's rental is not market-related, Transnet may negotiate a market-related rental with the highest, then 2nd, then 3rd ranked bidders, or cancel the RFP.

Pricing format: Rental Offer must be completed in Section 4, providing rate per square metre, monthly rental (excl. VAT), VAT at 15%, and total monthly rental (incl. VAT). Provide annual escalation rate and a schedule of monthly and annual rentals for each of the 5 years, with totals excl. and incl. VAT.

TNPA will verify the correctness of the calculations. If the highest scoring bidder's rental is not market-related, Transnet may negotiate a market-related rental with the highest, then 2nd, then 3rd ranked bidders, or cancel the RFP.

No bid security, bond, or guarantee is specified in the document.

Bidders must demonstrate financial viability through cashflow projections signed by a finance professional (part of functionality scoring).

CSD registration: Bidders must self-register on the National Treasury's Central Supplier Database (CSD) prior to submitting bids. Business may not be awarded to a bidder who has not registered. Foreign bidders with no local registered entity need not register, but must incorporate and register a South African company to conclude a lease.

Tax compliance: Bidders must be tax compliant at submission and for the entire agreement term. Submit SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate, or provide a CSD number. Each party in a consortium/JV/sub-contractor arrangement must submit separate TCS PIN/certificate/CSD number. Failure to provide may render the bid invalid.

B-BBEE: A valid B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted for compliance with the B-BBEE Act. Specific goals preference points claimed via SBD 6.2.

Employment Equity Act: Bidders must comply with the Employment Equity Act, including Section 53.

Security clearance: Successful bidder and personnel may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level, at the bidder's responsibility.

Joint ventures/consortia: Must submit a signed JV/consortium agreement stating percentage split of business and responsibilities, or written confirmation of intention to form one. Award only after signed agreement is submitted. JV evaluated on consolidated B-BBEE scorecard.

Foreign bidders: Must answer questionnaire in SBD 1; if not a resident, no branch, no permanent establishment, no source of income, and not liable for taxation in RSA, then no TCS PIN required.

Integrity Pact: Bidders must not be in breach of the Integrity Pact (Annexure 6).

Restrictions: Bidders under restriction by Transnet or other state institution, insolvent, in business rescue, or lacking legal capacity may be disqualified.

Bidders attending the physical briefing and site visit must bring safety vests. Access permits are required; submit copies of IDs before 21 October 2026 to [email protected]. The successful bidder must implement all security measures as the safe performance of the agreement may require, and may need security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Transnet wishes to understand the bidder's position on environmental commitments, including waste disposal, recycling and energy conservation. An Environmental Management Plan is included as Annexure 2. Exclusions: handling and storage of hazardous chemicals, staging of trucks, truck refuelling station, contained handling depot activities, and no dust minerals stored in open areas.

Lease term: 5 years. The property is leased on an "as is" (voetstoots) basis. The successful bidder must undertake all necessary refurbishment, repairs, upgrades and capital improvements at its own cost to make the premises fit for purpose and compliant with applicable laws, unless negotiated otherwise with TNPA. Beneficial occupation may be considered if properly motivated in the Business Plan and approved by TNPA governance structures; the bidder is liable for all property holding costs during that period. Bidders must inspect the property before submitting; TNPA accepts no liability for failure to do so. Any changes to standard lease terms are subject to review and acceptance by Transnet's Legal Counsel. The successful bidder must comply with all applicable laws and regulations, and may be required to obtain security clearance. Transnet may cancel the agreement and request placement on the National Treasury's Database of Restricted Bidders for up to 10 years if the agreement was awarded on incorrect information. Transnet may award to the next ranked bidder if the preferred bidder fails to sign or commence the agreement within a reasonable period. Bidders must treat all information as confidential and comply with the Non-Disclosure Agreement.

Additional evaluation criteria: Bidders must pass administrative and substantive responsiveness tests. Functionality/technical criteria (minimum 66.67/100) include previous experience (10), reference letters (15), bank rating (15), PDFP alignment (10), market analysis (10), value to Port operations (10), capital expenditure plan (10), maintenance plan (10), and financial viability (10). Final weighted scoring: rental price 80/90, specific goals 20/10. Objective criteria may justify award to a bidder other than the highest scorer.

Bidders must be a legal entity (company) capable of entering into the NDA and the lease agreement. Bidders must act as principal, not as a nominee, agent, or broker for any other person. Bidders must be willing to submit to South African law and the exclusive jurisdiction of South African courts. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE) are stated in the provided document.

The document is a Non-Disclosure Agreement (NDA) between Transnet SOC Ltd and the bidding company. It defines Confidential Information, obligations of confidentiality, permitted disclosures, return of information, announcements, duration (5 years), principal status, remedies, privacy and data protection, assignment, waiver, severability, modification, and governing law (South African law, exclusive jurisdiction of South African courts).

This is a Non-Disclosure Agreement between Transnet SOC Ltd and the bidding company. It defines Confidential Information, obligations of confidentiality, permitted disclosures, return of information, announcements, duration (5 years), principal status, remedies, privacy and data protection, assignment, waiver, severability, modification, and governing law (South African law, exclusive jurisdiction of South African courts).

This annexure provides guidelines for port users and tenants to develop an Environmental Management Plan (EMP) for their operations within port limits. The EMP must outline environmental impacts, mitigation measures, and implementation responsibilities.

EMP submission deadline: 30 days before commencement of the lease agreement.

Returnable documents: none specified in this annexure. The EMP must be submitted to TNPA for approval 30 days before the lease agreement commences.

No evaluation criteria are stated in this annexure. Approval of the EMP by TNPA is a condition of the lease.

The tenant must develop and implement an Environmental Management Plan (EMP) covering:

• Overview of the organisation's environmental management responsibilities.
• Summary of predicted positive and negative impacts of operations.
• Environmental objectives and targets to enhance benefits and minimise adverse impacts.
• Detailed actions to achieve objectives, including how, by whom, by when, resources required, and monitoring measures.
• Roles, responsibilities, communication and reporting processes for EMP implementation.
• Applicable legislative requirements (national, provincial, local, including municipal by-laws).
• Environmental monitoring programme.
• List of environmental permits, licences and authorisations specific to operations within the port.
• Environmental incident management protocol.
• Environmental awareness programme for employees.
• The EMP should be compiled by a qualified Environmental Management Practitioner (recommended).

The EMP must include a detailed description of operations, including equipment and method statements.

The EMP must be submitted to TNPA for approval 30 days before the lease agreement commences. Failure to meet legal environmental requirements could result in penalties.

Training and environmental awareness are required for effective EMP implementation. All personnel must be trained on EMP requirements and their specific roles. This can be achieved through induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, emails, and other internal communication methods.

Suggested EMP content includes: name of organisation, detailed scope of operations, location within port limits, list of positive and negative impacts with controls, mechanisms for legislative compliance, environmental monitoring programme, list of permits and licences, incident management protocol, environmental awareness programme, and roles and responsibilities.

The lease application is for land at the Port of Richards Bay, Bayvue Precinct, extent 343.50 m², available immediately for use as a canteen/ablution facility, with tenure up to 5 years. Reference RCB 10/2026/05, issued 08 October 2026.

Issue date: 08 October 2026

Non-compulsory briefing session: 21 October 2026, 09:00–12:00 (CAT), physically at TNPA Port of Richards Bay, ECC Building, or online via Microsoft Teams (Meeting ID: 360 659 935 101 938, Passcode: C35gg3fe). Attendance is recommended but not compulsory.

Requests for clarification deadline: 06 November 2026 at 16:00 (CAT)

Closing date: 20 November 2026 at 16:00 (CAT)

Non-compulsory briefing session: 21 October 2026, 09:00–12:00 (CAT), at TNPA Port of Richards Bay, ECC Building, or online via Microsoft Teams (Meeting ID: 360 659 935 101 938, Passcode: C35gg3fe). Physical attendees must submit copies of their IDs in advance to [email protected] before 21 October 2026 and must wear a safety vest.

Enquiries and clarification requests: [email protected]

Physical briefing venue: TNPA Port of Richards Bay, ECC Building

No named contact person or telephone number is provided.

Submission method: upload bid response proposals onto the Transnet system against each tender selected.

Closing time: 20 November 2026 at 16:00 (CAT). Late applications will be disqualified.

The RFP and annexures may be downloaded free of charge from National Treasury's e-Tender Publication Portal (www.etenders.gov.za) or the Transnet Portal (https://transnetetenders.azurewebsites.net, use Google Chrome).

No bid fee applies.

Returnable documents: none specified in the advert.

B-BBEE accreditation is used for the accreditation of all RFP responses, based on the DTI's B-BBEE Balanced Scorecard.

No specific scoring split or minimum qualifying score is stated.

Lease of land situated on Sub 45 (of 8) of Lot 5333, RBH 86-A-668, Bayvue Precinct, Port of Richards Bay.

Extent: 343.50 m²

Available use: Canteen/Ablution Facility

Availability: Immediately

Tenure: Up to 5 years

Intended for port-related activities.

B-BBEE: Prospective applicants must be accredited by an accredited agency in accordance with the latest DTI Codes of Good Practice. EMEs and QSEs may submit sworn affidavits.

No other compliance requirements are stated.

Transnet uses the DTI's B-BBEE Balanced Scorecard for accreditation of all RFP responses. Applicants must be accredited by an accredited agency in accordance with the latest DTI Codes of Good Practice. EMEs and QSEs may submit sworn affidavits.

Bidders attending the physical briefing must wear a safety vest while on the Port premises.

TNPA reserves the right to cancel the lease application process at any time, not to accept any application in part or full, to extend the date and modify the scope, and to withdraw the advert or any properties. Properties not recommended for award remain open and available for 2 months after closure of the advert.

Requests for clarification must be emailed by 06 November 2026 at 16:00 (CAT) to [email protected]. Information about properties not recommended for award can be sought through the same email address.

The document is a lease agreement template for land in the Port of Richards Bay, leased by Transnet National Ports Authority. The lease is for a period of five years. The agreement covers terms for occupation, rental, maintenance, insurance, and compliance with TNPA policies.

Closing date: 20 November 2026 at 16:00 (from tender record).

No other dates (briefing, site visit, clarification deadlines) are stated in the provided document.

No contact information (names, emails, telephone numbers) is provided in the document. Submission address not stated.

Returnable documents and obligations:

• Signed lease agreement template (Annexure 3) with all annexures completed.
• Annexure A – Commercial Terms: complete with rental, escalation rate, deposit, operating costs, administration fee.
• Annexure B – TNPA Regulatory Universe: acknowledge and comply.
• Annexure C – Diagram of Leased Premises: attach and reference.
• Annexure D – Suretyship: sign if applicable.
• Annexure E – Bank Guarantee: provide if using bank guarantee instead of cash deposit.
• Business Plan: submit prior to signature date, including management control details, organogram, shareholder details, projected cash flows, audited income statement, 6-month management accounts, balance sheet, bank commitment letters, strategy, investment plans, operational methodology.
• B-BBEE certificate: submit updated and valid certificate annually.
• EFT Application: complete and sign for payment method.

Submission method and address: not stated in the provided document. Closing time: 16:00 on 20 November 2026 (from tender record).

Disqualification risks:

• Failure to submit any required document or annexure.
• Non-compliance with TNPA Regulatory Universe or Lessor's Policies.
• Failure to maintain B-BBEE Level 4 status.
• Late submission after closing time.

Evaluation is based on the RFP process; the lease agreement template does not specify scoring. Bidders must meet financial obligations (deposit, rental, escalation) and comply with lease terms. The draft agreement names a specific lessee (South Africa Cargo Services (Pty) Ltd), but the RFP is open to proposals. Bidders must maintain at least Level 4 B-BBEE status and submit an updated B-BBEE certificate annually. The lessor may require a Business Plan, including financial statements, management accounts, and bank commitment letters. A bank guarantee may be provided in lieu of the cash deposit.

Leased premises: Land situated on Sub 45 (of 8) Lot 5333 in the Port of Richards Bay.

Lease period: Five (5) years.

Specified purpose: As defined in Annexure A; premises may only be used for that purpose without prior written consent.

Use restrictions:

• No vacation or leaving premises unused without consent.
• No storage of explosives, flammable goods, or toxic substances without prior written consent.
• No residential use or sleeping quarters without consent.
• No actions detracting from appearance or causing nuisance.
• No heavy machinery or equipment above ground level without consent; floor loading capacity to be provided.
• Lessee must obtain and maintain all necessary licenses and permits.

Loading/unloading: Only at designated times, areas, and entrances; vehicles must not obstruct traffic.

Common areas: Under Lessor's exclusive control; rules may be established and modified.

Maintenance: Lessee must keep premises in good order at own cost; report damage within 24 hours.

Electrical installations: Lessee responsible for safety, maintenance, and certificate of compliance.

Signage: Subject to prior written approval of Lessor.

Access: Lessor may enter upon reasonable notice for inspections.

Emergency plan: Lessor may require a detailed emergency plan; Lessee must cooperate with Board of Inquiry.

Environmental: Lessee must provide an Environmental Plan after signature date; may be required to undertake baseline study and site assessments.

Business Plan requirements:

• Full names, identity numbers, and residential addresses of persons exercising management control.
• Structure of the Lessee including organogram.
• Full names, registration/identity numbers, and addresses of beneficial shareholders.
• Projected cash flows, audited income statement signed by auditors and shareholders, management accounts for last 6 months, detailed balance sheet, bank commitment letters.
• Long and short term strategy, investments to be injected, development/operational plans.
• Operation methodology including equipment.
• Any additional information required by Lessor.

No specific experience or qualification thresholds are stated.

No specific quality management requirements are stated in the lease agreement template. The Lessee must maintain the premises in good order and condition, and comply with all applicable laws and TNPA policies.

Annexure A – Commercial Terms: Contains key commercial terms including Rental, Escalation Rate, Initial Deposit, Periodic Deposit, Operating Costs, Administration Fee.

Rental payable in advance on or before first Business Day of each calendar month, subject to VAT.

Payment by electronic funds transfer only; no cash payments.

Deposit: Initial Deposit payable on Signature Date; may be replaced by unconditional bank guarantee valid for duration plus 6 months.

Escalation: Rental and Operating Costs increase annually by Escalation Rate.

Rental Review: 6 months before expiry of Rental Review Period, parties meet to agree; if no agreement, determined by SACPVP valuer.

Additional Charges: Water, electricity, sewerage, refuse removal, taxes, levies.

Administration Fee: Payable on Signature Date.

Deposit:

• Initial Deposit payable on Signature Date; escalates per Annexure A.
• Periodic Deposit payable at start of each Rental Review Period.
• Deposit may be applied to rental, operating costs, rates, water, sewerage, electricity, reinstatement costs.
• Refunded after vacation, discharge of obligations, and take-back inspection; free of interest.
• May be replaced by unconditional bank guarantee (Annexure E) valid for lease duration plus 6 months.
• Deposit not subject to VAT.

Rental:

• Payable per Annexure A, increases by Escalation Rate.
• Operating Costs payable monthly in addition to Rental.
• If monthly, payable in advance on or before first Business Day.
• Subject to VAT.

Escalation: Rental and Operating Costs increase annually on anniversary of Commencement Date by Escalation Rate from Annexure A.

Rental Review:

• 6 months before expiry of Rental Review Period, parties meet to agree rental and escalation.
• If Lessee delays/refuses for 21 days, Lessor's determination is final.
• If no agreement, determined by Transnet approved valuer or SACPVP valuer at Lessor's discretion.
• Valuer acts as expert, determines within 30 days, binding; costs borne equally.
• Pending determination, Lessee continues paying at prior rate escalated; any additional amount payable on demand.
• Deposit increased proportionally upon rental determination.

Additional Charges:

• Water and/or electricity fees (clauses 30-32).
• Sewerage Removal Charges.
• Refuse Removal Charges.
• Any taxes, levies, assessment rates or charges payable by Lessor.
• Lessee pays increases from effective date.

Administration Fee: Payable on Signature Date per Annexure A.

Payment Method:

• Electronic funds transfer only; no cash payments.
• Payment deemed made only when credited to Lessor's bank account.
• All amounts free of set-off or deduction.

Insurance:

• Lessee must take out public liability insurance at own cost, valid for duration.
• Lessee obtains contractors all risk insurance for its improvements.
• Lessee pays any premium increase from its improvements.
• Proof of payments and renewals to be furnished.

Penalty: Failure to implement remedial measures under Lessor's Policies constitutes material breach, entitling Lessor to proven damages or penalty of 50% of monthly Rental for duration of breach.

B-bbee:

• Minimum Level 4 status for duration of lease.
• Submit updated and valid B-BBEE certificate from authorised verification agency annually.
• Notify Lessor if status changes above Level 4; Lessor may terminate for non-compliance.

TNPA Regulatory Universe (Annexure B):

• Lessee must conduct business strictly in accordance with all applicable legislation and policies.

Business Plan:

• Must be submitted prior to Signature Date; includes management control details, organogram, shareholder details, financial statements, bank commitment letters, operational methodology.

Licenses and permits:

• Lessee must obtain and maintain all necessary licenses and permits for its business.

Environmental:

• Provide Environmental Plan immediately after Signature Date.
• Comply with all environmental laws and regulatory standards.

Electrical:

• Maintain valid certificate of compliance for electrical installations.

No specific CIDB, CSD, or tax clearance requirements are stated in the provided document.

B-BBEE Target Plan: Part of Business Plan outlining Lessee's intended B-BBEE improvements.

Annual certificate: Lessee must submit updated and valid B-BBEE certificate from authorised verification agency annually.

Minimum level: Lessee must maintain at least Level 4 B-BBEE status for duration of lease.

Notification: Lessee must notify Lessor if status changes above Level 4, with reasons.

Consequences: Lessor may at its sole discretion determine how to deal with non-compliance, including termination of lease.

Emergency plan:

• Lessor may require a detailed emergency plan subject to Lessor's approval.
• Lessee must implement approved plan fully, comply with insurance policies, and notify Lessor of any failure or emergency.
• Lessee must co-operate with Board of Inquiry, including submission of reports and attendance of personnel.

Electrical safety:

• Lessee responsible for safety of electrical installations and conductors.
• Must procure valid certificate of compliance.

Rodent infestation:

• Lessee arranges disinfestation at own cost if evidence found.
• Notify Lessor if premises to become unoccupied; assist with disinfestation if required.

Access safety:

• Lessor's inspectors must comply with Lessee's safety and security stipulations.
• Lessee must inform Lessor of such stipulations.

Environmental Plan:

• Lessee must provide an Environmental Plan immediately after Signature Date.
• Plan must comply with all environmental laws and address pollution prevention, waste management, impact management, and remedial measures.

Baseline study:

• Lessee may procure a baseline environmental study after Signature Date.
• If pollution/contamination found, Lessor responsible for remedial measures.
• If Lessee fails to procure baseline study within 3 months after Commencement Date, land and premises deemed to be in a clean state.

Site assessment:

• Lessor may require comprehensive environmental site assessment at any time.
• Assessment includes bio-physical, social, cultural, economic, aesthetic, and technological impacts.
• Cost borne by Lessee.

Compliance:

• Lessee must comply strictly with Environmental Plan and site assessment.
• Lessee must not pollute or contaminate the environment.
• Lessor may exempt Lessee from certain provisions at its discretion.

Lease duration: Commences on Commencement Date, subsists for Lease Period unless terminated earlier by mutual agreement or per provisions.

Main Agreement prevails over annexures in case of conflict.

Lessee's general obligations:

• Not contravene laws, by-laws, license conditions, or title conditions.
• No withholding payment for defects or disrepair.
• No claims for damage to stock, equipment, etc., except for wilful or gross negligence of Lessor.
• No claim for interruption in services.
• Timeous license applications with copies to Lessor.
• Organise vehicle entry/exit to avoid congestion.
• Prior written consent for rezoning (absolute discretion).

Insurance:

• Lessor provides insurance for premises and improvements per SASRIA.
• Lessee obtains public liability insurance and contractors all risk for its improvements.
• Lessee pays any premium increase from its improvements.

Maintenance:

• Lessee keeps premises in good order at own cost; delivers in good condition fair wear and tear excepted.
• Prevents blockage of sewers, pipes, drains; removes obstructions at own cost.
• Lessor may enter and repair after 7 days' notice at Lessee's cost.
• Damage reported within 24 hours; Lessee pays insurance excess.

Electrical installations:

• Lessee responsible for safety, maintenance, and certificate of compliance.

Wayleave:

• Lessee grants wayleaves for utilities if reasonably required; allows underground services without compensation.
• Lessor compensates for damage from wayleave exercise.

Access:

• Lessor may enter upon reasonable notice to inspect, ascertain compliance.

Termination:

• Lessor may terminate for material breach, including non-compliance with policies or B-BBEE requirements.

Dispute resolution:

• Rental review disputes referred to SACPVP valuer; determination binding.

Jurisdiction: Courts of South Africa.

Lessor's Policies:

• Lessee must conduct business strictly in accordance with TNPA Regulatory Universe.
• Lessor may amend policies by written notice; amendment must be reasonable and apply generally.
• Lessee must meet with Lessor to review compliance and implement remedial measures.
• Failure to implement remedial measures constitutes material breach, entitling Lessor to damages or penalty of 50% of monthly Rental for duration of breach.

Use restrictions:

• No vacation without consent.
• No explosives/flammable/toxic storage without prior written consent.
• No residential use without consent.
• No heavy machinery above ground level without consent.

Common Areas: Under Lessor's exclusive control; rules may be established and modified.

Loading/Unloading: Only at designated times, areas, and entrances.

Signage: Subject to prior written approval.

Access: Lessor may enter upon reasonable notice.

Emergency Plan: Lessor may require detailed plan.

Rodent Infestation: Lessee arranges disinfestation at own cost.

Environmental: Lessee must provide Environmental Plan and comply with site assessments.

Insurance: Lessee must take out public liability insurance and contractors all risk for improvements.

Maintenance: Lessee responsible for upkeep; report damage within 24 hours.

Electrical: Lessee responsible for safety and certificate of compliance.

No additional evaluation criteria are provided in the lease agreement template.

The document is the Transnet General Bid Conditions (June 2022) that apply to all Transnet RFPs and RFQs. It sets out the general rules for submitting bids, validity, security, pricing, and contract formation. The specific scope of this tender (leasing of land in the Port of Richards Bay) is not detailed in this annexure.

Closing date: 20 November 2026 at 16:00 (as per tender record).

No briefing session or site visit details are stated in this document.

Submission method: upload the completed bid into the Transnet e-Tender Submission Portal against the tender reference. The bidder guide is available at transnetetenders.azurewebsites.net.

Returnable documents: all returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may result in disqualification.

Bid forms: use only the official Transnet forms/formats provided. Bids submitted on other forms or with the bidder's own terms and conditions may be rejected. Original forms must be completed; additional information may be submitted on company letterhead only if space is insufficient, and must be cross-referenced in the RFX.

Alterations to bid prices: delete incorrect figures and words, insert correct ones, and initial all alterations. Uninitialled alterations may cause the affected items to be excluded from award.

Late bids will not be considered.

Prices subject to confirmation will not be considered.

Bids must be in South African Rand (ZAR).

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is later found to be restricted.

During the evaluation period (after closing), bidders may communicate only with the contact person listed in the RFX. Unauthorised communication with the Bid Adjudication Committee, Transnet officials, or other bidders may lead to disqualification.

Bids that are late, priced subject to confirmation, or submitted on non-official forms may be rejected.

Foreign bidders must provide written proof of representative authorisation; failure to do so disqualifies the bid.

The procurement is for the leasing of land described as Sub 45 (of 8) Lot 5333 in the Port of Richards Bay, for a period of five (5) years.

No further technical specifications are provided in this document.

Prices must be quoted in the Price Schedule. For local supplies, quote on a Delivered RSA named destination basis. For imported supplies, quote on a Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa. Prices must be in South African Rand. Prices subject to confirmation will not be considered. VAT must be shown separately on the tax invoice for local supplies.

Pricing: prices must be quoted in the Price Schedule. For local supplies, quote on a Delivered RSA named destination basis. For imported supplies, quote on a Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa.

VAT: prices for local supplies must be inclusive of VAT, shown separately on the tax invoice.

Security: the successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation in South Africa. The amount, if required, will be stipulated in the bid documents. The Deed of Suretyship must be completed and returned within 30 calendar days from the date of the letter of acceptance. No payment will be made until it is delivered. Failure to return it may result in cancellation of the contract.

Advance payments: the successful bidder may be required to furnish a guarantee covering any advance payments.

Payment: alternative payment methods or financing proposals may be offered, but the bid must first comply with the standard payment terms in the Terms and Conditions of Contract.

Bidders must not be on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Company bidders must state full names of directors; close corporations must state full names of members; partnerships or individuals trading under a trade name must state full names of partners or the individual.

Foreign bidders: if bidding through a South African representative or agent, written proof of authorisation (Power of Attorney) must be submitted. The Power of Attorney must comply with Rule 63 of the Uniform Rules of Court, be signed by the principal, and authorise the representative to choose a domicilium citandi et executandi. A certified copy is required if the Power of Attorney covers general matters.

Bidders must not be restricted by National Treasury; Transnet may cancel a contract if a bidder is later found to be restricted.

After the closing date, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with the Bid Adjudication Committee or Transnet officials may lead to disqualification. Bidders must not appear on National Treasury's restricted lists.