Supply and delivery of ohte materials for catenary wire replacement at saldanha depot

Transnet Rail Infrastructure Manager (TRIM) seeks a supplier for the once-off supply and delivery of OHTE materials for the Catenary Wire Replacement Project at Saldanha Depot. TRIM manages, operates, and maintains Transnet's national rail network infrastructure; depots perform ongoing maintenance including replacement of strategic commodities such as OHTE, small steel components, tensioning systems, suspension and stand-off insulators. The project aims to reduce acquisition cost, improve service, ensure availability, receive proactive improvements, leverage leading-edge technology, and streamline group acquisition processes.

Issue date: 28 August 2026. Closing date: 10 September 2026. Closing time: 10:00 AM. Bid validity: 180 business days from closing date (may be extended by mutual agreement). Clarification deadline: 12:00 PM on 9 September 2026 (queries via RFP Clarification Request Form to Johanna Swart at [email protected]). No compulsory briefing session; bidders may email queries to the contacts listed. Outcome published on National Treasury e-Tender Portal and Transnet website within 10 days of award finalisation.

SCM / bidding procedure enquiries: Johanna Swart, telephone 021 940 3823, email [email protected]. Technical enquiries: Joey Samuels, telephone 022 703 2640, email [email protected]. Submission address: Transnet e-Tender Submission Portal – https://transnetetenders.azurewebsites.net (use Google Chrome).

Submission method: electronic upload only via the Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Bidders must register on the portal, log an intent to bid, and upload all returnable documents against the tender. No paper submissions accepted. Each upload limited to 30 MB; multiple uploads permitted. Bidders are advised to submit at least one day before closing to avoid technical issues; Transnet accepts no liability for late submissions caused by internet speed, bandwidth, or file size. All returnable documents listed in Section 5 must be completed, signed (each page signed, stamped and dated by an authorised signatory), and uploaded by the closing date and time. Mandatory returnable forms: SBD 1 (Invitation to Bid), Annexure B – SBD 6.2 (Declaration Certificate for Local Production and Content), Annexures C, D, E (Local Content Declaration schedules), Annexure H (Confirmation of Delivery Lead-time), Annexure G (Transnet Supplier Integrity Pact), Section 6 (Certificate of Acquaintance), Section 7 (RFP Declaration and Breach of Law Form), Section 9 (B-BBEE Preference Points Claim Form). Joint ventures/consortia must submit a signed JV/consortium agreement or written confirmation of intent with percentage split and responsibilities; a consolidated B-BBEE certificate is required. Foreign suppliers must complete the questionnaire in SBD 1 Part A. Disqualification risks: late submission, missing or unsigned returnable documents, failure to meet administrative or substantive responsiveness checks, non-compliance with scope/specifications, or material deviation from standard terms.

Three-stage evaluation. Stage 1: Administrative and Substantive Responsiveness – checks for on-time submission, completeness and validity of all returnable documents, authorised signatures, compliance with general/legislative criteria, inclusion of a priced offer, and material compliance with scope/specifications. Stage 2: Technical/Functionality – minimum threshold 60/100 points. Criteria: (a) Previous/Current relevant experience in supply and delivery of OHTE/catenary wire materials (40%) – scored on number of signed reference letters on client letterhead with contact details: 6+ letters = 5 pts (40%), 5 letters = 4 pts (32%), 4 letters = 3 pts (24%), 3 letters = 2 pts (16%), 1–2 letters = 1 pt (8%), none = 0 pts. (b) Delivery lead-time for OHTE material (60%) – confirmed on Annexure H: 15–30 working days = 5 pts (60%), 31–46 days = 4 pts (48%), 47–62 days = 3 pts (36%), 63–78 days = 2 pts (24%), 79–94 days = 1 pt (12%), 95+ days = 0 pts. Scores rounded to two decimal places. Stage 3: Final Weighted Scoring – Price 80 points (formula: Ps = 80 × Pmin/Pt), B-BBEE 20 points (per PPPFA 80/20 preference point table in Section 9). Total 100 points. Post-tender negotiations may be conducted sequentially with highest-ranked bidders if prices are not market-related; best and final offers remain valid during negotiations. Award follows approval and letter of award acceptance.

Scope: Supply and delivery of OHTE (Overhead Track Equipment) materials for the Catenary Wire Replacement Project at Saldanha Depot on a once-off basis. Items required: 3.1 Suspension clamps; 3.2 Chain links; 3.3 Catenary saddles 80 mm²; 3.4 Clevis pins stainless steel (16 mm × 75 mm); 3.5 Split pins / Cotter pins stainless steel; 3.6 160 mm² copper wire; 3.7 4 mm copper wire (droppers); 3.8 Contact dropper clips; 3.9 Dropper Locker/Keeper; 3.10 Feeder clamps 160 mm² × 107 mm²; 3.11 Parallel clamps 160 mm² × 80 mm²; 3.12 Straining clamps for 80 mm²; 3.13 Pre-form splice for 80 mm² copper; 3.14 Back-to-Back Pipe clamps; 3.15 Penetrox; 3.16 100 mm × 16 mm bolts, nuts, washers stainless steel; 3.17 Midpoint anchor strap; 3.18 13 mm Crosby clamps. Delivery basis: delivered to Saldanha Depot. Goods must comply with specifications in Annexure F (Drawings) and the National Railway Safety Regulator Act. Supplier must disclose manufacturer details (local and foreign) and imported content per item (value, percentage, country of origin). Environmental policies (waste disposal, recycling, energy conservation) to be submitted. Risk mitigation measures for quality/specification, continuity of supply, OHS Act compliance, and Railway Safety Regulator Act compliance must be described.

Technical evaluation requires previous/current relevant experience in supply and delivery of OHTE/catenary wire materials (3 projects or more). Evidence: signed reference letters on client letterhead with contact details, indicating completion of work in line with scope. Scoring: 6+ letters = 5 pts, 5 letters = 4 pts, 4 letters = 3 pts, 3 letters = 2 pts, 1–2 letters = 1 pt, none = 0 pts. Minimum 3 projects implied for meaningful score. No specific key personnel qualifications stated.

Electronic pricing schedule only via Transnet eSupplier portal; no paper schedules. Prices in ZAR inclusive of VAT, delivered to Saldanha Depot. Firm and fixed for contract duration. Discounts only if unconditional. Imported content exchange rate: SARB rate on advertisement date (28 August 2026). Pricing format: strict adherence to prescribed schedule; deviation renders bid non-responsive. Price evaluation: 80 points using formula Ps = 80 × Pmin/Pt. Post-tender negotiation possible if price not market-related.

Pricing: electronic pricing schedule completed in the Transnet eSupplier portal only; no paper schedules accepted. All prices in South African Rand inclusive of VAT, quoted on a delivered basis to Saldanha Depot. Prices must be firm and fixed for the contract duration (separate from bid validity). Discounts only considered if unconditional. Imported content: exchange rate to be the South African Reserve Bank rate on the advertisement date (28 August 2026). Transnet may publish tendered prices of successful and unsuccessful bidders on the National Treasury e-Tender Portal per Instruction Note 2016. JSE debt listing disclosure may apply. DPIP/FPPO relationships must be disclosed. Evaluation: Price 80 points, B-BBEE 20 points (80/20 PPPFA). Post-tender negotiation possible if highest-ranked price not market-related; sequential negotiation with 1st, 2nd, 3rd ranked bidders or cancellation. No bonds, guarantees, or financial capacity thresholds stated in the document.

Mandatory compliance: registration on National Treasury Central Supplier Database (CSD) with valid MAAA number; valid SARS Tax Compliance Status (TCS) PIN or certificate (each JV/consortium party must submit separately); B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points; compliance with Employment Equity Act (including Section 53); compliance with Occupational Health and Safety Act; compliance with National Railway Safety Regulator Act (goods must meet Annexure F specifications and railway safety regulations; subcontractor safety capability subject to Transnet review); security clearance (CONFIDENTIAL/SECRET/TOP SECRET) may be required for award – responsibility of successful bidder. Local content: Annexure B (SBD 6.2), Annexures C, D, E must be completed – specific local content thresholds not stated in extracted text. Returnable documents: SBD 1, Annexure B (SBD 6.2), Annexures C, D, E, Annexure H, Annexure G, Section 6, Section 7, Section 9. Joint ventures/consortia: signed agreement or written intent with % split and responsibilities; consolidated B-BBEE certificate. Foreign suppliers: complete questionnaire in SBD 1 Part A. DPIP/FPPO disclosure required. Protection of Personal Information Act consent via Section 10. Legal review of contractual terms by Transnet Legal Counsel; material deviation may disqualify. Transnet reserves rights to modify scope, reject non-conforming bids, disqualify late bids, award partial or split contracts, cancel tender, validate information, request audited financials, restrict suppliers for up to 10 years for incorrect information, and award to next ranked bidder if preferred bidder fails to sign.

Supplier must comply with Occupational Health and Safety Act and National Railway Safety Regulator Act. Risk mitigation measures for OHS Act compliance and Railway Safety Regulator Act compliance to be described in Section 4.6. Subcontractor safety capability subject to Transnet review. Transnet granted access to review safety-related activities during contract. Security clearance (CONFIDENTIAL/SECRET/TOP SECRET) may be required for personnel and subcontractors.

Bidders must submit details of entity's environmental policies covering waste disposal, recycling, and energy conservation. No specific environmental certifications or standards mandated in the document.

Contract terms governed by Transnet's General Bid Conditions (Annexure A) and standard contract forms (SBD 7.1/7.2). Bid validity 180 business days from closing; may be extended by mutual agreement. Successful bidder's bid remains valid until final contract concluded. Prices firm and fixed for contract duration. Delivery lead-time confirmed on Annexure H. Supplier responsible for acts/omissions of personnel and subcontractors. Subcontracting requires Transnet approval of subcontractor's railway safety compliance. Transnet access to safety-related activities during contract. Security clearance (CONFIDENTIAL/SECRET/TOP SECRET) may be condition of award – bidder's responsibility. DPIP/FPPO disclosure required; Transnet may publish contracts with DPIP/FPPO annually. Tendered prices published on National Treasury e-Tender Portal. JSE debt listing disclosure may apply. Transnet reserves right to: modify scope and request re-bid; reject non-conforming bids; disqualify late bids; award partial or split contracts; cancel tender; validate bidder information; request audited financials; not accept price changes after closing/award; restrict suppliers for up to 10 years for incorrect information; award to next ranked bidder if preferred bidder fails to sign. No reimbursement for bid preparation costs. Legal review of proposed terms by Transnet Legal Counsel; material deviation from standard terms may disqualify. Protection of Personal Information Act consent required. Supplier Integrity Pact (Annexure G) to be signed. Return of surplus goods policy and timeframe to be indicated. Manufacturer details (local/foreign) and imported content per item to be disclosed. Risk mitigation measures for quality, continuity, OHS, and railway safety to be provided.

Covered in evaluationCriteria section above. No additional evaluation criteria beyond the three-stage process described.

Supply and delivery of OHTE (Overhead Track Equipment) materials for the catenary wire replacement project at Saldanha Depot. The tender covers electrical components subject to a 90% minimum local content threshold.

Closing date and time: 10 September 2026 at 10:00 (as per tender record). No compulsory briefing session or site visit is indicated in the document. Clarification queries must be directed to the contact person listed in the RFX document before the closing date. After closing, communication is only permitted with the Chairperson or Secretary of the relevant Acquisition Council.

No specific SCM or technical contact names, emails, or phone numbers are provided in the document. Queries before closing must be directed to the contact person listed in the RFX document. Bids must be submitted to the address indicated in the bid documents. After closing, communication only with the Chairperson or Secretary of the relevant Acquisition Council.

Submission method: Bids must be delivered in a sealed envelope marked with the bid number and subject on the front, and the respondent's return address on the reverse. Late bids will not be considered. Bids must be completed in full, legibly in non-erasable ink, on the original Transnet bid forms — reprocessed copies or own formats are not accepted. Additional information may be submitted on company letterhead only if space on the form is insufficient, and must be cross-referenced to the RFX. All returnable documents listed in the RFX must be submitted; failure to submit mandatory returnables results in disqualification. Prices must be firm for the contract duration; prices subject to confirmation will not be considered. All monetary amounts must be in ZAR unless the RFP permits otherwise. Alterations to bid prices must be initialled by the signatory. Foreign respondents must provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court and appoint a South African domicilium citandi et executandi.

Evaluation will be conducted in terms of the 80/20 or 90/10 preference point system (whichever is applicable). Transnet reserves the right to conduct post-tender negotiations with the preferred bidder or a shortlist, after which bidders will be requested to provide best and final offers. A final evaluation will then be performed. Mandatory pre-qualification: bidder must be registered on the Central Supplier Database (CSD) with a valid SARS tax compliance status (TCS pin); must not appear on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers; must comply with the stipulated minimum local content threshold of 90% for electrical components and submit SBD 6.2 with Annex C; must submit all mandatory returnable documents. Foreign bidders must provide a Power of Attorney complying with Rule 63 and appoint a South African domicilium citandi et executandi. Company directors, close corporation members, or partners must be identified in the bid.

Goods offered must be new (unused, not second-hand or reconditioned) unless otherwise stipulated. Supply must conform strictly to drawings and/or specifications supplied by Transnet; respondents must not tender against anticipated amendments. If samples are required, they must be marked with the respondent's name, address, bid number, and bid item number, and delivered by the stipulated date — failure may result in rejection. Respondents quoting to foreign specifications (other than British or American standards) must submit translated copies with the bid and detail any departures in a covering letter. The successful supplier may be required to submit periodical progress reports on delivery. Emergency demands: supplier gets first right of refusal; if unable to meet critical delivery, Transnet may procure elsewhere.

Prices must be submitted in the Price Schedule on a DDP (Incoterms 2010) basis to the specified delivery point(s). Local supplies: Delivered RSA named destination basis. Imported supplies: DDP to end destination in South Africa. Lead time inclusive of all non-working days, holidays, stocktaking, and plant maintenance periods. VAT shown separately on tax invoice. Local content: 90% minimum for electrical components per SATS 1286:2011; SBD 6.2 with Annex C submitted at closing; Annex D and E retained for 5 years. SARB exchange rates at 12:00 on advertisement date must be used with proof. Deed of Suretyship required for security within 30 days of acceptance. Advance payments require a guarantee.

Pricing basis: Delivered Duty Paid (DDP) per ICC Incoterms 2010 to the delivery point(s) specified in the bid documents, unless otherwise stated. Bids on any other delivery basis are liable to disqualification. Local supplies: quoted on a Delivered RSA named destination basis. Imported supplies: quoted on a DDP basis to end destination in South Africa. Lead time for delivery must include all non-working days, holidays, stocktaking, and plant repair/overhaul periods. VAT must be shown separately at the standard rate on the tax invoice for local supplies. The successful respondent may be required to furnish a guarantee covering any advance payments. Conditional discounts for early payment are calculated from the date Transnet receives a correct month-end statement and tax invoice. Security: successful respondent must provide a Deed of Suretyship from an approved SA bank, building society, insurance or guarantee corporation, for an amount stipulated in the bid documents, within 30 calendar days of the letter of acceptance — no other form of guarantee is accepted. Failure to return the Deed of Suretyship on time entitles Transnet to cancel the contract. Foreign currency payments require SARB approval; Transnet prefers Rand-based agreements and may request forward exchange cover at a cost acceptable to Transnet.

Mandatory: CSD registration with valid SARS tax compliance status (TCS pin). Must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Local content: minimum 90% for electrical components — must submit SBD 6.2 (Declaration Certificate for Local Production and Content) with Annex C (Summary Schedule) at closing; Annex D and E must be retained for 5 years for verification. SARB exchange rates at 12:00 on the bid advertisement date must be used and proof submitted. All returnable documents listed in the RFX must be submitted; omission of mandatory returnables results in disqualification. Company directors, close corporation members, or partners must be identified in the bid. Foreign respondents: Power of Attorney complying with Rule 63 of the Uniform Rules of Court, signed by the principal under the same title as the bid documents, authorising the SA representative to choose the domicilium citandi et executandi. Respondent must furnish a copy of its code of conduct rejecting bribery and unethical conduct, and a compliance programme. Respondent must uphold the ten UN Global Compact principles (human rights, labour, environment, anti-corruption). Personal data protection obligations apply per clause 36. Grounds for restriction include: bad-faith bid withdrawal, failure to sign contract, unsatisfactory performance, bribery, fraud, false local content or B-BBEE statements, false information under Preferential Procurement Regulations, causing unrecoverable damage, and bad-faith litigation. Serious legal breaches (corruption, fraud, theft, collusive tendering) in the preceding 5 years may also lead to restriction. Subcontracting to restricted companies is prohibited.

Bidder/supplier must uphold UN Global Compact Principle 7 (precautionary approach to environmental challenges), Principle 8 (initiatives to promote greater environmental responsibility), and Principle 9 (development and diffusion of environmentally friendly technologies).

Contract comprises General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions, together with the bid response and Transnet's letter of acceptance/intent. South African law governs; domicilium citandi et executandi must be in SA. Security: Deed of Suretyship from approved SA institution for stipulated amount, returned within 30 days of acceptance letter — no payment until received; failure allows Transnet to cancel. Payment terms per Terms and Conditions of Contract; alternative payment/financing proposals may be submitted but must first tender per standard terms. Advance payments require a guarantee. Conditional discounts calculated from receipt of correct month-end statement and tax invoice. Quantities: estimated annual quantities in bid documents are estimates only; Transnet not bound to purchase definitive quantities and accepts no liability for stock specially ordered. Delivery period governed by Terms and Conditions of Contract; progress reports may be required. Emergency demands: supplier gets first right of refusal. Restriction grounds: bad-faith withdrawal, failure to sign, unsatisfactory performance, bribery, fraud, false local content/B-BBEE statements, false PPPFA information, unrecoverable damage, bad-faith litigation. Serious legal breaches in prior 5 years (corruption, fraud, theft, collusive tendering) may trigger restriction. Subcontracting to restricted entities prohibited. Personal data protection obligations per clause 36. In conflict between General Bid Conditions and RFX document, the RFX prevails.

Evaluation uses the 80/20 or 90/10 preference point system. Post-tender negotiations may be conducted with the preferred bidder or shortlist, followed by best and final offers and a final evaluation. Mandatory pre-qualification: CSD registration, valid SARS tax pin, not on National Treasury defaulters/restricted lists, 90% local content for electrical components with SBD 6.2 and Annex C submission, all mandatory returnables submitted. Foreign bidders require Rule 63 Power of Attorney and SA domicilium. Company leadership must be identified.