Supply and delivery of local content plywood shutter board – tender in eastern cape

Compulsory briefing session: Date 25 August 2026, Time 10:00 am, Venue: Ntabelanga dam, Access Road close to Maclear in Eastern Cape Province, Co-ordinates: 31°07'19.2''S, 28°40'59.1''E. Attendance is mandatory; failure to attend will render bid non-responsive.

{"name":"Ms. S Gumede","email":"[email protected]","phone":"081 017 5365","department":"OF WATER AND SANITATION","address":"YWOOD SHUTTER BOARD TO"}

Attendance of compulsory briefing session (25 August 2026). Submission of completed and signed SBD1, SBD 3.1, SBD 4, SBD 6.1, Annexure C (Local Production and Content), and LC declaration. Registration on National Treasury's Central Supplier Database (CSD). Tax compliance with SARS (verified via CSD/SARS). Active registration with CIPC. Certified B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. 100% local production and content for wood material as per dtic. Bidders must not be persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Ntabelanga dam near maclear in eastern cape province.

Delivery programme: Delivery required within 14 days after receipt of official DWS order. Collection hours: 7h30 to 15h00 Monday to Thursday, excluding Fridays after 14h00, weekends, public holidays, and last Thursday/Friday of month. If service outside scheduled times, loading commences next working day.

5. Use of contract documents and information; inspection

Pricing schedule (SBD 3.1) must be completed in full. Items: Supply of local content plywood shutter board (800 each) and Delivery of local content plywood shutter board to Ntabelanga Dam (800 each). Prices in Rand, include VAT, firm prices. Offer valid for 120 days from closing date. All delivery costs included in rate price.

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

Csd number

Central supplier database (csd), a csd number

Central Supplier Database

proof of ownership of premises or a valid rental agreement with the

proof of ownership of premises or a valid rental agreement with the owner of such premises

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

VAT registration number

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: Water and Sanitation

Mthatha dam 5100

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Ms. S Gumede Contact Person Mr N Mbambo

TELEPHONE NUMBER 081 017 5365 Telephone Number 060 475 8171

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance status tax or central

Compliance supplier maaa

SYSTEM PIN: DATABASE No:

B-bbee status level tick applicable box] b-bbee status level sworn [tick applicable box]

Verification certificate affidavit

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO

Qualify for preference points for b-bbee]

Are you the accredited are you a foreign-based supplier

REPRESENTATIVE IN SOUTH Yes FOR THE GOODS/SERVICE/WORKS

AFRICA FOR THE GOODS No OFFERED? Yes No

/Services /works offered? [If yes enclose proof] [if yes, answer part b:3]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by

B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Specific goals include ownership by women, people with disabilities, youth, location of enterprise, and B-BBEE status level. Points allocated per 80/20 system. Construction Sector Code applies.

(a) The bid must be signed on the Invitation to Bid form (SBD 1) annexed hereto with all blanks

in the bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

(c) Section 3 in the bid document and the Pricing Schedule must be fully completed and

priced out by the bidder.

(d) The bid documents shall not be separated in any way, nor must any pages be detached

from the original documents.

contribution from level 1 to 2 3

which are QSE or EME

Total scored points 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which

may include contracting with persons, or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender and disability including the implementation of

programmes of the Reconstruction of Development Programme as published in Government

Gazette No. 16085 date 23 November 1994.

“Ownership” means the percentage ownership and control, exercised by individuals within an

enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual,

or sensory function, which results in restricted, or lack of, ability to perform an activity in the

manner, or within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as

a primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch

to assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act

no. ).

"Youth" means, in respect of a person younger than 35 years of age.

"Location of enterprise” Local equals province. Where a project cuts across more than one

province, the bidder may be located in any of the relevant provinces to claim and be allocated

the points.

confirms that he/she understands the conditions under which such preferences are granted and

confirms that the tenderer satisfies the conditions pertaining to the granting of tender preferences which

are claimed.

Signature: ..............................................................................................................................................

Name: ...................................................................................................................................................

Duly authorised to sign on behalf of: ...................................................................................................

Telephone: ............................................................ Date: .......................................................................

Name of witness: ....................................................... Signature of witness: .............................................

Note: Failure to complete the declaration will lead to the rejection of a claim for a preference.

ANNEXURE 1: Percentage Ownership Affidavit

• Bidders are required to adhere to the Departments Safety and Environmental policies.
• Vehicles use must be in roadworthy condition (no oil leaks)
• Safety attire to be utilised by all staff

Therewith I, _______________________________________________ (Bidder's Name) declare that I have read.

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

16. Payment
17. Prices
18. Contract amendments
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Dumping and countervailing duties
25. Force Majeure
26. Termination for insolvency
27. Settlement of disputes
28. Limitation of liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. National Industrial Participation Programme (NIPP)
34. Prohibition of restrictive practices

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated.

• The quantity required cannot be guaranteed.
• However, the estimated quantity is given in the SBD 3.1.
• Orders will be placed as and when requirements become known.
• Service will be rendered to the site for the duration required by the department up to a maximum

duration of 12 months.

Only locally produced or locally manufactured wood material from local raw material or input will be considered. Minimum threshold for local production and content for wood material sector is 100%. A letter from local manufacturer confirming local production and content must be submitted. Exemption letter from dtic required for imported items.

Mandatory requirements: Complete, sign and submit SBD1, SBD 3.1 & SBD 4. Attend compulsory site briefing. Administrative compliance: Submit SBD 6.1, be registered on Central Supplier Database, be tax compliant with SARS, be registered with CIPC, submit B-BBEE certificate or sworn affidavit, meet 100% local content threshold, sign and submit Annexure C and LC declaration. Technical compliance: Confirm specification compliance for supply and delivery of plywood shutter board.

Bidding procedure enquiries: Ms. S Gumede, tel 081 017 5365 / 047 879 0932, email [email protected]. Technical enquiries: Mr N Mbambo, tel 060 475 8171 / 060 475 7181, email [email protected].