Supply and delivery of personal protective clothing and equipment for PRASA (cape town)

• Closing date: 21 August 2026, 11:00 AM.
• No briefing session or site visit is applicable (marked N/A).
• No other dates are specified in the document.

has / have acquainted himself / themselves with the Contract, Project Specification / Special

together with the drawings enumerated therein, as laid down by the PRASA for the carrying out of

the proposed WORKS to which the enquiry relates

THUS DONE and SIGNED at ________________________________________________

on this _________________ day of ___________________________

Duly authorised signatory(ies) witnesses

1. ___________________________________ 1. __________________________

2. ___________________________________ 2. __________________________

3. ___________________________________ 3. __________________________

• Contact person: Adriana Hagen
• Telephone: 021 818 7492
• Email: [email protected]
• Department: Supply Chain Management
• Submission address: Metrorail Supply Chain Management, 6th Floor, Room 622B, Propnet Building, 1 Adderley Street, Cape Town
• Complaints email: [email protected]

• Submit bids in a sealed envelope to the bid box at: Metrorail Supply Chain Management, 6th Floor, Room 622B, Propnet Building, 1 Adderley Street, Cape Town.
• Bids must reach PRASA before the closing date and time (21 August 2026, 11:00 AM). Late bids will not be accepted.
• Use only the official forms provided – do not re-type them. Any additional conditions must be in an accompanying letter.
• Do not include documents or references relating to any other quotation or proposal.
• Do not canvass any SCM Officer or PRASA employee between closing date and award – this will lead to disqualification.
• Changes to your submission after closing date/time will not be considered.
• Complete all mandatory returnable documents (Stage 1A and 1B) – failure may result in disqualification.
• Submit proof of authority (e.g., company resolution) for the signatory.
• Quotations must be addressed to PRASA before the closing date and time.
• PRASA General Conditions of Purchase apply.
• Complaints about the bid process can be lodged via [email protected], including bid description, reference number, closing date, supplier name, contact details, and detailed complaint.

Section 6 sbd4

Bidder’s disclosure

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or

Prominent Influential Persons (“PIP”)3 and related individuals in their organisation and/or beneficial

owners / shareholders who are PEP/PIP.

entity, provided there are objective factors that justify the conclusion of such business relationship,

and the decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the

nature of the exposure, terms of the office and description of activities relating to exposure, in table

below.

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons

and Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent

I, the undersigned, (name)............................................................................... in

submitting the accompanying bid, do hereby make the following statements that I certify to be

true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be

true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication

between partners in a joint venture or consortium5 will not be construed as collusive bidding.

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

3.4 In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications, prices, including methods,

factors or formulas used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the bid and conditions or

delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of

the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the

bidder with any official of the procuring institution in relation to this procurement process prior to

and during the bidding process except to provide clarification on the bid submitted where so

required by the institution; and the bidder was not involved in the drafting of the specifications or

terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to the

Paragraph 6 of PFMA SCM instruction /22 on preventing and

.................................... .....................................................

as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Tender and preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20

preference point system.

1.3 To be completed by the organ of state:

Price 80

Specific goals 20

Total points for Price and Specific Goals 100

1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.5 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in

any manner required by the organ of state.

(a) “tender” means a

written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any

other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes

all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession

contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.2. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 is allocated for price on the following basis:

80/20

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

points claimed allocated

(80/20 system)

The specific goals allocated (80/20 system)

points in terms of this tender (To be

(To be completed completed by

by the organ of the tenderer)

state)

B-BBEE Level 1 or 2 4

51% Black Owned 4 Certificate / Affidavit

51% Black Youth Owned 4 Owner

Owned by black people with owner and Doctor’s

disability (PWD) certificate confirming

disability

account or letter of Induna

Black people living in rural areas 4 (Chief) confirm residential

address not older than 3

months

• Evaluation is in three stages: Stage 1 (Compliance), Stage 2 (Technical/Functional), Stage 3 (Price and Specific Goals).
• Stage 1A (Mandatory Requirements): Failure to submit these results in automatic disqualification. For this RFQ, CIDB grading and Bid Bond are marked N/A.
• Stage 1B (Other Mandatory Requirements): PRASA may request missing information within 3 working days; if not provided, bid is disqualified. Required: valid SARS PIN, company registration (CIPC), certified ID copies of directors, valid B-BBEE certificate or sworn affidavit, completion of all RFP documentation, CSD registration number, SABS certification of manufacturing/supplying business. Briefing session form and JV/consortium agreement are marked N/A.
• Stage 2 (Technical/Functionality): Not applicable for this RFQ.
• Stage 3 (Price and Specific Goals): 80 points for price, 20 points for specific goals, total 100 points.
• Price scoring uses the 80/20 preference point system: Ps = 80 x (Pmin/Pt).
• Specific goals (each worth 4 points, max 20): B-BBEE Level 1 or 2 (evidence: sworn affidavit or certified B-BBEE certificate from SANAS approved agency); 51% Black Owned (CIPC documents or B-BBEE certificate/affidavit); 51% Black Youth Owned (certified copy of ID of owner); Owned by black people with disability (certified ID and doctor's certificate); Black people living in rural areas (municipality/Eskom account or letter from Induna/Chief confirming residential address not older than 3 months).
• Failure to submit proof for specific goals means no points claimed for those goals.
• PRASA reserves the right to apply objective criteria (e.g., negative track record, spreading awards) and may appoint a bidder other than the highest scoring under certain conditions.
• PRASA may split the award if the nature of goods allows.
• If the highest scoring bidder's price is not market-related, PRASA may negotiate with the next highest scorers; if no agreement, the RFQ may be cancelled.

• Item 1: SABS Approved Acid Resistant and flame-retardant two-piece reflective work overalls (jacket and trousers).
• Fabric: 100% Cotton D59 W8 Finish, weight 310-320 g/m², colour Navy.
• Must be SABS approved, with chemical finish to resist heat, sparks, acid splashes, oil, and water.
• Jacket: 50mm JW Reflect 0905 flame retardant reflective tape on arms; printed PRASA logo on left side above breast pocket; zip guard to prevent heat transfer from brass zip; triple needle stitching on all seams; side slits; bar tacks on stress points; two large front pockets and one top pocket on left-hand side; SANS 434 specification.
• Trousers: 50mm JW Reflect 0905 flame retardant reflective tape on legs; printed PRASA logo on right rear pocket; triple needle stitching; ruler pocket; bar tacks on stress points; two slant pockets and one back pocket on right-hand side; triple stitched anti-chafe inner leg gusset; SANS 434 specification.
• Item 2: SABS Approved Golf T-Shirt Long Sleeve.
• Fabric: 100% cotton pique knit, weight 220 g/m², colour Navy.
• Ribbed collar engineered for colour fastness and durability; printed PRASA logo on left chest; regular fit; top stitching on arm holes and shoulder seams; SANS 1118-1 specification.
• Item 3: SABS approved Chelsea Safety Boots (Brown or Black).
• Unisex, lace-free, lightweight and tough; heat resistant up to 90°C; double density PU/TPU sole; steel toe cap resisting 200J; elastic side gussets; EVA cushioned top sock; two pull straps; full grain leather upper; colour: Brown (Men), Black/Pink (Ladies); SANS 50361 specification.
• All items must be supplied and delivered as per specifications.

• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• Complete the attached Pricing Schedule (Chapter 9, pages 38-44) strictly in the provided format – deviation may render the bid non-responsive.
• Price offer must be firm and indicate the basis; provide cost breakdown and price escalation basis/formula if applicable.
• Discounts will only be considered in the final evaluation stage on an unconditional basis.
• If the highest scoring bidder's price is not market-related, PRASA may negotiate with the next highest scorers; if no agreement, the RFQ may be cancelled.
• No bid bond or CIDB grading is required (marked N/A).
• Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
• Delivery period: Suppliers must state the earliest delivery period (in working days from date of order).

• Must be registered on the Central Supplier Database (CSD) – business cannot be awarded to unregistered suppliers. Foreign suppliers with no local entity are exempt.
• Must have a valid SARS Tax Compliance Status (TCS) PIN or CSD number. If no TCS PIN, provide CSD number. For consortia/JVs/subcontractors, each party must submit separate TCS/CSD.
• Must not be persons in the service of the state, nor have directors/members who are.
• Must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Must submit: valid SARS PIN, company registration (CIPC), certified ID copies of directors, valid B-BBEE certificate or sworn affidavit, CSD number, SABS certification of manufacturing/supplying business.
• Complete all declarations (SBD4, SBD6.1, etc.) and disclose any relationships with PRASA employees or PEPs/PIPs.
• Foreign suppliers must complete the questionnaire in SBD1.
• Joint ventures/consortia must provide a signed agreement (marked N/A for this RFQ).
• Bidders must comply with the Preferential Procurement Policy Framework Act, 2000 and Regulations, 2022.

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the

items are in accordance with PRASA’s requirements and fit for the purpose for which they are intended

and will remain free from defects for a period of one year (unless another period is stated in the Order)

from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and

expenses arising in connection therewith arising from the negligence, infringement of intellectual or

legal rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from

the Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising

out of infringement by the Supplier of the rights of others, except an infringement which arose out of the

use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Respondent awarded the contract may only enter into a subcontracting arrangement

with PRASA’s prior approval. The contract will be concluded between the successful Respondent and

PRASA, therefore, the successful Respondent and not the sub-contractor will be held liable for

performance in terms of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa, and the parties hereby

submit to the non-exclusive jurisdiction of the South African courts.

Special Conditions: Funding Contingency

1. Paragraph 8.4 of the PFMA SCM Instruction No. /22 states that the Accounting Authority

may not invite price quotations or bids if no or sufficient provision is made in the budget of the

institution.

2. PRASA has, in terms of section 79 of the PFMA, obtained approval from National Treasury, for a

departure from paragraph 8.4 of the PFMA SCM Instruction No. /22.

3. PRASA is currently in the process of making provision and allocation of budget for the services

required in this RFQ, which provision and/or budget allocation has not yet been completed at the

time of the issuance of this RFQ.

4. PRASA will, however, ensure that provision and/or budget allocation is made prior to the award of

business in this RFQ.

5. Accordingly, any award pursuant to this RFQ is strictly subject to PRASA, inter alia:

5.1. securing the necessary funding allocation; and

5.2. confirming that sufficient budget exists to meet the intended award.

6. PRASA undertakes to keep bidders reasonably informed of the progress and status of the funding

allocation and budgeting process.

7. By submitting a bid, bidders expressly acknowledge and agree that PRASA reserves the right to

cancel this RFQ at any stage prior to award, in the event that PRASA is unsuccessful in making

sufficient provision and/or budget allocation for the required services.

8. PRASA shall not be liable for:

8.1. any claim, loss, or damages of whatsoever nature arising from or in connection

with a failure to source funding; or

8.2. the non-award of tender due to a failure to source funding; and

8.3. bidders waive any right to institute proceedings against PRASA in respect of the

circumstances contemplated above.

SIGNED at ____________________________ on this _____ day of ________________20

Signature of Witness

1 _____________________________

Name _________________________

Signature of Witness

2 _____________________________

Name _________________________

Signature of Bidder’s Authorised Representative: ______________________

Name: _______________________________________________________

Designation: __________________________________________________”

Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or

Prominent Influential Persons (“PIP”)3 and related individuals in their organisation and/or beneficial

owners / shareholders who are PEP/PIP.

PRASA reserves the right not to enter into a business relationship with such person, official or

entity, provided there are objective factors that justify the conclusion of such business relationship,

and the decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the

nature of the exposure, terms of the office and description of activities relating to exposure, in table

below.

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons

and Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent

Influential Persons and Related Parties.

Name of PEP/PIP & Nature Term of the office Description of activities relating to

of the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

that we understand that where it is found that we have made a false declaration or statement in this

bid, PRASA may disqualify our bid or terminate a contract we may have with PRASA where we are

successful in this tender.

Signature Date

Position Name of bidder

4.5 PRASA may appoint a bidder other than the successful bidder under the following instances:

(i) When a successful bidder, after having been informed of the acceptance of its Bid, fails to sign

a contract within a prescribed period of time e.g. 14 (fourteen) days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or guarantees

within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of business (e.g. to

obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not agreed upon.

4.6 PRASA will only award a bid to a bidder other than the highest scoring bidder provided that

such bid is still within the bid validity period.

4.7 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the third

ranked bidder.

Section 4

expenses arising in connection therewith arising from the negligence, infringement of intellectual or

legal rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from

the Supplier’s defective design, materials or workmanship.

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Section 7 (not applicable)

Section 2

Responses to this RFQ [Quotations] must not include documents or reference relating to any other

quotation or proposal. Any additional conditions must be embodied in an accompanying letter.

Proposals must reach the PRASA before the closing hour on the date shown on SBD1 above and must

be enclosed in a sealed envelope.

either directly or indirectly to canvass any SCM Officer(s) or PRASA employee in respect of this RFQ

between the closing date and the date of the award of the business.

3.1 Bidders are advised utilize this email address ([email protected]) for lodging of

complains to PRASA in relation to this bid process. The following minimum information about

the bidder must be included in the complaint:

3.1.1 Bid/Tender Description

3.1.2 Bid/Tender Reference Number

3.1.3 Closing date of Bid/Tender

3.1.4 Supplier Name

3.1.5 Supplier Contact details

3.1.6 The detailed compliant

national and local laws and regulations.

this statement must be clearly and specifically indicated.

receipt of a Quotation in response to it. Please note that PRASA reserves the right to:

▪ Modify the RFQ’s goods / service(s) and request Respondents to re-bid on any changes;

▪ Reject any Quotation which does not conform to instructions and specifications which are detailed

herein;

▪ Reject Quotations submitted after the stated submission deadline or at the incorrect venue.

conclusion of the contract, is proved to have been incorrect, PRASA reserves the right to cancel the

contract.

justify the award to another Respondent.

requested to do so, PRASA reserves the right to award the business to the next highest ranked

the Respondents. PRASA agrees that it shall only process the information disclosed by Respondents in

their response to this bid for the purpose of evaluating and subsequent award of business and in

accordance with any applicable law.

prior written consent from the Respondents. Similarly, PRASA requires Respondents to process any

personal information disclosed by PRASA in the bidding process in the same manner.

Or

STATUS SYSTEM PIN: DATABASE No: MAAA.................

Yes

2.1 ARE YOU THE No 2.2 ARE YOU A FOREIGN BASED Yes No

[If yes enclose /works offered? [If yes, answer the

Proof] questionnaire below]

Offered?

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b: terms and conditions for bidding

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or in the manner

1.3. Prescribed in the bid document.

1.4. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid nvalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Nb:

• Quotation(s) must be addressed to PRASA before the closing date and time shown above.
• PRASA General Conditions of Purchase shall apply.

Stage 1A – Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, your bid will be

automatically disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No.

Proof of CIDB grading ....... or higher

a) N/A

Bid Bond from a South African Bank

b) N/A

Stage 1B –Other Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, PRASA may request the

bidder to submit the information within three (3) working days. Should this information not be provided,

your bid proposal will be disqualified.

Only bidders who comply with stage 1B will be evaluated further.

No. Description of requirement ✓

a) Supply of valid SARS Pin ✓

b) Proof of company registration documents (CPIC) ✓

c) Certified copies of director’s ID documents ✓

d) Valid BBBEE certificate / Sworn Affidavit ✓

e) Completion of ALL RFP documentation (includes ALL declarations) ✓

f) Briefing Session Form D. N/A

Bidders must also reflect on the Compulsory Briefing Session

Attendance Register

(Delete if not applicable)

g) Joint Venture, Consortium Agreement or Partnering Agreement/

Subcontract Agreement signed by all parties. The agreement

should indicate the leading bidder where applicable.

(Delete if not applicable)

h) CSD supplier registration number ✓

i) Bidder to provide SABS certification of Manufacturing / Supplying ✓

business

2.1 Stage 2

Technical / Functionality Requirements (NOT APPLICABLE)

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements

outlined above. The minimum threshold for the technical/functionality requirements is 60% as per the

standard Evaluation Criteria presented above. Bidders who score below this minimum requirement

shall not be considered for further evaluation in stage 3.

Details of the technical/functional requirements are presented in the table below: Not Applicable

ITEM CRITERIA MAX score

Total 100

Table 1: Technical Evaluation Criteria

2.2 Stage 3- Price and Specific Goals

The following formula shall be used to allocate scores to the interested bidders:

The maximum points for this tender are as follows:

Details points

Price 80

Specific goals 20

Total points for price and 100

Ps = 80

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points Number of Evidence

points claimed allocated

(80/20 system)

The specific goals allocated (80/20 system)

points in terms of this tender (To be

(To be completed completed by

by the organ of the tenderer)

state)

Sworn Affidavit or

Certified B-BBEE

B-BBEE Level 1 or 2 4

Certificate issued by a

SANAS approved agency

CIPC Documents / B-BBEE

51% Black Owned 4 Certificate / Affidavit

Certified Copy of ID of

51% Black Youth Owned 4 Owner

Certified copy of ID of

Owned by black people with owner and Doctor’s

disability (PWD) certificate confirming

disability

Municipality /Eskom

account or letter of Induna

Black people living in rural areas 4 (Chief) confirm residential

address not older than 3

months

Objective criteria [not applicable]

4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to the highest

scoring bidder unless there is an objective criterion that justify the award to another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

4.3 PRASA may award a bid to a bidder that did not score the highest points under the following

circumstances:

a) A negative track record of the bidder in other related projects.

b) spreading the award to bidders that have not been previously appointed.

c) the need to avoid concentrating on awards to the previously appointed bidders. Prasa shall

consider the following:

i. the number of bid(s) awarded to the highest scoring bidder(s) in the preceding financial years.

ii. the capacity of the highest scoring bidder(s) despite the previous appointments.

iii. the value and scope of the bid(s) already awarded to the highest scoring bidder(s);

iv. the materiality of the price difference between the highest scoring bidder and other bidders; and

v. whether the goods, services or works are of a specialised nature.

Splitting of awards (not applicable)

4.4 PRASA reserves the right to split the award of this bid to more than one service provider,

provided that the nature of the services or goods or works to be provided are capable of being split to

more than one service provider.

Appointments other than the successful bidder

4.5 PRASA may appoint a bidder other than the successful bidder under the following instances:

(i) When a successful bidder, after having been informed of the acceptance of its Bid, fails to sign

a contract within a prescribed period of time e.g. 14 (fourteen) days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or guarantees

within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of business (e.g. to

obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not agreed upon.

4.6 PRASA will only award a bid to a bidder other than the highest scoring bidder provided that

such bid is still within the bid validity period.

4.7 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the third

ranked bidder.

Section 4

Pricing and delivery schedule

Respondents are required to complete the attached Pricing Schedule chapter 9 (pages 38-44)

Prices must be quoted in South African Rand, inclusive of all applicable taxes.

1 Price offer is firm and clearly indicate the basis thereof.

2 Pricing Bill of Quantity is completed in line with schedule if applicable.

3 Cost breakdown must be indicated.

4 Price escalation basis and formula must be indicated.

5 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this

price schedule and not utilise a different format. Deviation from this pricing schedule could result

in a bid being declared non-responsive.

6 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

7 Respondents are to note that if price offered by the highest scoring bidder is not market related,

PRASA may not award the contract to the Respondent. PRASA may:

negotiate a market-related price with the Respondent scoring the highest points;

if that Respondent does not agree to a market-related price, negotiate a market-related price with the

Respondent scoring the second highest points;

8 if the Respondent scoring the second highest points does not agree to a market-related price,

negotiate a market-related price with the Respondent scoring the third highest points;

10. If a market-related price is not agreed with the Respondent scoring the third highest points,

PRASA must cancel the RFQ.

I / We ______________________________________________________________ (Insert Name of

Bidding Entity) of __________________________________________________________________

code _________________

(Full address) conducting business under the style or title

of:__________________________________________________________________ represented

by: ____________________________________________________________________ in my

capacity as:____________________________________________________________________

being duly authorised, hereby offer to undertake and complete the above-mentioned work/services at

the prices quoted in the bills of quantities / schedule of quantities or, where these do not form part of

the contract, at a lumpsum, of R _______________________________________________(amount in

numbers);__________________________________________________________________________

__________________________________________________________ (amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ............. working days from date of order. (To be completed by Service

provider).

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items

(goods/services/works) as described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding

anything to the contrary in any document issued or sent by the Supplier, these conditions apply except

as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions

of purchase are subject to such further special conditions as may be prescribed in writing by PRASA in

the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price

adjustment, which is calculated in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is

used to convert from this currency to South African Rand. Payment to the Supplier in this currency

other than South African Rand, does not exceed the amounts stated in the order/contract. PRASA

pays for the item within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late

deliveries or late completion of the items may be subject to a penalty if this is imposed in the

order/contract. No payment is made if the Supplier does not provide the item as stated in

order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of

the destination in accordance with the order and includes a packing note stating the contents thereof;

On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note

specifying the means of transport, weight, number of volume as appropriate and the point and date of

dispatch; Sends to PRASA a detailed priced invoice as soon as is reasonably practical after dispatch

of the items, and states on all communications in respect of the order the order number and code

number (if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials

or return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title and risk in the items passes to

PRASA when accepted by PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part

of the items by giving written notice to the Supplier specifying the reason for rejection and whether and

within what period replacement of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s

risk and expense. Any money paid to the Supplier in respect of the items not replaced within the time

required, together with the costs of returning rejected items to the Supplier and obtaining replacement

items from a third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of Evidence

points claimed allocated

(80/20 system)

The specific goals allocated (80/20 system)

points in terms of this tender (To be

(To be completed completed by

by the organ of the tenderer)

state)

Sworn Affidavit or

Certified B-BBEE

B-BBEE Level 1 or 2 4

Certificate issued by a

SANAS approved agency

CIPC Documents / B-BBEE

51% Black Owned 4 Certificate / Affidavit

Certified Copy of ID of

51% Black Youth Owned 4 Owner

Certified copy of ID of

Owned by black people with owner and Doctor’s

disability (PWD) certificate confirming

disability

Municipality /Eskom

account or letter of Induna

Black people living in rural areas 4 (Chief) confirm residential

address not older than 3

months

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Section 7 (not applicable)

Certificate of attendance of compulsory RFQ briefing

Request number:

Request for Proposal:

Attendance

This is to certify that _____________________________________ has / have today attended

the site inspection / RFQ briefing session to which this enquiry relates.

THUS DONE and SIGNED at ________________________________________________ on this

_________________ day of ___________________________

for / on behalf of PRASA Designation

Acknowledgement

This is to certify that the Bidder attended the above mentioned briefing session/ site inspection and

has / have acquainted himself / themselves with the Contract, Project Specification / Special

Conditions, Specifications and / or Bills of Quantities / Schedule of Quantities / Schedule of Prices,

together with the drawings enumerated therein, as laid down by the PRASA for the carrying out of

the proposed WORKS to which the enquiry relates

THUS DONE and SIGNED at ________________________________________________

on this _________________ day of ___________________________

Duly authorised signatory(ies) witnesses

1. ___________________________________ 1. __________________________

2. ___________________________________ 2. __________________________

3. ___________________________________ 3. __________________________

Section 8

Description of works / specifications

The supplier shall perform the following tasks;

8.1 Supply and deliver SABS Approved Acid Resistant and flame-retardant two-piece reflective

work overalls.

Product Features:

• Constructed from SABS approved fabric.
• All style features and fabric construction are to SABS specification.
• Chemicals finish to resist heat, sparks and repel acid splashes, oil and water.
• Fabric – 100% Cotton D59 W8 Finish
• Weight – 310 – 320G/m2
• Colour: Navy

Jacket Specifications:

• Must have 50mm JW Reflect 0905 flame retardant reflective tape on arms for increased

visibility.

• Must come with Printed Prasa Logo, left side on top of breast pocket
• Must have zip guard to prevent heat transfer from brass zip
• Must have triple needle stitching on all seams for extra strength
• Must have side slits for ease of movement
• Must have bar tacks on all stress points
• Must have two large front pockets on either side and one top pocket on the left-hand side
• SANS 434 Specification

Trousers’ Specifications

• Must have 50mm JW Reflect 0905 flame retardant reflective tape on legs for increased visibility
• Must come with Printed Prasa Logo right rear pocket
• Must have triple needle sticthing on all seams for extra strength
• Must have ruler pocket
• Must have bar tacks on all stress points
• Must have two Slant pockets on either side and one back pocket on the right-hand side
• Triple stitched Anti Chafe inner leg Gusset
• SANS 434 Specification

8.2 Supply and delivery SABS Approved Golf T-Shirt Long Sleeve