Conflict of interest and SCM data verification system – 3-Year service contract (nkangala district municipality)

Supply Chain Management department, telephone 013 249 2000.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. Bidders must complete and sign the standard National Treasury forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign / Board Resolution. Bidders must provide proof of professional indemnity insurance of R500,000.00 per claim.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. Bidders must provide proof of professional indemnity insurance of R500,000.00 per claim. Bidders must complete and sign the standard National Treasury forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign / Board Resolution.

The service provider may not release public or media statements or publish material related to the services or project without the employer's written approval. The service provider must provide professional indemnity insurance of R500,000.00 per claim. The client is not responsible for any overtime worked or overtime payments made to the service provider's personnel. Copyright of documents prepared for the project vests with Nkangala District Municipality. Payment is in accordance with the Nkangala District Supply Chain Management Policy. The service provider may not subcontract any work not approved by the employer.

Appointment of a professional service provider to supply a conflict of interest and SCM data verification system for a three-year period.

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Bidders must complete the Form of Offer (C1.1) and submit a fixed total price for the three-year period. No percentage-based pricing is permitted. Standard municipal tender forms (e.g., SBD/MBD forms) are likely required, but no specific eligibility criteria are stated in the provided document.

The service provider will supply a conflict of interest and SCM data verification system for a three-year period. The system must be set up and installed, and training must be provided for 15 users. Online system access is required for 36 months.

Pricing must be a fixed amount for the three-year period, not a percentage. Rates must cover the total cost of all activities and include project expenses. The bill of quantities includes setup and installation (lump sum, quantity 1), training for 15 users (lump sum, quantity 1), and online system access (monthly, quantity 36). VAT at 15% applies. The total amount must be forwarded to Form C1.1 (Form of Offer).

Pricing must be submitted as a fixed amount for the entire three-year period, not as a percentage. Rates must cover the total cost of all activities and include project expenses. The bill of quantities comprises: setup and installation (lump sum, quantity 1), training for 15 users (lump sum, quantity 1), and online system access (monthly, quantity 36). VAT at 15% applies. The total amount must be forwarded to Form C1.1 (Form of Offer).

No specific requirements found

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Returnable documents: the completed Form of Offer and Acceptance (Form C.1.1), including the Schedule of Deviations if applicable. The offer must be signed by a duly authorised representative and witnessed. The tenderer must submit the total prices exclusive and inclusive of VAT in words and figures. The offer must remain valid for the period stated in the Tender Data. The contract comes into effect when the tenderer receives a fully completed original copy of the agreement; the tenderer must notify the employer in writing within five days if unable to accept its contents. Within two weeks of receiving the completed agreement, the tenderer must arrange delivery of any bonds, guarantees, proof of insurance and other documentation required by the Conditions of Contract. Failure to fulfil these obligations constitutes repudiation of the agreement. Deviations from the tender documents must be recorded in the Schedule of Deviations; no other deviations are valid.

No evaluation criteria are stated in this document. Bidders must submit a valid offer in the prescribed Form of Offer and Acceptance, comply with all conditions of tender, and be duly authorised to sign the offer.

The scope of work is the appointment of a professional service provider to provide a conflict of interest and SCM data verification system for a period of three years. The contract comprises four parts: Part 1 Agreements and Contract Data, Part 2 Pricing Data, Part 3 Scope of Work, and Part 4 Additional Documentation, including any drawings or documents incorporated by reference.

The pricing data forms Part 2 of the contract. The tenderer must state the sub-total of prices exclusive of VAT and the offered total inclusive of VAT, in words and figures. Payment will be made in accordance with the Conditions of Contract identified in the Contract Data.

The tenderer must state the sub-total of prices exclusive of VAT and the offered total inclusive of VAT, in words and figures. Payment will be made in accordance with the Conditions of Contract identified in the Contract Data. The tenderer must provide any bonds, guarantees, proof of insurance and other documentation required by the Conditions of Contract within two weeks after receiving the completed agreement.

No specific compliance requirements are stated in this document. The tenderer must be duly authorised to sign the offer and must comply with all conditions of tender.

The contract is formed by the Form of Offer and Acceptance. The terms are contained in Part 1 Agreements and Contract Data, Part 2 Pricing Data, Part 3 Scope of Work, and Part 4 Additional Documentation. The agreement comes into effect when the tenderer receives a fully completed original copy of the document, including the Schedule of Deviations if any. The tenderer must notify the employer in writing within five days of receipt if unable to accept the contents, otherwise the agreement becomes binding. Within two weeks after receiving the completed agreement, the tenderer must arrange delivery of any bonds, guarantees, proof of insurance and other documentation required by the Conditions of Contract. Failure to do so constitutes repudiation of the agreement. Deviations from the tender documents are only valid if recorded in the Schedule of Deviations, signed by authorised representatives of both parties.

The successful bidder must provide a Conflict of Interest and Supply Chain Management (SCM) Data Verification System for a period of thirty-six (36) months. The scope includes setup and installation, functional verification capabilities, online system access, training for fifteen users, system availability, and project close-out.

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The document does not state a scoring split, minimum thresholds, or preference point system. The only stated requirement is that the system must retrieve and verify information from legally accessible sources including the Department of Home Affairs, CIPC, Deeds Registry, credit providers, and multiple credit bureaus. No eligibility criteria such as CSD registration, B-BBEE, or CIDB grading are mentioned in the provided document.

Contract period: 36 months.

Phase A – Setup and installation (lump sum):

• Establish and configure the online verification system for the Municipality.
• Install, configure and test the system to be fully operational via a secure web-based platform.
• Produce a project implementation plan and hold a project inception meeting.
• Configure user profiles, access rights and system security per the Municipality's requirements.
• Configure required data fields and reporting templates.
• Ensure compatibility with the Municipality's operating environment.
• Provide technical support during implementation until fully operational.
• System must be available for use immediately after successful implementation.

Functional requirements – SCM vetting:

• Verify potential conflicts of interest.
• Identify directors, members and shareholders employed by national or provincial government, municipalities, state-owned companies, public entities, or other organs of state.
• Verify supplier information against statutory databases.
• Produce detailed verification reports for procurement.
• Verify company registration information from CIPC.
• Display director profiles.
• Identify relationships between directors and spouses where legally permissible and available.
• Perform bulk verification of vendor databases, supplier registers, expenditure transactions, historical payments, procurement transactions, and other datasets provided by the Municipality.
• Generate reports to support internal controls and Auditor-General audit requirements.

Online system access:

• Secure web-based platform accessible for 36 months.
• Multiple authorised municipal users can access simultaneously.
• Users can print reports, export to PDF, and email reports directly from the system.
• Maintain audit trails of user activity.
• Provide secure authentication and role-based access control.
• Retrieve and verify information from legally accessible sources: Department of Home Affairs, CIPC, Deeds Registry, credit providers, multiple credit bureaus, and any other lawful data sources.

Training (lump sum):

• Provide comprehensive training for fifteen (15) municipal officials.
• Training covers system navigation, user administration, supplier verification, conflict of interest verification, report generation, bulk verification processes, interpretation of verification reports, basic troubleshooting, and user manuals/training material.
• Training conducted after implementation and before operational use.

System availability:

• Fully operational upon implementation and available throughout the 36-month contract period, subject to agreed maintenance windows.

Project close-out:

• Provide a Project Close-Out Report, confirmation of completed deliverables, final system documentation, user manuals, administrator documentation, training attendance registers, and handover documentation.

Implementation approach:

• Establish and configure the online verification system for the Municipality.
• Install, configure and test the system to be fully operational via a secure web-based platform.
• Establish a project implementation plan and facilitate a project inception meeting.
• Configure user profiles, access rights and system security per the Municipality's requirements.
• Configure required data fields and reporting templates.
• Ensure compatibility with the Municipality's operating environment.
• Provide technical support during implementation until fully operational.
• Ensure system is available for use immediately after successful implementation.

SCM vetting methodology:

• Verify potential conflicts of interest.
• Identify directors, members and shareholders employed by national or provincial government, municipalities, state-owned companies, public entities, or other organs of state.
• Verify supplier information against statutory databases.
• Produce verification reports.
• Verify company registration information from CIPC.
• Display director profiles.
• Identify relationships between directors and spouses where legally permissible and available.
• Perform bulk verification of vendor databases, supplier registers, expenditure transactions, historical payments, procurement transactions, and other datasets.
• Generate reports to support internal controls and Auditor-General audit requirements.

Online system access methodology:

• Secure web-based platform accessible for 36 months.
• Multiple authorised municipal users can access simultaneously.
• Users can print reports, export to PDF, and email reports directly from the system.
• Maintain audit trails of user activity.
• Provide secure authentication and role-based access control.

Training methodology:

• Provide comprehensive training for fifteen (15) municipal officials.
• Training covers system navigation, user administration, supplier verification, conflict of interest verification, report generation, bulk verification processes, interpretation of verification reports, basic troubleshooting, and user manuals/training material.
• Training conducted after implementation and before operational use.

System availability:

• Fully operational upon implementation and available throughout the 36-month contract period, subject to agreed maintenance windows.

Project close-out:

• Provide a Project Close-Out Report, confirmation of completed deliverables, final system documentation, user manuals, administrator documentation, training attendance registers, and handover documentation.

Contract period is 36 months. The system must remain available throughout the contract period subject to agreed maintenance windows. No other contractual terms, termination, or penalty clauses are stated in the provided document.

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Bidders must complete the pricing schedule in black ink. Any unpriced item is deemed to have been allowed for under other items. The employer may use the tendered rates to assess payment for additional work.

Appointment of a professional

Service

Pricing instructions: All activities invoiced monthly based on completion, not exceeding the allocated budget for that activity. Total price cannot be exceeded without prior written client approval. The Schedule of Activities and Bills of Quantities covers profit, general liabilities and all service costs. All rates and amounts must be completed by hand in black ink. The employer may use tendered rates to assess payment for additional work. Prices are full inclusive, exclusive of VAT, covering all costs, risks, liabilities and obligations. Unpriced items are deemed covered by other items, including any increase in quantity during the contract. Definitions: Unit, Quantity, Rate, Amount and Sum as per the schedule.

Invoicing: All activities invoiced monthly, based on completion, not exceeding the budget priced for that activity. Total price cannot be exceeded without prior written client approval. Pricing: Rates and amounts must be completed by hand in black ink. Prices are full inclusive, exclusive of VAT, covering all costs, risks, liabilities and obligations. Unpriced items: Failure to price an item means the bidder has made adequate allowance under other items for all labour, material and costs, including any increase in quantity during the contract. Definitions: Unit, Quantity, Rate, Amount and Sum are defined for the Schedule of Activities and Bills of Quantities.

Compulsory briefing session: 11 August 2026 at 12:00, held physically at Nkangala District Municipality. Tender documents available from 6 August 2026, downloadable free from www.etenders.gov.za. Closing date: 4 September 2026 at 12:00.

Technical and administrative queries: Mr SI Masilela, Nkangala District Municipality, telephone 013-249-2104/5/6/7. Submission address: Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga.

Tenders must be submitted in a sealed envelope, endorsed with the project number 120543 and the full tender description, and deposited in the Tender Box on the Ground Floor of Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga, at or before 12:00 on 4 September 2026. Tenders must be completed in black ink. Telegraphic, telephonic, fax, telex, e-mail or late tenders will not be accepted. Tenders remain valid for 90 days from the closing date. The municipal manager reserves the right not to consider tenders that are not suitably endorsed or comprehensively completed, and to accept a tender in whole or in part. All returnable documents listed in Part T2 must be completed and submitted.

Tenders will be evaluated according to the Supply Chain Management Policy of Nkangala District Municipality. Bidders must be registered on the Central Supplier Database (CSD). The lowest or any tender will not necessarily be accepted.

Appointment of a professional service provider to provide a conflict of interest and SCM data verification system for three years. The scope of work is detailed in Part C3 of the tender document, with pricing per the Bill of Quantities in Part C2.

Pricing must be submitted in accordance with the Pricing Instructions and Bill of Quantities in Part C2. No other financial requirements are stated.

Bidders must register on the Central Supplier Database (CSD). Returnable documents in Part T2 include standard forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), and SBD 9 (Certificate of Independent Bid Determination).

Supply Chain Management department of Nkangala District Municipality. No contact person, email, phone, or address is provided in the document.

Returnable documents: the Form of Offer and Acceptance (C1.1), Contract Data (C1.2), and the standard National Treasury forms (SBD/MBD) included in the pack. All must be completed, signed, and submitted with the bid. Bids must be submitted before the closing time; late submissions are disqualified.

The tender is subject to the PPPFA preference point system. Bidders must submit a valid offer using the Form of Offer and Acceptance (C1.1) and complete the Contract Data (C1.2). No specific eligibility thresholds (e.g., CIDB grading, B-BBEE level, or local content percentage) are stated in the provided document.

The scope of work is to provide a conflict of interest and SCM data verification system for a period of three (03) years. The contract includes Part C3: Scope of Work, but the detailed scope is not included in the provided document. Additional relevant documents include the Supply Chain Management Policy (C4.1).

Bidders must complete the standard National Treasury forms (SBD/MBD) as included in the tender pack, including the declaration of interest, preference points claim, and certificate of independent bid determination. No specific compliance requirements (e.g., CSD registration, tax status, B-BBEE level, CIDB grading) are stated in the provided document.

The tender is for the appointment of a professional service provider to provide a conflict of interest and SCM data verification system for a three-year period.

Returnable documents must be completed, signed, and submitted with the bid. The required forms include the standard National Treasury declarations (SBD 4, SBD 6.1, SBD 8, SBD 9) and an Authority to Sign or Board Resolution. Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax clearance. Failure to submit any required returnable document may result in disqualification.

A list of returnable documents is provided; the specific forms are the standard National Treasury declarations and an authority to sign.

Bidders must be registered on the CSD and have a valid tax clearance. Preference points will be claimed under the PPPFA system using SBD 6.1. The evaluation will consider the completed standard forms and the bidder's compliance with the stated requirements.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance. Required forms include SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign or Board Resolution.

Clarification Meeting: Date 11th August 2026, Time 12:00pm, Venue: Physically at Nkangala District Municipality Building, 2A Walter Sisulu Street, Middelburg, 1050.

Closing Time: 12:00 pm, Closing Date: 04th September 2026

The Employer’s Representative is: Accounting Officer Mr ML Mahlangu, Procurement Enq. Mr SI Masilela - Supply Chain, Technical Enquiries Mrs AM Motau. Address: P.O. Box 437, Middelburg, 1050. Phone: 013 249 2012 (Accounting Officer), 013 249 2104/2107 (Procurement), 013 249 2104/3/5/6/7 (Technical)

Tenders must be submitted on Council's Official Tender Document, all returnable documents must be completed and returned, and the tender must be deposited in the tender box clearly marked with the project number and name. Tender box location: Main Entrance Ground floor Nkangala DM Building, Physical Address: Nkangala District Municipality, 2A Walter Sisulu Street, Middleburg 1050. Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered. Tenders cannot be withdrawn or substituted after submission.

Closing time and date: 12:00 pm on 04th September 2026 at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050. After opening, no information relating to clarification, responsiveness, evaluation, comparison, or award recommendations shall be disclosed to bidders until the award is announced.

The Tender offer validity period is 90 days from the closing date. A tender may be regarded as non-responsive if the bidder fails to provide clarification requested by the employer within the specified time.

The tender’s responsiveness in relation to points is therefore summarized as follows: Personnel 45, Company registration / member ship with professional bodies 30, Company experience in similar projects 25, Sub-Total 100. A firm must obtain a minimum of 70 points out of the 100 points above to be considered for price and specific goals.

Evaluation of tenders will be in terms of the Supply Chain Management Policy of the NDM. Steps: 1. Determination of whether tender offers are complete. 2. Determination of whether tender offers are responsive. 3. Determination of reasonableness of tender offers. 4. Confirmation of eligibility of preferential points claimed. 5. Determination of expertise and experience of bidders. 6. Awarding of points for financial offer. 7. Ranking of bidders according to total points. 8. Performance of risk analysis by checking capacity of bidders.

Additional Relevant Documents: Supply Chain Management Policy

Provide proof of company’s experience in the form of appointment letters or Purchase Orders and reference letters in similar projects. Failure to attach proof will warrant zero points.

Tenders will be adjudicated in terms of compliance with Tender conditions and technical specifications. Non-compliance may lead to rejection.

Pricing instructions: State the rates and prices in Rand.

Professional Indemnity Insurance: The Employer shall not award a contract to any bidder that does not hold a professional indemnity insurance policy cover with an amount not less than R500 000.00 per claim for the duration of the contract.

Good standing with SA Revenue Services: Determine whether an original valid tax clearance certificate has been submitted. The Tenderer must affix a Tax Compliance letter with a unique PIN in terms of the electronic Tax Compliance Status (TCS) system from SARS.

If the Tender does not meet the requirements contained in the NDM Procurement Policy and the mentioned framework, it will be rejected by the Council, and may not subsequently be made acceptable by correction or withdrawal of the non-conforming deviation or reservation.

The tender is for the appointment of a professional service provider to provide a Conflict of Interest and SCM Data Verification System for a period of three (03) years for Nkangala District Municipality.

Closing date: 04 September 2026 at 12:00 PM. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Bidding procedure enquiries: SCM department, contact person SI Masilela, telephone 013-249-2104, email [email protected].

Technical information: SCM department, contact person AM Motau, telephone 013-249-2105, email [email protected].

Submission address: Bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050.

POPI Information Officer: Mr ML Mahlangu (Municipal Manager), telephone 013 249 2006, email [email protected].

Bids must be deposited in the bid box at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050, by 12:00 on 04 September 2026. Late bids will not be accepted. Bids must be submitted on the official forms provided (not re-typed) or online. The successful bidder will be required to sign a written contract form (MBD7).

Returnable documents (all must be completed and signed; failure to fully complete any compulsory document renders the tender unresponsive):

• Form A: MBD 1 (Invitation to Bid, Parts A & B) — bidder details and acceptance of terms.
• Form B: Compulsory Enterprise Questionnaire for Consortia or Joint Ventures — special resolution, joint and several liability, 30 days' notice to terminate.
• Form C: POPI Notice and Consent Form — consent to the municipality processing and sharing personal information for verification purposes.
• Form D: Declaration of Bidder's Past Supply Chain Management Practices (MBD8) — discloses any abuse of SCM systems, fraud/corruption convictions, contract failures, or listing on restricted supplier registers.
• Form E: Declaration of Interest (MBD4) — discloses any connection to persons in the service of the state; full details of directors/trustees/shareholders mandatory.
• Form F: Authority of Signatory — proof of authority to sign on behalf of the company, on company letterhead.
• Form G: Declaration of Good Standing Regarding Tax (MBD2) — tax compliance status.
• Form H: Financial References — bank letter not older than 3 months confirming account details.
• Form I: Municipal Utility Account — declaration that no municipal rates/taxes are in arrears, with utility account or lease agreement attached.
• Form J: Preference Schedule (MBD 6.1) — claim for preference points.
• Form K: Certificate of Independent Bid Determination — certifies no collusion.
• Form L: Declaration of Tenderer's Litigation History.
• Form M: Proof of Registration with Professional Bodies.
• Form N: Professional Indemnity Insurance.
• Forms O–U: evaluation returnables — project structure, key personnel, previous/current experience, infrastructure/resources, sub-contractors, addenda record.

Disqualification risks:

• Any compulsory returnable document omitted or incomplete.
• Late submission.
• False declarations — treated as wilful misrepresentation and may lead to contract termination under contract condition 8.4.
• Bids from persons in the service of the state will not be considered.

The tenderer must complete the following returnable schedules: FORM A MBD 1 [PART A & B], FORM B COMPULSORY ENTERPRISE QUESTIONNAIRE FOR CONSORTIA OR JOINT VENTURES, FORM C POPI NOTICE AND CONSENT FORM, FORM D DECLARATION OF BIDDER'S PAST SUPPLY CHAIN MANAGEMENT PRACTICES, FORM E DECLARATION OF INTEREST, FORM F AUTHORITY OF SIGNATORY, FORM G DECLARATION OF GOOD STANDING REGARDING TAX, FORM H FINANCIAL REFERENCES /TENDERER'S CREDIT RATING AND BANK DETAILS, FORM I MUNICIPAL UTILITY ACCOUNT, FORM J PREFERENCE SCHEDULE, FORM K CERTIFICATE OF INDEPENDENT BID DETERMINATION, FORM L DECLARATION TENDERER'S LITIGATION HISTORY, FORM M PROOF OF REGISTRATION WITH PROFESSIONAL BODIES, FORM N PROFESSIONAL INDEMNITY INSURANCE, FORM O TENDER PROJECT STRUCTURE, FORM P PROPOSED KEY PERSONNEL, FORM Q SCHEDULE OF PREVIOUS EXPERIENCE, FORM R SCHEDULE OF CURRENT PROJECTS, FORM S SCHEDULE OF INFRASTRUCTURE AND RESOURCES, FORM T SCHEDULE OF PROPOSED SUB-CONTRACTORS, FORM U RECORD OF ADDENDA TO TENDER DOCUMENTS.

The 80/20 preference point system applies. Price scores 80 points; specific goals score 20 points. Specific goals and their points are: black ownership (up to 5), women ownership (up to 3), people with disabilities (up to 3), youth ownership (up to 3), military veterans (up to 3), and local enterprise within Nkangala District Municipality (up to 3). Proof of ownership via CSD full report is required; failure to submit proof results in zero points for that goal.

The scope is the provision of a Conflict of Interest and SCM Data Verification System for a period of three (03) years. The document does not specify the technical details of the system, such as functionality, data sources, or service levels.

Bidders must submit proof of previous experience (Form Q), current projects (Form R), and infrastructure and resources (Form S). The municipality will verify previous company experience and vet the qualifications of proposed project personnel. Proof of registration with professional bodies (Form M) is required.

The total bid price must be stated on the Invitation to Bid (Form A). The document does not provide a detailed pricing schedule or bill of quantities. Financial references require a bank letter not older than three months.

Pricing format: total bid price must be stated on the Invitation to Bid (Form A).

Financial references: an original or copy of a bank letter not older than three months confirming the bank account and details must be attached; failure renders the offer unresponsive. For joint ventures, details of all members must be provided.

Municipal utility account: declaration that no municipal rates/taxes are in arrears for more than three months; attach a utility account (not older than three months) in the name of the company or directors, or a lease agreement with the landlord's utility account.

The document does not state payment terms, bonds, guarantees, or financial capacity thresholds beyond the above.

Tax compliance: bidders must submit a valid Tax Compliance Status (TCS) PIN or CSD number. Each party in a consortium/joint venture/sub-contractor arrangement must submit a separate TCS/PIN/CSD. Foreign suppliers must complete the pre-award questionnaire in Part B:3; if not resident/registered in South Africa, no TCS PIN is required.

CSD registration: a CSD full report containing ownership information must be attached.

Declaration of Interest (MBD4): full details of directors/trustees/members/shareholders are compulsory; failure to complete may render the bid non-responsive.

Declaration of Past SCM Practices (MBD8): discloses any restrictions, convictions, or contract failures.

Certificate of Independent Bid Determination (Form K): certifies no collusion.

Authority of Signatory: proof of authority on company letterhead.

POPI consent: consent to the municipality processing and sharing personal information.

Professional registration: proof of registration with professional bodies (Form M) and professional indemnity insurance (Form N) are required.

B-BBEE: preference points claimed via Form J (MBD 6.1) with proof from CSD report.

Preference Schedule (MBD 6.1): The 80/20 system is applicable as the bid value is estimated to not exceed R50 million. Preference points are awarded for price (80 points) and specific goals (20 points). Specific goals include black ownership (25% - 5 points), women ownership (15% - 3 points), people with disabilities (15% - 3 points), youth ownership (15% - 3 points), military veterans (15% - 3 points), and local enterprise within Nkangala District Municipality (15% - 3 points). Proof of ownership must be in the form of the Central Supplier Database (CSD) full report. Failure to submit proof results in zero points for that goal.

The document does not contain specific contract terms beyond the general conditions of contract (GCC) and the requirement to sign a written contract form (MBD7). The municipality may terminate the contract under condition 8.4 if information provided is found to be a wilful misrepresentation.

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. All bids must be submitted on the official forms provided (not to be re-typed) or online. The bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC) and any other special conditions of contract.

Tax compliance: bidders must submit a valid TCS PIN or CSD number; each party in a consortium/joint venture/sub-contractor arrangement must submit a separate TCS/PIN/CSD. Foreign suppliers must complete the pre-award questionnaire in Part B:3.

For consortia or joint ventures, a special resolution must be completed and signed by all duly authorised representatives. The enterprises accept joint and several liability. Any enterprise intending to terminate the consortium/joint venture agreement must give 30 days written notice. No enterprise may cede rights or assign obligations without prior written consent.

Attach the following documents: For closed corporations: CK1 or CK2 and copies of ID's of directors. For companies: Certificate of Incorporation, copies of ID's of directors, and shareholders register. For joint ventures: copy of the Joint Venture Agreement and the documents for each member. For partnerships: copies of ID's of partners. For one person business / sole trader: copy of ID. Also required: details of tax compliance status from SARS, duly signed and dated original or copy of Authority of Signatory on company letterhead, specific goals claim in terms of the Preferential Procurement Regulations 2022, and Central Supplier Database (CSD) full report containing ownership information.

POPI Notice and Consent: Nkangala District Municipality is required to get consent to collect, store and manage data provided. The municipality collects, holds, uses and discloses personal information mainly to ensure proper Supply Chain Processes in accordance with Section 217 of the Constitution and SCM regulations. The information may be shared for verification purposes with CIPC, SARS, municipal utility accounts, financial institutions, Department of Labour, CIDB, professional bodies, and for vetting qualifications and previous experience. The bidder must consent to sharing personal information with these institutions.

Declaration of Bidder's Past Supply Chain Management Practices (MBD8): The bid of any bidder may be rejected if the bidder or any of its directors have abused the municipality's supply chain management system, been convicted for fraud or corruption during the past five years, willfully neglected or failed to comply with any government contract during the past five years, or been listed in the Register for Tender Defaulters. The bidder must complete a questionnaire regarding these matters.

Declaration of Interest (MBD4): No bid will be accepted from persons in the service of the state. Any person having a kinship with persons in the service of the state may make an offer, but must declare their position in relation to the evaluating/adjudicating authority. The bidder must complete a questionnaire regarding their relationship with persons in the service of the state, and provide full details of directors/trustees/members/shareholders. Failure to complete this section in full may result in the bid being deemed non-responsive.

Authority of Signatory: The person responsible for the tender process must provide details. Signatories for close corporations and companies must confirm their authority by completing and attaching a duly signed and dated original or certified copy on the company letterhead of the relevant resolution of their members or board of directors. For joint ventures, a certificate of authority must be completed authorising a lead partner to sign all documents.

Declaration of Good Standing Regarding Tax (MBD2): It is a condition of bid that the taxes of the successful bidder must be in order, or satisfactory arrangements made with SARS. Bidders are required to apply for Tax Compliance Status (TCS) online or at any SARS branch. The TCS is valid for one year and must be submitted with the bid. In bids where consortia/joint ventures/sub-contractors are involved, each party must submit a separate TCS.

Financial References: The tenderer must attach an original or copy of a letter from the bank not older than three months confirming the bank account and details. Failure to provide the required letter will render the tenderer's offer unresponsive. The tenderer must complete banking details, and for joint ventures, details of all members must be provided.

Municipal Utility Account: The tenderer must declare that the bidder and/or any of its directors/members does not owe the municipality or any other municipality any amount in arrears for municipal rates and taxes or service charges. If the declaration is false, the bid will be rejected. The tenderer must attach an original or copy of a municipal utility account not older than three months, or a lease agreement with the utility account of the landlord.