Appointment of an external service provider to conduct a comprehensive review of saldanha bay municipality’s organisational structure.

Bidding procedure enquiries: Rosaire Farmer, Supply Chain Management, Tel 022 701 6945, [email protected].

Technical / specification enquiries: Gerhard Botha, Tel 022 701 6829, [email protected].

Invoice submission: [email protected] or Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg, 7380.

Submission channel: sealed envelope marked with the tender number, title, closing date and time, placed in the tender box at the Ground Floor, Investment Centre, 15 Main Road, Vredenburg, 7380 by 12H00 on the closing date. No faxed, emailed, or late tenders accepted. Hand, courier, or post at bidder's risk.

Document preparation: complete the official bid document in black ink, initial every page, no retyping, no correction fluid, no unauthorised alterations. Print clearly, bind securely by page number (no stapling), print double-sided. Missing pages or unclear copies render the bid non-responsive.

Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Tender): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the procuring institution.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 8 (Bidder's Past Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 7 (Contract Form): signed by the successful bidder.
• Authority to Sign / Board Resolution: proof the signatory is authorised to bind the bidder.
• E-Tender Declaration: confirm Yes/No on all line items and accept the handling requirements.

Compulsory attachments: identity documents of all equity owners (directors for companies), company registration forms, certified copy of director's municipal account, professional registration (if applicable), samples (if applicable), original or certified B-BBEE certificate or affidavit, proof for locality points, tax-compliant status on CSD.

Disqualification risks: any returnable form omitted or unsigned, missing pages, unauthorised alterations, late submission, unclear print, or failure to initial all pages.

Checklist of documents to include: Identity documents of all equity owners (directors for companies), company registration forms, certified copy of director's municipal account, registration with professional body (if applicable), samples (if applicable), all relevant sections completed and signed, proof that signatory is authorized to enter into contract, original or certified B-BBEE certificate or affidavit, proof for locality points as per MBD 6.1, tax-compliant status on CSD.

Evaluation stages: responsiveness to specifications and requirements, then preference point scoring.

Preference point system: 80/20 as per the Preferential Procurement Policy R8/5-26 of 28 May 2026. Maximum 80 points for price, 20 for specific goals (10 B-BBEE, 10 locality). Total 100.

Price points: calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid price.

B-BBEE points: Level 1 = 10, Level 2 = 9, Level 3 = 8, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.

Locality points: within Saldanha Bay Municipality = 10, within West Coast District = 5, within Western Cape = 2, outside or no proof = 0.

Zero points for specific goals if proof not submitted with the bid. The Municipality is not bound to accept the lowest or highest-scoring tender and may accept part of a bid.

Scope: appointment of an external service provider to conduct a comprehensive review of Saldanha Bay Municipality's organisational structure.

No further technical specifications, deliverables, quantities, or service levels are stated in the available document.

Price points: 80/20 formula Ps = 80(1 - (Pt - Pmin)/Pmin) for goods/services, where Pt is the bid price and Pmin is the lowest acceptable bid. For disposal/leasing, Ps = 80(1 + (Pt - Pmax)/Pmax).

Price Schedule (MBD 3.1 / 3.2 / 3.3) must be completed and bound to the back of the tender document.

Pricing: complete the Price Schedule (MBD 3.1 / 3.2 / 3.3 as applicable) — no pricing details or format are stated beyond the standard form.

Tender document deposit: R306.00 non-refundable, payable to Saldanha Bay Municipality for collected documents.

VAT: for contracts exceeding R1 million, the bidder must be VAT registered and issue tax invoices complying with Section 20(4) of the VAT Act, including the Municipality's VAT number 41001113150.

Payment: invoices submitted to [email protected] or the Creditors Department; invalid invoices may delay payment.

No bonds, guarantees, or financial capacity thresholds are stated.

CSD registration: compulsory; the Municipality may not award to unregistered suppliers.

Tax compliance: valid tax clearance certificate or SARS letter, or tax PIN; must be tax-compliant on CSD. Foreign suppliers must complete the pre-award questionnaire in MBD 1.

Municipal account: copy of the bidder's municipal account for the month preceding closure; bidders or directors in arrears for more than three months are disqualified unless a settlement arrangement is made before closure.

B-BBEE: original or originally certified SANAS-approved B-BBEE certificate, or sworn affidavit for EME/QSE, to claim points.

Locality proof: municipal account, lease agreement, or detailed affidavit as specified in MBD 6.1.

Authorised signatory: proof of authority (board resolution) must accompany the bid.

MBD 4 (Declaration of Interest): no bids from persons in the service of the state.

MBD 8 (Past Practices): declares no prohibited practices.

MBD 9 (Independent Bid Determination): certifies no collusion.

B-BBEE status level points: Level 1 = 10, Level 2 = 9, Level 3 = 8, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.

Proof required: original or originally certified B-BBEE certificate from a SANAS-accredited agency, or sworn affidavit for EME/QSE. Failure to submit proof means no B-BBEE points.

Contract formation: the successful bidder must sign the agreement within 7 days of notification; the Municipality may require an additional Service Level Agreement. Contract language is English.

General Conditions of Contract (GCC 2010) and Special Conditions of Contract apply; SCC prevails in conflict.

Validity: bids remain valid for 90 days after closure, extending automatically until contract signature.

Termination: the contract may be terminated if the tender document was altered or amended after submission.

Liability: the Municipality may recover costs, losses, or damages if the bidder furnished incorrect information that led to award.

Duties: the successful bidder is liable for all duties and costs on legal documents, surety, and retentions.

The successful bidder must sign the agreement within 7 days of notification. The Municipality may request an additional Service Level Agreement. The contract will be in English. The successful bidder is liable for all duties and costs on legal documents. Invoices must be submitted to [email protected] or physically to Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg. For contracts over R1 million, the bidder must be VAT registered and comply with Section 20(4) of the VAT Act.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. A valid tax clearance certificate or CSD number must be provided. Bidders must not be in arrears with municipal rates and taxes for more than three months. Bidders must submit a copy of the municipal account for the month preceding tender closure. Bidders must provide proof of authority to sign (e.g., board resolution).

The 80/20 preference point system as per the Preferential Procurement Policy R8/5-26 of 28 May 2026. Points: Price 80, Specific Goals 20 (10 B-BBEE, 10 locality). B-BBEE points: Level 1 = 10, 2 = 9, 3 = 8, 4 = 6, 5 = 4, 6 = 3, 7 = 2, 8 = 1, non-compliant = 0. Locality points: within Saldanha Bay Municipality = 10, West Coast District = 5, Western Cape = 2, outside or no proof = 0.