Integrated electronic records document management system – 3-Year tender in western cape

No briefing or site visit is stated. Tenderers must take note of extraordinary traffic conditions that may occur from time to time due to the transportation of wind turbines.

SCM contact: Mr. K. Juries, Supply Chain Management Unit, 11 Lind Street, Swellendam, tel 028 514 8500, email [email protected]. Technical enquiries: Ms. E. Wassermann, email [email protected]. All technical inquiries must be in writing.

Tenders must be submitted in a sealed envelope, clearly marked with the tender number and description, and placed in the Municipal Tender Box before 11h00 on 4 September 2026 at the Supply Chain Management Offices, 11 Lind Street, Swellendam. Tenders will be opened in public. Tenders may only be submitted on the prescribed tender documents and must include the Tax Compliance Status PIN as issued by SARS. Late tenders and tenders received by e-mail or facsimile will not be considered. Failure to supply all supplementary information and documentation may result in the tender being rendered non-responsive. The tender box is open 24/7; the standard opening size is 10cm high and 33cm wide. All technical inquiries must be in writing to the responsible official on this advert. Bids shall remain valid for 150 days from the closing date. Returnable documents include the prescribed tender documents and the SARS Tax Compliance Status PIN.

Tenders will be evaluated and adjudicated in accordance with the Swellendam Municipality's preferential procurement policy and Supply Chain Management Policy. The 80/20-point system will be applicable. Bidders must pass the compliance test to be eligible for further evaluation and must score a minimum functionality score of 70%. The Council does not bind itself to accept the lowest or any bid and reserves the right to accept a tender in full or in part.

The tender is for the provision of an integrated software solution for an electronic records document management system and other related services for a period of three (3) years. No further technical specifications are stated in the advert.

A non-refundable deposit of R759.20 (VAT inclusive) is required for one complete set of tender documents. Payment details: Account Name: Swellendam Municipality, Bank: Standard Bank, Account Number: 280013965, Branch Code: 050513, Account Type: Current Account.

Bidders must include the Tax Compliance Status PIN as issued by SARS. Bidders must pass the compliance test to be eligible for further evaluation. The 80/20-point system will be applicable, implying B-BBEE preference points will be claimed. No other compliance requirements are stated in the advert.

Bids shall remain valid for 150 days calculated from the bid closing date.

Bidders must pass the compliance test to be eligible for further evaluation. Bidders must score a minimum functionality score of 70%.