Fully integrated offsite data backup & cloud data protection services - 5 year contract at icasa

The tender covers the supply of goods or rendering of services as specified in the bidding documents.

1.1 Purpose of bid 5

1.2 Enquiries 5

1.3 Confidential Information Disclosure Notice 5

2. Definitions and icasa mandate 5

3. Acronyms and abbreviations 7

4. General rules and instructions 8

4.1 Confidentiality 8

4.2 News and Press Releases 9

4.3 Precedence of Documents 9

4.4 Preferential Procurement Reform 9

4.5 Language 10

4.6 Gender 10

4.7 Headings 10

4.8 Formal Contract 10

4.9 Procedure for the submission of a proposal 10

5. Response format 11

6. Reasons for disqualification 12

7. Bid preparation 12

8. General commercial conditions of contract/bid 13

1.1. Purpose of the bid

Appointment of the service provider to assist icasa with fully integrated

Offsite data backup & cloud data protection services for a period of 5 years on

An 80/20 PPPFA 2000, preferential procurement regulation: 2022.

1.2. Enquiries

Should it be necessary for a bidder to obtain clarity on any matter arising from or referred to in this RFB

document, your enquiries can be referred in writing to the contact person(s) listed below:

ICASA reserves the right to place responses to such queries on the website.

Telephone (012) 568 3629

Bid Administration Office

E-mail [email protected]

1.3. Confidential Information Disclosure Notice

(i) This document contains information that is the property of the Independent Communication

Authority of South Africa.

(ii) No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any

party in any manner whatsoever other than for proposal building purposes without prior written

permission from ICASA.

(iii) All copyright and Intellectual Property herein vests with ICASA.

2. DEFINITIONS AND ICASA’s MANDATE

2.1. The Independent Communications Authority of South Africa [hereinafter referred to as “ICASA”] is the

regulator of telecommunications and the broadcasting sectors. It was established in July 2000 in terms

of the Independent Communications Authority of South Africa Act No.. It took over the

functions of two previous regulators, the South African Telecommunications Regulatory Authority

(SATRA) and the Independent Broadcasting Authority (IBA). The two bodies were merged into ICASA

to facilitate effective and seamless regulation of telecommunications and broadcasting and to

accommodate the convergence of technologies.

2.2. ICASA derives its mandate from two statutes. These are the ICASA Act , and the Electronic

Communications Act

Functions of ICASA:

The Authority regulates the telecommunications and broadcasting industries in the public interest.

Its key functions are:

• to make regulations and policies that govern broadcasting and telecommunications
• issue licenses to providers of telecommunication services and broadcasters
• monitor the environment and enforce compliance with rules, regulations and policies
• hear and decide on disputes and complaints brought by industry or members of the public

against licensees

• Plan, control and manage the frequency spectrum and

• Protect consumers from unfair business practices, poor quality services and harmful or inferior

products.

“Acceptable Bid” - means any bid, which, in all respects, complies with the specifications and conditions

of the request for proposal as set out in this document.

“Bid” - means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state

for the provision of services or goods.

“Bidders” - means any enterprise, consortium or person, partnership, company, close corporation, company

or any other form of enterprise or person, legal or natural, which has been invited by ICASA to submit a proposal

in response to this invitation.

.

“Client” - means all internal clients of ICASA procurement processes.

“Comparative Price” - means the price after deduction or addition of non-company price factors,

unconditional discounts.

“Content Partners” - means any successful bidder that enters into a partnership agreement with ICASA to

provide the goods and services stipulated in the Bid document.

“Consortium” - means several entities join force under a large project umbrella to gain a strategic

collaborative advantage

“Company Price” - means the price that is only subject to adjustments in accordance with the actual increase

or decrease resulting from the change, imposition or abolition of customs or excise duty and any other duty,

levy or tax which, in terms of a law or regulation is binding on the contractor and demonstrably has

an influence on the price of any supplies or the rendering cost of any service, for the execution of a contract.

“Goods” – means any work, equipment, machinery, tools, materials or anything of whatever nature to be

rendered to ICASA or ICASA’ s delegate by the successful bidder in terms of the proposal.

“Internal Collaboration” - means collaborative arrangements within a group of companies or within various

strategic business units/subsidiaries/operating divisions in order to gain a strategic position whilst sharing

resources, profits and losses as well as risks.

“Joint Ownership” - (also known as equity JV’s) means the establishment by two parent companies of a child

company for a specific task within which both parents invest in order to overcome the limited capabilities vested

within them in order that they can both benefit from the combined investment.

“Joint Venture” - (Project) means two or more businesses joining together under a contractual agreement to

conduct a specific business enterprise with both parties sharing profit and losses. The venture is for one specific

project only, rather than for a continuing business relationship as in a strategic alliance. It is about sharing risk

with others and providing one or more missing and needed assets and competencies.

“Licenses” - means conditional use of another party’s intellectual property rights.

“Management” - in relation to an enterprise or business, means an activity inclusive of control, and performed

on a daily basis, by any person who is a principal executive officer of the company, by whatever name that

person may be designated, and whether or not that person is a director.

“Non-company Price (s)” - means all price (s) other than “company” price (s).

“Organ of State” - means a constitutional institution defined in the Public Finance Management Act, Act .

“Person (s)” - refers to a natural and/or juristic person (s).

“Rand Value” - means the total estimated value of a contract in Rand denomination, which is calculated at the

time of proposal invitations and includes all applicable taxes and excise duties.

“Successful Bidder” - means the organization or person with whom the order is placed or who is contracted

to execute the work as detailed in the proposal.

“Prime Bidder” – means any person (natural or juristic) who forwards an acceptable proposal in response to

this RFB with the intention of being the main contractor should the proposal be awarded to him/her.

“Bidder Agent” - means any person mandated by a prime bidder or consortium/joint venture to do business

for and on behalf of, or to represent in a business transaction, the prime bidder and thereby acquire rights for

the prime bidder or consortium/joint venture against ICASA or an organ of state and incur obligations binding

the prime bidder or consortium/joint venture in favor of ICASA or an organ of state.

“SMME” – bears the same meaning assigned to this expression in the National Small Business Act,

1996 (Act No. )

“Service Partners” - means any successful bidder who is awarded the proposal or who entered into an

agreement with ICASA and/or its clients to offer consulting services in areas such as but not limited to, strategic

e-business consulting, evaluation, implementation and continuous improvement or system integration.

“Support Partners” - means any successful bidder who entered into partnership agreement with ICASA

and/or its clients for the provision of support services to a specific solution.

“Sub-Contracting” - means the primary contractor’s assigning or leasing or making out work to, or employing

another person to support such primary contractor in executing part of a project in terms of a contract.

“Trust” - means the arrangement through which the property of one person is made over or bequeathed to a

trustee to administer such property for the benefit of another person.

“Trustee” - means any person, including the founder of a trust, to whom property is bequeathed in order for

such property to be administered for the benefit of another person.

3. Acronyms and abbreviations

The following acronyms and abbreviations are used in this proposal and must be similarly used in the proposal

submitted in response and shall have the meaning ascribed thereto below:

Abbreviations/Acronyms Description

CPI Consumer Price Index.

FDS Functional Design Specification

PPPFA Preferential Procurement Policy Framework Act

RFB Request for Bid

RFP Request for Proposal

RSA Republic of South Africa

ICASA Independent Communications Authority of South Africa

SLA Service Level Agreement

4. General rules and instructions

4.1. Confidentiality

4.1.1. Some of the information contained in this document may be of a confidential nature and must only be

used for purposes of responding to this RFB. This confidentiality clause extends to bidder partners and/

or implementation agents, whom you may decide to involve in preparing a response to this RFB.

4.1.2. For purposes of this process, the term “Confidential Information” shall include all technical and business

information, including, without limiting the generality of the foregoing, all secret knowledge and

information (including any and all financial, commercial, market, technical, functional and scientific

information, and information relating to a party’s strategic objectives and planning and its past, present

and future research and development), technical, functional and scientific requirements and

specifications, data concerning business relationships, demonstrations, processes, machinery, know-

how, architectural information, information contained in a party’s software and associated material and

documentation, plans, designs and drawings and all material of whatever description, whether subject

to or protected by copyright, patent or trademark, registered or un-registered, or otherwise disclosed

or communicated before or after the date of this process.

4.1.3. The receiving party shall not, during the period of validity of this process, or at any time thereafter, use

or disclose, directly or indirectly, the confidential information of ICASA (even if received before the date

of this process) to any person whether in the employment of the receiving party or not, who does not

take part in the performance of this process.

4.1.4. The receiving party shall take all such steps as may be reasonably necessary to prevent ICASA’s

confidential information coming into the possession of unauthorized third parties. In protecting the

receiving party’s confidential information, ICASA shall use the same degree of care, but no less than a

reasonable degree of care, to prevent the unauthorized use or disclosure of the confidential information

as the receiving party uses to protect its own confidential information.

4.1.5. Any documentation, software or records relating to confidential information of ICASA, which comes

into the possession of the receiving party during the period of validity of this process or at any time

thereafter or which has so come into its possession before the period of validity of this process:

• shall be deemed to form part of the confidential information of ICASA,
• shall be deemed to be the property of ICASA;
• Shall not be copied, reproduced, published or circulated by the receiving party unless

and to the extent that such copying is necessary for the performance of this process and

all other processes as contemplated in; and

• shall be surrendered to ICASA on demand, and in any event on the termination of the

investigations and negotiations, and the receiving party shall not retain any extracts.

4.2. News and Press Releases

Bidders or their agents shall not make any news releases concerning this RFB or the awarding of the

same or any resulting agreement(s) without the consent of, and then only in co-ordination with ICASA.

4.3. Precedence of Documents

4.3.1. This RFB consists of a number of sections. Where there is a contradiction in terms between the clauses,

phrases, words, stipulations or terms and herein referred to generally as stipulations in this RFB and the

stipulations in any other document attached hereto, or the RFB submitted hereto, the relevant

stipulations in this RFB shall take precedence.

4.3.2. Bidders shall refrain from incorporating any additional stipulations in its proposal submitted in terms

hereof other than in the form of a clearly marked recommendation that ICASA may in its sole discretion

elect to import or to ignore. Any such inclusion shall not be used for any purpose of interpretation unless

it has been so imported or acknowledged by ICASA.

4.3.3. It is acknowledged that all stipulations in the PPPFA are not equally applicable to all matters addressed

in this RFB. It however remains the exclusive domain and election of ICASA as to which of these

stipulations are applicable and to what extent. Bidders are hereby acknowledging that the decision of

ICASA in this regard is final and binding. The onus to enquire and obtain clarity in this regard rests with

the bidder (s). The bidder (s) shall take care to restrict its enquiries in this regard to the most reasonable

interpretations required to ensure the necessary consensus.

4.4. Preferential Procurement Reform

The Preferential Procurement Regulations, 2022 pertaining to the Preferential Procurement Policy

Framework Act, Act No .

In accordance with this Act, bidders are required to submit proof in order to claim points for specific

goals.

4.5. Language

Bids shall be submitted in English.

4.6. Gender

Where applicable any word implying any gender shall be interpreted to imply all other genders.

4.7. Headings

Headings are incorporated into this proposal and submitted in response thereto, for ease of

reference only and shall not form part thereof for any purpose of interpretation or for any other

purpose.

4.8. Formal contract

This RFB, all the appended documentation and the proposal in response thereto read together,

forms the basis for a formal contract to be negotiated and finalized between ICASA and the

successful service provider to whom ICASA will award the bid to, either in whole or in part.

4.9. Procedure for the submission of a proposal

4.9.1. One (1) original, three (3) hard copies and 1 (one) electronic copy (on USB) in PDF format of the Bid

shall be submitted on the date of closure of the Bid. NB: Pricing must be submitted in a separate

sealed envelope.

• The original copy MUST BE SIGNED IN INK by an authorized employee, agent or

representative of the bidder and initialed on each and every page of the bid proposal.

• It is the Bidder’s responsibility to ensure that the information and contents on the

electronic copies is the same as in the hard copies.

• To ensure that the electronic copy is not damaged, the bidder must submit the flash

drive in a sealed padded envelope and be clearly marked.

4.9.2. Bidders shall submit proposal responses in accordance with the prescribed manner of submission as

specified above.

4.9.3. Bids must be submitted in a prescribed response format herewith reflected as Response Format,

and be sealed in an envelope.

4.9.4. Bids must be deposited into ICASA’s proposal box on or before 07 September 2026 not later than

11h00. The tender box is situated at the reception area of ICASA Head Office in Centurion.

4.9.5. All Bids in this regard shall only be accepted if they have been placed in the proposal box before or on

the closing date and stipulated time.

4.9.6. Bid responses sent by post or courier must reach this office and be deposited into the proposal box on

or before the closing date. Failure to comply with this requirement will result in your proposal being

treated as a “late proposal” and will not be entertained. Such proposal will be returned to the respective

bidders.

4.9.7. No proposal shall be accepted by ICASA if submitted in any manner other than as prescribed above.

5. Response format

Bidders shall submit response in accordance with the response format specified below; failure to do

so may result in a disqualification of bidder’s response.

SCHEDULE 1: Mandatory Documents

Valid tax clearance certificate. If a Consortium valid tax clearance must be submitted for each entity,

the legal agreement must attached. In the case of a Joint Venture tax clearance certificates must be

submitted for each individual entity. Failure to submit these documents will result in disqualification.

SCHEDULE 2: Executive Summary

The executive summary must cover the following:

o Paragraph 1The Bidder needs to indicate to us that he is responding as a Prime contractor, joint

venture, consortium or partnership and list the parties concerned

o Paragraph 2The Bidder needs to inform us that as the executive committee of the company we

have duly designated the following employee name and surname to act on our behalf for the

consortium, joint venture, partnership or Prime contractor.

o Paragraph 3The Bidder markets themselves by informing us that they have done similar work for

other companies and must provide us with contact details as references.

o Paragraph 4The Bidder gives us a short summary or clarification of their response.

SCHEDULE 3: Functional response

SCHEDULE 4: Price

SCHEDULE 5: PPPFA Points

SCHEDULE 6: Standard Bid documents

The following attached SBD documents must be completed:

• SBD 1 – Invitation to Bid
• SBD 2 (Tax Clearance Certificate Requirements)
• SBD 3.1 - (Pricing schedule)
• SBD 4 - (Declaration of Interest)
• Sbd 5- nipp
• SDB 6.1 - (Preference Points claim form)
• SBD 7.1 – Contract form (rendering of services)
• SBD 8 – Declaration of Bidder’s Past Supply Chain Management Practices
• SBD 9 – Certificate of Independent Bid Determination
• Declaration in terms of Fronting

SCHEDULE 7: Bidders profile

• Individual company/joint venture/consortium shareholders certificate(s)
• Credentials of the company/consortium members etc.
• Structure of the company/ consortium members etc.
• Legal agreement between Partners, sub-contractors, joint venture or consortium

Bidder background information materials:

o Bidder Operating Organization – Provide an overview of the operating structure and

geographical locations of the company at the national, regional, and local levels.

o Company Contact(s) –Provide the name, title, street address, city, state, telephone and fax

numbers and e-mail of the primary company’s contact person, and for any sub-

Contractors.

6. Reasons for disqualification

ICASA reserves the right to disqualify any bidders who do not comply with one or more of the following bid

requirements, and such disqualification may take place without prior notice to the offending bidder:

• Uncontactable referees submitted by the bidder
• Bidders who submitted incomplete information and documentation as per the requirements of this

RFB.

• Bidders who are not registered on the Central Supplier Database
• Bidders who submitted information that is fraudulent, factually untrue or inaccurate, for example

memberships that do not exist false credentials, experience, etc.

• Bidders who do not meet the cut-off mark on functional/technical requirements as stipulated in this

RFB.

• Bidders who do not provide the required number of bid responses i.e. one (1) original hard copy, three

(3) hard copies and one (1) electronic copy (on USB) in PDF format.

• Bidders that submit un-bound tender documents
• Bidders who have been blacklisted as per the National treasury database.
• Bidders who do not comply with the special conditions or any other condition set out in the bid

document

6.1. There will be no discussions with any enterprise until evaluation of the proposal has been completed.

Any subsequent discussions shall be at the discretion of ICASA. Unless specifically provided for in the

proposal document, proposal submitted by means of telegram, telex, facsimile or similar means will not

be considered.

All questions in respect of this proposal must be addressed to Supply Chain Unit by e-mail

address: [email protected]

7. Bid preparation

All additions to the proposal documents i.e. appendices, supporting documentations, technical

specifications and other support documentation covering the equipment offered etc. shall be neatly

bound as part of the schedule concerned.

8. General commercial conditions of contract/bid

Bidders shall provide full and accurate answers to the questions posed in this document, and, are

required to explicitly state either "Comply/Accept (with a)" or "Do not comply/Do not accept (with

an X)" regarding compliance to the requirements. Where necessary the bidder shall substantiate

their response to a specific question.

8.1.

The laws of the Republic of South Africa shall govern this RFB and any Accept Do not accept

agreement entered. Bidders accept hereby that the courts of the

Republic of South Africa shall have jurisdiction.

Comment

8.2.

ICASA shall not be liable for any costs incurred by the bidder in the Accept Do not accept

preparation of response to this RFB. The preparation of response will be

made without obligation to acquire any of the items included in any

bidder’s proposal or to select any proposal, or to discuss the reasons why

such bidder’s or any other proposal was accepted or rejected.

Comment

8.3.

ICASA may request written clarification or further information regarding Accept Do not accept

any aspect of this proposal. The bidders must supply the requested

information in writing within two (2) days after the request has been

made, otherwise the proposal may be disqualified.

Comment

8.4.

In the case of consortium, Joint Venture or subcontractors, bidders are Accept Do not accept

required to provide copies of signed agreements stipulating the work

split and Rand value.

Comment

8.5.

ICASA reserves the right to; cancel/reject any proposal and not to award Accept Do not accept

the proposal to the lowest bidder or award parts of the proposal to

different bidders, or not to award the proposal at all.

Comment

8.6.

By submitting a proposal in response to this RFB, the bidders accept Accept Do not accept

the evaluation criteria as it stands.

Comment

8.7.

The bidder should not qualify the proposal with own conditions. Accept Do not accept

Caution: If the bidder does not specifically withdraw its own conditions

of proposal when called upon to do so, the bid response may be

disqualified.

Comment

8.8.

Should the bidder withdraw the proposal before the proposal validity period Accept Do not accept

expires, ICASA reserves the right to recover any additional expense

incurred by ICASA having to accept any less favorable proposal or the

additional expenditure incurred by ICASA in the preparation of a new RFB

and by the subsequent acceptance of any less favorable proposal.

Comment

8.9.

Delivery of and acceptance of correspondence between ICASA and the Accept Do not accept

bidder sent by prepaid registered post (by air mail if appropriate) in a

correctly addressed envelope to either party’s postal address or address

for service of legal documents will be deemed to have been received

and accepted after (2) two days from the date of postage to the South

African Post Office Ltd.

Comment

8.10.

Should the parties at any time before and or after the award of the Accept Do not accept

proposal and prior to, and or after conclusion of the contract fail to agree

on any significant product price or service price adjustments, change in

technical specification, change in services, etc. ICASA shall be entitled

within 14 (fourteen) days of such failure to agree, to recall the letter of

award and cancel the proposal.

Such cancellation shall mean that ICASA reserves the right to award the

same proposal to next best bidders as it deems fit.

Comment

8.11.

In the case of a consortium or JV each of the authorized enterprise’s Accept Do not accept

members and/or partners of the different enterprises must co-sign this

document.

Comment

8.12.

Any amendment or change of any nature made to this RFB shall only be Accept Do not accept

of force and effect if it is in writing, signed by ICASA authorized

signatory and added to this RFB as an addendum.

Comment

8.13.

Failure or neglect by either party to (at any time) enforce any of the Accept Do not accept

provisions of this proposal shall not, in any manner, be construed to be

a waiver of any of that party’s right in that regard and in terms of this

proposal. Such failure or neglect shall not, in any manner, affect the

continued, unaltered validity of this proposal, or prejudice the right of that

party to institute subsequent action.

Comment

8.14.

Bidders who make use of sub-contractors. Accept Do not accept

The proposal will however be awarded to the bidder as a primary

contractor who will be responsible for the management of the awarded

proposal. No separate contract will be entered into between ICASA and

any such sub-contractors. Copies of the signed agreements between the

relevant parties must be attached to the proposal responses.

8.15.

No interest shall be payable on accounts due to the successful bidder in Accept Do not accept

an event of a dispute arising on any stipulation in the contract.

Comment

8.16.

ICASA will not be held liable for any expenses incurred by bidders, in Accept Do not accept

preparing and submitting the proposal.

Comment

8.17.

If the successful bidder disregards contractual Accept Do not accept

Specifications, this action may result in the termination of the contract.

Comment

8.18.

The bidders’ response to this bid or parts of the response may be Accept Do not accept

included as a whole or by reference in the final contract.

8.19

All bidders’ who do not sign the declaration forms will not be Accept Do not accept

considered for preference points.

Comment

8.20.

In the evaluation of proposal, the Authority reserves the right to Accept Do not accept

conduct independent reference checks.

Comment

8.21.

ICASA will not respond to any enquiries seventy-two (72) Accept Do not accept

hours before the closing date of the bid

Comment

8.22

Should the bidder change any wording or phrase in this document, the Accept Do not accept

bid will be evaluated as though no change has been effected and the

original wording or phrasing will be used.

Comment

8.23.

Should the evaluation of this bid not be completed within the validity Accept Do not accept

period of the bid, ICASA has discretion to extend the validity period.

Comment

8.24.

Upon receipt of the request to extend the validity period of the bid, the Accept Do not accept

bidder must respond within the required timeframes and in writing on

whether or not s/he agrees to hold his/her original bid responses valid

under the same terms and conditions for a further period.

Comment

8.25.

Accept Do not acceptICASA will not make any upfront/deposit payments to a successful

service provider. Payments will only be made in accordance to the

deliverables that will be agreed upon by the both parties.

Comment

8.26.

All bidders must make disclosure of any potential conflict of interests. The Comply Do not comply

Authority will make the final determination as to whether the potential

conflict of interest precludes the award of the tender to the service provider.

Comment

8.27.

Accept Do not accept Respondents may not alter the wording of any criterion/question posed in

this document. During the evaluation, it shall be assumed that all

criteria/questions are worded as they were in the original document and the

answers shall be evaluated on this basis

Comment

Special requirements

8.28.

International companies are encouraged to partner with local companies. Comply Do not comply

International companies are requested to provide an agreement between

themselves and the local entity.

Comment

8.29.

ICASA reserves the right not to accept the lowest bid price from a service Accept Do not Accept

provider. Similarly the Authority reserves the right not to select any of the

prospective service providers submitting proposals. The Authority will take

into consideration specific goals. Proof of this to accompany the bid

response ( CIPC Document, a doctors letter confirming disability, CSD

Registration Report).

Comment

9.EVALUATION Of the bid

9.1. The following evaluation approach will be applied:

• Phase 1 will be the screening of mandatory documents, ensuring compliance thereof

Mandatory Documents

Individual

• Tax Clearance Certificate/Pin

Bidder

Joint Venture

• Tax Clearance Certificates/Pin of individual

entities

• Signed legal agreement

Consortium

• Tax Clearance Certificates/Pin of individual

entities and

• Signed legal agreement

Subcontracting

• Main bidder – Tax Clearance Certificate/Pin
• Subcontractor – Tax Clearance Certificate/Pin

Where reference letters, testimonials and experience are required the following will be applied: The primary

bidder will be considered together with those of the members of the consortium or joint venture, subject to the

applicable mandatory requirements being met.

Should the mandatory documents not be submitted the bidders may be disqualified from functionality

evaluation and no points for specific goals will be awarded.

• Phase 2 Mandatory requirements
• Phase 3 will be evaluation on functionality (stage 1 and 2) on a scoring factor; as explained below
• Phase 4 will be Price and Specific Goals.

The below mentioned threshold will be used when evaluating the bid responses:

No. Functionality Criteria per Category Weight

A Price 80

B. Specific Goals 20

Total 100

Evaluation of Functional criteria kindly refer to ANNEXURE A

Only bidders who passed the minimum cut-off points of 80/100 for functionality

will be evaluated further for price and specific goals.

The PPPFA preference points will contribute 20 points towards the evaluation criteria

as per the below table:

No Specific Groups Allocation Points

1. Woman Owned 7

2. Black Owned (as per BBB-EE Act definition) 6

3. Youth 4

4. People living with Disability 3

Total 20

1. Functional pre-qualification criteria

Yes, see attached Terms of Reference ANNEXURE A

Purpose of the bid

Appointment of the service provider to assist icasa with fully integrated

Offsite data backup & cloud data protection services for a period of 5

Years on an 80/20 PPPFA 2000, preferential procurement regulation: 2022.

Attached as annexure a

1. Background and scope

ANNEXURE A3 (To be submitted in a separate

envelope) Name of Company:

Financials and price

structure

B1. Please indicate your TOTAL BID price here: R........................... (in words).............................

...................................................................... (Mandatory)

B2. Important: It is mandatory to indicate your total bid price as requested above. This price must

be the same as the total bid price you submit in your pricing schedule. Should the total bid

prices differ, the one indicated above will be taken into consideration.

B3. NB: All prices must be VAT inclusive and must be quoted in South African

Rand (ZAR). B4 Are the rates quoted firm for the full period of the contract?

B5 Mandatory: If not firm for the full period, provide details of the basis on which

adjustments will be applied for. E.g. CPI, and also details of the cost breakdown:

B6 Important: all the consortium or joint venture partners must submit a complete set of

the latest audited financial statements.

B7

No price adjustments that are 100% linked to exchange rate variations will be Comply Do not comply

allowed.

Comment

B8

The bidder must indicate CLEARLY which portion of the purchase price as well Comply Do not comply

as the monthly costs is linked to the exchange rate.

Comment

B9

All additional costs must be clearly specified. Comply Do not comply

Comment

B10

The applicable rate of exchange for this bid shall be the spot rate

Accept Do not Accept

Comment

Checklist of bidding documentation before submitting

Nb!! Please take note that all standard bidding (sbd) forms must be completed,

Signed and submitted with your proposal. Failure to do so may invalidate your bid

NB: Has the following forms been completed, signed and submitted with your proposal?

Documentation Checked by bidder Checked by SCM

Officials

Registration on CSD

Invitation to Bid SBD 1

Pricing schedule (Non-firm Price’s Professional

services)

Sbd 3.1

Declaration of interest – SBD 4

Preference point claim – SBD 6.1

Contract form (rendering of services) – SBD 7.1

Declaration of Bidder’s Past Supply Chain

Management Practices – SBD 8

Certificate of Independent Bid Determination- SBD

ID documents of Directors

Company registration documents