Multi-disciplinary team for kwacele mr traditional authority centre design and construction supervision

Closing date and time: 15 September 2026 at 11:00. No compulsory briefing session or site inspection will be held (Section D marked Not Applicable). Offer validity period: 90 days from the closing date.

SCM enquiries: Mr L Khumalo, telephone 033 260 3759 / 076 246 2513, email [email protected]. Technical enquiries: Mr D Le Roux, telephone 033 355 5619 / 084 8512 178, email [email protected]. General SCM email: [email protected]. Submission address: Bid Box, Ground Floor, KZN Department of Public Works and Infrastructure, O.R. Tambo House Building, 191 Prince Alfred Street, Pietermaritzburg, 3200.

Submission method: Bids must be deposited in the bid box on the ground floor of the KZN Department of Public Works and Infrastructure, O.R. Tambo House Building, 191 Prince Alfred Street, Pietermaritzburg, 3200. No electronic, fax, telegraphic, telephonic, or late submissions will be accepted. Bids must be in a sealed envelope marked with the bid number (ZNT 05/26/27W), closing date, and bidder's name and address. All bid document pages must be initialled. Photocopies of the original bid documentation may be used but must bear an original signature. The bidder must complete and sign all returnable forms: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule for Professional Services), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 7.2 (Contract Form for Rendering of Services), Authority to Sign Bid Form, and the Declaration that CSD Information is Correct and Up to Date. Proof of CSD registration and a valid SARS tax compliance status PIN (or printed TCS certificate) must be submitted. Failure to submit any required document or to initial pages will render the bid non-responsive.

Evaluation occurs in three phases. Phase 1: Supply Chain Administrative Compliance — bidders must be registered on the CSD, have valid tax compliance status, submit all required documents signed and completed, initial every page, and bid as a complete multi-disciplinary team led by the lead professional. Non-compliant bids are disqualified. Phase 2: Mandatory Criteria — only bidders passing Phase 1 are evaluated. Mandatory requirements: (1) Lead architectural entity must be 51% owned and managed by a SACAP-registered professional architect with minimum 8 years post-registration experience and at least 2 completed projects in the past 5 years (residential, commercial, urban, rural) with referee details; a signed, dated agreement (not older than one month) between the lead entity and each team member confirming collaboration for the full project duration must be submitted. (2) A construction-registered professional multi-disciplinary team organogram and CVs for each member: Architect (SACAP, 8+ years), Quantity Surveyor (SACQSP, 3+ years), Electrical Engineer (ECSA, 3+ years), Civil/Structural Engineer (ECSA, 3+ years), Geotechnical Engineer/Geohydrologist (Pr.Sci/Pr.Eng, 3+ years), Land Surveyor (SAGC, 3+ years), Construction Health and Safety Agent (SACPCMP Pr.CHSA, 3+ years). (3) Valid certified professional registration certificates for each team member from the relevant body. (4) Professional indemnity insurance for each discipline: Architect R3 million, Quantity Surveyor R3 million, Electrical Engineer R1 million, Civil/Structural Engineer R2 million, Geotechnical Engineer/Geohydrologist R1 million, Land Surveyor R1 million, CHS Agent R1 million — or entity confirmation of cover equal to at least 3 times the tendered professional fees for all employed professionals. Bids failing any mandatory criterion are non-responsive. Phase 3: Price and Specific Goals — 80/20 preference point system applies (price 80 points, specific goals 20 points). Specific goals: Ownership by Black People (5 points) — requires original EME/QSE sworn affidavit and certified ID copies of owners/shareholders/directors; Promotion of enterprises located in eThekwini Metropolitan Municipality or Harry Gwala, uGu, or uMgungundlovu District Municipalities (15 points) — requires proof of municipal account showing physical address or lease agreement. Documentary proof must be submitted with the bid to claim points.

Scope: Appointment of a multi-disciplinary team led by a lead architectural entity (Principal Agent) for the design, supervision of construction, and close-out of the KwaCele MR Traditional Authority Centre in Umdoni Municipality, Southern Region, KwaZulu-Natal. Required team disciplines and professional registration bodies: Architect (SACAP), Quantity Surveyor (SACQSP), Electrical Engineer (ECSA), Civil/Structural Engineer (ECSA), Geotechnical Engineer/Geohydrologist (Pr.Sci/Pr.Eng), Land Surveyor (SAGC), Construction Health and Safety Agent (SACPCMP Pr.CHSA). Lead architect must have minimum 8 years post-registration experience and demonstrate 2 completed projects in the past 5 years with municipal and SPLUMA interfaces. All other registered professionals must have minimum 3 years post-registration experience. Team collaboration agreement (signed, dated, not older than one month) between lead entity and each member for full project duration is mandatory. Professional indemnity insurance minimums per discipline as stated in mandatory criteria. Services cover full project lifecycle: design, construction supervision, and close-out.

Lead architectural entity: Must be 51% owned and managed by a SACAP-registered professional architect with minimum 8 years post-registration experience and broad exposure on diverse projects (residential, commercial, urban, rural). Must demonstrate at least 2 completed projects in the past 5 years preceding the bid, with the following information per project: date of award, description, date of completion, professional team details, municipal and SPLUMA interfaces, and contact details of at least one referee. Team members: All registered professionals on the organogram must have minimum 3 years post-registration experience with the relevant professional body (Architect 8 years, Quantity Surveyor 3 years, Electrical Engineer 3 years, Civil/Structural Engineer 3 years, Geotechnical Engineer/Geohydrologist 3 years, Land Surveyor 3 years, CHS Agent 3 years). Detailed current CVs for each proposed team member must be submitted, showing name, surname, registration number, and experience. Certified copies of professional registration certificates for each member are mandatory. A signed, dated collaboration agreement (not older than one month) between the lead entity and each team member confirming agreement to work together for the full project duration until close-out is required.

The supplier shall not disclose the contract, specifications, plans, drawings, or any information furnished by the purchaser without prior written consent, except to employees necessary for performance, and then only in confidence. The supplier shall not use such documents or information for any purpose other than performing the contract. All documents (other than the contract itself) remain the property of the purchaser and must be returned on completion if required. The purchaser may inspect the supplier's records relating to contract performance and have them audited by appointed auditors. Production or execution may be subject to inspection at the bidder's or contractor's premises. No specific quality management system certification (e.g., ISO 9001) or quality assurance/quality control plan requirements are stated in the extracted text.

Pricing must be submitted on SBD 3.3 (Form of Offer and Acceptance for Professional Services). The bid price inclusive of VAT must be stated in figures and in words, carried forward from the Summary of Total Fees (Appendix B). Offer validity: 90 days from the closing date. The pricing schedule is applicable (marked 'APPLICABLE X'). No bill of quantities or schedule of rates format is described in the extracted text; the form references a 'Summary of Total Fees: Appendix B' which is not included in the extracted text. Payment terms and contract price adjustments are governed by the GCC and SCC. The successful bidder must arrange delivery of bonds, guarantees, and proof of insurance within two weeks of receiving the completed agreement.

Pricing schedule: SBD 3.3 (Form of Offer and Acceptance for Professional Services) must be completed. Bid price must be inclusive of VAT, stated in figures and words, carried forward from the Summary of Total Fees (Appendix B). Offer validity: 90 days from closing date. Professional indemnity insurance requirements per discipline (see complianceRequirements). Successful bidder must, within two weeks of receiving the completed agreement, arrange delivery of any bonds, guarantees, proof of insurance, and other documentation required by the Contract Data and letter of acceptance. Payment terms and contract price adjustments are governed by the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) referenced in the bid document. No explicit financial capacity or turnover threshold is stated in the extracted text.

Mandatory compliance documents and registrations: (1) Central Supplier Database (CSD) registration — compulsory at closing time; non-registered suppliers are disqualified. (2) SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each party in a consortium/joint venture must submit separately. (3) B-BBEE verification: EME/QSE sworn affidavit (signed, dated by Commissioner of Oaths for latest financial year) and certified ID copies of owners/shareholders/directors to claim ownership points; proof of municipal account or lease agreement for location points. (4) Professional registration certificates (certified copies) for each team member: Architect (SACAP), Quantity Surveyor (SACQSP), Electrical Engineer (ECSA), Civil/Structural Engineer (ECSA), Geotechnical Engineer/Geohydrologist (Pr.Sci/Pr.Eng), Land Surveyor (SAGC), CHS Agent (SACPCMP Pr.CHSA). (5) Professional indemnity insurance per discipline with stated minimum cover amounts (or entity cover of 3x tendered fees). (6) Signed team collaboration agreements (lead entity with each member, not older than one month). (7) Completed and signed returnable forms: SBD 1, SBD 3.3, SBD 4, SBD 6.1, SBD 7.2, Authority to Sign Bid Form, Declaration that CSD Information is Correct and Up to Date. (8) No bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. (9) All bid document pages must be initialled. (10) Bidder must bid as a complete multi-disciplinary team; the bid document must be completed by the lead professional.

B-BBEE preference points are claimed via SBD 6.1 under the 80/20 system. Specific goals and points: Ownership by Black People — 5 points (documentary proof: original EME or QSE sworn affidavit signed and dated by Commissioner of Oaths for latest financial year, AND certified copies of ID documents of owners/shareholders/directors). Promotion of enterprises located in eThekwini Metropolitan Municipality or Harry Gwala, uGu, or uMgungundlovu District Municipalities — 15 points (documentary proof: proof of municipal account depicting physical address of the business OR lease agreement). A B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. Failure to submit required proof means points for specific goals are not claimed. The organ of state reserves the right to require substantiation of any claim at any time.

A Construction Health and Safety Agent (CHS Agent) registered with SACPCMP as Pr.CHSA is a mandatory team member. The CHS Agent must have a minimum of 3 years post-registration experience and professional indemnity insurance of at least R1 million. The CHS Agent's CV and certified professional registration certificate must be submitted. No additional occupational health and safety plan, safety file, or HSE compliance requirements beyond the CHS Agent appointment are detailed in the extracted text.

Contract form: SBD 7.2 (Contract Form for Rendering of Services) must be completed in duplicate and signed by both service provider and purchaser. The contract is subject to the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any applicable Special Conditions of Contract (SCC). Contract documents comprise Part C1 (Agreements and Contract Data), Part C2 (Pricing Data), Part C3 (Scope of Services), and any incorporated drawings or documents. Deviations and amendments are only valid if recorded in the schedule of deviations attached to the agreement. The successful bidder must, within two weeks of receiving the completed agreement, contact the employer's agent to arrange delivery of bonds, guarantees, proof of insurance, and other documentation required by the Contract Data and letter of acceptance; failure constitutes repudiation. Agreement comes into effect: 4 days from posting if sent by registered post, on day of delivery if hand-delivered during business hours, or first business day after faxing. The bidder has seven working days to notify the employer in writing of any reason for non-acceptance; otherwise the agreement becomes binding. Professional indemnity insurance minimums per discipline are contractual requirements (Architect R3m, Quantity Surveyor R3m, Electrical Engineer R1m, Civil/Structural Engineer R2m, Geotechnical Engineer/Geohydrologist R1m, Land Surveyor R1m, CHS Agent R1m). The lead architectural entity must be 51% owned and managed by a SACAP-registered architect with 8+ years experience. Team collaboration agreements (signed, dated, not older than one month) between lead entity and each member for full project duration are mandatory. No explicit contract duration, liquidated damages, or termination clauses are stated in the extracted text.

Bidders must comply with all administrative requirements and submit all required documents at the closing date and time. All documents must be signed and fully completed. Bidders must initial each page of the bid document. Bidders must bid as a complete multi-disciplinary team; the bid document must be completed by the lead professional. CSD registration is compulsory at closing time. Valid tax compliance status (TCS PIN or certificate) is required. Professional registration certificates for all team members must be submitted. Professional indemnity insurance per discipline at stated minimums (or entity cover of 3x tendered fees) is mandatory. Signed team collaboration agreements (not older than one month) between lead entity and each member are required. Returnable forms: SBD 1, SBD 3.3, SBD 4, SBD 6.1, SBD 7.2, Authority to Sign, Declaration of CSD Correctness. Failure to comply with any administrative requirement renders the bid non-responsive.

Three-phase evaluation: Phase 1 — Supply Chain Administrative Compliance (CSD registration, tax compliance, all documents submitted signed and completed, all pages initialled, bid as complete team). Non-compliant bids are non-responsive. Phase 2 — Mandatory Criteria (lead architect 51% ownership/management by SACAP architect with 8+ years experience and 2 projects in 5 years; team organogram and CVs with minimum experience per discipline; certified professional registration certificates; professional indemnity insurance at specified minimums; signed team collaboration agreements). Bids failing any mandatory criterion are non-responsive. Phase 3 — Price and Specific Goals (80/20 system: Price 80 points, Specific Goals 20 points). Specific goals: Ownership by Black People (5 points) — requires EME/QSE sworn affidavit and certified ID copies; Promotion of enterprises in eThekwini Metropolitan Municipality or Harry Gwala, uGu, uMgungundlovu District Municipalities (15 points) — requires municipal account or lease agreement. Documentary proof must be submitted with the bid to claim points. The department reserves the right not to award to the lowest bidder.