Supply and delivery of cleaning material – umzinyathi district municipality (kwazulu-natal)

Closing date: Friday, 21 August 2026, at 12h00. Bids must remain valid for 90 days from closing date. Bid documents available from 14 August 2026 at www.etenders.gov.za and www.umzinyathi.gov.za.

Bidding procedure enquiries: SCM Unit, Tel: 034 219 1500 / 034 219 1549, Fax: 034 218 1940, Email: [email protected].

Technical enquiries: Ms. Sibongile Buthelezi, Tel: 034 219 1500, Fax: 034 218 1940, Email: [email protected].

Submission address: Tender box, reception area, uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000.

Submission: Completed bid document, clearly marked with bid number and description, must be deposited in the tender box at the reception area of uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000, on or before 12h00 on Friday, 21 August 2026. Bids will be opened in public. Telegraphic, faxed, or emailed bids will not be accepted. Courier-delivered bids must be placed in the tender box, not handed to staff. Bidders must initial every page. Bids must be submitted on the official forms provided, not re-typed. Quotations must be on company letterhead.

Returnable documents (all mandatory, must be completed and signed; MBD 3.1 must be stamped with company stamp):

• MBD 1: Invitation to Tender.
• MBD 3.1: Pricing Schedule (firm prices).
• MBD 4: Declaration of Interest — companies involved as per CSD report must be listed on paragraph 3.14; false declaration leads to automatic disqualification.
• MBD 6.1: Preference Points Claim.
• MBD 8: Declaration of Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.
• Proof of company registration (CIPC) or ID copy for sole proprietors.
• Original certified copies of owner's identity document (not older than six months).
• Recent municipal account (rates and taxes or services) in bidder's name showing no arrears exceeding 90 days, or proof of residence with certified affidavit, or lease agreement.
• Recent municipal account in each director's name showing no arrears exceeding 90 days, or equivalent proof for directors.
• Full CSD Report.
• Original valid tax clearance certificate.
• Non-collusion affidavit executed by bidder.

Disqualification risks:

• Any mandatory document omitted or incomplete.
• Bids received after closing time.
• Bids from persons in the service of the state.
• Bids signed by a person without authority to sign.
• Failure to complete forms in every aspect.
• False declaration on MBD 4 paragraph 3.14 or incorrect CSD information.

Compulsory documents: MBD 1 (Invitation to Tender), MBD 3.1 (Pricing Schedule, stamped), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), CIPC registration or ID for sole proprietor, certified ID copies, municipal account or proof of residence for bidder and directors, and full CSD report.

Adjudication under the Council Supply Chain Management Policy using the 80/20 Preferential Point System.

Points allocation:

• Price: 80 points.
• Specific Goals: 20 points.
• Total: 100 points.

Specific goals (20 points) include:

• Enterprises that are 100% black owned: 10 points (supported by CIPC registration, detailed CSD, or RSA ID copies of directors).
• Locality: within district 10 points, within province 5 points, outside province 2 points (supported by preferred address on CSD report and utility bill, or signed letter from chief/induna, or proof of residence signed by ward councillor not later than 3 months).

Bidders must be registered on the Central Supplier Database (CSD) and submit a full CSD report. Tax compliance must be in order (SARS TCS PIN or CSD number). Bidders must not be in the service of the state. Failure to submit any mandatory document renders the bid non-responsive and it will not be considered for the functionality stage.

Supply and delivery of cleaning material for the Corporate Services Unit. The following items and quantities are required:

1. 2-ply soft white toilet paper 48s — 70 packs.
2. Refuse bags 20s — 200 packs.
3. Oil furniture polish 6s — 10 packs.
4. Furniture polish (Mr Min) 6s — 15 packs.
5. Toilet air fresheners 6s — 40 packs.
6. Liquid dish washer 5s — 50 packs.
7. Multi-purpose thick bleach 750ml 5s — 30 packs.
8. Medical gloves 100s x 10 in a box — 5 boxes.
9. Deo blocks (pink) — 5 buckets.
10. Multi-purpose cleaner equivalent to Handy Andy 6s — 30 packs.
11. Soft brooms — 10 units.
12. Duck toilet cleaner 6s — 20 packs.
13. Wiper roll hand towel — 10.
14. Window cleaner 6s — 2 packs.
15. 20-litre plastic buckets black with lid — 10 units.

All delivery costs must be included in the bid price for delivery at the prescribed destination.

No specific methodology or execution plan is required for this supply-and-delivery tender. Variation orders are limited to 15% of the original contract value without escalation.

Bidders must be suitably qualified and experienced service providers. No specific experience or qualification thresholds are stated.

Goods must conform to standards in the bidding documents. The municipality may inspect, test, or analyse goods at any stage; costs of failed inspections are borne by the supplier. Non-compliant goods may be rejected and must be replaced at supplier's cost. Pre-bidding testing is for the bidder's account.

Pricing must be submitted on MBD 3.1 (Pricing Schedule — Firm Prices), stamped and signed. Prices firm, inclusive of VAT and disbursements, valid for 90 days. All delivery costs included. The schedule lists 15 cleaning items with quantities; sub-total, VAT (15%), and total to be completed.

Pricing must be on MBD 3.1 (Pricing Schedule — Firm Prices), stamped with company stamp and signed. Prices must be firm, inclusive of VAT and disbursements, and valid for at least 90 days from date of offer. All prices in South African currency. Sub-total, VAT (15%), and total to be completed. Payment terms per GCC clause 16.3 — payment within 30 days of invoice submission. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and services charges are in arrears.

Mandatory compliance:

• CSD registration and full CSD report.
• Valid tax clearance certificate (SARS TCS PIN or CSD number).
• Proof of company registration (CIPC) or ID for sole proprietors.
• Certified copies of owner's ID (not older than six months).
• Municipal account or proof of residence for bidder and each director, showing no arrears exceeding 90 days.
• Bidders must not be in the service of the state.
• MBD 4 (Declaration of Interest) — disclose any connection to state employees; false declaration disqualifies.
• MBD 9 (Certificate of Independent Bid Determination) — certifies no collusion.
• Non-collusion affidavit to be executed and submitted.

No specific health and safety requirements are stated beyond general contract conditions. The goods include cleaning chemicals and medical gloves, so suppliers should ensure products meet relevant safety standards.

The General Conditions of Contract (GCC) apply, covering definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, variation orders, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties, transfer and amendment of contracts, and prohibition of restrictive practices. Special conditions of bid include: bids valid for 90 days, bidders must initial every page, bids only on official forms, prices in South African currency, and successful bidder name published on municipal website.

Bids must be deposited in the tender box at the specified address before 12h00 on 21 August 2026. No late bids considered. Bids valid for 90 days. Bidders must initial every page. Bids only on official forms. Prices in South African currency. Bidders should familiarise themselves with payment conditions in GCC clause 16.3. Successful bidder name published on municipal website.

Mandatory returnable documents: certified ID copies (not older than six months), CIPC registration, municipal account or proof of residence for bidder and directors (no arrears over 90 days), completed and stamped MBD 3.1, signed MBD 1, 4, 6.1, 8, 9, full CSD report, and quotation on company letterhead. No bids from persons in the service of the state. Failure to comply invalidates the offer.

80/20 Preferential Point System: Price 80 points, Specific Goals 20 points. Specific goals include 100% black-owned enterprises (10 points) and locality (within district 10, within province 5, outside province 2). Bidders must submit MBD 6.1 to claim preference points. Failure to submit any mandatory document renders the bid non-responsive and it will not proceed to the functionality stage.