Supply and delivery of diaries and calendars to the unemployment insurance fund

Closing date and time: 2026-09-01 at 11h00 (compulsory).

Bid validity period: 90 calendar days from closing date.

Date issued: 2026-08-18.

No compulsory briefing session or site visit is mentioned.

SCM / bidding procedure enquiries: Tshupetso Selole, 012 337 1061, [email protected].

Technical enquiries: Nokuthula Gidi, 012 337 1192, [email protected].

Delivery address: Unemployment Insurance Fund, ABSA Towers, Ground Floor, 230 Lillian Ngoyi Street, Pretoria, 0002.

Submission method: Bids must be delivered to the bid box at Unemployment Insurance Fund, ABSA Towers, Ground Floor, 230 Lillian Ngoyi Street, Pretoria, 0002 by the closing date and time. Late bids will not be accepted.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details and authority to sign.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 preference point system.
• Proof of CSD registration (CSD number) and a valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Disqualification risks: any returnable form left unsigned or omitted; bids received after 11h00 on 2026-09-01; failure to provide CSD number or valid tax compliance proof.

Returnable documents (all must be completed, signed and submitted): SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), proof of CSD registration (CSD number), valid SARS Tax Compliance Status PIN or printed TCS certificate, Authority to Sign / Board Resolution. Failure to submit any of these renders the bid invalid.

Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points). The 80/20 system applies because the estimated contract value is up to R50 million.

Specific goals and maximum points:

• Black women: 8 points
• Black youth: 6 points
• Black disability: 1 point
• Companies complying with the 5 elements of B-BBEE (levels 1-8): 5 points

Bidders must submit documentary proof to claim specific-goal points; failure to submit proof means zero points for specific goals. Price points calculated using the standard 80/20 formula (Ps = 80 × (1 − (Pt − Pmin) / Pmin)). No minimum functionality or qualifying score is stated.

Diaries (total 3 000 units):

• 1 500 × A4 size, 1 500 × A5 size.
• One day per page; Saturday and Sunday on one page.
• First six pages contain UIF-supplied content; service provider provides remaining content (dates, holidays, space for notes and meetings).
• Perfect binding.
• Cover: 170 GSM art paper; inside pages: 120 GSM uncoated paper (Maphlito).
• Design and layout by service provider; UIF provides print-ready cover artwork for first six pages.

Calendars (total 3 000 units):

• A5 tent card calendars (148 × 210 mm leaf; stand 416 × 210 mm).
• Stand: plain, Alpine SBS 1ss BRT (610 micron), 380 g/m², white back, not printed; creased three times.
• 30 leaves: printed 4-colour process both sides on Neo Art Gloss, 30 g/m², white.
• Finishing: leaves trimmed to size, collated, wiro bound on 210 mm side; stand trimmed to size.
• Packaging: shrink-wrapped and boxed for delivery.
• Price includes design and layout of A5 calendars; logos supplied by UIF on disk, e-mail or USB.
• Sample required for approval before bulk printing.

Delivery: 230 Lilian Ngoyi Street, Pretoria Central.

Pricing: firm prices for the full quantity (3 000 diaries and 3 000 calendars) including design, layout, printing, finishing, packaging and delivery. No schedule of rates or bill of quantities is indicated.

Bid validity: 90 calendar days.

No bid security, performance bond, guarantee or advance payment terms are specified in the document.

Mandatory compliance documents:

• Central Supplier Database (CSD) registration (CSD number must be provided).
• Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate (each consortium/joint-venture party must submit separately).
• B-BBEE status: points claimed via SBD 6.1 for specific goals (black women, black youth, black disability, B-BBEE level 1-8 compliance).
• SBD 4 Declaration of Interest (disclosure of state employment and relationships).
• SBD 1 Invitation to Bid (signed offer).
• Authority to Sign / Board Resolution for the authorised signatory.

No CIDB grading, professional-body registration or local-content thresholds are stated.

Bid validity: 90 calendar days from closing date. Successful bidder must complete and sign SBD 7 (Contract Form). Contract subject to the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC) and any special conditions. No liquidated damages, penalty clauses, termination provisions or contract duration are specified in the document.

Calendars: A5 tent card calendars. Stand: plain, Alpine SBS 1ss BRT (610 micron), 380 g/m², white back, not printed; creased three times. Leaves: 30 leaves printed 4-colour process both sides on Neo Art Gloss, 30 g/m², white. Finishing: leaves trimmed to size, collated, wiro bound on 210 mm side; stand trimmed to size. Packaging: shrink-wrapped and boxed. Price includes design and layout of A5 calendars. Logos supplied by UIF on disk, e-mail or USB. Sample required for approval before bulk printing. Total 3 000 units. Delivery to 230 Lilian Ngoyi Street, Pretoria Central.

The bid will be evaluated based on the 80/20 preference point system, with 80 points allocated for price and 20 points for specific goals, including black women (8 points), black youth (6 points), black disability (1 point), and companies complying with the 5 elements of B-BBEE levels 1-8 (5 points).