Provision of cash in transit from municipal offices to the municipal bank for the period of 36 months

Closing date: 16 September 2026 at 12h00

Tender published: 17 August 2026

Tender validity period: 90 days after closing date

No mandatory briefing session or site visit is specified.

Bidding procedure enquiries: S Thungo, telephone 034 9822133, email [email protected]

Technical information: Zinhle Malunga, telephone 034 9822133 x 2247, email [email protected]

Supply Chain Management office: 034 9822133 Ext. 2277

Submission address: Tender box, ground floor, AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid, 3100

Bids must be submitted on the original Abaqulusi Municipality tender document, fully completed, with all MBD forms signed. Place the bid in a sealed envelope marked with the tender description and deposit it in the tender box at the ground floor, AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid, 3100, by no later than 12h00 on 16 September 2026. Late bids will not be accepted. A non-refundable bid fee of R2,000.00 (or R1,500.00 administration cost for self-printed documents) is payable to AbaQulusi Municipality, with proof of payment required at submission. Bids must remain valid for 90 days after closing. Incomplete submissions will be disqualified.

Returnable documents include: proof of payment for the bid document, detailed CSD registration report, certified copy of company registration, certified B-BBEE certificate or sworn affidavit, proof of previous experience (reference letters), a certified municipal account or lease agreement not older than three months, certified ID copies of directors/owners, and all completed MBD forms (MBD 2, MBD 4, MBD 6.1, MBD 7.1, MBD 8). Bids above R10 million must include Annual Financial Statements.

Evaluation follows Method 2: Financial Offer and Preferences. Bids are first evaluated on functionality (quality) out of 100 points, with a minimum qualifying score of 70%. Only bidders scoring 70% or more proceed to price evaluation.

Functionality criteria (100 points total):

• Tenderer's Experience: 30 points (based on number of cash-in-transit appointments: 0 appointments = 0 points; 1-5 = 10; 6-10 = 20; more than 10 = 30)
• Key Personnel Experience: 40 points (Project Manager/Supervisor with Grade A PSIRA certificate and relevant qualifications: 10 points; Security Guards with Grade C PSIRA certificate and competency certificates: 10 points; years of experience scored separately: <1 year = 0, 1-4 years = 3, 5-10 years = 7, >10 years = 15)
• Vehicles and Equipment: 30 points (based on number of cash-in-transit certified vehicles: 0 = 0; 1-2 = 10; 3-5 = 20; more than 5 = 30)

Bidders must attach completion certificates or client letters confirming current ongoing contracts. The bid evaluation committee will inspect plant and vehicles to confirm condition and availability. After functionality, bids are evaluated on price (80 points) and specific goals (20 points) under the 80/20 preference point system.

The successful bidder will provide cash-in-transit services for Abaqulusi Municipality, collecting cash and cheques from municipal offices and transporting them securely to the municipal bank. Services are required 5 days per week (Monday to Friday), 52 weeks per year, for a 36-month period.

Key requirements:

• Service provider must be registered with PSIRA or accredited to the security body
• Must have a proven track record of cash collection from municipalities or government entities
• Must comply with Health & Safety, security, and operational requirements on council premises
• All cash collected becomes the responsibility of the service provider until deposited into the municipal bank account
• Service provider must indemnify the council against any loss of collected money, including loss of interest at the current bank rate
• Must supply all equipment, materials, and consumables including secure bags and tags
• Operatives must check bags are sealed, sign tear-off portions, and issue receipts
• Must appoint a primary point of contact for liaison
• Collections from Coronation, Thuthukani, and Louwsburg to be done once a week, preferably Thursday

Collection sites include: Emondlo Municipal offices (25 km), Vryheid Head Office (CBD), Vryheid Motor Licence department (0.9 km), Vaalbank/Thuthukani Municipal offices (25 km), and Vryheid Traffic department (1.8 km). The number of premises may increase or decrease during the contract period.

Banking services required include cash deposit facilities, EFT transfers, pre-printed deposit books, reconciliation controls, tracing of R/D cheques, online banking functionality, dedicated support team, and debit order facilities. Bidders must complete the full schedule of banking services and pricing schedule.

5 to 10 7

10 15

Possible Full Points 40

3. Vehicles and equipment: maximum score = 30

Number of vehicles for providing theservice

Certified proof of ownership copies to be attached if points are claimed.

Point

Proposed key Personnel Experience s

3.1 Cash in transit certificate 0 VEHICLE 0

1-2 vehicles 10

Name:

3-5 vehicles 20

More than 5 vehicles 30

Possible Full Points 30

Certified copies of ownership to be attached to claim the points.

Criteria Possible Full Points Actual Points Obtained

1 Experience applicable to past 3 years 30 S1=

2 Key Personnel Experience 40 S2

3 Vehicle and Equipment 30 S3

Total Possible Points 100 Total Points Obtained = % Ta =

Total Score for Quality

Note: Only Eligible for Evaluation if Ta ≥ 70%

Mbd 2

Tax clearance certificate requirements

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory

arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s

tax obligations.

1 In order to meet this requirement bidders are required to complete in full the attached form TCC

“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally.

The Tax

Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to

submit bids.

2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of

1 (one) year from the date of approval.

3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit

the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified

copies of the Tax

Clearance Certificate will not be acceptable.

4 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a

separate Tax Clearance Certificate.

5 Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any

SARS branch office nationally or on the website www.sars.gov.za.

6 Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this

provision, taxpayers will need to register with SARS as eFilers through the website

www.sars.gov.za.

Mbd4

Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood

relationship, may make offers in terms of this invitation to bid. In view of possible allegations

of favoritism, should the resulting bid, or part thereof, be awarded to persons connected with

or related to persons in service of the state, it is required that the bidder or their authorized

representative declare their position in relation to the evaluating/ adjudicating authority.

3. In order to give effect to the above, the following questionnaire must be completed

and submitted with the bid.

3.1 Full Name of bidder or his or her representative:.................................

3.2 Identity Number:.................................................

3.3 Position occupied in the Company (director, trustee, hareholder2):...................................

3.4 Company Registration Number:......................................

3.5 Tax Reference Number:...............................................

3.6 Vat Registration Number:..............................................

3.7 The names of all directors/ trustees/ shareholders members, their individual identity

numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES/ NO

3.8.1 If yes, furnish particulars.............................................................

.......................................................................................................

1 MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 ( Act

No. );

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the

management of the company or business and exercises control over the company.

3.9 Have you been in the service of the state for the past twelve months?..........YES/ NO

3.9.1If yes, furnish particulars............................................................

..............................................................................................

3.10 Do you have any relationship (family, friend, other) with persons in the service of the state

and may be involved with the evaluation and or adjudication of this

bid?.................................................YES/ NO

3.10.1 If yes, furnish particulars.

.............................................................................................

.............................................................................................

3.11 Are you, aware of any relationship ( family, friend, other) between any other bidder and

any persons in the service of the state who may be involved with the evaluation and or

adjudication of this bid? YES / NO

3.11.1 If yes, furnish particulars

...................................................................................................

...................................................................................................

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or

stakeholders in the service of the state?

Yes / NO

3.12.1 If yes, furnish particulars.

................................................................................................

................................................................................................

3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle

shareholders or stakeholders in service of the state?

Yes / NO

3.13.1 If yes, furnish particulars

..............................................................................................

..............................................................................................

3.14 Do you or any of the directors, trustee, managers, principle shareholders, or stakeholders

of this company have any interest in any other related companies or business whether or not

they are bidding for this contract.

Yes / NO

3.14.1 If yes, furnish particulars

............................................................................................

...........................................................................................,.

4. Full details of directors/ trustees / members / shareholders.

Full Name Identity Number State Employee Number

................................................ ..............................

Signature Date

................................................ ..............................

Capacity Name of Bidder

Mbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10

preference point system.

b) The applicable preference point system for this tender is the 80/20

preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in

this tender. The lowest/ highest acceptable tender will be used to determine the

accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the organ of state.

2. Definitions

(a) “tender” means

a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any

other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender

will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points claimed

(80/20 system)The specific goals allocated

allocated points in (80/20 system) (To be completed by the

terms of this tender tenderer)

(To be completed by the

organ of state)

Previously 20

disadvantaged

individuals

Previously 5

disadvantaged

individuals

Empowering of local 15

service provider in the

jurisdiction of Abaqulusi

Local Municipality

Declaration with regard to company/firm

4.3. Name of company/firm ..........................................................

4.4. Company registration number: ...................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ....................................................

Date: .......................................................

Address: .........................................................

..........................................................

...........................................................

...............................................................

Mbd 7.1

C1.1. Form of Offer and Acceptance (Contract Form)

This form must be filled in duplicate by both the successful bidder (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the successful

Bidder and the purchaser would be in possession of originally signed contracts for their

Respective records.

Part 1 (to be filled in by the bidder)

I hereby undertake to supply all or any of the goods and/or works described in the attached bidding documents to

Abaqulusi Municipality.......................................... in accordance with the requirements and specifications stipulated

in bid number...................... at the price/s quoted. My offer/s remain binding upon me and open for acceptance by the

purchaser during the validity period indicated and calculated from the closing time of bid.

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract in respect of the

following works:

The tenderer, identified in the offer signature block below, has examined the documents listed in the tender data and

addenda thereto as listed in the Schedule of Returnable Documents, and by submitting this offer has accepted the

conditions of tender.

By the representative of the tendered, deemed to be duly authorised, signing this part of this Form of Offer and

Acceptance, the tenderer offers to perform all of the obligations and liabilities of the contractor under the contract

including compliance with all its terms and conditions according to their true intent and meaning for an amount to be

determined in accordance with the Conditions of Contract identified in the Contract Data, within _____ days of the

commencement date.

The offered total of the prices inclusive of value added tax is:

..........................................................................................................................................................................

............................................................................................................................................... RAND (in words);

R ........................................... (in figures)

This offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and Acceptance and

returning one copy of this document to the tendered before the end of the period of validity stated in the Tender Data,

whereupon the Tendered becomes the party named as the Contractor in the Conditions of Contract identified in the

Contract Data.

1. The following documents shall be deemed to form and be read and construed as part of this agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

2. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my

own risk.

3. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on

me under this agreement as the principal liable for the due fulfilment of this contract.

4. I declare that I have no participation in any collusive practices with any bidder or any other person regarding this

or any other bid.

5. I confirm that I am duly authorised to sign this contract.

Signed on behalf of/by the tenderer:

Name signature

Capacity date

Name and address of Organisation:

.......................................................................................................................................................................

.......................................................................................................................................................................

.......................................................................................................................................................................

Signed by witness:

Name signature date

Part 2 (to be filled in by the purchaser)

By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the Tenderer’s offer. In

consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the Conditions of

Contract identified in the Contract Data. Acceptance of the tenderer’s offer shall form an Agreement between the

Employer and the Tendered upon the terms and conditions contained in this Agreement and in the Contract that is the

subject of this Agreement.

Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto as listed in the

Returnable Documents as well as any changes to the terms of the Offer agreed by the Tenderer and the Employer during

this process of offer and acceptance, are contained in the Schedule of Deviations attached to and forming part of this

Agreement. No amendments to or deviations from said documents are valid unless contained in this schedule which

must be duly signed by the authorised representative(s) of both parties.

The tenderer shall within two weeks of receiving a completed copy of this Agreement, including the Schedule of

Deviations (if any), or when or just after this Agreement comes into effect, contact the employer’s agent (whose details

are given in the Contract Data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other

documentation to be provided in terms of the Conditions of Contract identified in the Contract Data. Failure to fulfil any of

these obligations in accordance with those terms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this Agreement comes into effect on the date when the tenderer receives one

fully completed original copy of this document, including the Schedule of Deviations (if any). Unless the tenderer (now

Contractor) within five days of the date of such receipt notifies the Employer in writing of any reason why he cannot

accept the contents of this Agreement, this Agreement shall constitute a binding contract between the parties.

Signed on behalf of/by the employer:

Name signature

Capacity date

Error! Reference source not found. - CORNER MARK AND HIGH STREET, VRYHEID

.......................................................................................................................................................................

.......................................................................................................................................................................

.......................................................................................................................................................................

Signed by witness:

Name signature date

Mbd 8

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods

and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain

management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed any

improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other public sector

contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be completed and submitted

with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Yes No

Restricted Suppliers as companies or persons prohibited from doing business with the

public sector?

(Companies or persons who are listed on this Database were informed in writing of this

restriction by the Accounting Officer/Authority of the institution that imposed the

restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at the

bottom of the home page.

4.1.1 If so, furnish particulars:

❖ Bids above R10m, Annual Financial Statements (AFS) are required,

❖ Proof of Previous experience ( reference letters)

❖ A certified current account in terms of water and electricity / rates and taxes obtainable from your local

municipality must be submitted or lease agreement not later than three months.

❖ Certified copies of identity documents of directors and owners of the company must be submitted

For more information, please contact Supply Chain Management office on 034 9822133 Ext. 2277.

---

Tenderer’s Experience 30

Key personnel experience 40

Vehicle & equipment 30

Total 100

Only tenderers scoring 70% or more for the quality (functionality) will be eligible for further evaluation

NB: bidders to attach completion certificates or letters from clients confirming current ongoing contracts

1. Company Experience: Maximum Score = 30

Name Organisation Tel N°

1.1 0 appointment 0

1.2 1- 5

appointments 10

6 -10

1.3 20

appointments

1.4 ≥ 10 30

appointments

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

Possible Full Points = 30

2. Experience of key personnel: maximum score = 40

s

2.1 Project Manager/Supervisor Project manager must have at least Grade

Name: A (PSIRA certificate); relevant 10

qualifications and

(CIT) services.

<1 0

1 to 4 3

Experience:

5 to 10 7

10 15

Possible Full Points 40

3. Vehicles and equipment: maximum score = 30

1 Experience applicable to past 3 years 30 S1=

2 Key Personnel Experience 40 S2

3 Vehicle and Equipment 30 S3

Total Possible Points 100 Total Points Obtained = % Ta =

Bidders must complete the pricing schedule for the 36-month period, including subtotals for each year with escalation percentages, VAT, and total bid offer. The pricing schedule covers the listed collection sites with estimated kilometres.

Bids above R10 million require submission of Annual Financial Statements (AFS).

Bidders must complete the detailed banking services pricing schedule covering 49 items including cash deposit fees, cash handling fees, cash withdrawal fees, cheque service fees, R/D cheque tracing, deposit book supply, online banking services, debit order facilities, interest rates on credit balances, overdraft facilities, and various EFT services.

Mandatory requirements:

• Registration on the Central Supplier Database (CSD) with detailed CSD report
• Valid tax clearance (TCS PIN or CSD number); original Tax Clearance Certificate required, certified copies not accepted
• PSIRA registration or accreditation to the security body
• Certified copy of company registration document
• Certified B-BBEE certificate from a registered accountant or original sworn affidavit from Commissioner of Oath
• Certified copy of municipal account (water/electricity/rates) or lease agreement not older than three months
• Certified ID copies of all directors and owners
• Proof of previous experience with reference letters
• Bidders must not be in the service of the state
• Local-based service providers given preference
• Bidders should be on the Municipal Database or submit forms with bid

Required MBD forms (all must be completed and signed):

• MBD 2: Tax Clearance Certificate requirements
• MBD 4: Declaration of Interest - discloses any directors or shareholders employed by the state or connected to the municipality
• MBD 6.1: Preference Points Claim - claims B-BBEE points under the 80/20 system
• MBD 7.1: Form of Offer and Acceptance (Contract Form)
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices

Tender number: 8/2/1/288

Published on: 17/08/2026

Department: finance

municipal offices and transfer it to the bank on 5 days per week for the period of 36 months. The requirements of the

specification are as follows:

• The service provider should be registered to the security body or accredited to the PSRIA.
• Proven track record of collection of cash from the municipalities or any government entities should be submitted.
• The service provider will be required to comply with such Health & Safety, security and other operational

requirements as the council may specify during the times at which the services provider’s operatives are on

council premises.

• The service provider will be available to provide a service 5 days a week, Monday to Friday inclusive, 52 weeks

a year for cash collection, transportation and deposit of pre-counted cash from the authorised Council premises

as required, excluding holidays or as stated.

• All cash collected will be the responsibility of the service provider and shall be kept safe and secure at all times

until dropped to the municipal bank account. Details of the bank accounts will be provided to the successful

tenderer after tender award.

• The service provider will indemnify the council against any loss of collected money, any loss being made good,

including loss of interest at the current bank rate.

• The service provider shall be responsible for collecting cash and cheques from the council premises at the

times/frequencies, securely transporting, and processing/deposing the same in the council’s bank account.

• The service provider shall collect cash and cheques in sealed bags or cash boxes from the council’s premises

within the time frames and deliver to the appropriate destination on the same day of the collection date.

• During the contract period the number of council premises from which collection may require may increase or

decrease.

• The service provider will be responsible for supplying all equipment, materials and consumables to enable him to

carry out the services including the supply of secure bags and tags.

• The service provider will be required to keep the authorised council site(s) officers supplied with an up-to-date

schedule of collection days and times from their premises to which the service provider shall adhere, save in

circumstances in which this is rendered impossible by circumstances which are beyond the control of the

service provider and are such as the service provider with the application of all due diligence and foresight could

not prevent (e.g., vehicle accident)

• The service provider will ensure that his operatives check the bag is sealed and in good condition, sign the tear-

off portion of the sealed bag and issue a receipt in such form as may be specified or approved by the council.

2.1 Audit confirmation letters/ certificates

2.2 Delivery statements ( daily, weekly and monthly) via online banking/ email

2.3 Return / disputed debit order ( full details of debit order to be provided on

Request)

2.4 Favorable interest rate on credit balances in the bank accounts of the municipality

2.5 The bidder’s teller must capture the digits account number from the pre- printed

Depost slip forming part of the municipal’s bill for all deposits taken in over the

Counter at any of the bidder’s branches. The account number must be reflected on

4.3. Name of company/firm ..........................................................

4.4. Company registration number: ...................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ....................................................

Date: .......................................................

Address: .........................................................

..........................................................

...........................................................

...............................................................

Mbd 7.1

C1.1. Form of Offer and Acceptance (Contract Form)

This form must be filled in duplicate by both the successful bidder (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the successful

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

2. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my

own risk.

Deviations (if any), or when or just after this Agreement comes into effect, contact the employer’s agent (whose details

are given in the Contract Data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other

documentation to be provided in terms of the Conditions of Contract identified in the Contract Data. Failure to fulfil any of

these obligations in accordance with those terms shall constitute a repudiation of this agreement.

Evaluation of Tenders

additional criteria as set out in this set of tender documents. The procedure for the evaluation of responsive tenders is

Method 2: Financial Offer and Preferences.

All proposals will be evaluated on functionality with a maximum score of 100 quality points. All proposals failing to score

the minimum score of 70% will be rejected.

Tenders passing quality will then be evaluated using Method 2.

The Functionality criteria and maximum score in respect of each criteria are as follows

Evaluation critieria percentage weighting

Only tenderers scoring 70% or more for the quality (functionality) will be eligible for further evaluation

The bid evaluation committee will inspect the plant during evaluation of the tenders to confirm the condition and

Points for quality must be entered here by the Tenderer based on the following Quality Scorecard. Only Tenderers

scoring 70% or more for quality will be considered eligible for evaluation.

Tenderers should supply supporting information to prove points claimed where it’s not available in other Returnable

1. Company Experience: Maximum Score = 30

Possible Full Points = 30

2. Experience of key personnel: maximum score = 40

Certified copies of Qualifications to be attached if points are claimed.

1.8 Direct on line functionality/ support/ web service with normal banking services

Ce points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10