Provision of family law and mediation training for the kwazulu-natal department of social development 2026/2027 financial year

Closing date and time: 04 September 2026 at 11:00. Briefing session: Not applicable – service provider must complete the electronic attendance register on MS Teams (no physical briefing).

Bidding procedure enquiries: Ms N.P Makhathini, tel 033 897 9915, email [email protected]. Technical enquiries: Ms Nozipho Mncwango, tel 072 739 5078, email [email protected]. Submission address: KZN Department of Social Development, 208 Hoosen Haffejee Street, Pietermaritzburg, 3200.

Bids must be deposited in the bid box at the KZN Department of Social Development, 208 Hoosen Haffejee Street, Pietermaritzburg, 3200, strictly by 11:00 on 04 September 2026. Late bids will not be considered. Bids must be submitted on the official forms provided (not retyped), in a sealed envelope marked with the bid number, closing date, and bidder's name and address. No bids by post (if received after closing), telefax, telegraphic, or electronic means will be accepted. Bids will be opened in public. Bidders must initial every page and any alterations. Use of correcting fluid is prohibited. Returnable forms include: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 7 (Contract Form – to be signed by successful bidder), and Authority to Sign (proof of authority, e.g., company resolution). Also submit a tax compliance status PIN or CSD number, and a completed Declaration that CSD information is correct and up to date. Failure to provide or comply with any required particulars may render the bid invalid.

The 80/20 preference point system applies. Price scores a maximum of 80 points; specific goals score a maximum of 20 points. Specific goals and points: Black Equity Ownership (HDP) – 10 points; HDP Women Equity Ownership (Female Ownership <51%) – 6 points; Disability Persons (HDP) (Permanent disability) – 4 points. Bidders must submit proof/documentation to claim these points; failure to do so means points are not claimed. Bidders must be registered on the Central Suppliers Database (CSD) at closing time or be disqualified. Bidders must be tax compliant (provide SARS TCS PIN or CSD number). Bidders must not be persons in the service of the state, or companies with directors who are. Bidders must complete and sign SBD 4 and SBD 6.1. The evaluation grid (Section P) guides the attachments required and scoring points per correct attachment.

Provision of family law and mediation training for the KwaZulu-Natal Department of Social Development for the 2026/2027 financial year. Contract period: 05 days. Training is for 30 people, duration 05 working days, with 1 facilitator and 1 class. Cluster: Midlands Cluster. Venue and training date to be provided by the department (venue TBC). The department will provide the venue and training date. Bidders must use the Terms of Reference to quote accordingly.

Goods/services must conform to standards in the bidding documents and specifications. The purchaser may inspect the supplier's records and have them audited. Pre-bidding testing is for the bidder's account. If services are subject to inspection, the supplier's premises must be open for inspection by the department's representative. Non-compliant supplies/services may be rejected; costs of inspection for non-compliance are borne by the supplier.

Pricing schedule (SBD 3.3) must be completed with unit price and total price for the training for 05 days, including VAT. The quotation price must be valid for 90 days from the closing date. Bidders must indicate the validity period for their quotation price. A tax clearance compliance status PIN number must be attached to the quotation. Payment terms: the purchaser undertakes to make payment within 30 days after receipt of an invoice (per contract form). Performance security may be required as specified in the Special Conditions of Contract (amount not stated in the document).

CSD registration: mandatory – bidders must be registered on the Central Suppliers Database at closing time; unregistered bidders will be disqualified. Tax compliance: bidders must submit a SARS TCS PIN or CSD number; each party in a consortium/JV/subcontract must submit separate TCS/CSD. Declaration of Interest (SBD 4): discloses any director/shareholder employed by the state or connected to the procuring institution; false declaration disqualifies. Preference Points Claim (SBD 6.1): claim B-BBEE points; proof required (verification certificate or sworn affidavit for EMEs/QSEs). Authority to Sign: proof of authority (e.g., company resolution) must be submitted. Declaration that CSD information is correct and up to date: must be completed. Bidders must not be persons in the service of the state, or companies with directors who are.

Contract period: 05 days. The successful bidder will be required to sign a written contract form (SBD 7). General Conditions of Contract (GCC) apply. Special Conditions of Contract (SCC) may override GCC where in conflict. Payment: within 30 days after receipt of invoice. Prices quoted are firm and cannot vary except as authorised in SCC. No assignment of obligations without purchaser's prior written consent. Subcontracts must be notified in writing. Delays: supplier liable for penalties calculated using the current prime interest rate per day of delay, unless extension granted. Termination for default: purchaser may terminate if supplier fails to deliver or perform, or engages in corrupt/fraudulent practices. Restriction from doing business with the public sector up to 10 years possible. Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier (for goods). Performance security may be required within 30 days of contract award, amount as specified in SCC.

The 80/20 preference point system applies. Price: 80 points. Specific goals: 20 points total – Black Equity Ownership (HDP) 10 points, HDP Women Equity Ownership (Female Ownership <51%) 6 points, Disability Persons (HDP) (Permanent disability) 4 points. Bidders must submit proof/documentation to claim these points; failure to do so means points are not claimed. The evaluation grid (Section P) guides the attachments required and scoring points per correct attachment.