Supply and delivery of protective clothing for a period of 3 years

Closing date: Tuesday, 22 September 2026 at 12h00 noon. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Technical enquiries: Innocent Ramaota, Vjay Singh, and Mzuwandile Xaba on 034 329 7200 or by email [email protected], [email protected], [email protected]. SCM-related procedures: Sabelo Zulu on 034 329 7200 or by email [email protected]. Submission address: Reception area at B9356, Amajuba Road, Section 1, Madadeni.

Completed bid documents in sealed envelopes endorsed “Bid no: T2026/14 Supply and delivery of protective clothing for a period of 3 years” must be deposited in the Municipality’s tender box located in the Reception of the Amajuba District Municipality on or before the closing date. Bids will be opened in public. Envelopes that are not sealed and numbered will not be considered. Late bids will not be accepted. Bids must be submitted on the official forms provided (not to be re-typed) or online. The successful bidder will be required to fill in and sign a written contract form (MBD7). Returnable documents include: certified ID copies of all members/directors or sole proprietor; bank details with original cancelled cheque or bank stamp or original letter from financial institution; all Municipal Bid Documents (MBD) completed and returned; copy of CSD registration; copy of company registration documents; for joint ventures, CKs of each member; ID copies of directors; copy of current municipal account for all directors and company not owing more than 90 days, or lease agreement, or certified affidavit if not liable for rates; proof of residence certified by municipal councillor or traditional council leader if applicable; printed copy of SARS Tax Pin. Failure to fully complete or providing incorrect information in declarations will render the bid non-responsive.

Evaluation is based on price and functionality under the 80/20 preference point system: 80 points for price and 20 for specific goals. Functionality is scored out of 35 points: (1) Traceable references – verifiable appointment letters or purchase orders worth at least R100,000 each within the last ten years; 3 letters = 15 points, 2 letters = 10 points, 0-1 letter = 0 points. (2) Financial viability – bank rating from a registered financial institution not older than 12 months; Rating A and B = 20 points, C = 15, D = 5. A bidder scoring below 25 points on functionality will not be further evaluated. Specific goals (20 points) include: business owned more than 50% by black person (5 points), gender = female (5 points), youth (5 points), disability (5 points), promotion of business located within Amajuba District Municipality (5 points). Verification documents required for each goal.

Supply and delivery of protective clothing/safety wear for municipal employees over a three-year period. Items are specified in the attached pricing schedule. Detailed specifications cover multiple parts: Part A (Engineering) – overalls (two-piece, navy, 100% cotton, SANS 434, 250-300 g/m2, with 50mm silver reflective tape, municipal emblem 8cm x 9cm), winter jackets (water resistant oxford polyester with polar fleece lining, navy with reflective tape), rainsuits (polyester PVC, navy), golf shirts (100% cotton, navy), floppy hats (fisherman style, navy), safety boots (leather, steel cap, black, equivalent to Lemaitre), gumboots (knee length, PVC), heavy duty socks, safety gloves (PVC wrist/elbow length, chemical resistant), safety glasses (clear and tinted), disposable dust masks FFP2, kidney belts, reflective bibs. Part B (EPWP) – overalls, winter jackets, rainsuits, t-shirts, hard hats/floppy hats, safety boots, gumboots, socks, gloves, safety glasses, dust masks, dust coats in yellow (infrastructure) and dark green (environmental) with EPWP and Public Works logos. Part C (Disaster Management) – overalls, winter jackets, rainsuits, golf shirts, floppy hats, safety boots, water boots, safety gloves, safety glasses, dust masks, kidney belts, reflective bibs, plus fire-fighting bunker jackets and trousers (FIRE-SAFE AIR-LITE, SANS 50469/EN 469), fire-fighting balaclava, structural fire-fighting gloves, and fire-fighting boots (EN 15090). Part D (Male Maintenance) – worksuits (two-piece, navy, 80/20 poly cotton), safety boots, heavy duty socks, denim sun hats, beanie hats, golf shirts, fabric jackets, t-shirts, safety gloves. Part E (Female Maintenance) – scrub sets, scrub pants, skirts, socks, black shoes, beanie hats, women’s fabric jackets, golf shirts. All goods must comply with applicable SABS requirements or the Occupational Health & Safety Act. Bidders must state the name of the manufacturer, product specification and associated guarantee for each item. Council reserves the right to exchange sizes at no additional cost. Samples of protective clothing (for each component tendered for) must be forwarded to the office of Amajuba District Municipality for inspection/testing before procurement; failure to do so renders the bid non-responsive.

Pricing schedule requires unit prices for each item for Year 1, Year 2, and Year 3, with subtotal, VAT, total price, and total for 3 years. Items are listed per part (A, B, C, D, E) with sizes and quantities. No other pricing instructions are stated.

Pricing schedule requires unit prices for each item for Year 1, Year 2, and Year 3, with subtotal, VAT, total price, and total for 3 years. Financial viability is evaluated via a bank rating from a registered financial institution not older than 12 months (Rating A/B = 20 points, C = 15, D = 5). No bonds, guarantees, or payment terms are stated in the document.

Bidders must be registered on the Central Supplier Database (CSD). Must submit a valid SARS Tax Compliance Status PIN or CSD number. Must complete and return all Municipal Bid Documents (MBD) including MBD 4 (Declaration of Interest) and MBD7 (Contract Form). Must provide certified ID copies of directors/members, company registration documents, bank details, and proof of municipal account or affidavit if not liable for rates. Bids from persons in the service of the state will not be considered. Foreign suppliers must complete the questionnaire in Part B:3. Joint ventures must submit separate TCS/CSD for each party.

All protective clothing must comply with applicable SABS requirements or the Occupational Health & Safety Act. Items include safety boots with steel toe caps (200J), safety glasses with side shields, disposable dust masks (FFP2), kidney belts for truck/tractor drivers, and reflective bibs. Fire-fighting equipment must meet specific EN standards. The municipality issues safety wear to employees at the beginning of each financial year.

The EPWP (Expanded Public Works Programme) corporate identity/PPE must be applied in conjunction with the Amajuba DM branding logo. EPWP items are yellow (infrastructure) and dark green (environmental) with specific logo placements (Public Works logo and EPWP logo). No other environmental requirements are stated.

Evaluation is based on price and functionality under the 80/20 preference point system. Functionality is scored out of 35 points: traceable references (15 points) and financial viability via bank rating (20 points). A bidder scoring below 25 points on functionality will not be further evaluated. Specific goals account for 20 points.