What are the submission requirements for this tender (Ref: KZN ULM 09/26/27)?

Returnable Documents: specific goals in line with uMlalazi Municipality SCM policy as per MBD 6.1 will be applicable and determined on, 035 – 473 3300 ext. 3445. Tenderers are requested to register on Central Supplier Database (CSD)

What are the important dates and deadlines for this tender?

{"closingDate":"22 SEPTEMBER 2026","closingTime":"12:00","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"E REQUIREMENTS ............................................................... 23\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":"Mr. Mthokozisi Ngubane on","email":"Mthokozisin@umlalazi.gov.za","phone":"+27 35 473 3300","department":"SUPPLY CHAIN MANAGEMENT","address":"ONMENTALISTS FOR MUNICIPAL SUBDIVISIONS"}

uMlalazi Municipality Tender: Land Surveyors, Town Planners & Environmentalists

Pricing Schedule

Source: PANEL OF SURVEYORS.pdf

Contents ............................................................................................................................................... 1

Notice .............................................................................................................................................. 2
Instructions and conditions of tender ...................................................................... 6
Specifications of tenders .................................................................................................. 11
Pricing data and payment conditions and penalies. ......................................... 16
Form of acceptance .............................................................................................................. 19
Retunable and schedule documents .......................................................................... 20

A. Proof of purchase of tender document .................................................................... 21

B. Certificate of attendance of compulsory briefing session ........................ 22

C. Tax clearance certificate requirements ............................................................... 23

In terms of Clause 38 of the Supply Chain Management Policy the uMlalazi Municipality reserves the

right to reject any tender if any municipal rates and tariffs or municipal service charges owed by that

tenderer or any of its directors to the municipality or to any other municipality or municipal entity are

in arrears for more than 3 (three) months.

which the business is situated/ located.

This serves to confirm that my company’s municipal rates and taxes are paid up to date and the

following is attached:

An copy of the most recent municipal statement not older than 3 months, indicating the status

of payment of all municipal accounts and taxes, electricity, water, refuse, rates and levies, from

the Municipality in which jurisdiction it’s business is situated or;

establishment, the tenderer to provide copy of lease agreement and a recent statement from its

landlord certifying that all the tenants payments in respect of all municipal accounts and taxes

i.e. electricity, water, refuse, rates and levies are paid up to date or;

Health & Safety

Source: PANEL OF SURVEYORS.pdf

Procurement regulations 2022 ....................................................................................... 34

N. Supporting documents for preferential procurement goals points ...... 41

O. Declaration of interest ..................................................................................................... 42

P. Declaration of bidder’s past supply chain management practices ........ 46

Q. Certificate of independent bid determination ..................................................... 48

R. Declaration for procurement above r10 million (all applicable taxes

Included) ..................................................................................................................................... 50

S. Agreement in terms of section 37(2) of the occupational health and

SAFETY ACT No ......................................................................................................... 52

T. Record of addenda to tender documents ............................................................... 55

U. Certicicate of authority sign documents .............................................................. 56

V. Amendments or qualifications by tenderer .......................................................... 57

Functionality ........................................................................................................................... 58

7.1 Registered land surveyor ................................................................................................. 60

7.2 Registered professional town planner ..................................................................... 61

7.2 Registered environmentalist ......................................................................................... 62

7.3 Methodology and approach ............................................................................................ 63

Agreement in terms of section 37(2) of the occupational health and safety act no 85 For contractS.

of 1993. purposes

become subject to an appeal process. As such, in terms of Section 62 of the Municipal

Systems Act , a period of fourteen (14) days will be set aside to allow for the

submission of appeals against the award / process of making the award to a particular bidder

by any interested party. Except in scenarios where the decision of a duly appointed appeal

panel sets aside the appointment of the successful bidder as the service provider for this

contract, the appointment will then be confirmed by the municipality in writing.

2.16. Other general terms and conditions of this bid

2.16.1. Awarding of contract will be subject to the Service Provider’s acceptance of offer in

writing.

2.16.2. Project personnel requirements will be confirmed during project initiation and shall

remain unchanged for the duration of the project, unless prior written consent has been

granted by the Municipality.

2.16.3. All secretarial services such as arranging meetings, setting of agenda’s and minute

taking shall be the responsibility of the Service Provider.

2.16.4. No material or information derived from the provision of the services under the

contract may be used for any other purposes except for those of the uMlalazi Local

4.2.7. The negotiated offer must be accepted in writing by the Municipality and be clearly

outlined in the Service Level Agreement specific to the project.

4.3. Payment Instruction

4.3.1. Payment will not be made for work or services performed that fall outside the ambit of the

contract and approved Contract Price, all variation orders must be approved in writing by a

person authorized to do so.

4.3.2. Payment will be made by the municipality to the Service Provider upon delivery of service,

which payment will be made via electronic transfer of funds to the Contractor’s financial

institution subject receipt of a valid tax invoice accompanied with relevant supporting

documents specified in this contract.

4.3.3. Where applicable progress payment claims shall be submitted in the same format, accompanied

by an original tax invoice.

4.3.4. All provisional sums items provided in the pricing schedule are for purposes of tender

evaluation or are estimates, claims will be based on actual costs incurred for work done

4.3.5. The Service Provider is obliged to submit the invoice together with a signed monthly reports,

travel log books, job card or municipal time sheet (whichever is applicable) and job card/time

sheet must be properly filled and reflect worked hours / quantity of work done, site name etc.

Environmental

Source: PANEL OF SURVEYORS.pdf

Three- Year Panel of Land KZN ULM 08 September 2026 22 September

Registered Land Surveyor

Surveyors, Town Planners 09/26/27 at 11 KV Challenor 2026 at 11 KV with relevant experience

and Environmentalists for Street, Eshowe at Challenor Street, =25

Municipal Subdivisions 10h00 Eshowe at 12h00

Registered professional

relevant experience = 25

Registered

environmentalist with

relevant experience = 25

Methodology = 25

ELIGIBILITY TO TENDER: Service Providers with Land Surveyors, Town Planners and Environmentalists

registered with South African Geomatics Council (SAGC), South African Council for Planners (SACPLAN) and

Environmental Assessment Practitioners Association of South Africa (EAPASA), respectively, to submit tenders.

African Geomatics Council (SAGC), South African Council for Planners (SACPLAN) and

Environmental Assessment Practitioners Association of South Africa (EAPASA), respectively, to

submit tenders.

2.2 Return of document

“Three-year panel of land surveyors, town planners and

ENVIRONMENTALISTS FOR MUNICIPAL SUBDIVISIONS” must reach the Municipal

professionals to provide Land Surveying, Town Planning, and Environmental Services on an as-

and-when-required basis.

a) Township Establishment Applications

b) Rezoning Applications

c) Consent Use Applications

d) Removal, amendment or suspension of restrictive title conditions

e) Subdivision and consolidation planning approvals

f) Land development applications in terms of applicable legislation

3.5 Environmental Services

a) Environmental Impact Assessments (EIA)

b) Basic Assessment Reports

c) Environmental Authorisation Applications

d) Environmental Management Plans (EMPs)

e) Environmental Screening and Compliance Reports

where applicable:

Professional Land Surveyors: Registration with the South African Geomatics Council (SAGC)

Professional Town Planners: Registration with the South African Council for Planners

(Sacplan)

Environmental Practitioners: Registration with the Environmental Assessment Practitioners

Association of South Africa (EAPASA) or relevant recognised body

4.1. Pricing Instruction Projects (during submission of quotations)

4.1.1. The offer or price shall be subjected to negotiation, not exceeding the applicable rates as

determined by a regulatory body. Should consensus is not reached on negotiations,

municipality reserves a right to move to the next service provider.

4.1.2. The fees shall be paid in line with the relevant regulatory body guidelines breakdown in

terms of percentage of project phases.

4.1.3. The offer will be all inclusive of disbursement or and additional services that will be

determined on each project to be allocated. No additional services or disbursement will

be paid except where not those not included in the pricing schedule.

4.1.4. It is the responsibility of the Consultant to establish triggered additional services that are

stated in the pricing schedule or form of offer prior submitting the bid.

4.1.5. Tenderers to submit tender prices in accordance with the description, requirements of

each project specifications issued by the Municipality. The price must be

unconditional.

4.1.6. Normal fees will be adjusted to actual project costs after contractor’s appointment and

final project costs is determined.

4.1.7. Recoverable costs will not be subjected to actual project costs or change of project size.

4.1.8. All prices quoted shall be inclusive of Value Added Tax (VAT) if the contractor is

registered as vat vendor.

4.1.9. Prices quoted must include complete delivery of services including level of construction

monitoring stated in specification.

4.1.10. Vendors not registered for Value Added Tax with SARS will be treated as Non VAT

vendors

4.2. Criteria For Allocation Of Projects

4.2.1. Appointment will be subject to competitive bidding on rotation basis amongst service

providers in the panel.

4.2.2. If it is impractical to follow competitive bidding, allocation of projects will be on rotation

basis amongst appointed service providers subject to ability to deliver within specified

timeframe as determined by the municipality from time to time.

4.2.3. During the panel period certain returnable documents will be requested as needed to verify

validly or compliance.

4.2.4. Further functionality specific to the project may apply as attributed by project complexity.

4.2.5. The rotation will cut across all categories of projects such subdivision, rezoning,

environmental impact assessment, etc.

4.2.6. The municipality will award projects at an amount negotiated with a Consultant based on

PROJECT NAME: Three- Year Panel of Land Surveyors, Town Planners and Environmentalists for

Contractual Terms

Source: PANEL OF SURVEYORS.pdf

Documents of all directors ............................................................................................ 24

E. Proof of central supplier database registration ............................................. 25

F. Rates and municipal services clearance certificate ...................................... 26

G. Workmen’s compensation .................................................................................................. 27

H. Proof of professional indemnity insurance .......................................................... 28

I. Audited annual financial statements statemets .............................................. 29

J. Certified copy of south african geomatics council (sagc) certificate 30

K. Certified copy south african council for planners (sacplan)

Certificate .................................................................................................................................. 31

(i) “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

(ii) “Contract” means the written agreement entered into between the purchaser and the supplier, as

recorded in the contract form signed by the parties, including all attachments and appendices thereto

and all documents incorporated by reference therein.

(iii) “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

(iv) “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

(v) "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally.

(vi) “Country of origin” means the place where the goods were mined, grown or produced or from

which the services are supplied. Goods are produced when, through manufacturing, processing or

substantial and major assembly of components, a commercially recognized new product results that

is substantially different in basic characteristics or in purpose or utility from its components.

(vii) “Day” means calendar day.

(viii) “Delivery” means delivery in compliance of the conditions of the contract or order.

(ix) “Delivery ex stock” means immediate delivery directly from stock actually on hand.

(x) “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or

depot or on the specified site in compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so delivered and a valid receipt is

obtained.

(xi) "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local

industries in the RSA.

(xii) ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable, events may include, but is not restricted to, acts of the

purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

(xiii) “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of any bidder, and includes collusive practice

among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-

competitive levels and to deprive the bidder of the benefits of free and open competition.

(xiv) “GCC” means the General Conditions of Contract.

(xv) “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required

to supply to the purchaser under the contract.

(xvi) “Manufacture” means the production of products in a factory using labour, materials, components

and machinery and includes other related value-adding activities.

(xvii) “Order” means an official written order issued for the supply of goods or works or the rendering of

a service.

(xviii) “Project site,” where applicable, means the place indicated in bidding documents.

(xix) “Municipality or Client” means the organization purchasing the goods and services.

(xx) “Republic” means the Republic of South Africa.

(xxi) “SCC” means the Special Conditions of Contract.

(xxii) “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning, provision of

technical assistance, training, catering, gardening, security, maintenance and other such obligations

of the supplier covered under the contract.

(xxiii) “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

(xxiv) Certified copy’ means true and accurate representation of original by an authorized person (Not a

copy of a certified copy).

(xxv) “Returnable documents” refers to listed documents to be submitted together with the bid document

including forms to be completed by the bidder.

(xxvi) “Returnable Schedule documents” refers to forms or parts of the bid document within the

returnable documents that require to be completed by bidder or stated input from the bidder.

and remain in force unless replacement submission is made and accepted by the municipality.

2.5 Acceptance of tenders

2.5.1. The Bidder or a competent authorised representative of the Professional Service Provider

who submitted the tender has attended the compulsory briefing meeting (if applicable to

this tender).

2.5.2. The tender offer is signed by a person authorised to sign on behalf of the Bidder.

2.5.3. A Bidder who submitted a tender as a Joint Venture if accepted in the bid document, must

include an acceptable Joint Venture Agreement in this bid.

2.5.4. Acceptance of the tender will not guarantee that the programme, methods and other details

will be approved. Municipality may consider reviewing such prior entering into a contract

agreement.

2.5.5. The Municipality does not bind itself to accept the lowest or any other bid and reserves the

right to accept the whole part of the bid.

2.5.6. The uMlalazi Municipality will not be held responsible for any cost incurred for submitting

this tender.

2.5.7. Failure to comply with the foregoing instructions may lead to the tender not being

considered.

2.5.8. When the bid is accepted, the successful tenderer will be informed and the contract

negotiated indicating the financial implications and terms of service will be entered into.

2.5.9. In terms of Section 38 of the Supply Chain Management Policy the Municipality

reserves the right to reject any Bid:

(i) If any municipal rates and tariffs or municipal service charges owed by that Company

owner or any of its directors to the municipality or municipal entity or to any other

municipality or municipal entity are in arrears for more than 3 (three) months.

(ii) Who in last 5 (five) years has failed to perform satisfactory on a previous contract with

the municipality or municipal entity or any other organization of state after written

notice was given to that Service Provider that performance was unsatisfactory.

2.5.10. Late tenders, electronic mailed and computer edited or altered tenders will NOT be accepted.

2.5.11. Corrupt practices of any kind such as canvassing in gift of Municipality is strictly

prohibited and will lead to disqualification of the bid.

2.5.12. Registration on the Councils Database shall be mandatory to the successful bidder. This

will apply on final award of this tender.

2.6 List of compulsory returnable documents to be submitted by

service.

7.4. The consultant must ensure that skills are transferred during execution of the project and Skill

transfer shall be offered within the tendered price.

7.4.1. Skills transfer aspects:

(i) Planning and studies: gathering of all information and data analysis.

(ii) Preliminary designs and design development: ensure participation in data

application, design calculations, understanding of design standards and

preparation of drawings.

(iii) Procurement / Tendering stage – Participate in preparation of tender document

and understanding of all applicable standards and specification including

preparation of bill of quantities.

(iv) Contract administrations

7.5. The following conditions also apply:

(i) Failure to transfer skills shall constitute breach of this contract.

(ii) Skill transfer to take place at Company office submitted at tender stage or at

4.3.6. Valid tax invoice must be submitted on the last day of each month and payment shall be made

in 30 days after date of invoice.

4.3.7. In the event that the Municipality is not satisfied with the performance of the Service Provider,

the Municipality shall give written notice to this effect to the Service Provider providing

sufficient detail and a reasonable time frame to enable the Service Provider to rectify such

performance.

4.3.8. The municipality is not obliged to pay for incomplete delivered services. In the event of the

entire amount or a portion of the invoice being disputed by the Municipality, the entire invoice

amount shall be withheld, until the dispute is resolved. The undisputed portion may be paid on

municipality’s discretion subjected to nature and conditions of services and submission of the

revised invoice amount as such payment may render the contract irregular.

4.3.9. Invoice will be only be certified for payment once complete services has been delivered, and

the municipality accepts no incomplete consultancy services.

4.1. Penalties

4.1.1. If the service provider fails to perform any or all services within the period(s) specified in the

contract, the Municipality shall, without prejudice to its other remedies under the contract,

deduct from the Price of due service, a penalty of 10% of the overall current invoice amount

for the delayed goods/ services/work. The Municipality may also consider applying termination

clause of the contract should non-compliance with delivery timeframes constitutes gross breach

of this contract.

4.1.2. If at any time during performance of the contract, the supplier or its subcontractor(s)

should encounter conditions impeding timely delivery of the goods and performance of

services, the supplier shall promptly notify the purchaser in writing of the fact of the delay,

its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s

notice, the purchaser shall evaluate the situation and may at his discretion extend the

supplier’s time for performance, with or without the imposition of penalties, in which case

the extension shall be ratified by the parties by amendment of contract.

4.1.3. Failure to deliver the goods or service within the period(s) specified in the contract is as a result

of an event of force majeure, the service provider must report in writing with evidence

required and Municipality shall assess the submission on its discretion.

4.1.4. Notwithstanding the provisions of penalties and termination Clause, the supplier shall not be

liable for forfeiture of its performance security, damages, or termination for default if and to the

extent that his delay in performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

Three-year panel of land surveyors, town planners & environmentalists – municipal subdivisions tender in kwazulu-natal

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217