Employee benefits consulting services for the south african national space agency

SCM Unit (administrative and bidding procedure enquiries): [email protected]. Technical enquiries: SANSA Enterprise Services, [email protected]. eTender Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000, [email protected]. CSD login assistance: [email protected]. SANSA Information Officer (POPIA): [email protected]. Physical address for bid opening: SANSA, Building 10, CSIR Campus, Meiring Naudé Road, Brummeria, Pretoria.

All bids must be submitted electronically via the National Treasury eTender Portal (https://www.etenders.gov.za) before the closing time of 11h00 on 22 September 2026. No physical, telegraphic, telephonic, fax, e-mail or late bids will be accepted. Bidders must log in using their CSD credentials and attach all compulsory documents. Bidders are strongly advised to complete submissions at least one day before closing to avoid technical issues. Bids must be submitted on the original forms — bidders must not re-type or convert the bid document from PDF. A copy of the proposal must also be scanned and submitted on a memory stick together with the technical proposal. Returnable documents include: SBD 1 (Bidder's Information), Certificate of Authority of Signatory, SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), Special Conditions of Contract (SCC), General Conditions of Contract (GCC), Statement of Compliance to Scope of Work, completed and signed bid document, CSD summary report, and proof of company registration. Failure to submit any required document on time leads to automatic disqualification.

The bid is estimated not to exceed R50,000,000.00 (all taxes included), so the 80/20 preference points system applies. Evaluation is in two stages: first, functionality (quality) is scored out of 100 points; bidders must score 70 points or more to proceed to the presentation stage. Functionality criteria: Methodology (25 points), Tenderer's (Company) experience (40 points — must present at least 3 companies for which similar services are provided, with a complete reference list including contact person and phone number), Project Team Experience (25 points), and Presentations (10 points, only for bidders scoring 70 or more). After functionality, price and preference points are evaluated under the 80/20 system: 80 points for price, 20 points for specific goals. Specific goals and points: 51% black owned (10 points), 40% black women owned (6 points), 51% owned by Black Youth (4 points). Proof of each goal must be attached with the bid; failure to submit all applicable proof results in zero points for that goal. Financial offers are only opened for bidders who achieve a minimum of 80 points during functionality evaluation.

The successful bidder will provide Employee Benefits Consulting Services for all SANSA programmes over a 5-year term, covering approximately 200 permanent employees. Services include brokering and benchmarking, managing strategy, placement, administration support, and member servicing of the employee benefits portfolio. Specific services: Medical Aid/Health Schemes — annual market benchmarking, member assistance and communication, gap cover sourcing, and Employee Assistance Programme (EAP) advice. Retirement & Pension Fund — annual benchmarking, governance and fee audit (TER, investment performance, asset management fees), rule amendments communication, and member assistance including pre-retirement counselling. Group Risk Benefits — annual benchmarking, insurer placements for Group Life Assurance (GLA), Income Disability (PHI) and Dread Disease cover, negotiating Free Cover Limit (FCL) thresholds, and claims management. Corporate Funeral Cover — annual benchmarking, scheme design (standalone or rider policy with rapid payouts typically 24–48 hours), and extended family options on a voluntary payroll-deducted basis. The service provider must be able to provide services at all current locations (Head Office, Space Engineering, Earth Observation in Pretoria; Space Operations in Hartebeesthoek; Space Science in Hermanus) and the two future locations (Grabouw and Matjiesfontein). Any limitations due to location must be clearly stated in the proposal. SANSA reserves the right to procure services elsewhere if the contractor cannot meet an immediate need.

Pricing must be submitted on the Pricing Schedule (C1.1) and must include a schedule of all services covered by commission received from service providers (e.g., medical and pension providers) and a schedule of all services not covered by commission, indicating whether such services will be charged to employees separately. The contract value is estimated not to exceed R50,000,000.00 (all taxes included). The successful bidder will be required to provide any bonds, guarantees, proof of insurance and other documentation within 21 days of the SANSA official's request. Failure to fulfil these obligations constitutes repudiation of the agreement.

Bidders must be registered with the Financial Sector Conduct Authority (FSCA) as a licensed financial services provider — proof of FSCA registration is a submission requirement. Bidders must be registered on the Central Supplier Database (CSD) with a compliant tax status at closing date (not applicable to international bidders); a CSD summary report must be submitted. Bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; where no TCS PIN is available, a CSD number must be provided. In consortia/joint ventures/sub-contracting, each party must submit a separate TCS certificate/PIN/CSD number. Bidders must submit proof of company registration (CIPC). Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered. Bidders must complete and sign SBD 4 (Bidder's Disclosure) — declaring any relationship with state employees or the procuring institution; false disclosure leads to disqualification. SBD 6.1 (Preference Points Claim) is required to claim specific goal points. The Certificate of Authority of Signatory must be completed, with proof of authority (e.g., company resolution) attached. Bidders must also submit copies of applicable business licences, professional indemnity insurance, fidelity insurance, and professional certifications.