Evening staff and ad-hoc transportation services for the market theatre foundation

• Closing date: 14 September 2026
• Closing time: 12:00
• No briefing or site visit is mentioned.

SCM and technical enquiries: Mr Vickey Pienaar

• Telephone: +27 11 832 1641 ext 208
• Email: [email protected]

Physical address for submissions: The Market Theatre Foundation, 138 Lillian Ngoyi Street, Newtown. Place bid documents in the tender box by the security at reception.

Submission method: sealed envelope with a covering letter on the bidder's letterhead, signed by an authorised representative, placed in the tender box at 138 Lillian Ngoyi Street, Newtown, between 08:00 and 16:00 on weekdays. No fax or email submissions. Late bids are disqualified.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): the signed offer page, with the total bid value carried over from the pricing schedule.
• SBD 2 (Tax Clearance Requirements): original valid tax clearance PIN certificate.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the MTF.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• SBD 8 (Declaration of Past SCM Practices): declares past supply chain management practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• SBD 3.1 (Pricing Schedule – Firm Prices): the priced schedule of rates.
• CSD registration number.
• Valid COIDA certificate.
• Original or certified copy of B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs).
• Photos of vehicles with registration numbers.
• Certified copies of drivers' licences, PDPs and IDs.
• Reference letters.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.
• Failure to comply with the above will result in negative scoring for responsiveness or disqualification.

Evaluation method: Method 2 (Price and Preferences) after a technical evaluation. The 80/20 preference point system applies.

Scoring split:

• Price: 80 points
• Specific goals (B-BBEE): 20 points

Functionality threshold: Bidders must score at least 80 out of 100 points in the functionality evaluation to be considered further. The functionality criteria are weighted as follows:

• Locality (head office location): 10 points (Johannesburg – 10, outside Johannesburg – 5)
• Company years of experience in transport: 25 points (5+ years – 25, 4 years – 20, 3 years – 15, 2 years – 10, 1 year – 5, below 1 year – 0)
• Number of vehicles available to MTF (two mini-buses and one sedan): 25 points (3+ vehicles – 25, 2 vehicles – 10, 1 vehicle – 0)
• Number of drivers with valid licence and PDP: 20 points (5+ drivers – 20, 3-4 drivers – 10, less than 3 drivers – 0)
• Drivers 100% SA citizens: 5 points (5+ drivers – 5, 3-4 drivers – 4, less than 3 drivers – 0)
• Reference letters: 15 points (3+ letters – 15, 2 letters – 10, 1 letter – 5)

Specific goals (B-BBEE) points are claimed on the SBD 6.1 form and include: 100% Black owned (6 points), 51-99% Black owned (4 points), 100% Black women owned (6 points), 51-99% Black women owned (4 points), 5% Youth Ownership (2 points), 2% Owned by persons with disabilities (1 point), EME (5 points) or QSE (3 points).

Scope: provision of transportation for up to 25 MTF staff per night from the Market Theatre (Johannesburg) to their residences in Johannesburg and surrounding areas, plus ad-hoc transport for airport collections and student festival trips (including to Makanda).

Service schedule:

• Wednesday to Saturday from 21:00 or later, depending on the duration of productions.
• Transport may also be required on Mondays and Sundays.
• Up to 2 trips or 2 vehicles per night, depending on the number of people requiring travel.
• Ad-hoc transport for airports and student trips will be communicated in advance.

Vehicle requirements:

• Reliable and well-maintained vehicles.
• Provide make, model and kilometres done.
• Evidence of an ongoing maintenance programme and short-term insurance.
• Roadworthy certificate required.
• Proof of public liability insurance.

Driver requirements:

• Valid PDP (Professional Driving Permit).
• Reliable, with written references.
• Qualified and skilled, with CV and ID submitted.
• Sober at all times.

Bidders must provide a detailed statement of their approach and methodology for delivering the services.

• Bidders must have the necessary expertise, capacity and previous experience in transportation services.
• At least three references from clients who received similar services over the past 5 years, preferably of similar scope, industry and scale to MTF.
• References must include contact person, company name, telephone, email and cell number.
• Bidders must submit details of the relevant experience of proposed staff, including knowledge and experience.
• The bidder's company years of experience in transport is scored in the functionality evaluation (up to 25 points).
• MTF may request to see vehicles before awarding the tender.

• Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices).
• Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
• All delivery costs must be included in the bid price.
• Bidders must provide a rate per km for additional trips.
• The total cost must be VAT inclusive and reflected on SBD 1.
• Prices must be valid for 120 days from the closing date.

• Pricing must be firm and valid for 120 days from the closing date.
• Total cost must be VAT inclusive and reflected on SBD 1.
• Prices must be quoted in Rand with no exchange-rate liability to MTF.
• Any variation in petrol price must be notified in writing to MTF for approval.
• Payment terms: 30 days from date of receipt of invoice.
• No price adjustment for labour cost increases from submission to completion of contract.
• Bidders must provide a rate per km for additional trips.
• A statement from an independent auditor/accountant on the bidder's financial standing, turnover for the last 3 years and estimated turnover of current commitments is required.

• CSD registration: proof of company registration on the Central Supplier Database (CSD) is required.
• Tax compliance: valid SARS tax clearance PIN certificate required; bidder must be tax compliant on the CSD at award. No contract will be concluded with a bidder whose tax matters are not in order.
• B-BBEE: original or certified copy of a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• COIDA: valid COIDA certificate from the Department of Employment and Labour required.
• SBD forms: completed SBD1, SBD4, SBD6.1, SBD8 and SBD9 forms are compulsory returnable documents.
• State employment: no bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• Joint ventures: each member must submit separate tax clearance and CSD details; a joint venture agreement must accompany the bid; B-BBEE status based on profit-sharing ratio, verified by independent auditors at the bidder's cost.

• Contract period: 3 years.
• A Service Level Agreement (SLA) will be signed, detailing scope, pricing, timeframes and contractual obligations.
• No variation of contract terms except by written amendment signed by both parties.
• Prices charged must not vary from those quoted in the bid.
• The contract sum is not subject to price adjustment for increases or decreases in labour costs.
• MTF reserves the right to extend timeframes, accept or reject any bid, negotiate with the closest conforming bidder, and terminate evaluation at any stage.
• Bidders found guilty of collusive practices will be reported to National Treasury and may be listed on the Database of Restricted Suppliers.
• All information supplied must be in English.
• No disclosure of information about the bid without prior written approval from MTF.
• Bidders must not canvass MTF employees, agents, committees or contractors regarding the RFP.

• Functionality threshold: 80 points out of 100. Bidders scoring below 80 are disqualified.
• Functionality criteria: locality (10 points), company years of experience in transport (25 points), number of vehicles available (25 points), number of drivers with valid licence and PDP (20 points), drivers 100% SA citizens (5 points), reference letters (15 points).
• After technical evaluation, the 80/20 preference point system applies: 80 points for price and 20 points for specific goals (B-BBEE).
• Bidders must be tax compliant and registered on CSD.