Supply and delivery of toners and cartridges for umngeni-uthukela water sites (5-Year contract)

Compulsory briefing/clarification meeting: 11 September 2026 at 10h00 at uMngeni-uThukela Water Head Office, 310 Burger Street, Pietermaritzburg, 3201. Attendance is compulsory and must be certified at the session. Closing date: 01 October 2026 at 12h00.

A compulsory site briefing/clarification meeting will be held on 11 September 2026 at 10h00 at uMngeni-uThukela Water Head Office, 310 Burger Street, Pietermaritzburg, 3201. Attendance is compulsory and must be certified at the session.

Bidding procedure (SCM) enquiries: Silindile Hudla, telephone 035 902 1079, email [email protected]. Technical enquiries: Dennis Nduli, telephone 033-3411584, email [email protected]. Appeals/objections: written appeals to the Supply Chain Management Office, email [email protected], within 7 days of the intention-to-award advertisement.

Submission must be deposited in the tender box at uMngeni-uThukela Water Head Office, 310 Burger Street, Pietermaritzburg, 3201, before 12h00 on 01 October 2026. Faxed and emailed submissions will not be accepted; late submissions will not be accepted. Bids must be submitted as an original plus one electronic copy on a USB stick securely attached and labelled. Proposals must be completed in English, clearly structured with numbered pages and a detailed contents list. Corrections must be initialled in black ink by the signatory. Bids must remain valid for 120 calendar days from the closing date; failure to confirm a requested extension in writing leads to disqualification. Returnable forms include SBD 4 (Bidder's Disclosure), the Contract Participation Goals declaration, a manufacturer's assurance of supply letter, and the compulsory briefing attendance certificate. The Authority to Sign resolution must be completed, signed and dated, or a signed company resolution on letterhead attached.

Evaluation is in three stages. Stage 1: Mandatory/administrative requirements — SBD 4, Contract Participation Goals declaration, assurance of supply letter from the manufacturer, and attendance of the compulsory briefing session. Non-compliance may disqualify. Stage 2: Functionality — tenderer's experience in supply and delivery of toners and cartridges over the past 10 years (2016 to present). Only contracts valued at R700,000 or more per contract count. Scoring: 1 contract = 30 points, 2 contracts = 50 points, 3 contracts = 70 points, with additional points for each contract beyond 3 up to a maximum of 100 points. Bidders must achieve at least 70 points to proceed to Stage 3. Stage 3: Price and preference — the 80/20 system applies (for requirements up to R50,000,000). Price carries 80 points; preference goals carry 20 points. Preference goals: RDP (entity at least 51% owned by Black Youth) = 10 points; HDI (enterprise located in KZN) = 10 points. Proof must be submitted with the bid; failure to do so means those points are not claimed.

The scope is the supply and delivery of toners and cartridges to all uMngeni-uThukela Water sites for a period of five (5) years. The detailed specifications of goods required are set out in the tender document (section 26). Bidders must provide a confirmation letter from the manufacturer as assurance of supply.

12.1. Evaluation Approach

UUW has adopted a three (3) stage approach in evaluating bids, being:

Stage 1: Mandatory/ Administrative Requirements.

Stage 2: Evaluation of functionality and technical responsiveness

Stage 3: Price and Preference goals

12.2. Stage 1: Mandatory Requirements

List of mandatory/administrative requirements – Bidders who fail to comply may be disqualified from the process.

List of mandatory requirements – Bidders who fail to comply may be disqualified from the process.

12.3.1 Tenderers’ Experience

will be evaluated on the basis of experience in similar projects or similar areas and conditions in relation to the scope

of work.

Note:

Company’s experience: Previous and Current Contracts in the last 10 years (2016 to present) – Tenderers must

submit written reference or completion certificate per contract

Value of work Company (where

Tenderer’s experience 100%

12.3.2. Scoring of the Tenderer’s experience will be as follows: 100

(Weighting 100%)

Experience of Tenderer  1 Contract – 30 points 100

 2 Contracts – 50 points Tenderers experience in supply and

delivery of Toners and Cartridges in  3 Contracts– 70 points

the past 10 years (from 2016 to

present). Only contracts of value Additional points for every contract more than 3

above equal to or above R700 000 contracts up to to a maximum of 100 points

per contract will be considered.

Five (5) years

26. Specifications of goods required ......................................................... 37

27. Price adjustments (applicable to non-firm prices) ........................ 41

28. Pricing schedule - goods ........................................................................... 43

29. Special conditions of contract ............................................................. 53

30. Uuw draft contract /service level agreement ............................... 57

31. General conditions of contract ........................................................... 62

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a) Submission of payment certificate by the Service Provider– by 25th of each month, or the nearest previous

working day. The submission from the Service Provider shall include the signature of the CPG Partner indicating

agreement with the measurements and rates applicable to the work undertaken by the CPG Partner

b) Payment to the Service Provider – on the last day of the following month;

c) The CPG Partner must be paid within reasonable time but no later than 3 working days after the Main Service

Provider has been paid by uMngeni-uThukela Water; and

d) The submission from the Service Provider must include a schedule that clearly shows the following:

(i) Total Contract Sum

(ii) Total amount payable to CPG Partner/s excluding current month

(iii) Amount payable to CPG Partner for current month

(iv) % split of Total amount payable to Main Service Provider and CPG Partner/s

(v) The CPG Partner/s invoice

10.7. Monitoring and Reporting on CPG

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a) uMngeni-uThukela Water will monitor CPG implementation on site. This may include direct contact with CPG

fully implement the commitments that are submitted with this bid, in particular regarding the

Bidder’s contract participation goals and commitments towards the allocation of certain portion of

the contract to small and emerging entities. Failure to implement such commitments as outlined

in the bid document (in particular, as detailed in the bill of quantities) and or failure to provide the

relevant information within the prescribed period as determined in the Letter of Intention to Award

the Bid, shall automatically disqualify this bid from further consideration and the Employer has the

right to, and must, then award the bid to the next highest ranked bidder; and as a result I or the

bidder or any of its directors shall have no recourse against uMngeni-uThukela Water.

Price proposals must be submitted in South African Rand including VAT where applicable, using the pricing schedule for goods (SBD 3.1). The contract value is subject to a 35% Contract Participation Goal (CPG) commitment, excluding VAT, CPA and contingencies. Payment certificates are submitted by the 25th of each month (or nearest previous working day) and payment to the service provider is made on the last day of the following month. The CPG partner must be paid within 3 working days after the main service provider is paid. Public liability insurance of at least R10,000,000 is required for the period of performance.

CSD registration and a valid SARS Tax Compliance Status (TCS) PIN are required. A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. SBD 4 (Bidder's Disclosure) must be completed and signed; failure to disclose all CSD-registered active companies linked to directors leads to disqualification. A Contract Participation Goals declaration must be completed. A manufacturer's assurance of supply letter is mandatory. Attendance of the compulsory briefing session is mandatory. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. A signed authority to sign / company resolution must accompany the bid. Foreign suppliers must complete the questionnaire on residency, branch, permanent establishment, income and tax liability in South Africa.

Tenderers are required to achieve at least 35% Contract Participation Goals (CPG) including a minimum 25% from uMngeni-uThukela Water area of operations participation and 10% for Local participation of the value of goods, services and Works paid to one or more targeted enterprises, in compliance with uMngeni-uThukela Water's B-BBEE Policy. This applies to all bids above R5,000,000 excluding VAT and contract price adjustment. The CPG Partner/s must be selected from uMngeni-uThukela Water's SCM Enterprise Development Database. The main Service Provider must not substitute or remove any CPG Partner without written approval. The CPG Partner must be paid within 3 working days after the main Service Provider has been paid. The CPG Partner must be in agreement with measurements and payments for work completed.

Tender Closing date: 01 October 2026 2026 Tender Closing Time 12h00

Submission Address 310 Burger Street, Pietermaritzburg, 3201

Tip-Offs Anonymous Hotline: Appeals/Objections

on: taken by uMngeni-uThukela Water, may lodge

an appeal within 7 days of the date of the

Free call number: 0800 864 463 intention to award advertisement.

email: [email protected]

Mobile application: Vuvuzela Hotline app

Website: https://www.thehotline.co.za/report UW shall only consider written

SMS: 30916 appeals/objections clearly stating reasons for

Fax: 0867 261 681 appeal directed to:

Post: PO Box 10512, Centurion, 0046

Attention: Supply Chain Management

intimidation, and remain anonymous.

Email: [email protected]

(i) CPG Partner/s are to be sourced from uMngeni-uThukela Water’s database of Service Providers specifically

earmarked for CPG purposes. This is for the 25% worth of work

(ii) 10% will come from the database sourced in the project footprint also referred to as Local participation

b) Sub-contracting of the CPG Partner/s at the same rate / price that the tenderer would have offered to uMngeni-

uThukela Water whilst making profit margins consistent to the profit margins that the main Service Provider

would have made under normal trading processes.

c) Value of the work to be sub contracted shall be at least 35% (minimum of 25% shall be from uMngeni-

uThukela Water area of operation participation and 10% for Local participation) of the total contract

value excluding VAT, CPA and Contingencies.

d) CPA is payable to the CPG Partner/s as per the indices stipulated in the contract document.

e) The work allocated to the CPG Partner shall be performed by the CPG Partner directly and may not be allocated

or sub-contracted out to other contractors/consultants/service providers.

f) The main Service Provider shall not substitute or remove any CPG Partner/s without the written approval of

uMngeni-uThukela Water.

g) The working capital arrangements between the main Service Provider and the CPG Partner/s must be agreed

upon between the two parties prior to commencement of works to ensure that the CPG Partner does not have

cash flow challenges during contract implementation.

h) Before the commencement of work, the main contractor shall furnish the CPG Partner/s shall be furnished with

the letter of appointment providing the details of the their scope and a subcontracting agreement must be place.

10.6. Invoicing and Payment

Bidders shall be deemed by their submission of a proposal to agree to indemnify UUW and hold it harmless from

any claim or liability and defend any action brought or legal step against UUW for its refusal to disclose materials

marked confidential, trade secret or other proprietary information to any person seeking access thereto.

16. Governing laws and rules

16.1. The primary enabling legislation for this Bid is the PFMA,

16.2. This Bid is issued by UUW in terms of the SCM prescripts read with the PFMA, as the formal step of the

procurement process.

16.3. Procurement will be carried out following prescribed legislation, which includes the Constitution, the PFMA

the Preferential Procurement Policy Framework Act, Number and its regulations.

16.4. Bidder’s Responsibilities

16.4.1. If a Bidder identifies any ambiguities, errors or inconsistency between the various documents that form

part of this Bid, the Bidders should notify UUW and UUW will provide clarification as to the intended

position.

16.4.2. To the extent that any inconsistency exists between the terms of the General Conditions of

Contract and any other provision in the Bid, but such inconsistency is not identified by any Bidder

and/or clarified by UUW prior to submission of the Bidder’s Proposal, the terms of the General Conditions

of Contract shall prevail.

16.5. Contact Policy

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Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for Five (5) years

16.5.1. Bidders and their constituent Members, as well as their agents and advisors and related parties may

not contact the employees, advisors of UUW or any other UUW official(s) who may be associated with this

solicitation (other than the Bid contact persons as listed), without the prior written approval of UUW save in

the case of pre-existing commercial relationships, in which case contact may be maintained only with respect

thereto and, in making such permitted contact, no party may make reference to this solicitation or

procurement.

16.5.2. This no-contact policy does not apply to any information deemed to be in the public domain, or which is readily

available from public bodies within the Republic of South Africa where such information is not Project specific

and is not under the control of UUW.

16.5.3. Bidders, Members, their agents, advisors and related parties may not contact the employees, advisors of

UUW or any of UUW official(s) engaged in the Bid, with a view to offering, whether directly or indirectly, any

one or more of them an employment opportunity with the Bidder or any Member thereof.

16.6. Corruption

16.6.1. UUW is committed to ethical and clean business practice and will not tolerate any impropriety in any respect

and in particular with regard to the Bid.

16.6.2. If any Bidder, Member or their employees, shareholders, representatives, advisors or agents make or offers

to make any gift or other gratuity to any public official or employee of UUW, relevant authority, or consultant

to UUW for the Bid either directly or through an intermediary, UUW reserves the right to terminate its

relationship, without prejudice to any of Government’s rights, with that Bidder or responsible party or entity.

16.6.3. UUW and each Bidder must give an undertaking that everything possible would be done to avoid

irregularities, bribery and corruption. UUW reserves the right to appoint an independent probity auditor to

monitor in this regard the procurement process and the activities during the contract period.

16.7. No partnership, No offer

16.7.1. This Bid, initially is not an offer to enter into contractual relations but merely a solicitation of proposals

to select a Successful Bidder and to conclude negotiations with such Successful Bidder. Thereafter the

Successful Bidder together with UUW shall enter into a Service Level Agreement.

16.8. Independent Submission

16.8.1. By responding to this Bid document each Bidder and its constituent Members certifies that:

16.8.1.1. its proposal has been submitted independently, without consultation, communication, or

agreement for restricting competition, with any other Bidder or to any other competitor or potential

competitor.

16.8.1.2. unless otherwise required by law, the relevant proposal has not been knowingly disclosed by it and

will not knowingly be disclosed by it prior to opening, directly or indirectly to any other Bidder,

member of another Bidder or to any competitor or potential competitor; and

16.8.1.3. no attempt has been made or will be made by it to induce any other person or firm to submit a

proposal for the purpose of restricting competition.

16.8.2. The attention of each Bidder and their constituent Members is also drawn to Section 4(1) (b) (iii) of the

Competition Act Number , which prohibits ‘collusive tendering’.

16.8.3. Any material failure on the part of a Bidder to comply with the Mandatory Requirements listed in this Bid, to

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the extent that same are not waived by UUW, may result in a proposal being treated as non-compliant. Non-

compliant responses may be rejected without being further evaluated.

16.9. Grounds for Disqualification

16.9.1. The following events, in addition to any other events contained in this Bid Document, constitute (without

being exhaustive) grounds upon which a Bidder (or if appropriate in UUW determination, any Member thereof)

may be disqualified at any stage of the Project procurement process:

16.9.1.1. an infringement of the confidentiality undertaking by any Bidder, Member or any director, officer,

agent, trustee or advisor of the Bidder and/or Member.

16.9.1.2. past, present, or future participation by any Bidder, Member or any director, officer, agent,

trustee or advisor of the Bidder and/or Member in any activity which may constitute corruption,

bribery or impropriety, during the procurement process, or any other government procurement

process.

16.9.1.3. an infringement by any Bidder, Member or any director, officer, agent, trustee or advisor of the

Bidder and/or Member of any one or more of the provisions of Contact Policy, Independent

Submission, or Corruption or any portion of such section(s).

16.9.1.4. Any Bidder and/or their constituent Member(s) that engages or communicates with any of the

officials, agents or advisors to the Bid on any matter concerning the Bid at any time during the

procurement process, without due authority of the UUW, shall be disqualified from further

participation in the procurement process.

16.9.1.5. Bidders are required to submit correct and true information. Failure to provide correct and

true information constitutes a ground for disqualification.

16.9.1.6. Any change in composition, control or structure of a Bidder or any one or more of its Members

from that set out in their response to the RFP, without the prior written consent for UUW

constitutes a ground for disqualification.

16.10. Undertaking by Bidders

16.10.1 By signing a submission in response to this Bid Document, each Bidder signatory warrants that save as

disclosed in writing to UUW , the response to this Bid Document and the information supplied by it (and its

constituent members) remains true and warrants further that, save for any disclosures in writing to UUW,

each Member of the Bidder has:

16.10.1.1. not passed a resolution nor is the subject of an order by the court for the company's winding-

up.

16.10.1.2. not been convicted of a criminal offence relating to the conduct of its business or

profession.

16.10.1.3. not committed an act of grave misconduct in the course of its business or profession.

16.10.1.4. fulfilled obligations relating to the payment of taxes under the laws of the Republic of South

Africa.

16.10.1.5. not made any misrepresentation in providing any of the information required in relation to the

above; and

16.10.1.6. not had any of their directors and/or shareholders listed on the Register of Tender Defaulters in

terms of the Prevention and Combating of Corrupt Activities Act Number , as a

person prohibited from doing business with the public sector.

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17. Incorrect or misleading information

UUW may disqualify any Bidder and/or revoke any decision in respect of the selection of a Successful Bidder or the

announcement of the successful conclusion of negotiations with the Successful Bidder if such decision was based on

incorrect information which the Bidder or its constituent members, advisors and/or agents provided in response to

this Bid.

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18. Authority to sign

Bid No: ______________________________________

Description: __________________________________________________________________________

Name of Close Corporation / Company / Partnership / Trust /Sole proprietor or sole trader:

Name: _________________________________________________________________

Registration Number: ___________________________________________RESOLUTION OF THE

DIRECTORS OF THE COMPANY etc. RESOLVED that _____________________________, in his/her

capacity as___________________________________ is authorized to make applications on behalf of the

Close Corporation / Company / Partnership / Trust /Sole proprietor or sole trader for:

Any documentation relating to the business (which is not necessarily a change of ownership). The nominated

person will also have access to webpage for the business. Signature(s) for Close Corporation / Company /

Partnership / Trust/ Sole proprietor or sole trader. (Sole member to sign this resolution)

Signature of members:

Name Signature Date

Nb: failure to complete, sign and date the resolution as outlined above will result

In the tenderer rendered incomplete and may be disqualified/ alterntatively the

Tenderer may attach a signed company resolution on a company letterhead

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Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for

Five (5) years

19. Bidder’s disclosure

20. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution),

and further expressed in the various applicable legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of

the bidder employed by an organ of state, as defined in section 239 of the Constitution

Yes/no

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

Full Name Identity Number Name of organ of state

2.3 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.3.1 If so, furnish particulars:

...............................................................................................................

...............................................................................................................

.........................................................

2.4 Does the bidder or any of its directors/trustees/shareholder’s members/partners or any

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person having a controlling interest in the enterprise have any interest in any other

related enterprise, whether or not they are bidding for this contract? YES/NO

2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number Status (active/inactive/deleted)

(Maaa)

Failure to disclose all CSD-registered active companies linked to all Directors will

lead to disqualification.

3 general declaration

I, ............................................................................................., the undersigned, in

submitting the accompanying bid, do hereby make the following statements that I certify

to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to

be false.

3.3 The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications, prices,

including methods, factors or formulas used to calculate prices, market allocation, the

intention or decision to submit or not to submit the bid, bidding with the intention not to

win the bid and conditions or delivery particulars of the products or services to which this

bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements made

by the bidder with any official of the procuring institution in relation to this procurement

process prior to and during the bidding process except to provide clarification on the bid

submitted where so required by the institution; and the bidder was not involved in the

drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious

will be reported to the Competition Commission for investigation and possible imposition

of administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No.

) and or may be referred to law enforcement agencies for criminal

investigation and or may be restricted from conducting business with the state for a

period not exceeding 10 years in terms of the Prevention and Combating of Corrupt

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Activities Act, 2004 (Act No. ) or any other applicable legislation.

I certify that the above is correct.

I accept that the procuring institution may reject the bid or take

Appropriate action against me if this declaration is false.

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

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20. Sbd 6.1 Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) Either the 80/20 or 90/10 preference point system will be applicable in this tender. The

lowest/ highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in

any manner required by the organ of state.

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Five (5) years

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to

an invitation to provide goods or services through price quotations, competitive tendering

process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes

all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

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Tender NO. 2026/090

Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for

Five (5) years

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will

apply and that the lowest acceptable tender will be used to determine the applicable

preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10

and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

(To be completed by the organ (To be completed by

of state) the tenderer)

The specific goals allocated points Number of points Number of points

in terms of this tender allocated claimed (80/20 system)

(80/20 system)

An entity which at least 51% Owned by 10

Black Youth

An enterprise that is located in KZN 10

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Tender NO. 2026/090

Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for

Five (5) years

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name:.........................................................

Date: ............................................................

Address: ............................................................

............................................................

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Tender NO. 2026/090

Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for Five

(5) years

21. Declaration regarding contract participation goals

Mandatory Requirement For tenders where the CPG target is applicable, those that do not offer a minimum

CPG participation of 35% (including minimum 10% Black Women participation and another 10% for Local

participation) according to the requirements mentioned above, will be deemed ineligible.

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by: UMNGENI-UTHUKELA WATER, do hereby make the

following declaration and certify the statements contained herein to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Declaration and the fully completed bid document

accompanying this declaration;

2. I understand and declare that the accompanying bid will, and must, be disqualified if this

Declaration is found not to be true and complete in every respect;

3. I understand and declare that in the event that this bid is successful, I will be required to, and shall,

fully implement the commitments that are submitted with this bid, in particular regarding the

Bidder’s contract participation goals and commitments towards the allocation of certain portion of

the contract to small and emerging entities. Failure to implement such commitments as outlined

in the bid document (in particular, as detailed in the bill of quantities) and or failure to provide the

relevant information within the prescribed period as determined in the Letter of Intention to Award

the Bid, shall automatically disqualify this bid from further consideration and the Employer has the

right to, and must, then award the bid to the next highest ranked bidder; and as a result I or the

bidder or any of its directors shall have no recourse against uMngeni-uThukela Water.

4. I am authorized by the bidder to sign this Declaration, and to submit the accompanying bid, on

behalf of the bidder;

5. Each person whose signature appears on the accompanying bid has been authorized by the bidder

to determine the terms of, and to sign the bid, on behalf of the bidder;

6. I am aware that, and do consent to, the disqualification of my or the bidder’s future bids with

uMngeni-uThukela Water in the event that the commitments made herein are not fulfilled and that

such non-fulfillment amounts to abuse of uMngeni-uThukela Water’s supply chain policies and

procedures and/or empowerment objectives which must be penalized, over and above the

contractual sanctions as agreed to in line with the contract signed with uMngeni-uThukela Water,

with a sanction of restricting me and or my company (the bidder) and or any of its directors from

conducting business with uMngeni-uThukela Water for a period not exceeding ten (10) years.

BSC 680 Item 7.1 Page | 29 SCM 054 Ver 26

Tender NO. 2026/090

Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for Five

(5) years

7. I consent that should my company (the Bidder) deviate from the commitments and the spirit of the

CPG objectives as agreed to, shall amount to a repudiation of the contractual arrangement

between the two parties ( uMngeni-uThukela Water and the Bidder); and uMngeni-uThukela

Water shall have the right to terminate the contract with immediate effect and without giving my

company (the Bidder) prior notice to remedy the breach.

Full Names & Surname Signature Date

(Duly authorized)

Position Name of Bidder

BSC 680 Item 7.1 Page | 30 SCM 054 Ver 26

1. Glossary of terms ......................................................................................... 5

2. Bid submission ................................................................................................... 6

3. Bidders’ due diligence ................................................................................... 6

4. Compulsory briefing session ..................................................................... 6

5. Bid documents ................................................................................................... 7

6. Submission of proposals ............................................................................. 7

7. Bid contact person/s ..................................................................................... 8

8. Bid validity period ........................................................................................... 8

9. General bid requirements ........................................................................... 8

10. Contract participation goals ................................................................... 9

11. Insurance ......................................................................................................... 12

12. Qualification and evaluation .................................................................. 13

13. Confidential information .......................................................................... 17

14. Intellectual property ............................................................................... 17

15. Indemnity ........................................................................................................... 17

16. Governing laws and rules ........................................................................ 17

17. Incorrect or misleading information .................................................. 20

18. Authority to sign .......................................................................................... 21

19. SBD 4 - BIDDER’S DISCLOSURE ............................... Error! Bookmark not defined.

20. Sbd 6.1 Preference points claim form in terms of the

Preferential procurement regulations 2022 ................................... 25

21. Declaration regarding contract participation goals ............... 29

22. Declaration tenderer’s health and safety ...................................... 31

23. Record of addenda to tender documents.......................................... 33

24. Official briefing session/site inspection certificate .................... 34

25. Checklist of returnable schedules and documents .................... 35

BSC 680 Item 7.1 Page | 3 SCM 054 Ver 26

Tender NO. 2026/090

2.1 UUW provides the information which is contained in or sent with this Bid or which is made available in

connection with any further enquiries or in subsequent Briefing Notes, in good faith.

2.2 This document (which expression shall include all other information, written or oral, made available during the

procurement process) is being made available by the UUW to potential Bidders on the condition that it is used

solely for this procurement process and for no other purpose. UUW is not obliged to accept any response to

this Bid.

2.3 Bidders will be deemed to have satisfied themselves as to the authority of the UUW and to be fully acquainted

with the laws of South Africa (including without limitation all statutes and regulations on a national, provincial

and municipal level).

2.4 Each Bidder to whom this Bid Document (and other related documents) is made available must make his, her

or its own independent assessment of the Bid.

2.5 While reasonable care has been taken in preparing this Bid Document and other related documents, it does

not purport to be comprehensive or to have been verified by the UUW, its officials, employees, advisors or

any other person. The UUW, its officials, employees or any of its advisors do not accept any liability or

responsibility for the adequacy, accuracy or completeness of any of the information or opinions stated in this

2.6 No representation or warranty, express or implied, is or will be given by the UUW, or any of its officers,

employees, servants, agents or advisors with respect to the information or opinions contained in this Bid

howsoever arising is hereby expressly disclaimed.

2.7 UUW reserves the right to amend, modify or withdraw this Bid, or to amend, modify or terminate any of the

procedures or requirements of the Bid at any time and from time to time, without prior notice and without liability

to compensate or reimburse any Bidder.

2.8 If any Bidder or Bidder, its employees, advisors or agents make or offer to make any gift to any public official

or employee of the UUW, consultant to the UUW, either directly or through an intermediary then, such Bidder

or Bidder will be disqualified forthwith from participating in the procurement process.

3. Bidders’ due diligence

3.1. Upon receipt of proposals from Bidders, UUW will assume that the Bidder has sufficiently familiarized

themselves with the content of the Bid Documents, its volumes, schedules and related annexures.

one or more of the Bidders and/or Member(s) whether in breach of the provisions of this Bid or other

applicable legal requirements, then UUW shall have the right to recover from the said Bidder and/or Member(s)

whose conduct has tainted the process any other damages or costs to UUW flowing from such termination.

BSC 680 Item 7.1 Page | 7 SCM 054 Ver 26

Tender NO. 2026/090

Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for Five (5) years

11.1 Public Liability Insurance

Minimum Cover is: R10 000 000 (Ten million Rand)

Period of cover: For the period of performance

to review the same for the purpose of this procurement.

13.4. The Confidential Information provided by UUW may be made available to a Bidder’s Relevant Entity, members,

employees and professional advisors who are directly involved in the appraisal of such information (who must be

made aware of the obligation of confidentiality).

13.5. Bidder’s Relevant Entity, members, employees and professional advisors shall not be entitled to, either in whole

or in part; copy, reproduce, distribute or otherwise make available to any other party the Confidential Information

without the prior written consent of UUW.

13.6. The Confidential Information may not be used for any other purpose than that for which it is intended.

13.7. Bidders, Relevant Entities, members, employees and professional advisors may be required to sign confidentiality

agreements.

any claim or liability and defend any action brought or legal step against UUW for its refusal to disclose materials

marked confidential, trade secret or other proprietary information to any person seeking access thereto.

16.8. Independent Submission

16.8.1. By responding to this Bid document each Bidder and its constituent Members certifies that:

16.8.1.1. its proposal has been submitted independently, without consultation, communication, or

agreement for restricting competition, with any other Bidder or to any other competitor or potential

competitor.

16.8.1.2. unless otherwise required by law, the relevant proposal has not been knowingly disclosed by it and

will not knowingly be disclosed by it prior to opening, directly or indirectly to any other Bidder,

member of another Bidder or to any competitor or potential competitor; and

16.8.1.3. no attempt has been made or will be made by it to induce any other person or firm to submit a

proposal for the purpose of restricting competition.

16.8.2. The attention of each Bidder and their constituent Members is also drawn to Section 4(1) (b) (iii) of the

Competition Act Number , which prohibits ‘collusive tendering’.

16.8.3. Any material failure on the part of a Bidder to comply with the Mandatory Requirements listed in this Bid, to

BSC 680 Item 7.1 Page | 18 SCM 054 Ver 26

Tender NO. 2026/090

Supply and Delivery of Toners and Cartridges for all uMngeni-uThukela Water sites for Five (5) years

the extent that same are not waived by UUW, may result in a proposal being treated as non-compliant. Non-

compliant responses may be rejected without being further evaluated.

16.9. Grounds for Disqualification

16.9.1. The following events, in addition to any other events contained in this Bid Document, constitute (without

being exhaustive) grounds upon which a Bidder (or if appropriate in UUW determination, any Member thereof)

may be disqualified at any stage of the Project procurement process:

16.9.1.1. an infringement of the confidentiality undertaking by any Bidder, Member or any director, officer,

agent, trustee or advisor of the Bidder and/or Member.

16.9.1.2. past, present, or future participation by any Bidder, Member or any director, officer, agent,

trustee or advisor of the Bidder and/or Member in any activity which may constitute corruption,

bribery or impropriety, during the procurement process, or any other government procurement

process.

16.9.1.3. an infringement by any Bidder, Member or any director, officer, agent, trustee or advisor of the

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name:.........................................................

Date: ............................................................

Address: ............................................................

............................................................

BSC 680 Item 7.1 Page | 28 SCM 05X Ver 01

Tender NO. 2026/090

company (the Bidder) prior notice to remedy the breach.

Bid validity period is 120 calendar days from the closing date. UUW may request an extension of the validity period in exceptional circumstances, in writing, and the bidder must confirm in writing; failure to do so leads to disqualification.

12. Qualification and evaluation .................................................................. 13
13. Sbd 6.1 Preference points claim form in terms of the
14. Qualification and evaluation

12.1. Evaluation Approach

UUW has adopted a three (3) stage approach in evaluating bids, being

Stage 1: Mandatory/ Administrative Requirements.

Stage 2: Evaluation of functionality and technical responsiveness

Stage 3: Price and Preference goals

12.2. Stage 1: Mandatory Requirements

12.3. Stage 2: – Evaluation of Functionality

The purpose of the application of qualification criteria is to determine the functionality of each proposal by assessing the

quality thereof. Below is a detailed breakdown of the scoring criteria

Bidders from the second stage who have achieved 70 points or more will be eligible to submit to be evaluated on

Price and Specific Goals

bsequent to the evaluation of essential minimum criteria and functional criteria, the third stage of evaluation

12.4.4. In compliance with the Preferential Procurement Regulations 2022, the following preference point systems are

applicable to invitations to tender, is the 80/20 system for requirements with a Rand value of up to R50 000

12.4.5. Points for this bid shall be awarded for

Price; and (80 Points)

Preference Goals as defined in SBD 6.1 (20 Points)

The Preference Goals that have been identified for this bid is stipulated in SBD 6.1

Description 80/20 Evidence to be provided

Total points for preferential goals

12.4.6. Failure on the part of a bidder to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not