Supply and delivery of branded promotional materials (notebooks with USB and desk flags) for nrwdi stakeholder engagement

Closing: 27 August 2026 at 17:00 (quotations must be received by this time).

No briefing or site visit is scheduled.

Clarifications: Moses Shandukani — [email protected]

Alternative: Manqoba Simelane — 072 693 0381

Submissions: [email protected] (only quotations sent here are considered)

Delivery address: 72 New Road, Glen Austin AH, Midrand, 1685, Gauteng

Quotations must be emailed to [email protected] before the closing deadline of 17:00 on 27 August 2026. Quotations sent to any other address or received after the deadline will not be considered. The mailbox capacity is 10MB per email; bidders may send multiple emails to accommodate all files, provided all are received before the deadline.

Returnable documents — all must be completed, signed and submitted with the quotation:

• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or has a relationship with anyone at the institute.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• Completed pricing schedule with all amounts excluding VAT, VAT shown separately.
• At least two verifiable reference or recommendation letters from previous clients for promotional items, on the client's letterhead with contact details.
• Previous work samples (submitted online or virtually).
• Certified ID copies of the owners or directors as per CIPC, CSD report or B-BBEE certificate or affidavit.
• Valid B-BBEE certificate or sworn affidavit, if claiming specific goals points.
• CSD registration number (successful bidder must be CSD-registered).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotation not sent to the procurement central email.
• Quotation received after the closing time, regardless of reason.

Attach a valid BBBEE certificate or affidavit, if applicable. Complete all SBD forms and send back together with your quotation (SBD 4&6.1). The successful bidder must be registered on the Central Supplier Database except for foreign bidders with no local registered entity.

Evaluation runs in three phases:

Phase 1 — Mandatory Requirements (at closing):

• Quotation must be complete against the price structure and scope of work.
• Quotation must be received before the closing date and time at the correct email address.
• At least two verifiable reference or recommendation letters from previous clients for promotional items, on the client's letterhead with contact details.
• Previous work samples submitted.
• ID copies of owners or directors submitted.
• Failure on any mandatory requirement disqualifies the quotation.

Phase 2 — Price and Specific Goals:

• 80/20 preference point system applies under the Preferential Procurement Regulations, 2022.
• Price is scored out of 80 points; 20 points are available for specific goals as set out in SBD 6.1.
• Specific goals points: up to 12 points for black-owned enterprises (91%–100% ownership = 12 points; 75%–90% = 10; 51%–74% = 8; 50% or less = 4; 0% = 0). Up to 8 points for women-owned enterprises (91%–100% = 8; 75%–90% = 6; 51%–74% = 4; 50% or less = 2; 0% = 0).
• Proof of ownership (CIPC documents, certified ID copies, B-BBEE certificate or affidavit, CSD report) must substantiate any specific goals claim.

Phase 3 — Mandatory Requirements (at award):

• Bidder must be tax compliant.
• Bidder must not be listed on the Register of Restricted Suppliers or the Tender Defaulters Register.
• Orders above R 30 000 are evaluated under the 80/20 system with a functionality scorecard where functionality applies.

The successful bidder will supply and deliver 200 branded promotional items for NRWDI's stakeholder engagement and corporate communication, used during CEO visits and engagements with government officials.

Item 1 — 100 x Executive A5 Notebook & Pen Set:

• Executive A5 notebook with an attached 8GB USB flash drive and a matching executive metal pen.

Item 2 — 100 x NRWDI Desk Flags:

• Colours: NRWDI corporate green and white.
• Material: high-quality satin polyester with stitched edges.
• Dimensions: 31 cm x 21 cm x 14 cm total height.

Branding and quality requirements:

• The NRWDI logo must appear on all branded items.
• The bidder must submit a pre-production sample of the final branded item for NRWDI approval before bulk production.
• Final products must match the approved design and pre-production sample.
• Samples of material, quality and finish are required for approval before final design and production.

The following promotional items should be branded with the NRWDI logo: USB (Executive A5 Notebook & Pen Set with an 8GB attached matching 8gig USB flash drive and executive pen (metal)); NRWDI Desk Flags (NRWDI Corporate colors) Green and white, Material: High Quality Satin Polyester with stitched edges, Dimensions: Total height: 31cmx21x14. Branding: The NRWDI logo must be incorporated in all branding material. Samples: The appointed service provider will be required to submit samples of the material, quality and finish for approval prior to final design approval and production. Pre-Production Sample: Each of one physical sample of the final branded promotional material must be submitted for NRWDI approval before bulk production. Quality: Final products must be consistent with the approved design and pre-production sample. NB: The appointed service provider will be required to submit samples for approval before printing.

3. Orders above R 30 000 will be evaluated according to the 80/20 preference point

system and a functionality scorecard, where functionality is applicable.

4. Please indicate if you are ISO 9001:2015 certified Quality Management System.

Prices must be firm and indicate all amounts excluding VAT. VAT must be included as a separate line item. Specification / pricing structure: 100 X Executive Notebooks with 8GB USB stick and pen attached together, 100 X NRWDI Desk Flags.

Prices must be firm and quoted excluding VAT, with VAT shown as a separate line item.

Pricing structure:

• 100 x Executive Notebooks with 8GB USB stick and pen set.
• 100 x NRWDI Desk Flags.
• Sub-total, VAT and grand total must be shown separately.

Quotation validity: 60 working days from the closing date.

Delivery must be included; the supplier must state a firm delivery date.

Mandatory at closing:

• Quotation complete against the price structure and scope of work.
• Quotation received before the closing time at the correct email address.
• At least two verifiable reference or recommendation letters from previous clients for promotional items, on the client's letterhead with contact details.
• Previous work samples submitted.
• ID copies of the owners or directors as per CIPC, CSD report or B-BBEE certificate or affidavit.

Mandatory at award:

• Tax compliance (non-compliant bidders will not be awarded).
• Not listed on the Register of Restricted Suppliers or the Tender Defaulters Register.

Other requirements:

• CSD registration for the successful bidder (foreign bidders with no local entity are exempt).
• SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim) must be completed and returned.
• B-BBEE certificate or sworn affidavit required if claiming specific goals points.
• ISO 9001:2015 certification must be indicated.
• The RFQ is subject to the National Treasury General Conditions of Contract.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

Company [TICK

Applicable box]

4.7 I, the undersigned, who is duly authorized to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

OPEN QMR-TEM-0014 rev 1

of 14

From: The National Radioactive Waste Disposal Institute

to:

http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of

%20Contr act-%20Inclusion%20of%20par%2034%20CIBD.pdf

Required by: The National Radioactive Waste

The RFQ is subject to the National Treasury General Conditions of Contract, available at the link in the RFQ. The successful bidder must be CSD-registered (foreign bidders with no local entity are exempt).

Orders above R 30 000 will be evaluated according to the 80/20 preference point system and a functionality scorecard, where functionality is applicable. The mailbox capacity per email is 10MB. A bidder may send as many emails as necessary to accommodate all files. All emails must be received before the deadline.

The evaluation will be carried out in three Phases: Phase 1: Mandatory Requirements (At Closing Stage), Phase 2: Price and Specific Goals, Phase 3: Mandatory Requirements (At Award Stage). Price and Specific Goals Evaluation: The 80/20 preference point system will be applied to evaluate received quotations that complies with all mandatory requirements at the closing date and time of the RFQ in line with the Preferential Procurement Regulations, 2022. Price will be evaluated on 80 points and 20 points will be allocated to specific goals as illustrated on SBD 6. Mandatory Requirements (at Award Stage): i. Non tax compliant Bidders will not be awarded the RFQ. ii. Bidders listed in the Register of Restricted Suppliers or in the Tender Defaulters Register from National Treasury will be disqualified. Failure to comply to the above mandatory requirements will disqualify your quotation.