Supply and delivery of water network materials – RFQ tender in free state

Closing date: 08 September 2026 at 12:00. No mandatory briefing or site visit is specified.

Supply Chain Management Unit: phone 056 216 9185, email [email protected] or [email protected]. SCM offices at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad (open Mon–Fri 08:00–16:30). Submission address is the same as the bid box location.

Submit the fully completed original RFQ document in a sealed envelope to the bid box at Corner 11&12 Way, Magasyn/Stores, Industrial, Kroonstad, by 12:00 on 08 September 2026. The envelope must be clearly marked with the tender number and title. No faxed, emailed, or late submissions accepted. The original document must be completed in black ink, signed by an authorised signatory, and contain no missing pages, retyped pages, or unauthorised alterations. Returnable forms include MBD1 (Invitation to Bid), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD7.1 (Contract Form), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), and all supporting compliance documents listed below.

Evaluation uses the 80/20 preferential points system: 80 points for price, 20 points for specific goals (10 points for locality of supplier, 10 points for B-BBEE status level). Only quotes in the range R30,000 – R300,000 and with prices fixed for 120 days from closing will be considered. Bidders must also submit 5 official purchase orders of similar items. The municipality may reject non-compliant products and is not bound to accept the lowest or highest-scoring bid.

The scope is the supply and delivery of water network materials as listed in the pricing schedule (Section 2.1). Items include Plasson fittings (couplings, adaptors, elbows), stopcocks, short collars, pipe range couplings, pipe couplings, sewer pipes and fittings, clamps, and other accessories. Quantities are specified (e.g., 20, 10, 6). Goods must conform to the standards mentioned in the bidding documents.

Goods must conform to the standards specified in the bidding documents. The municipality may inspect, test, or analyse goods at any stage. Pre-bidding testing is at the bidder's cost. Non-conforming goods may be rejected and must be replaced at the supplier's cost.

Bidders must complete the pricing schedule (Section 2.1) with unit prices and total amounts for each item. The schedule includes Plasson fittings (double couplings, male adaptors, elbows, etc.), stopcocks, short collars, pipe range couplings, pipe couplings, sewer pipes and fittings, clamps, and other items with specified quantities. Prices must be fixed for 120 days. The schedule also incorporates the preference points claim for locality and B-BBEE.

Pricing is on a schedule-of-rates basis (itemised list in Section 2.1). Prices must be fixed for 120 days from the closing date. The quote must fall within the range R30,000 – R300,000. Payment will be made within 30 days after submission of a valid invoice and delivery note. VAT must be shown separately on invoices; the municipality's VAT number is 4000846578. No performance security or bond is specified.

Mandatory documents (all must be attached, or the bid may be disqualified):

• Proof of CSD registration.
• Valid tax clearance certificate or SARS TCS PIN (or a letter from SARS if unavailable).
• CIDB registration and grading certificate (if applicable).
• Municipal rates and taxes clearance (or acceptable alternative: statement, clearance certificate, municipal form, tribal authority letter, lease agreement with invoice, or affidavit) not older than 3 months.
• Certified ID copies of all directors (not older than 6 months).
• Company registration document (CIPC-CK) showing name, number, date, and active directors.
• B-BBEE certificate (SANAS accredited) or sworn B-BBEE affidavit.
• Joint venture agreement (if applicable).
• 5 official purchase orders of similar items.
• Completed and signed MBD forms: MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination). MBD7.1 (Contract Form) must be signed if awarded.

The contract is governed by the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC); where they conflict, the SCC prevails. The bid must remain valid for 120 days. Goods carry a warranty of 12 months from delivery or 18 months from shipment, whichever ends earlier. Late delivery incurs a penalty calculated at the prime interest rate per day. The municipality may terminate for default, and no contract will be concluded with bidders whose tax or municipal accounts are in arrears.

The 80/20 preference points system applies: 80 points for price, 20 points for specific goals (locality of supplier – 10 points, B-BBEE status level – 10 points). Eligibility requires prices fixed for 120 days, a quote between R30,000 and R300,000, and submission of 5 official purchase orders of similar items. The municipality may reject products that do not comply with specifications.