Alarm monitoring services – 36-Month contract at addo research station

Closing date and time: 02 September 2026 at 11:00.

No compulsory briefing or site visit is indicated.

Supply Chain Management contact: Margaret Balaka

Email: [email protected]

Delivery address for services: ARC Institute for Tropical and Subtropical Crops, Addo Research Station, PO Box 25, Barkley Bridge Road, Addo, Eastern Cape.

Submission method: email quotation to [email protected].

Quotation must be on official company letterhead and duly signed.

Validity period of the quotation must be stated.

Prices in South African Rand, inclusive of VAT, delivery, insurance and all taxes.

Returnable documents (all must be completed, signed and submitted with the quotation):

• SBD 4 (Bidder's Disclosure): declares any director/shareholder employed by the state or connected to the procuring institution; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 80/20 system; supporting proof must be attached or points are forfeited.
• Central Supplier Database (CSD) registration number and full CSD report.
• Documentation of relevant experience for the alarm monitoring service.
• Warranty/guarantee details stating period and extent of cover.

Disqualification risks: late submission (after 11:00 on 02 September 2026), unsigned or omitted returnable forms, missing CSD registration, false declarations on SBD 4 or SBD 6.1.

Preference point system: 80/20 (price 80 points, specific goals 20 points) for contracts valued between R2 000 and R50 million inclusive of VAT.

Price points calculated on the lowest acceptable tender using the standard 80/20 formula.

Specific goals and maximum points (20 total):

• HDI ownership ≥51%: 6 points
• Women ownership ≥51%: 4 points
• Youth ownership ≥51%: 4 points
• People with Disabilities ownership ≥51%: 2 points
• B-BBEE status Level 1–4: 2 points
• RDP goals: 2 points (document states "No RDP Goals" but allocates 2 points)

Bidders must submit documentary proof for each goal claimed; failure to submit proof means points are not awarded.

Minimum qualifying thresholds for functionality or technical compliance are not stated in the document.

Service: Alarm monitoring for a period of 3 years (36 months) at the Addo Research Station, Eastern Cape.

Quantity: 36 months of monitoring service.

Service to commence upon receipt of an official ARC purchase order.

Bidder must provide documentation demonstrating relevant experience in alarm monitoring services.

Warranty/guarantee terms (period and extent) must be clearly stated in the quotation.

Pricing schedule: monthly rate for alarm monitoring over 36 months; total price inclusive of VAT and all costs (delivery, insurance, taxes).

Price validity must be indicated.

No price adjustments or amendments to delivery particulars will be considered after submission.

No performance bond, guarantee or insurance requirements are specified beyond the warranty details.

Mandatory:

• Registration on the Central Supplier Database (CSD) with full CSD report attached.
• Valid tax compliance status (implied by CSD registration).
• Completed and signed SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).
• B-BBEE certificate or sworn affidavit to claim specific-goal points (ownership and B-BBEE level).
• Relevant experience documentation for alarm monitoring.
• Quotation on official letterhead, signed.

No CIDB grading, professional body registration, or local-content thresholds are mentioned.