Wildfire investigation services and basic wildfire instigation training for a period of three years.

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Returnable Documents: Please ensure that the following forms have been completed and signed and all documents, as requested, are attached to the tender document. Description of document Document number Yes No Bid Conditions & Information □ □ □ □ Part A: Invitation to bid and MBD 1 Part B: Terms and Conditions for Bidding Terms of Reference □ □ □ □ Current Municipal Certificate / Lease Agreement □ □ Pricing schedule – firm prices (purchases) MBD 3.1 □ □ Form of Offer & Acceptance □ □ Declaration of Interest MBD 4 Declaration For Procurement Above R10 Million (All Applicable MBD 5 □ □ Taxes Included) □ □ Preference points claim form for preference points for Broad- Based Black Economic Empowerment (B-BBEE) Status Level of MBD 6.1 Contribution. □ □ Formal contracts for services MBD 7.1 Declaration of bidder’s past supply chain management □ □ MBD 8 practices □ □ Certificate of independent bid determination MBD 9 □ □ Authority of Signatory □ □ General Conditions of contract & Bid Requirements □ □ Annexure A : Past Experience Please sign on Completion. ................................................ .................................... ........................ NAME OF THE BIDDER SIGNATURE DATE BID CONDITIONS AND INFORMATION 1 Agreement The successful bidder will be expected to sign the Contract Form (Part 1) of this bid document within 30 days of the date of notification by the Garden Route District Municipality that his/her bid has been accepted. 2 Completion of Bid Documents (a) The original bid document must be completed fully in black ink and signed by the authorised signatory to validate the proposal. All the pages must be initialled by the authorised signatory. Failure to do so may result in the invalidation of the bid. (b) Bid documents may not be retyped or altered in any way. 3 Alteration or Qualification of Bid No unauthorised alteration of this set of bid documents will be allowed. Any unauthorised alteration will disqualify the proposal automatically. Any ambiguity must be cleared with contact person for the bid before the closure date. 4 Authorised Signatory (a) A copy of the recorded Resolution taken by the Board of Directors, members, partners or trustees authorizing the representative to submit this bid on the bidder’s behalf must be attached to the Bid Document on submission of same. (b) A bid shall be eligible for consideration only if it bears the signature of the bidder or of some person duly and lawfully authorized to sign it for and on behalf of the bidder. 5 Submission of Bid (a) The bid must be put in a sealed envelope, or envelopes when the two-envelope system is specified, clearly marked with the bid number, title as well as closing date and time and placed in the Tender Box at the Garden Route District Municipality by not later than 11h00 on 22 September 2026. (b) Faxed, e-mailed and late bids will not be accepted. Bids may be delivered by hand, by courier, or posted at the bidder’s risk and must be received by the deadline specified above, irrespective of how they are sent or delivered. 6 Opening, Recording and Publications of Bids Received., Bids will be opened in public immediately after the bid closure date, or at such time as specified in the bid documents. ii. If requested by any bidder present, names of the bidders, and if practical the total amount of each bid and of any alternative bids will be read out aloud. iii. Bids received in time recorded and entered in a register which is open for public inspection. 7 Tax Clearance Certificate / SARS TCS Pin, Compulsory requirement to submit active, valid Tax Compliance Status Pin (TCS) for independent verification of Tax status as at Bid evaluation stage. ii. Bids submission not supported by a valid SARS TCS Pin will be non-compliant. iii. Consortia / joint ventures /sub-contractors are involved; each party must submit individual SARS TCS Pin. iv. It is incumbent upon the bidder to ensure their own Tax Compliance status is maintained for the duration of Bid Validity period; non-tax compliant bidders will be disqualified. 8 Evaluation of Bids Bids will be evaluated in terms of their responsiveness to the bid specifications and requirements as well as such additional criteria as set out in the bid documents. 9 Acceptance or Rejection of a Bids The Garden Route District Municipality reserves the right to withdraw any invitation to submit a bid and/or to re- advertise or to reject any bid or to accept a part of it. The Garden Route District Municipality does not bind itself to accepting the lowest bid. 10 Registration on Accredited Supplier Database It is expected of all prospective service providers who are not yet registered on the Central Supplier Database to register online (www.csd.gov.za) and verify their company information at Garden Route District Municipality Database Department. The Garden Route District Municipality reserves the right not to award proposals to prospective suppliers who are not registered on the CSD (Central Supplier Database). 11 Compulsory Site Meeting None 12 Stamp and Other Duties The successful bidder will be liable for all duties and costs on legal documents resulting in the establishment of a contract and for the surety and retentions. 13 Language of Contract The contract documents will be compiled in English and the English versions of all referred documents will be taken as applicable. 14 Procurement Policy Bids will be awarded in accordance with the Preferential Procurement Policy of Garden Route District Municipality, pertaining to the Preferential Procurement Policy Framework Act, No . 15 Expenses Incurred in Preparation of Bid The Garden Route District Municipality shall not be liable for any expenses incurred in the preparation and submission of the bid. 16 Wrong Information Furnished Where a contract has been awarded on the strength of the information furnished by the bidder which, after the conclusion of the relevant agreement, is proved to have been incorrect, the Garden Route District Municipality may, in addition to any other legal remedy it may have, recover from the contractor all costs, losses or damages incurred or sustained by the Municipality as a result of the award of the contract. 17 Validity Period Bids shall remain valid for 120 days after the bid closure date. 18 General and Special Conditions of Contract The General Conditions of Contract as well as any Special Conditions of Contract that may form part of this set of bid documents will be applicable to this bid in addition to the conditions of bid. 19 Municipal Rates, Taxes and Charges, The bidder to provide their municipal account of rates and taxes of both the Bidding entity and its directors in its Bid Document submission. ii. Any bidder which is or whose directors are in arrear with their municipal rates and taxes due to any Municipality within South Africa for more than three months and have not arranged for a settlement before the bid closure date will be disqualified. iii. Bids submission not supported by a recent municipal account will be non-compliant. In the event of leasing, a valid lease agreement must be attached to the bid document. iv. A Tenderer must submit a Municipal Account for their primary business location or valid lease agreement, as per address indicated in the bid document, to claim preference points for locality., Failure to submit a valid Municipal Account or Lease agreement will result in 0 preference point allocation for locality. 20 Contact with Municipality after Bid Closure Date, Bidders shall not contact the Garden Route District Municipality on any matter relating to their bid from the time of the opening of the bid to the time the contract is awarded. ii. If a bidder wishes to bring additional information to the notice of the Garden District Municipality, it should do so in writing to the Garden Route District Municipality. iii. Any attempt by the firm to influence the Garden Route District Municipality in the bid evaluation, bid comparison or contract award decisions may result in the rejection of the bid. 21 B-BBEE Supplier Bid Declaration, Bidders should complete the “preference claimed for” block in front page of the document, bid declaration point 1.4, 4.1 & 6.1 and failure on the part of a bidder to complete mentioned bullet points, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed and you will not receive any points. ii. Bids submission not supported by a B-BBEE certificate / sworn affidavit will be non-compliant. iii. Joint Ventures and Consortiums to submit a valid B-BBEE certificate in the name of the Joint Venture or Consortium. MBD 1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE GARDEN ROUTE DISTRICT MUNICIPALITY BID NUMBER: GRDM/07/26-27 CLOSING DATE: 22 SEPTEMBER 2026 CLOSING TIME: 11:00 DESCRIPTION WILDFIRE INVESTIGATION SERVICES AND BASIC WILDFIRE INVESTIGATION TRAINING FOR A PERIOD OF THREE YEARS. THE SUCCESSFUL BIDDER WILL BE REQUIRED -TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD 7.1). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT GARDEN ROUTE DISTRICT MUNICIPALITY SUPPLY CHAIN MANAGEMENT UNIT 54 YORK STREET GEORGE 6530 SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER COMPULSORY TO BE COMPLETED BY THE BIDDER TAX COMPLIANCE TCS STATUS PIN: AND CSD No: B-BBEE STATUS LEVEL VERIFICATION Yes B-BBEE STATUS LEVEL Yes CERTIFICATE SWORN AFFIDAVIT [TICK APPLICABLE BOX] No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ARE YOU A FOREIGN ACCREDITED BASED SUPPLIER FOR REPRESENTATIVE IN Yes No Yes No THE GOODS /SERVICES SOUTH AFRICA FOR THE /WORKS OFFERED? GOODS /SERVICES [IF YES ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] /WORKS OFFERED? TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE R SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: DEPARTMENT FINANCIAL SERVICES FIRE & RESCUE SERVICES. COMMUNITY SERVICES CONTACT PERSON BUKELWA NDZINDE DEON STOFFELS TELEPHONE NUMBER (044) 803 1338 (044) 878 1000 / 083 941 1994 E-MAIL ADDRESS [email protected] [email protected] PART B TERMS AND CONDITIONS FOR BIDDING, BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR ONLINE 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT., TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B: 3. 2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED., QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... DATE: ................................................... FORMAL TENDER ADVERT TENDER NUMBER TENDERS ARE HEREBY INVITED FOR: PERIOD GRDM/04/26-27 APPOINTMENT OF ONE OR MORE SERVICE PROVIDERS FOR THE SUPPLY & DELIVERY OF WILDLAND FIREFIGHTER RATION PACKS FOR A PERIOD OF THREE YEARS. GRDM/05/26-27 PROVISION OF AUTO ELECTRICAL REPAIRS, (INCLUDING STRIP AND QOUTE) INCLUSIVE OF SUPPLY AND FITMENT OF BATTERIES, LED LIGHTING AND EMERGENCY VEHICLE SIRENS FOR A PERIOD OF THREE YEARS. 3 YEARS GRDM/06/26-27 APPOINTMENT OF ONE OR MORE SERVICE PROVIDERS FOR THE MAINTENANCE, SERVICE, PARTS SUPPLY AND REPARS OF PUMPS AND SMALL PLANT FOR A PERIOD OF THREE YEARS. GRDM/07/26-27 WILDFIRE INVESTIGATION SERVICES AND BASIC WILDFIRE INVESTIGATION TRAINING FOR A PERIOD OF THREE YEARS. PUBLISHED DATE 27 AUGUST 2026 CLOSING DATE 22 SEPTEMBER 2026 ADVERTISEMENTS: NEWSPAPERS, MUNICIPAL NOTICE BOARDS; MUNICIPAL WEBSITE, SOCIAL MEDIA & E-PUBLICATION Printed copies of the tender can be obtained at a non-refundable fee, payable to a cashier at Garden Route District Municipality's Supply Chain Management Unit, Ground Floor, 54 York Street, George or by downloading documents free-of- NON - charge from the Garden Route Municipality website at www.gardenroute.gov.za REFUNDABLE FEE: R400.00 No later than 11:00 am, tenders will be opened immediately thereafter, in public at the Garden Route District Municipality Head CLOSING TIME Office, 54 York Street, George. AVAILABILITY OF TENDER DOCUMENTS: Tender documents for GRDM/04/26-27 are obtainable from Mr. Norman October during office hours (Mondays to Thursday 08:00 - 16:30 and Fridays 08:00 - 13:30) Tel: (044) 803 1337; E-mail: [email protected] Tender documents for GRDM/05/26-27 and GRDM/06/26-27 are obtainable from Ms. Sandisa Gologolo during office hours (Mondays to Thursday 08:00 - 16:30 and Fridays 08:00 - 13:30) Tel: (044) 803 1313; E-mail: [email protected] Tender documents for GRDM/07/26-27 are obtainable from Ms. Bukelwa Ndzinde during office hours (Mondays to Thursday 08:00 - 16:30 and Fridays 08:00 - 13:30) Tel: (044) 803 1338; E-mail: [email protected] DATE AVAILABLE: 27 AUGUST 2026 TENDER SUBMISSION RULES: Important notes:  Tenders are to be completed in accordance with the conditions and tender rules stipulated in the tender document.  Tender and supporting documents must be delivered in an envelope, clearly marked "GRDM/04/26-27, GRDM/05/26-27, GRDM/06/26-27, GRDM/07/26-27 " at the Garden Route District Municipality's Head Office, 54 York Street, George  Tenders may only be submitted on the tender document issued by the Municipality.  Requirements for sealing, addressing, delivery, opening and assessment of tenders, are stated in the tender document.  A valid Tax Clearance Status Pin (TCS) and MAAA Number must be submitted with the tender document. Failure to submit the required documents will result in your bid to be disqualified.  VAT must be included in all prices (VAT vendor must be registered).  Late tenders, tenders per fax or e-mail will not be accepted.  Tenders couriered to be delivered to the Municipality will only be accepted if received within the stipulated closing time.  Council reserves the right to accept any bid proposal in full or part thereof.  Council will only award tenders to service providers who are registered on the Central Supplier Database (CSD). Visit https://secure.csd.gov.za if you have not registered on CSD.  Tenders will only be considered in accordance with the bid requirements. TENDERS WILL BE EVALUATED AND ADJUDICATED IN TERMS OF THE PREFERENTIAL PROCUREMENT POLICY OF COUNCIL BASED ON THE PREFERENTIAL PROCUREMENT REGULATIONS OF 2022 AND THE GARDEN ROUTE DISTRICT MUNICIPALITY SUPPLY CHAIN MANAGEMENT POLICY, WHERE 80 POINTS WILL BE ALLOCATED IN RESPECT OF PRICE AND 10/10 POINTS IN RESPECT OF B-BBEE LEVEL CONTRIBUTOR STATUS AND LOCALITY. BRIEFING SESSION: NONE GRDM/04/26-27: MR. NORMAN OCTOBER: TEL: (044) 803 1337; E-MAIL: [email protected] CLARITY ON BIDDING PROCEDURES MAY BE DIRECTED GRDM/04/26-27 & GRDM/06/26-27 MS. SANDISA GOLOGOLO: TEL: (044) 803 1313; TO: E-MAIL: [email protected] GRDM/07/26-27: MS. BUKELWA NDZINDE: TEL: (044) 803 1338; E-MAIL: [email protected] CLARITY ON TECHNICAL INFORMATION MAY BE DIRECTED GRDM/04/26-27, GRDM/05/26-27, GRDM/07/26-27 : MR DEON STOFFELS, TO: CELL: 083 941 1994 E-MAIL: [email protected] GRDM/06/26-27: MR HEINRICH LESLIE, CELL: 084 040 8221 E-MAIL: [email protected] NOTICE NUMBER: 77/2026 AUTHORISED BY: ACTING MUNICIPAL MANAGER: N RAISA - MLANDU GARDEN ROUTE DISTRICT MUNICIPALITY GARDEN ROUTE DISTRICT MUNICIPALITY

Bidders must be registered on the Central Supplier Database (CSD) and submit a valid SARS Tax Compliance Status PIN. Must submit a municipal account or lease agreement for locality preference points. Must provide proof of experience in wildfire suppression, management, and prescribed burning; knowledge of fire behaviour; FI-310 qualification (or equivalent); current IAAI membership; willingness to act as expert witness; access to compliant RPAS with visual and thermal imaging; and completed pricing schedule. Bidders in arrears with municipal rates and taxes for more than three months will be disqualified. Persons in the service of the state are not eligible. Required forms include MBD 1 (Invitation to Bid), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), and Certificate of Municipal Services.

Wildfire investigation services and basic wildfire investigation training for a period of three years.

The Garden Route District Municipality Fire & Rescue Services and Disaster Management

Directorate is responsible for disaster response, fire prevention, emergency preparedness,

and technical rescue operations within the district. The increasing occurrence and impact

of wildfires within the Garden Route region necessitate the procurement of specialised

Wildfire Investigation Services and Basic Wildfire Investigation Training to strengthen the

Municipality’s capacity to determine wildfire causes and origins, support fire prevention

initiatives, enhance inter-agency cooperation, and improve operational readiness through

the development of investigative skills among fire and disaster management personnel.

These services and training will contribute to improved wildfire risk management, incident

analysis, and compliance with applicable fire investigation standards and legislative

requirements.

The appointed Service Provider shall render professional wildfire investigation services within

the Garden Route District Municipal area, covering approximately 23 331 km2, including the

municipal areas of:

 Hessequa

 Kannaland

 Mossel Bay

 Oudtshoorn

 George

 Knysna

 Bitou

The purpose of the service is to investigate wildfire incidents, determine origin and cause,

support legal and insurance-related processes, provide expert evidence where required,

and build investigation capacity through basic wildfire investigation training.

2. Objectives

The objectives of this appointment are to:

 Determine the origin and cause of veld and wildfire incidents.

 Conduct comprehensive wildfire investigations in accordance with accepted

wildfire investigation methodologies.

 Collect, preserve and document evidence.

 Produce professional investigation reports.

 Assist the Municipality with post-fire assessments and recovery planning.

 Support civil claims, insurance investigations and legal proceedings where

necessary.

 Provide basic wildfire investigation training to designated municipal personnel and

stakeholders.

3. Minimum Professional Requirements

The Service Provider shall demonstrate the following minimum qualifications and

competencies:

3.1 Wildfire Experience

The Service Provider must have demonstrable experience in:

 Attending wildfire incidents.

 Wildfire suppression and firefighting operations.

 Fire management activities.

 Prescribed burning operations.

 Fire prevention and fire risk reduction activities.

Documentary proof must be submitted, including project references and descriptions of

relevant wildfire-related activities undertaken.

3.2 Knowledge of Fire Behaviour

The Service Provider must demonstrate sound knowledge and practical experience in:

 Veld and wildfire behaviour.

 Wildfire spread patterns.

 Fire weather interpretation.

 Fuel models and fuel loading.

 Topographical influences on wildfire behaviour.

 Fire prediction and fire dynamics.

Supporting evidence of qualifications, training or project experience must be provided.

3.3 Investigator Qualification

The lead investigator assigned to the project must possess:

 FI-310 Advanced Wildland Fire Investigator Qualification, or equivalent internationally

recognised qualification, or

 An Advanced Wildland Fire Investigation qualification recognised by FPASA/SACNASP

or an NFPA 1033-compliant fire investigation qualification with specific training and

experience in veld/wildland fire investigation.

Certified copies of qualifications must accompany the submission.

3.4 Professional Membership

The Service Provider must be a current member in good standing of:

 International Association of Arson Investigators (IAAI)

Proof of membership must be provided.

3.5 Experience Requirements

The Service Provider must have:

 A minimum of 5 to 10 years' experience in wildfire investigation.

 Successfully completed at least 10 wildfire investigations.

Bidders shall provide:

 Project descriptions.

 Investigation dates.

 Client references.

 Nature and outcome of investigations completed.

3.6 Expert Witness Services

The lead investigator must be willing and capable of serving as:

 An expert witness during civil proceedings.

 An expert witness during litigation.

 An expert advisor during insurance investigations.

A written undertaking confirming this capability must be submitted.

4. Operational Requirements

4.1 Wildfire Investigation Services

The Service Provider shall provide the following services:

On-Scene Investigation

Activities include but are not limited to:

 Fire origin determination.

 Cause determination.

 Scene examination.

 Burn pattern analysis.

 Witness interviews.

 Evidence identification and collection.

 Mapping and documentation.

Follow-Up Investigation

Activities shall include:

 Additional site visits.

 Further witness interviews.

 Evidence review.

 Liaison with landowners, Fire Protection Associations and authorities.

 Investigation updates.

Statement Collection

The Service Provider shall:

 Obtain written witness statements.

 Conduct interviews with affected parties.

 Collect statements from firefighting personnel where applicable.

Reporting

The Service Provider shall provide:

Preliminary Report

Within the agreed timeframe, containing:

 Incident summary.

 Preliminary origin findings.

 Preliminary cause assessment.

 Supporting photographs.

Final Investigation Report

The report shall include:

 Executive summary.

 Incident overview.

 Fire behaviour assessment.

 Origin and cause determination.

 Witness summaries.

 Evidence collected.

 GPS coordinates.

 Maps and diagrams.

 Drone imagery.

 Conclusions and recommendations.

5. RPAS (Drone) Requirements

The Service Provider shall have access to a compliant Remotely Piloted Aircraft System

(RPAS) equipped with:

Visual Imaging Capabilities

 High-resolution visual camera.

 Geo-referenced imagery.

Thermal Imaging Capabilities

 Thermal sensor.

 Hotspot identification functionality.

 Fire pattern assessment capability.

Proof of ownership, lease agreement or access arrangement must be submitted.

Drone Deliverables

For each investigation the Service Provider shall provide:

 A minimum of one high-quality aerial overview photograph.

 Georeferenced aerial imagery where applicable.

 Thermal imagery where applicable.

 Burn severity and fire spread visual assessment imagery.

Drone imagery shall be incorporated into the final investigation report.

Negligent Fire Assessments

Where negligence is suspected, aerial imagery shall be provided to support:

 Post-fire management decisions.

 Rehabilitation planning.

 Legal investigations.

 Claims assessments.

6. Basic Wildfire Investigation Training

The Service Provider shall provide Basic Wildfire Investigation Training to designated

municipal officials and stakeholders.

Training Objectives

The training shall equip participants with basic knowledge of:

 Wildfire investigation principles.

 Fire behaviour fundamentals.

 Fire cause determination.

 Evidence recognition and preservation.

 Scene security.

 Documentation and note-taking.

 Witness interviewing.

 Use of GPS and mapping tools.

 Drone applications in wildfire investigations.

 Report writing.

Training Duration

□ □

Annexure A : Past Experience

competencies:

3.1 Wildfire Experience

 FI-310 Advanced Wildland Fire Investigator Qualification, or equivalent internationally

recognised qualification, or

 An Advanced Wildland Fire Investigation qualification recognised by FPASA/SACNASP

or an NFPA 1033-compliant fire investigation qualification with specific training and

experience in veld/wildland fire investigation.

3.5 Experience Requirements

 A minimum of 5 to 10 years' experience in wildfire investigation.

 Successfully completed at least 10 wildfire investigations.

 FI-310 qualification or equivalent.

 Proven wildfire investigation experience.

 Adult training experience.

Minimum 5–10 years wildfire investigation experience

List of at least 10 successfully completed wildfire investigations

FI-310 Advanced Wildland Fire Investigator qualification

 Participant name.

 Course title.

 Training dates.

 Course duration.

 Training provided details.

 Lead instructor name and qualifications.

 Certificate number.

13.5 Training Deliverables

 FI-310 Advanced Wildland Fire Investigator qualification (or equivalent).

 Minimum five (5) years of wildfire investigation experience.

 Proven adult education, facilitation or instructor experience.

14. Key Performance Indicators (KPIs)

 Two (2) training days.  Classroom and practical field components. Training Deliverables The Service Provider shall provide:  Course presentation material.  Participant manuals.  Practical exercises.  Attendance registers.  Certificates of attendance. Instructor Requirements Training must be facilitated by personnel possessing:  FI-310 qualification or equivalent.  Proven wildfire investigation experience.  Adult training experience.

Travel and Accommodation Accommodation Where accommodation is necessary:  Accommodation shall be limited to a maximum of three-star (*) establishments**.  Accommodation costs shall be claimed only where justified and approved. Travel Travel shall be billed according to:  Approved kilometres travelled.  Current AA vehicle reimbursement rates. The bidder shall specify:  Vehicle type.  Base of operations.  Vehicle category (2x4 vehicles preferred).

B-BBEE Minimum Level: 10

Points Allocation: 90 points

B-BBEE Details: nderstood that the Council disclaims any

responsibility for seeing that such bids are in fact lodged in the bid

box.

Summary for tender opening purposes

Name of tenderer: .............................................................................................................................................................

Central supplier database NO: ...................................................................................................................................

Total bidding price (including VAT)

Total Bidding Price (Including VAT) R

Preference claimed for:

B-BBEE Status Level of Contributor:

Preference Points Claimed:

B-BBEE certificates submitted with the quotation document MUST be VALID ORIGINAL B-BBEE CERTIFICATES or VALID

Certified copies of b-bbee certificates

Validity period:

Available for 120 days after the bid closure

Contact details for:

Bidding procedures and documents Bid Scope and technical specifications

Fire & Rescue Services . Community Services

Miss Bukelwa Ndzinde Mr. Deon Stoffels

Tel: (044) 803 1338 Tel: (044) 878 1000 or 083 941 1994

E-mail: [email protected] E-mail: [email protected]

Where did you hear about this tender?

Please tick the applicable box

Cape Times □

Die Burger □

Daily Voice □

Cape Argus □

City Press □

George Herald □

Knysna-/Plett Herald □

Mail and Guardian □

Mossel Bay Advertiser □

Oudtshoorn Courant □

Sunday Times □

Suid-Kaap Forum □

Notice Board at GRDM □

Social Media (GRDM Facebook Page) □

Social Media (X) □

WhatsApp Channel (Garden Route Jobs, Tenders and Skills Opportunities) □

www.easytenders.co.za □

www.etenders.gov.za □

www.gardenroute.gov.za □

www.onlinetenders.co.za □

Other □

List other

Checklist

Please ensure that the following forms h

i. Bidders shall not contact the Garden Route District Municipality on any matter relating to their bid from the time

of the opening of the bid to the time the contract is awarded.

ii. If a bidder wishes to bring additional information to the notice of the Garden District Municipality, it should do so

in writing to the Garden Route District Municipality.

iii. Any attempt by the firm to influence the Garden Route District Municipality in the bid evaluation, bid comparison

or contract award decisions may result in the rejection of the bid.

GRDM/05/26-27 provision of auto electrical repairs, (including strip and qoute) inclusive of supply and fitment of

Batteries, led lighting and emergency vehicle sirens for a period of three years. 3 years

GRDM/06/26-27 appointment of one or more service providers for the maintenance, service, parts supply and repars

GRDM/07/26-27 wildfire investigation services and basic wildfire investigation training for a period of three years.

Published date 27 august 2026 closing date 22 september 2026

Advertisements: newspapers, municipal notice boards; municipal website, social media & e-publication

(RPAS) equipped with:

 Ensure that image collection complies with privacy and data protection

requirements.

11.4 Health and Safety

 Occupational Health and Safety Act, 1993 (Act No. ).

 Applicable wildfire incident safety procedures.

 Incident Command System (ICS) safety protocols where applicable.

Emergency high-priority incidents Within 24 hours

accordance with:

 National Veld and Forest Fire Act, 1998 (Act No. ).

 Fire Brigade Services Act, 1987 (Act No. ).

 Disaster Management Act, 2002 (Act No. ), as amended.

 National Environmental Management Act, 1998 (Act No. ), where

applicable.

 Any applicable Provincial Disaster Management and Fire Management Frameworks.

 Applicable Fire Protection Association (FPA) rules and procedures.

11.2 Evidence Management and Chain of Custody

□ □

Formal contracts for services MBD 7.1

Declaration of bidder’s past supply chain management □ □

Mbd 8

practices

□ □

Certificate of independent bid determination MBD 9

□ □

support legal and insurance-related processes, provide expert evidence where required,

and build investigation capacity through basic wildfire investigation training.

 Determine the origin and cause of veld and wildfire incidents.

 Conduct comprehensive wildfire investigations in accordance with accepted

wildfire investigation methodologies.

 Collect, preserve and document evidence.

 Produce professional investigation reports.

 Assist the Municipality with post-fire assessments and recovery planning.

 Support civil claims, insurance investigations and legal proceedings where

necessary.

 Provide basic wildfire investigation training to designated municipal personnel and

stakeholders.

 An expert witness during civil proceedings.

 An expert witness during litigation.

 An expert advisor during insurance investigations.

 Fire origin determination.

 Cause determination.

 Scene examination.

 Burn pattern analysis.

 Witness interviews.

 Evidence identification and collection.

 Mapping and documentation.

 Executive summary.

 Incident overview.

 Fire behaviour assessment.

 Origin and cause determination.

 Witness summaries.

 Evidence collected.

 GPS coordinates.

 Maps and diagrams.

 Drone imagery.

 Conclusions and recommendations.

5. RPAS (Drone) Requirements

 Wildfire investigation principles.

 Fire behaviour fundamentals.

 Fire cause determination.

 Evidence recognition and preservation.

 Scene security.

 Documentation and note-taking.

 Witness interviewing.

 Use of GPS and mapping tools.

 Drone applications in wildfire investigations.

 Report writing.

 Maintain a documented chain of custody for all evidence collected.

 Ensure evidence is collected, labelled, stored and documented in a manner suitable

for legal proceedings.

 Maintain investigation records that may be required during civil litigation, insurance

investigations or criminal proceedings.

 Preserve all field notes, photographs, statements, GPS coordinates and electronic

records for a minimum period of five (5) years following completion of the

investigation.

11.3 Drone Operations Compliance

Where RPAS (drone) technology is utilised, the Service Provider shall:

 Comply with all applicable South African Civil Aviation Authority (SACAA)

regulations.

 Ensure that drone operations are undertaken by appropriately qualified and

authorised personnel.

 Maintain valid permissions, licences, certificates and insurance required for lawful

Member / Partner Director / Member / Partner number(s)

I, _____________________________________________________, the undersigned, (full name in block letters)

certify that the information furnished on this declaration form is correct and that I/we have no

undisputed commitments for municipal services towards a municipality or other service provider in

respect of which payment if overdue for more than 30 days.

• Required by: Deon Stoffels

• At: George

• Brand and Model .............................................

• Country of Origin .............................................

• Does the offer comply with the specification(s)?*YES/NO

• If not to specification, indicate deviation(s) ...........................................

• Period required for delivery ...........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

*Delete if not applicable

1 MSCM Regulations: “in the service of the state” means to be -

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the National Assembly or the National Council of Provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official or any Municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No. );

(e) a member of the accounting authority of any national or provincial entity; or

(f) an employee of Parliament or a provincial legislature.

2 “Shareholder” means a person who owns shares in the company and is actively involved in the management of the

company or business and exercise control over the company.

Mbd 5

Declaration for procurement above r10 million (all applicable taxes included)

For all procurement expected to exceed R10 million (all applicable taxes included), bidders must complete the following

questionnaire:

1. Are you by law required to prepare annual financial statements for auditing?

• Yes /NO

1.1 If yes, submit audited annual financial statements for the past three years or since the date of establishment if

established during the past three years.

1.2 If auditing of financial statements is not required by law, the bidder must still submit their unaudited annual financial

statements for the period stated above.

2. Do you have any outstanding undisputed commitments for municipal services towards any municipality

• Yes/no

for more than three months or any other service provider in respect of which payment is overdue for more than 30

days?

2.1 If no, this serves to certify that the bidder has no undisputed commitments for municipal services toward any

municipality for more than three months or other service provider in respect of which payment is overdue for more

than 30 days.

2.2 If yes, provide particulars.

.......................................................................................................................................................................

......................................................................................................................................................................

......................................................................................................................................................................

3. Has any contract been awarded to you by an organ of state during the past five years, including

• Yes/no

particulars of any material non-compliance or dispute concerning the execution of such contract?

3.1 If yes, provide particulars.

....................................................................................................................................................................

...................................................................................................................................................................

...................................................................................................................................................................

4. Will any portion of goods or services be sourced from outside the Republic, and, if so, what portion *YES /NO

and whether any portion of payment from the municipality/ municipal entity is expected to be transferred out of the

verification of Tax status as at Bid evaluation stage.

8 Evaluation of Bids

 Hotspot identification functionality.

 A minimum of one high-quality aerial overview photograph.

Rence points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included);

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 Preference Point allocation

Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Preference points for B-BBEE status level contribution

(c) Preference points for Locality

The maximum points for this tender are allocated as follows

Preference Points: B-BBEE Status level Contributor 10 5

Preference Points: Locality 10 5

Total points 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

preference points are not claimed.

at any time subsequently, to substantiate any claim regarding preference points, in any manner required by the

address indicated in the bid document, to claim preference points for locality.

v. Failure to submit a valid Municipal Account or Lease agreement will result in 0 preference point allocation for

Preference points claim form