Supply, delivery and commissioning of baggage trolley pushers and tow tractors at king shaka international airport

Airports Company South Africa SOC Ltd

Tel: +27 11 723 1400

Fax: +27 11 453 9354

Physical address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632

Postal address: P O Box 75480, Gardenview, Gauteng, 2047

Website: www.airports.co.za

Supply, delivery and commissioning of baggage trolleys pushers and baggage trolley tow tractors at King Shaka International Airport. Two types of baggage trolleys are specified in Annexure A.

No specific requirements found

This document is the NEC3 Term Service Short Contract (April 2013) for the Replacement of Trolley Retrievers (Project DIA4297) at King Shaka International Airport. It comprises: Part C1 Agreements & Contract Data (Form of Offer and Acceptance, Employer's Contract Data, Contractor's Contract Data); Part C2 Pricing Data (Pricing Assumptions, Price List); Part C3 Scope of Work (Service Information, Pro Forma Task Order). The contract is for once-off supply, delivery, and commissioning of 10 trolley pushers and 2 trolley tow tractors with a 6-month service period from Purchase Order issue.

Service period: 6 months from the starting date. Starting date: on the date of issue of the Purchase Order. Period for reply: 1 week. Assessment day: not specified (marked [●]). No closing date, briefing date, site visit date, or clarification deadline appears in this extract.

Employer: Airports Company South Africa SOC Limited, King Shaka International Airport, King Shaka Drive, La Mercy. Tel: (032) 346 6000. Fax and email not specified (marked [●]). Employer's Agent details not specified (marked [●]). Documentation prepared by: Andile Mkhize. No SCM or technical enquiry contacts are provided in this extract.

Submission method and address are not stated in the provided document. The document is a draft NEC3 Term Service Short Contract containing the Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Pricing Data (C2), and Service Information (C3). Bidders must complete and sign the Form of Offer and Acceptance (C1.1), provide Contractor's Contract Data (C1.2 Part 2), and submit a priced Price List (C2.2). No closing date, time, or submission channel appears in this extract.

No evaluation criteria, scoring split, minimum qualifying thresholds, or preference point system (80/20 or 90/10) are stated in the provided document. The extract references 'tender functionality criteria' in the Service Information but does not define them. The document contains contract terms, pricing assumptions, and technical specifications only.

Scope: Supply, delivery, and commissioning of 10 baggage trolley pushers and 2 baggage trolley tow tractors at King Shaka International Airport (KSIA).

Trolley Pusher (qty 10):

• Pedestrian-operated electric tug for trolley retrieval.
• Pushing capacity: minimum 30 trolleys (70 kg each) on flat, wet/slippery surfaces and up to ±5° slope; design range 30–50 trolleys.
• Front steel bracket adjustable to fit two types of baggage trolleys; remote control included (range 100 ft max).
• Motor: Electric 1.75 HP 4-Pole (1120–1200 W) heavy duty.
• Speed: forward 0–3.1 mph, reverse 0–1.0 mph; radio mode fast 2.7 mph, slow 0.8 mph.
• Batteries: 3 × 130 Ah sealed VRLA gel (IATA approved) and Lithium 48 V, 180 Ah, 9.3 kWh.
• On-board charger IP68, multi-input voltage, 3 × 10 A output; charging cable 2 m.
• Battery gauge/alarm for <30 min remaining.
• Warning amber/strobe light, lighting and power surge protector.
• Stainless steel or corrosion-resistant treated material (certificate required).
• Grade C 1 kg fire extinguisher with mounting bracket.
• Manual motor release lever.
• Wheels/tyres: foam-filled solid, puncture-proof, 16×6.5-8, non-marking, non-skidding.
• Emergency stop button; regenerative & electromagnetic braking.
• Controls: waterproof throttle/accelerator, key switch, variable twist-grip throttle, dead-man handle, radio control when laden, motion bleeper.
• Protection: resettable overload protection (high current trip/cut-off).
• Diagnostics: downloadable motor voltage, current, frequency, faults at last failure; horn fitted.
• Endurance test: run ~8 hours with no failure.
• Warranty: 24 months.
• Remote controls (10) and steel brackets (10) included in Price List.
• Training and certification for 48 tow tractor operators (also covers pusher operation).
• Factory Asset Testing reports required: functional, load, performance, durability, safety features.
• Aftermarket support confirmation letter (parts and spares).
• OEM maintenance and operating manuals in English.
• Accredited operator training for all users.

Trolley Tow Tractor (qty 2):

• AC electronic speed controller; 15 hp fan-cooled AC motor.
• Loading capacity: ~500 lbs (226.79 kg).
• Towing capacity on flat ground: ~20,000 lbs (9,071.84 kg); capable of moving ±50 trolleys.
• Speed: 10 mph.
• Battery: Lithium 48 V, 180 Ah, 9.3 kWh; gauge/alarm for <30 min.
• Chargers: 48 V high-frequency on-board 1.2 kWh and 2.4 kWh with charging cord.
• Body: all-steel unibody, overhead protector, doors (closed top/shelter); stainless steel or corrosion-resistant (certificate required).
• Suspension: front leaf spring with dual shock, rear leaf springs.
• Four-wheel hydraulic brakes, regenerative braking.
• Solid soft rubber wheels.
• 2 bucket seats with safety belts; capacity 2 people.
• LED headlight, tail/brake/reverse lights.
• Multifunction display (speedometer, battery SOC, hour meter, odometer, fault warnings); password-protected parameters.
• Reverse alarm, deadman seat switch, horn, strobe/amber light, wipers.
• Flexible side mirror and rear-view mirror.
• Lighting and power surge protector.
• Mounted ratchet tie straps with 20 m strap/towing rope and hooks.
• Grade C 1 kg fire extinguisher with mounting bracket.
• Manual motor release lever.
• Mounted towing coupling compatible with onsite baggage trolleys.
• Adjustable rear bracket for two trolley types.
• Steel brackets (2) and one set of wheels (1) included in Price List.
• Warranty: 24 months.
• Accredited operating permit to be issued to users.

Commissioning: skilled technician and assistant technician on site; all tools provided by contractor; equipment fully operational before handover; operators trained and certified; all manuals and warranty documents handed over.

Meetings: online project kick-off; monthly progress meetings.

Early warning system for delays.

Invoicing: tax invoice with contract number, VAT numbers, completed lump-sum items and rate×quantity items; payment within 20 business days by electronic transfer.

Records of Defined Cost to be kept for compensation events (form and access not specified).

Task Order mechanism for additional instructed work.

Quality requirements:

• Equipment must be fully operational before handover to operations.
• Skilled technician and assistant technician must be on site for commissioning and testing upon arrival.
• All attachment steel for trolley pushers/retrievers must be in place per scope and tender functionality criteria.
• Trolley pushers must run ~8 hours endurance test with no failure.
• Factory Asset Testing reports required: functional testing, load testing (pushing capacity), performance testing (load, speed, conditions), durability testing (materials/components in airport environment), safety features testing (brakes, etc.).
• Aftermarket support confirmation letter (parts and spares) required.
• OEM maintenance and operating manuals in English to be provided.
• 24-month warranty on all trolley pushers and tow tractors; defects within period are Contractor's responsibility.
• Accredited operator training and certification for all users (48 operators for tow tractors).
• Diagnostic features with data download capability (motor voltage, current, frequency, faults at last failure).
• Materials: stainless steel or corrosion-resistant treated (certificate of material required).
• Non-marking, non-skidding tyres suitable for indoor/outdoor use.
• Waterproof throttle/accelerator; resettable overload protection.

Pricing structure: NEC3 two-part Price List.

Part 1 (work not requiring Task Orders):

1. Supply and delivery of Trolley Pushers – each × 10
2. Supply and delivery of Trolley Tow Tractors – each × 2
3. Trolley pusher steel brackets (2 trolley types) – each × 10
4. Remote controls for trolley pushers – each × 10
5. Tow tractor steel brackets (2 trolley types) – each × 2
6. One set of tow tractor wheels – each × 1
7. One set of trolley pusher wheels – each × 1
8. Training and certification for tow tractor operators – each × 48
9. Contingency – R250,000 (provisional sum)
10. ACSA Access Permits – R5,000 (provisional sum)
11. Supply and install fire extinguisher bracket with Grade C 1 kg extinguisher – each × 12

Total of Prices for Part 1 to be carried to Form of Offer.

Part 2 (Task Order work): rates to be applied to instructed quantities; expected quantities entered by Employer, rates by tenderer.

Pricing assumptions: rates and prices are FIXED and include all work necessary to complete each item. Lump-sum items priced in Price column only; rate-based items priced as rate × expected quantity. Time-based items use time units.

Contractor's overhead and profit percentages for people and other Defined Cost to be stated.

Payment: tax invoice with contract number, both VAT numbers, completed items (lump sum or rate×quantity); payment within 20 business days by electronic transfer.

Records of Defined Cost to be kept for compensation events (format and access not specified).

Pricing: fixed rates and prices in two-part Price List (Part 1 for work not requiring Task Orders; Part 2 for Task Order work). Rates include all work necessary to complete each item. Price List items:

1. Supply and delivery of Trolley Pushers – each × 10
2. Supply and delivery of Trolley Tow Tractors – each × 2
3. Trolley pusher steel brackets (2 trolley types) – each × 10
4. Remote controls for trolley pushers – each × 10
5. Tow tractor steel brackets (2 trolley types) – each × 2
6. One set of tow tractor wheels – each × 1
7. One set of trolley pusher wheels – each × 1
8. Training and certification for tow tractor operators – each × 48
9. Contingency – R250,000 (provisional sum)
10. ACSA Access Permits – R5,000 (provisional sum)
11. Supply and install fire extinguisher bracket with Grade C 1 kg extinguisher – each × 12

Overhead and profit percentages for people and other Defined Cost to be stated by Contractor (marked [●]%).

Interest rate on late payment not specified (marked [●]%; default 0.5% per week if not agreed lower).

Insurance: minimum cover for fourth insurance per Compensation for Occupational Injuries and Diseases Act and common law liability, limit of indemnity not less than R[●] (amount not specified).

No performance bond, guarantee, or retention percentage stated in this extract.

Contractor must be registered on the Central Supplier Database (CSD) and have a valid SARS tax compliance status (implied by invoicing requirements for VAT registration numbers). No explicit B-BBEE level, CIDB grading, CIPC registration, or professional body registration requirements are stated in this extract. Local content requirements not specified. Contractor must comply with Prevention and Combating of Corrupt Activities Act. Confidentiality obligations apply. Intellectual property rights remain with originator. Cession, delegation, or assignment of rights/obligations requires Employer's written consent (not unreasonably withheld). Employer may cede/delegate on written notice. Equipment must be kept free of liens. Adjudication panel provided; arbitration under Association of Arbitrators (Southern Africa) rules in South Africa. United Kingdom Housing Grants, Construction and Regeneration Act does not apply.

Health and safety requirements:

• Compliance with general safety and aviation-related legislation.
• Grade C 1 kg fire extinguisher with mounting brackets on each unit (12 total per Price List).
• Emergency stop button on trolley pushers.
• Warning amber/strobe lights on both equipment types.
• Motion bleeper on trolley pushers.
• Dead-man handle on trolley pushers; deadman seat switch on tow tractors.
• Reverse alarm on tow tractors.
• Horn on both equipment types.
• Safety belts for driver and passenger on tow tractors (2 bucket seats).
• Regenerative and electromagnetic braking (pushers); four-wheel hydraulic brakes with regenerative braking (tractors).
• Manual motor release lever for towing/pushing if stuck (both types).
• Lighting and power surge protectors.
• Batteries: sealed VRLA gel (IATA approved) and Lithium 48V 180Ah; on-board charger IP68.
• Non-marking, non-skidding tyres for indoor/outdoor safety.
• Wipers, flexible side mirror, rear-view mirror on tow tractors.
• LED headlight, tail/brake/reverse lights on tow tractors.
• Multifunction display with fault warnings on tow tractors.
• Battery gauge/alarm for <30 min remaining (both types).
• Mounted ratchet tie straps with 20 m strap/towing rope and hooks on tow tractors.
• Towing coupling compatible with onsite baggage trolleys.
• Accredited operating permits to be issued to users.
• Compensation for Occupational Injuries and Diseases Act compliance required for insurance.

Environmental requirements are not explicitly detailed in this extract. The Service Information references 'Environmental requirements' as a heading but provides no content. Equipment must withstand airport environments (durability testing). Batteries are sealed VRLA gel (IATA approved) and Lithium, suggesting hazardous material handling considerations. No specific sustainability, emissions, or waste management requirements are stated.

Contract form: NEC3 Term Service Short Contract (April 2013) with additional Z clauses.

Key terms:

• Starting date: date of Purchase Order issue.
• Service period: 6 months.
• Period for reply: 1 week.
• Assessment day: not specified.
• Late payment interest: not specified (default 0.5% per week if not agreed lower).
• Adjudication: from Employer's panel (listed) or ICE-SA list; nominating body: Chairman of SA-ICE.
• Tribunal: arbitration under Association of Arbitrators (Southern Africa) rules; place: South Africa; arbitrator selection by Chairman of Association of Arbitrators if parties cannot agree.
• UK Housing Grants, Construction and Regeneration Act: does not apply.
• Z1: No waiver/estoppel unless agreed in writing.
• Z2: Contractor warrants fitness for intended purpose.
• Z3: No cession/delegation/assignment without Employer's written consent (not unreasonably withheld); binding on liquidator/business rescue practitioner/trustee. Employer may cede/delegate on written notice.
• Z4: Ethics – no illegal/corrupt practices; comply with anti-bribery/corruption/money laundering laws including Prevention and Combating of Corrupt Activities Act; breach grounds for termination; conviction by competent court entitles Employer to terminate per clause 91.2.
• Z5: Confidentiality – all contract information confidential; exceptions for employee disclosure (with awareness), legal disclosure (with prior notice), public domain, prior possession. Images of Services require prior written consent; rights vest in Employer. Subcontractors bound.
• Z6: Employer step-in rights – if Contractor defaults and fails to remedy within 2 weeks, Employer may remedy itself or via third party at Contractor's cost; Contractor must cooperate and provide all information/materials.
• Z7: Liens – Contractor keeps Equipment free of liens; waives liens vis-à-vis Employer; procures subcontractor lien waivers.
• Z8: Intellectual Property – IP rights remain with originator; Contractor approval required for third-party disclosure (not unreasonably withheld); Employer obtains confidentiality undertaking from third parties. Contractor indemnifies Employer against IP infringement claims arising from design, manufacture, execution, Equipment use, or proper use of Services; Employer assists at Contractor's request and cost.
• Insurance: fourth insurance per COIDA and common law liability, indemnity limit not less than R[●] (amount not filled).
• Contractor's overhead/profit percentages for people and other Defined Cost to be provided.
• Contractor's offered total prices for Part 1 and Part 2 of Price List to be provided (excl. VAT).

No evaluation criteria are defined in this document. The Service Information references 'tender functionality criteria' for attachment steel requirements but does not specify them. The document contains only contract terms, pricing structure, and technical specifications.