Sewer winching framework contractor panel – 36-month rotational roster for ethekwini sanitation operations

Compulsory clarification meeting: 15 September 2026 at 11:00, Pinetown Civic Hall, 60 Kings Road, Pinetown. Attendance is mandatory.

Closing date and time: 02 October 2026 at 11h00 (hard copy and electronic).

Enquiry deadline: Email queries to Phumlani Sikhosana by 17 September 2026.

Consolidated Q&A publication: 25 September 2026 on eTenders, municipal website and eThekwini Supplier Portal.

Tender validity: 12 months after expiry of original validity period (as stated in Tender Data).

Technical / Employer's Agent's Representative: Phumlani Sikhosana, Tel: 031 311 4905, Email: [email protected].

JDE System support: Lindo Dlamini, Tel: 031 322 7133 / 031 322 7153, Email: [email protected].

Technical JDE queries: Kgopotso Maja, Tel: 031 322 3808, Email: [email protected].

Submission address (hard copy): Tender Box, foyer of Municipal Building, 166 KE Masinga Road, Durban.

Electronic submission: eThekwini Municipality JDE System (ESP Module) via https://rfq.durban.gov.za/jde/E1Menu.maf.

Submission method: Hard copy tender offer must be delivered to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban. An electronic submission must also be made via the eThekwini Municipality JDE System (ESP Module). The hard copy submission is the ruling version; electronic-only submissions are invalid.

Closing: 02 October 2026 at 11h00 (both hard copy and electronic).

Returnable documents (all must be completed, signed and submitted):

• Compulsory Enterprise Questionnaire
• Declaration of Municipal Fees
• MBD 5 (Contracts awarded by Organs of State in the past 5 years)
• Joint Venture Agreement (if tendering as a JV)
• Proof of registration on National Treasury CSD, eThekwini Supplier Portal, and eThekwini JDE System
• Valid Tax Compliance Status PIN, CIDB registration (Grade 1 or higher CE), and B-BBEE certificate (if claiming preference points)
• Audited financial statements (required if tender value exceeds R10 million incl. VAT)

Disqualification risks: Missing or unsigned returnable documents; late submission; non-attendance at compulsory clarification meeting; invalid or expired CSD/CIDB/tax/B-BBEE status; municipal rates in arrears without formalised payment agreement.

Evaluation system: 80/20 Price Preference Point System per SCM Policy Section 52 (Preferential Procurement).

Stages: (1) Compliance check — returnable documents, registrations, mandatory attendance at clarification meeting. (2) Responsiveness — tender meets all terms, conditions and specifications without material deviation. (3) Price and preference points — 80 points for price, 20 points for B-BBEE status level. (4) Final ranking and award to highest scoring responsive tenderer.

Minimum eligibility: Active CIDB registration Grade 1 or higher CE class at closing; registration on CSD, eThekwini Supplier Portal and JDE System; valid Tax Compliance Status PIN; no undisputed municipal arrears; audited financial statements if offer > R10 million (incl. VAT).

Joint ventures: Each partner must submit separate Tax Compliance Status PINs and a formalised JV agreement.

Scope: Creation of a sewer winching framework contractor panel for the Sanitation Operations Department for 36 months, as and when required. Competent, verified contractors will be placed on a rotational roster (alphabetically then numerically) to provide sewer winching machines for sewer infrastructure.

Contract period: 36 months.

CIDB requirement: Estimated Grade 1 or higher CE (Civil Engineering).

Detailed scope, specifications, bill of quantities and project description are contained in Part C3 (Scope of Work) and Part C2 (Pricing Data) of the procurement document, which were not fully extracted in the provided text.

Pricing: Rates and prices must be fixed for the contract duration, not subject to adjustment except as provided in the Contract Data. VAT shown separately. Prices in Rand.

Payment terms: Payment certificates (with quantities summary) or invoices (with quantities summary) for interim and final payments; completion certificate required for final payment. Specific payment milestones referenced in Notes 3–6 of the pricing data (not fully extracted).

Financial capacity: Audited financial statements required if tender offer exceeds R10 million (incl. VAT).

Securities/bonds/guarantees: To be submitted for employer's acceptance before contract formation as stated in Contract Data (details not fully extracted).

Tender validity: 12 months after original validity period; municipality may request confirmation at any time.

Mandatory registrations and certifications (must be valid at tender closing and verified via CSD):

• National Treasury Central Supplier Database (CSD) registration (MAAA number)
• eThekwini Municipality Supplier Portal registration
• eThekwini Municipality JDE System registration
• CIDB registration Grade 1 or higher CE class
• Valid Tax Compliance Status PIN (SARS)
• B-BBEE certificate or sworn affidavit (if claiming preference points)
• No undisputed municipal rates and taxes arrears; any arrears must have a formalised payment agreement in place at closing

Returnable forms (compressed):

• Compulsory Enterprise Questionnaire: confirms enterprise details and compliance status
• Declaration of Municipal Fees: certifies no undisputed municipal service arrears
• MBD 5: lists contracts awarded by organs of state in past 5 years, including any material non-compliance or disputes
• Joint Venture Agreement (if applicable): formalises JV or agreement to formalise upon award

Joint venture requirements: Each partner submits separate Tax Compliance Status PIN; all single-entity documentation requirements apply to each partner.

Standard conditions: Tender validity 12 months; no alterations to tender documents except to correct errors; tender offers by facsimile or email rejected.