Supply and delivery of tensioning system material for upington depot (once-off, iron ore shutdown)

Supply and delivery of tensioning system material for Upington Depot. Designated product category: Electrical Components. Tender number WRAC-UPT-57597.

Closing date and time: 10 September 2026 at 10:00 (as per tender record).

No compulsory briefing session or site visit is indicated in the General Bid Conditions; any such requirement would be stated in the specific RFX document.

Clarification queries must be directed to the contact person listed in the RFX document before the closing date.

After closing, communication is permitted only with the Chairperson or Secretary of the relevant Acquisition Council.

No specific SCM or technical contact names, emails, or phone numbers are provided in the General Bid Conditions. Enquiries before closing must be directed to the contact person named in the RFX document. Submission address is the address indicated in the Bid Documents for delivery of the sealed envelope.

Submission method: Bids must be delivered in a sealed envelope with the bid number and subject marked on the front and the respondent's return address on the reverse, no later than the closing date and time specified in the RFX document. Late bids will not be considered.

Bid documents must be completed in full, legibly in non-erasable ink, on the original Transnet forms issued; reprocessed copies or own-format documents are not accepted. Additional information may be attached on company letterhead only if space on the official form is insufficient, and must be cross-referenced.

Mandatory returnable documents (failure to submit results in disqualification):

• SATS 1286.2011 Annex C – Local Content Declaration Summary Schedule (fully completed, signed and dated)
• SATS 1286.2011 Annex D – Imported Content Declaration Supporting Schedule (fully completed, signed and dated)
• SATS 1286.2011 Annex E – Local Content Declaration Supporting Schedule (fully completed, signed and dated)

Other returnable schedules listed in the RFX documents must also be submitted; omission may lead to disqualification.

All monetary amounts must be quoted in South African Rand (ZAR) unless the RFP specifically permits otherwise.

Prices quoted subject to confirmation will not be considered; firm prices for the contract duration receive preference.

Any alterations to bid prices must be made by deleting incorrect figures/words, inserting correct ones, and initialling each alteration by the authorised signatory.

Foreign bidders must submit written proof of authorisation (Power of Attorney complying with Rule 63 of the Uniform Rules of Court) and, if successful, enter into a formal contract in the principal's name within the period Transnet specifies.

Evaluation will follow the Preferential Procurement Policy Framework Act using either the 80/20 or 90/10 preference point system (whichever is applicable to this bid). Price and B-BBEE points will be scored accordingly.

Transnet reserves the right to conduct post-tender negotiations with the preferred bidder or a shortlist; bidders will then be asked for best and final offers before final evaluation.

Minimum eligibility / pre-qualification requirements:

• Registered on the Central Supplier Database (CSD)
• Valid SARS tax clearance certificate or tax compliance status PIN
• Not listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers
• Full names of all directors (company), members (close corporation), partners (partnership) or individual trader disclosed in the bid
• Mandatory returnable documents (Annex C, D, E) fully completed, signed and dated
• Acceptance of Transnet General Bid Conditions and any Special Conditions in the RFX document
• Foreign bidders: compliant Power of Attorney and authorised South African representative

Grounds for disqualification include: late submission, incomplete mandatory returnables, unsigned forms, prices subject to confirmation, unauthorised communication after closing, false declarations on local content or B-BBEE status, and prior restriction by National Treasury.

Scope: Supply and delivery of tensioning system material for Upington Depot (designated product: Electrical Components).

Goods offered must be new (unused, not second-hand or reconditioned) unless otherwise stipulated.

Bidders must tender strictly in accordance with drawings and/or specifications supplied by Transnet; any departures from foreign specifications (other than British or American standards) require translated copies and a covering letter detailing variations.

If samples are required, they must be marked with the respondent's name, address, bid number and item number, and delivered by the stipulated date; failure to submit samples may result in rejection.

Estimated annual quantities are stated in the relevant section of the Bid Documents; these are estimates only and Transnet is not bound to purchase definitive quantities.

Delivery lead times quoted must include all non-working days, holidays, stocktaking and plant maintenance periods.

Progress reports on delivery may be required periodically.

For emergency demands, the supplier has first right of refusal; if unable to meet the critical delivery period, Transnet may procure elsewhere.

Prices must be quoted on a Delivered Duty Paid (DDP) basis per ICC Incoterms 2010 at the delivery point(s) specified in Transnet's Bid Documents. Local supplies (manufactured/produced/assembled in South Africa or imported stock held locally): Delivered RSA named-destination basis. Imported supplies: DDP to end destination in South Africa unless Bid Price Schedule states otherwise. Prices exclusive of VAT; VAT shown separately on tax invoice. Lead times must include all non-working days, holidays, stocktaking and plant maintenance periods. Prices subject to confirmation will not be considered; firm prices for contract duration receive preference. Alterations to prices must be initialled by the authorised signatory. Foreign currency payments require SARB approval; Transnet prefers Rand-based agreements and may require forward exchange cover. Successful bidder must furnish Deed of Suretyship within 30 days of acceptance letter. Advance payments require a guarantee. Conditional discounts calculated from date of receipt of correct month-end statement/tax invoice.

Pricing basis: Delivered Duty Paid (DDP) per ICC Incoterms 2010 at the delivery point(s) specified in Transnet's Bid Documents. Bids on any other delivery basis are liable to disqualification.

Local supplies (manufactured, produced or assembled in South Africa, or imported stock held in South Africa): quote on a Delivered RSA named-destination basis.

Imported supplies: quote on a DDP basis to end destination in South Africa unless the Bid Price Schedule specifies otherwise.

Prices must be exclusive of VAT; VAT shown separately at the standard rate on the tax invoice.

Foreign currency payments require South African Reserve Bank approval; Transnet prefers Rand-based agreements and may request forward exchange cover at a cost acceptable to Transnet.

Successful bidder must furnish a Deed of Suretyship (security) from an approved bank, building society, insurance or guarantee corporation in South Africa, for an amount stipulated in the Bid Documents, within 30 calendar days of the letter of acceptance. No payment will be made until the completed Deed is delivered. Failure to return it on time entitles Transnet to cancel the contract.

Where advance payments apply, the successful respondent must furnish a guarantee covering such payments.

Conditional discounts for early payment are calculated from the date Transnet receives a correct month-end statement/tax invoice.

Transnet does not accept liability for materials specially ordered or carried by the respondent in anticipation of orders.

Mandatory registrations and status:

• Central Supplier Database (CSD) registration
• Valid SARS tax clearance certificate or tax compliance status PIN
• Not listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers
• Company/close corporation/partnership/individual: full names of directors/members/partners/individual disclosed in the bid

Local content: Minimum 70% local content required for designated Electrical Components (per SATS 1286.2011 Annex C). Annex C, D and E must be fully completed, signed and dated; failure to do so renders the bid non-responsive and disqualified.

B-BBEE: False declaration of B-BBEE status or local content is a ground for restriction; bidders must be able to prove good faith and reasonable steps taken to verify correctness.

Security: Deed of Suretyship on Transnet's prescribed form from an approved South African financial institution, submitted within 30 days of acceptance letter.

Foreign bidders: Power of Attorney complying with Rule 63 of the Uniform Rules of Court, signed by the principal under the same title as the bid documents, authorising the South African representative to choose the domicilium citandi et executandi.

Subcontracting: No portion of the contract may be subcontracted to a restricted company.

Personal data protection: Both parties must comply with the Protection of Personal Data clauses (processing only for bid purposes, security safeguards, breach notification to Transnet's Information Officer, etc.).

Restriction grounds: Withdrawal after closing, failure to sign contract, unsatisfactory performance, bribery, fraud, bad faith, false declarations, litigation in bad faith, serious legal convictions (corruption, fraud, theft, collusive tendering) within the preceding 5 years.

Contract comprises Transnet General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions in the RFX document, together with the respondent's bid response and Transnet's letter of acceptance/intent. South African law governs; domicilium citandi et executandi must be a South African address nominated by the respondent. Successful respondent must provide a Deed of Suretyship (security) on Transnet's prescribed form from an approved South African financial institution for an amount stipulated in the Bid Documents, within 30 calendar days of the acceptance letter; no payment until Deed delivered; failure to comply allows Transnet to cancel. Advance payments require a guarantee. Conditional discount periods calculated from receipt of correct month-end statement/tax invoice. Transnet not liable for materials specially ordered by supplier. Restriction procedure: Transnet may restrict suppliers for up to 10 years via National Treasury's Database of Restricted Suppliers for grounds including bad-faith withdrawal, failure to sign, unsatisfactory performance, bribery, fraud, false declarations, litigation in bad faith, and serious legal convictions within 5 years. Subcontracting to restricted companies prohibited. Personal data protection obligations apply to both parties (purpose limitation, security safeguards, breach notification, retention/destruction). Foreign bidders must provide Rule 63 compliant Power of Attorney and authorised South African representative.

Evaluation uses the 80/20 or 90/10 preference point system (whichever applies). Post-tender negotiations may be conducted with the preferred bidder or shortlist; best and final offers will be requested before final evaluation. Minimum eligibility: CSD registration, valid SARS tax compliance, not restricted by National Treasury, full disclosure of directors/members/partners, mandatory returnable documents (Annex C, D, E) completed and signed, acceptance of Transnet General Bid Conditions and Special Conditions. Disqualification grounds include late submission, incomplete mandatory returnables, unsigned forms, prices subject to confirmation, unauthorised post-closing communication, false local content or B-BBEE declarations, and prior restriction.

Transnet Rail Infrastructure Manager [TRIM] an operating division of Transnet, who manage, operate, and maintain

the Transnet rail network infrastructure. TRIM has an extensive Rail Network across South Africa.

The depots are responsible for on-going maintenance to ensure that the Rail Network infrastructure is available,

reliable, and safe for all operational needs. The maintenance includes as part of its asset life cycle management,

replacement, maintenance and upgrading of strategic infrastructure commodities such as OHTE (Overhead Track

Equipment), Small Steel components (i.e. Clamps and Connections), and tensioning system material.

Tensioning system material is required to replace the current equipment that has reached its end-of life and showing

signs of failure. In order for TRIM to meet the demand of tensioning system component replacement, TRIM needs

to ensure sufficient supply of tensioning system material.

2 executive overview

Whereas Transnet is seeking a partner(s) to provide solutions for its Supply and Delivery of Tensioning System

Material for Upington Depot for Transnet Rail Infrastructure Manager, it also seeks to improve its current processes

for providing these Goods/Services to its end user community throughout its locations.

The selected Supplier/Service provider(s) must share in the mission and business objectives of Transnet. These

mutual goals will be met by meeting contractual requirements and new challenges in an environment of teamwork,

joint participation, flexibility, innovation and open communications. In this spirit of partnership, Transnet and its

Supplier/Service provider(s) will study the current ways they do business to enhance current practices and support

processes and systems. Such a partnership will allow Transnet to reach higher levels of quality, service and

profitability.

Specifically, Transnet seeks to benefit from this partnership in the following ways:

2.1 Transnet must receive reduced cost of acquisition and improved service benefits resulting from the

Supplier/Service provider’s economies of scale and streamlined service processes.

2.2 Transnet must achieve appropriate availability that meets user needs while reducing costs for both Transnet

and the chosen Supplier/Service provider(s).

2.3 Transnet must receive proactive improvements from the Supplier/Service provider with respect to

supply/provision of Goods/Services and related processes.

2.4 Transnet’s overall competitive advantage must be strengthened by the chosen Supplier/Service provider’s

leading edge technology and service delivery systems.

2.5 Transnet end users must be able to rely on the chosen Supplier/Service provider’s personnel for service

enquiries, recommendations and substitutions.

2.6 Transnet must reduce costs by streamlining its acquisition of Goods/Services, including managed service

processes on a Group basis.

3 scope of requirements

The scope includes the supply and delivery of Tensioning System Material for the Upington depot:

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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1 Transnet’s General Bid Conditions

2 Specifications and drawings attached to this RFP

Note: Should a Respondent be successful and awarded the bid, they will be required to complete a Supplier

Declaration Form for registration as a vendor onto the Transnet vendor master database.

Should the Bidder find any terms or conditions stipulated in any of the relevant documents quoted in the RFP

unacceptable, it should indicate which conditions are unacceptable and offer alternatives by written submission

on its company letterhead, attached to its submitted Bid. Any such submission shall be subject to review by

Transnet’s Legal Counsel who shall determine whether the proposed alternative(s) are acceptable or otherwise,

as the case may be. A material deviation from any term or condition may result in disqualification.

Bidders accept that an obligation rests on them to clarify any uncertainties regarding any bid to which they intend

to respond on, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of

action based on an allegation that any aspect of this RFP was unclear but in respect of which he/she

failed to obtain clarity.

The bidder understands that his/her Bid will be disqualified if the Certificate of Acquaintance with RFP documents

included in the RFP as a returnable document, is found not to be true and complete in every respect.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Issue date: 28 August 2026.

Closing date and time: 10 September 2026 at 10:00 AM (compulsory).

Clarification deadline: 9 September 2026 at 12:00 PM (compulsory for queries).

Bid validity period: 180 business days from closing date (until 2 June 2027).

No formal briefing session will be held (not compulsory).

Technical/SCM enquiries: Joey Samuels, telephone 022 703 2640, email [email protected].

Post-closing communication: Nrombi Mahlangu, telephone 076 601 3337, email [email protected].

Complaints: [email protected].

Submission address: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

Bidder guide: transnetetenders.azurewebsites.net.

Submission channel: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Each company must register its own profile and submit through that profile; no bidding on behalf of another company.
• Joint ventures may use any JV partner's registered profile.
• Upload limit: 30 MB per upload; multiple uploads allowed.
• All pricing must be completed electronically in the portal; no paper pricing schedules accepted.
• Sign, stamp and date the bottom of every page before uploading; signatory must be authorised (company resolution required).
• All returnable documents listed in Section 5 must be returned with the proposal.
• Closing date and time: 10 September 2026 at 10:00 AM. No late submissions accepted.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for bidder's technical challenges.
• Clarification requests: use RFP Clarification Request Form (Section 8) and email to Joey Samuels ([email protected]) before 12:00 PM on 9 September 2026.
• Complaints: email [email protected].
• Post-closing communication only with Nrombi Mahlangu (076 601 3337, [email protected]).
• No canvassing of Transnet officers between closing and award; collusion leads to disqualification and restriction from organs of state.

Three-stage evaluation:

Stage 1 – Administrative and Substantive Responsiveness (pass/fail):

• Bid lodged on time.
• All returnable documents/schedules completed and returned by closing.
• Validity of returnable documents verified.
• Bid document duly signed by authorised respondent.
• General and legislative qualification criteria met.
• Priced offer included as prescribed.
• Bid materially complies with scope/specification.

Stage 2 – Technical/Functionality (minimum 60/100):

• Previous/Current relevant experience (40%): signed reference letters on company letterhead with address and telephone numbers for supply and delivery of tensioning system material. Scoring: 5 points = 6+ letters (40%), 4 = 5 letters (32%), 3 = 4 letters (24%), 2 = 3 letters (16%), 1 = 1–2 letters (8%), 0 = none/inadequate (0%).
• Delivery lead-time (60%): confirmed on Annexure E. Scoring: 5 = 15–30 working days (60%), 4 = 31–46 days (48%), 3 = 47–61 days (36%), 2 = 62–76 days (24%), 1 = 77–91 days (12%), 0 = 92+ days (0%).
• Scores rounded to two decimal places; minimum 60 required to proceed.

Stage 3 – Final Weighted Scoring (100 points):

• Price (80 points): PS = 80 × (1 − (Pt − Pmin) / Pmin).
• Specific Goals (20 points): per Specific Goals Points Claim Form (Section 9).

Price negotiations (PTN) may be conducted sequentially with highest-ranked bidders if prices are not market-related; Transnet may cancel if no market-related price agreed with top three bidders.

Scope: Supply and delivery of tensioning system material for Upington Depot for the Iron Ore Annual Shutdown (once-off requirement).

Items required:

• Pulley cables.
• Complete pulley wheels.
• Bolts, nuts and washers.

Goods must comply with specifications and drawings in Annexure B, Annexure C (LC Electrical Components) and Annexure D (LC Structural Steel).

Delivery: on a delivered basis to Upington.

Manufacturing and delivery lead-time to be confirmed on Annexure E (weeks from receipt of purchase order).

Successful supplier must comply with National Railway Safety Regulator Act and railway safety requirements/regulations; subcontractor engagement subject to safety capability review.

Supplier must grant Transnet access to review safety-related activities during contract term.

Environmental: Transnet requires details of bidder's environmental policies (waste disposal, recycling, energy conservation).

General obligations: Supplier fully responsible for acts/omissions of its personnel; must comply with all RFP requirements.

5.1 The Supplier/Service provider(s) shall be fully responsible to Transnet for the acts and omissions of persons

directly or indirectly employed by them.

5.2 The Supplier/Service provider(s) must comply with the requirements stated in this RFP.

6 evaluation methodology [indicate appropriate criteria - remove / add where

Necessary]

digitalization strategy where suppliers can view advertised tenders, register their information, log their intent to respond to bids and upload

their bid proposals/responses on to the system.

The Transnet Digital Procurement System (TDPS) Supplier Submission Portal can be accessed as follows:

a) Log on to the Transnet eSupplier website/Portal (https://esupplierportal.transnet.net/portal/)

b) Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all (must fill in all mandatory information is completed)

Or;

a) - to sign in if already registered;

c) Click on “ADVERTISED TENDERS” to view advertised tenders;

d) Toggle (click to switch) the “Log an Intent” button in order to be able to activate the submission of a bid;

e) Respondents are to submit bid documents by uploading them onto the system against each tender selected. A Bidder can upload

30mb per upload and multiple uploads are permitted.

f) Bidders to note that all pricing must be completed in the eSupplier portal, electronic pricing. No paper pricing schedule

should be accepted.

g) Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date and bidders should not wait

for the last hour before the deadline to submit. This is to enable them to timeously address issues which they may encounter due to internet

speed, bandwidth or the size of the number of uploads being submitted. Transnet will not be held liable for any challenges experienced by

bidders as a result of their own technical challenges.

h) No late submissions will be accepted.

i) Each company must register its own profile using its company details and use the corresponding registered profile to log an intent to bid

as well as submitting any bid.

j) Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender submission through another

bidders’/Company’s profile. In other words, each bidder must register the intent to bid and submit its bid through its own profile under the

same company name that will eventually bid for the tender. No company shall submit a bid on behalf of another company regardless of

the company being a subsidiary or holding company.

k) In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered profile to submit a bid on behalf

of the Joint Venture.

L) A detailed bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Returnable document

day before the closing date and bidders should not wait for the last hour before

the deadline to submit. This is to enable them to timeously address issues which

they may encounter due to internet speed, bandwidth or the size of the number

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Returnable document

of uploads being submitted. Transnet will not be held liable for any challenges

experienced by bidders as a result of their own technical challenges.

VALIDITY PERIOD 02 June 2027 - 180 (One hundred and eighty) Business Days from

the overall Transnet digitalization strategy where suppliers can view advertised tenders, register their information,

log their intent to respond to bids and upload their bid proposals/responses on to the system.

a) The Transnet e-Tender Submission Portal can be accessed as follows:

b) Log on to the Transnet eTenders management platform website/ Portal

(https://esupplierportal.transnet.net/portal/)

c) Click on “ADVERTISED TENDERS” to view advertised tenders;

d) Click on “SIGN IN/REGISTER –to register new bidder information and ensure that all mandatory

information is completed) OR;

e) to sign in if already registered;

f) Toggle (click to switch) the “Log an Intent” button to submit a bid;

g) Submit bid documents by uploading them into the system against each tender selected.

h) Respondents are to submit bid documents by uploading them onto the Transnet system against each

tender selected. A Bidder can upload 30mb per upload and multiple uploads are permitted.

i) Bidders should ensure that electronic bid submissions are submitted at least a day before the closing date

and bidders should not wait for the last hour before the deadline to submit. This is to enable them to

timeously address issues which they may encounter due to internet speed, bandwidth or the size of the

number of uploads being submitted. Transnet will not be held liable for any challenges experienced by

bidders as a result of their own technical challenges.

j) No late submissions will be accepted. The bidder guide can be found on the Transnet Portal

transnetetenders.azurewebsites.net

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Returnable document

j) Each company must register its own profile using its company details and use the corresponding registered

profile to log an intent to bid as well as submitting any bid.

k) Transnet will not accept a bid or will disqualify a bidder who submits a bid in the Transnet e-tender

submission through another bidders’/Company’s profile. In other words, each bidder must register the

intent to bid and submit its bid through its own profile under the same company name that will eventually

bid for the tender. No company shall submit a bid on behalf of another company regardless of the company

being a subsidiary or holding company.

l) In case of a Joint Venture, any of the parties/companies to the Joint Venture may use its registered profile

to submit a bid on behalf of the Joint Venture.

m) A detailed bidder guide can be found on the Transnet Portal transnetetenders.azurewebsites.net

• Previous/Current

relevant experience WEIGHTED

in the execution of SCORE

similar work (3

projects or more)

(40%)

• Delivery Leadtime

(60%)

NB: Evaluation of the various stages will normally take place in a sequential manner. However, in order to expedite

the process, Transnet reserves the right to conduct the different steps of the evaluation process in parallel. In such

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Returnable document

instances the evaluation of bidders at any given stage must not be interpreted to mean that bidders have necessarily

passed any previous stage(s).

6.1 STEP ONE: Test for Administrative and Substantive Responsiveness

(%)

Previous/Current relevant experience 5 - points = 06 or more reference letters for

40%

Respondent’s compliance with the minimum functionality/technical threshold will be measured by their

responses to Annexure E and Previous/Current relevant experience combined.

RespondentsaretonotethatTransnetwillroundofffinaltechnicalscorestothenearest2(two)decimal

placesforthepurposesofdeterminingwhetherthetechnicalthresholdhasbeenmet.

Theminimumthresholdfortechnical/functionality[StepTwo]mustbemetorexceeded

foraRespondent’sProposaltoprogresstoStepFourforfinalevaluation

6.3 STEP THREE Evaluation and Final Weighted Scoring

a) Price Criteria [Weighted score 80points]:

• Previous/Current relevant experience [40%]

• Service provider must submit signed reference letters indicating completion of the

work that is in line with the scope of work supply and delivery of Tensioning System

• Whether the Bid contains a priced offer as prescribed in the pricing and Section4

delivery schedule

• Whether the Bid materially complies with the scope and/or specification AllSections

given

Thetestforresponsiveness[StepOne]mustbepassedforaRespondent’sProposalto

progresstoStepTwoforfurtherpre-qualification

6.2 STEP TWO: Minimum Threshold 60 points for Technical Criteria

Price 80

Specific goals - Scorecard 20

Total score: 100

6.5 STEP FOUR: Price Negotiations (if applicable)

▪ Respondents are to note that Transnet may not award a contract if the price offered is not market-

related. In this regard, Transnet reserves the right to engage in PTN with the view to achieving a

market-related price or to cancel the tender. Negotiations will be done in a sequential manner i.e.:

o first negotiate with the highest ranked bidder or cancel the bid, should such negotiations fail,

o negotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner.

▪ In the event of any Respondent being notified of such short-listed/preferred bidder status, his/her bid,

as well as any subsequent negotiated best and final offers (BAFO), will automatically be deemed to

remain valid during the negotiation period and until the ultimate award of business.

▪ Should Transnet conduct post tender negotiations, Respondents will be requested to provide their best

and final offers to Transnet based on such negotiations. Where a market related price has been achieved

through negotiation, the contract will be awarded to the successful Respondent(s).

6.6 STEP FIVE: Award of business and conclusion of contract

▪ Immediately after approval to award the contract has been received, the successful bidder(s) will be

informed of the acceptance of his/their Bid by way of a Letter of Award. Thereafter the final contract

will be concluded with the successful Respondent(s). where applicable.

▪ Alternatively, acceptance of a letter of award by the Successful Respondent. will constitute the final

contract read together with their RFQ response and the Standard Terms and Conditions. This will be

stated in the letter of award.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Returnable document

Section 4: pricing and delivery schedule

cancel the RFP.

b) Prices must be quoted in South African Rand inclusive of VAT.

c) Any disbursement not specifically priced for will not be considered/accepted by Transnet.

d) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this pricing

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid being

declared non-responsive.

e) Prices are to be quoted on a delivered basis to Upington.

f) Please note that should you have offered a discounted price(s), Transnet will only consider such price

discount(s) in the final evaluation stage if offered on an unconditional basis.

e) Bidders must submit duly and fully completed Pricing Schedule.

f) Manufacturing and delivery lead time calculated from date of receipt of purchase order: ______ weeks.

g) Respondents, if awarded the contract, are required to indicate that their prices quoted would be kept firm

and fixed for the contract duration. [Not to be confused with bid validity period Section 2, clause 1]

Yes

Documents, and also to confirm submission of these documents by so indicating [Yes or No] in the tables

below:

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Returnable document

SUBMITTED MANDATORY RETURNABLE DOCUMENTS [Yes/No]

SECTION 4: Pricing and Delivery Schedule

b) Returnable Documents Used for Scoring

In addition to the requirements of section (a) above, Respondents are further required to submit with

their Proposals the following Returnable Documents Used for Scoring and also to confirm

submission of these documents by so indicating [Yes or No] in the table below:

relevant information relevant to the Goods/Services as well as Transnet information and Employees, and

have had sufficient time in which to conduct and perform a thorough due diligence of Transnet’s

operations and business requirements and assets used by Transnet. Transnet will therefore not consider

or permit any pre- or post-contract verification or any related adjustment to pricing, service levels or any

other provisions/conditions based on any incorrect assumptions made by the Respondent in arriving at

his Bid Price.

Pricing: quoted in South African Rand inclusive of VAT; on a delivered basis to Upington; must follow prescribed pricing schedule exactly (deviation may render bid non-responsive).

All pricing completed electronically in eSupplier portal; no paper schedules accepted.

Unconditional discounts only considered in final evaluation.

Prices must be kept firm and fixed for contract duration (separate from bid validity).

No disbursements not specifically priced for will be accepted.

Transnet may negotiate market-related price with highest-ranked bidders sequentially; if no agreement with top three, RFP cancelled.

Contract award information (company name, goods/services, value, duration) published on National Treasury e-Tender Portal and JSE Debt Listing Requirements.

No bid preparation costs reimbursed.

Mandatory registrations and documents:

• CSD registration (National Treasury Central Supplier Database) with valid tax compliance status (SARS TCS PIN or CSD number). Foreign suppliers with no local entity exempt from CSD but must complete foreign supplier questionnaire on SBD 1.
• B-BBEE status level verification certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs) – required for specific goals scoring (20 points).
• Company resolution or proof of authority for signatory.
• Signed Certificate of Acquaintance with RFP, Master Agreement & Applicable Documents (Section 6).
• Signed RFP Declaration and Breach of Law Form (Section 7).
• Specific Goals Points Claim Form (Section 9).
• Protection of Personal Information form (Section 10).
• Annexure E – Confirmation of Delivery Lead-time.
• Reference letters for experience evaluation (on company letterhead with address and telephone numbers).
• Joint ventures: signed JV/consortium agreement with percentage split and responsibilities, or written confirmation of intent to form JV with same details; evaluated on consolidated B-BBEE scorecard.
• Compliance with Employment Equity Act (including Section 53).
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) – responsibility of successful bidder.
• Disclosure of any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO) per Transnet policy.
• Return policy for surplus goods (if applicable) and reasonable return timeframe.
• Manufacturer details for local and foreign manufacturers of goods tendered.
• No material deviation from Transnet's General Bid Conditions (Annexure A); material deviation may disqualify.

4.1 Please sign documents [sign, stamp and date the bottom of each page] before uploading them on the

system. The person or persons signing the submission must be legally authorised by the respondent to do

so.

4.2 All returnable documents tabled in the Proposal Form [Section 5] must be returned with

proposals.

4.3 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be deemed to be offers.

• Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one consolidated B-

BBEE score card (a consolidated B-BBEE Status Level verification certificate) Preference points will be awarded to a

bidder for attaining the specific goals requirements in accordance with the table indicated in Section 4.1 of the

specific goals Claim Form.

Communication (clarifications and complaints)

5.1 For specific clarification relating to this RFP, an RFP Clarification Request Form should be submitted to

[Joey Samuels at [email protected]] before 12:00pm on 09th September 2026,

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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substantially in the form set out in Section 8 hereto. In the interest of fairness and transparency, Transnet’s

response to such a query will be published on the e-tender portal and Transnet website.

5.2 Specific complaints relating to this RFP before or after the closing date should be formally submitted by

emailing to [email protected]. Once the complaint has been submitted, the Transnet SCM

of this RFP and/or its receipt of Proposals. In particular, please note that Transnet reserves the right to:

9.1 modify the RFP’s Goods/Services;

9.2 award a contract in connection with this Proposal at any time after the RFP’s closing date;

9.3 award a contract for only a portion of the proposed Goods/Services which are reflected in the scope

of this RFP;

Respondent’s Signature Date & Company Stamp

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9.4 split the award of the contract between more than one Supplier/Service provider, as may be explicitly

articulated in the conditions or objective criteria to this RFP;

9.5 cancel the bid process;

9.6 validate any information submitted by Respondents in response to this bid. This would include, but is not

limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents

hereby irrevocably grant the necessary consent to Transnet to do so;

9.7 request audited financial statements or other documentation for the purposes of a due diligence exercise;

9.8 not accept any changes or purported changes by the Respondent to the bid rates after the closing date

and/or after the award of the business, unless the contract specifically provided for it;

9.9 to cancel the contract and/request that National Treasury place the Respondent on its Database of

Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the

strength of incorrect information furnished by the Respondent or on any other basis recognised in law;

9.10 to award the business to the next ranked bidder, provided that he/she is still prepared to provide the

required Goods at the quoted price, should the preferred bidder fail to sign or commence with the contract

within a reasonable period after being requested to do so. Under such circumstances, the validity of the

bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the outcome of

the tender has been published the outcome of the bid process on the National Treasury e-tender Portal and

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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3.1 Supply and Deliver Pulley Cables

3.2 Supply and Deliver Complete Pulley wheels

3.3 Supply and Deliver Bolts, Nuts and Washers

accordance with applicable legislation. Transnet shall not conduct or conclude business transactions, with

any Respondents without having:

▪ Considered relevant governance protocols;

▪ Determined the DPIP or FPPO status of that counterparty; and

▪ Conducted a risk assessment and due diligence to assess the potential risks that may be posed by

the business relationship.

As per the Transnet Domestic Prominent Influential Persons (DPIP) and Foreign Prominent Public Officials

(FPPO) and Related Individuals Policy available on Transnet website

https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP, Respondents are required to

disclose any commercial relationship with a DPIP or FPPO (as defined in the Policy) by completing the

following section:

[the Supplier] shall ensure that the Goods to be supplied to Transnet, under the terms and conditions

of a contract between the parties, comply fully with the specifications as set out in Annexure C

[SpecificationsandDrawings] of this RFP, and shall also adhere to railway safety requirements and/or

regulations [as applicable]. Permission for the engagement of a subcontractor by the Supplier, as

applicable, both initially and during the course of a contract, shall be subject to a review of the capability

of the proposed subcontractor to comply with the specified railway safety requirements and/or

regulations. The Supplier and/or its subcontractor shall grant Transnet access, during the term of the

contract, to review any safety-related activities, including the coordination of such activities across all

parts of the organisation.

the risk to Transnet pertaining to potential non-performance by the Respondent, in relation to:

5.1 Quality and specification of Goods/Services delivered:

5.2 Continuity of supply:

Respondent’s Signature Date & Company Stamp

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5.3 Compliance with the Occupational Health and Safety Act, :

5.4 Compliance with the National Railway Safety Regulator Act, :

SIGNED at ___________________________ on this _____ day of __________________________ 2026

to respond on, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of

action based on an allegation that any aspect of this RFP was unclear but in respect of which he/she

failed to obtain clarity.

provide the required Goods at their quoted price.

9.11 Request a bidder to furnish further information relating to its Environmental, Social and Governance (ESG)

standing at any stage of the procurement or contracting process. This information may not be used for

purposes of evaluation and/or disqualify bidder, but may be use for purpose of record and analysis of ESG

compliance.

9.12 Where sub-contracting is applied in a tender, conduct due diligence assessment on the sub-contractor(s)

and this may entail requesting the bidder to provide further information relating to the sub-contractor(s)

or directly requesting the information from the sub-contractor(s) as well as conducting any necessary

investigations on the sub-contractor(s) to detect issues of “FRONTING”.

Transnet wishes to have an understanding of your company’s position with regard to environmental commitments,

including key environmental characteristics such as waste disposal, recycling and energy conservation. Please

submitdetailsofyourentity’spoliciesinthisregard.

Section 1: sbd1 form .............................................................................................................................3

Section 2 : notice to bidders ..............................................................................................................6

1 invitation to bid ...........................................................................................................................6

2 formal briefing .............................................................................................................................7

3 proposal submission .....................................................................................................................7

4 RFP instructions ...........................................................................................................................8

5 joint ventures or consortiums ..................................................................................................8

6 communication ..............................................................................................................................8

7 confidentiality .............................................................................................................................9

8 compliance .....................................................................................................................................9

9 employment equity act .................................................................................................................9

10 disclaimers ....................................................................................................................................9

11 legal review ................................................................................................................................ 10

12 security clearance ..................................................................................................................... 10

Section 3: background, overview and scope of requirements ..................................................... 12

Section 4: pricing and delivery schedule ........................................................................................ 18

Section 5: proposal form and list of returnable documents ....................................................... 22

Section 6: certificate of acquaintance with RFP, master agreement & applicable documents 27

Section 7: RFP declaration and breach of law form ...................................................................... 28

Section 8: RFP clarification request form ...................................................................................... 33

Section 9 : specific goals points claim form ............................................................................................34

Section 10: protection of personal information (for normal contract) .................................. 40

for Transnet in any other platform other than the ones mentioned, it is your

duty to verify the authenticity, accuracy, latest updates and reliability of the

information with the platforms mentioned. Should both of these media (i.e.

National Treasury’s e-Tender Publication Portal or Transnet website) not be

available, bidders are advised to check on the other media for advertised

tenders.

RFP DOWNLOADING This RFP may be directly obtained from National Treasury’s e-Tender Publication

constitute a material breach of contract and provide Transnet with cause for cancellation.

of the intention to enter into a Joint Venture Agreement

Section 1: SBD1 Form

SECTION 5: Proposal Form and List of Returnable documents

SECTION 6: Certificate Of Acquaintance with RFP, Terms & Conditions & Applicable Documents

SECTION 7: RFP Declaration and Breach of Law Form

SECTION 8: RFP Clarification Request Form

SECTION 10: Protection of Personal Information

1 _____________________ _______________________________________

Name _________________ _______________________________________

2 _____________________ _______________________________________

Name _________________ _______________________________________

Signature of respondent’s authorised representative: ___________________________

Name: ____________________________________________

Designation: _____________________________________

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Section 6: RFQ declaration certificate of acquaintance & breach of law

included in the RFP as a returnable document, is found not to be true and complete in every respect.

Respondent’s Signature Date & Company Stamp

Transnet Request for Proposal No: TRIM/2026/03/0537/3649/RFP

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Section 7: RFP declaration and breach of law form

their bid, at the same terms and conditions, if the internal evaluation process

6 evaluation methodology [indicate appropriate criteria - remove / add where

Test for responsiveness stage 2 stage 3

schedules/ Pre-qualification Functionality/ technical

in the execution of SCORE

NB: Evaluation of the various stages will normally take place in a sequential manner. However, in order to expedite

the process, Transnet reserves the right to conduct the different steps of the evaluation process in parallel. In such

instances the evaluation of bidders at any given stage must not be interpreted to mean that bidders have necessarily

passed any previous stage(s).

processes and systems. Such a partnership will allow Transnet to reach higher levels of quality, service and

6 evaluation methodology [indi

Section 9 : specific goals points claim form ............................................................................................34

Points Scoring guideline

Technical Evaluation Criteria

Minimum qualifying score required: 60

Technical functionality – mimimum threshold of 60%

Previous/Current relevant experience 5 - points = 06 or more reference letters for

of work supply and delivery of 4 - points = 05 reference letters for supply

3 - points = 04 reference letters for supply

score if the reference letter is not on a

2 - points = 03 reference letters for supply company letterhead, without the address

0 - points = The service provider has submitted

determine a score (0%)

points if the reference letter is not on a