Inspections and services on so3 plant at kendal power station — 5-Year OHS specification

{"name":null,"email":null,"phone":null,"department":"for its employees","address":null}

evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project

Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations. This OHS

legal responsibilities and liabilities. The contractor is and remains accountable for the quality and

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its Safety,

Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations. This OHS

specification is Eskom Generation's minimum requirements which are required to be met for the

duration of the contract period by contractors/suppliers and, where required, the delivery

organisation. The contractor is expected to develop an OHS plan that meets these requirements as well

as all the relevant applicable legislation that they conform to. Eskom in no way assumes the contractor’s

legal responsibilities and liabilities. The contractor is and remains accountable for the quality and

execution of their health and safety programme for their employees and appointed contractor

employees. This OHS specification reflects minimum requirements and should not be construed as all-

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede

or replace any organizational OHS requirements.

Where requirements listed are already in place, then the organizational requirements must be taken

cognisance of and listed in the respective OHS plans. If there are any additional Eskom and/or

legislative requirements listed in the OHS specification, then these must be addressed.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Eskom requirements and, where applicable, any

requirements pertaining to local authorities, municipal by-laws, or environmental legislation that must

be met by the contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout Eskom Generation business for contracts, standards, and NEC 3.

2.1.2 Applicability

This OHS specification is applicable to any contracting organisation that intends to respond to Eskom

Generation's tender/enquiry with the intention of entering into a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

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2.2.1 Normative

 Basic Conditions of Employment Act No .

 Occupational Health and Safety Act and Regulations No .

 OHS Act “Regulations on Hazardous Work by Children in South Africa”

 National Environmental Management Act .

 National Road Traffic Act .

 32-37 Eskom Substance Abuse Procedure.

 32-136 Contractor Health and Safety Requirements

 240-62196227 Life- saving Rules

 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

 32-727 SHEQ Policy

 32- 418 Working at Heights Procedure

 240-62946386 Vehicle and Driver Safety Management Procedure

 32-520 Risk Assessment procedure

 Plant Safety Regulations

 Iso 45001

 Eskom Covid-19 policy

 National Disaster Management Act

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane

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2.3 Definitions

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Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Contract’s Manager/End Contract’s Manager/End User

User

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

Environment (32-94) means:

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships

among and between them, and the physical, chemical, aesthetic, and

cultural properties and conditions of the foregoing that influence

human health and well-being

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Definition Explanation

Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work being executed or to be executed

Occupational Health (OHS Act) means a file or other record in permanent form, containing the

and safety file information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

Occupational Health (OHS Act) means a document specification of all health and safety

and safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Occupational Health means comprehensive health and safety requirements for a contract, project,

and safety requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

National sourcing of services providers/contractors at the divisional level and not at BU

Enquiries/contracts level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the

day’s work and that is attended by all the relevant employees associated with

the work task

Main contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

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Definition Explanation

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who has

been appointed as part of the Eskom delegation of authority process with the

aim to assist the applicable 16(2) assigned person in executing his/her duties

in terms of the Occupational Health and Safety Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service to

Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DEL Department of Employment and Labour ( Inspection and Enforcement services –

Provincial office)

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Abbreviation Description

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCA Hazardous Chemical Agents

LDV Light Delivery Vehicle

SDS Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file for

evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project

manager/end user who will facilitate the signing of the document by Eskom and contractor

representatives.

3. Document content

3.1 Scope of work

The contractor shall do maintenance work at SCP and SO3 plant as per outage scope of work and

defects as loaded in Kendal defect system (FLIP) during running maintenance.

A copy of the scope of work must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “Main contractor” and

any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is compiled

between the main contractor and all their appointed contractors for the contract. The original copy of

the section 37(2) agreement must be retained by the contractor, and a copy must be retained by the

responsible project manager/end user. A copy of all the agreements must form part of the respective

contractor’s OHS file.

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3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children,

especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous

Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom

does not condone the use of child labour and, therefore, all effort must be exercised, and child labour

should not be used.

3.2.3 OHS Act

The main contractor and appointed contractors shall have an up-to-date copy of the OHS Act and

regulations which will be available to all employees.

3.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

The Main contractor and all appointed contractors will comply with all the legislation pertaining to this

project being:

 The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

 Occupational Health and Safety Act 1993 (Act ) and its Regulations.

 National Environmental Management Act 1998 (Act ).

 Environment Conservation Act 1989 (Act ).

 National Water Act 1998 (Act ).

 Civil and Building Work Act.

 National Road Traffic Act .

 Compensation for Occupational Injures and Diseases Act.

 SANS Standards –Contractor shall use the relative standards applicable to the project.

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3.3 ESKOM requirements

All contractors shall, before commencement of the project ensure that all their employees are familiar

with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their strategic

objectives, and values of integrity, customer satisfaction, excellence, and innovation. The main

contractor and all appointed contractors, if not already in place, will be required to compile an

organisational SHEQ policy in line with their OHS responsibilities. The policy must be signed by the

organisation’s CE or the appointed assistant to the CE, OHS Act Section 16(2). The policy must be

displayed in a prominent place within the workplace. A copy of the policy must be filed in the contractor's

OHS files and attached as an annexure to the OHS Plan.

3.5 Covid -19 policy

Due to the current pandemic the contractors are required to submit the Covid policy signed by the most

senior person. The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan.

3.5.1 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom reserves the right to accept and/or

decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the current pandemic

the contractors are required to provide Eskom with a Covid-19 risk assessment and a detailed plan on

how to prevent the spread of the virus and what control measures will be put in place to protect

Eskom employees and members of the public. The risk assessment must include the following but not

limited to, adherence to Covid-19 protocols in designated smoking areas. Covid-19 costs are

applicable for the duration of the pandemic and the Covid-19 costs will be ceased once the country

has declared that Covid-19 is no more a pandemic. The contractors have an obligation to comply with

the National Disaster Management Act including the appointment of the Compliance Officer.

3.6 Coid

The Main contractor and all his/her appointed contractors shall be registered with an appropriate

employment compensation commissioner and have available a valid letter of good standing (LoG) from

such commissioner. The obligation lies with the contractors to ensure that the LoG remain valid

throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training, provision

of PPE, safety equipment purchases etc.

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3.8 Statutory appointments

The Main contractor and all appointed contractors must appoint competent workers who will comply

with the OHS Act for the duration of the contract. Before requiring appointees to accept an appointment,

the employer must ensure that they have received appropriate training and/or information about their

responsibilities. The relevant statutory appointments must be made in compliance with the OHS Act's

criteria, which include appointing a qualified individual to the appropriate roles. The following should be

included in the statutory appointments, but not limited to:

 OHS Act General Administrative Regulation 9(2) – Incident Investigator

 OHS Act Section 19 (3) - Health and Safety Committee Member

 OHS Act Section 19(6)(a) – Co-opted Health and Safety Committee member

 OHS Act Hazardous Chemical Substances Regulation 3(3) Hazardous Chemical

Substances Co-coordinator

 OHS Act, Section 17 – Health and Safety Representative.

 OHS Act General Machinery Regulation 2(1) – Supervision of Machinery

 OHS Act: Pressure Equipment Regulations 11 & 12 Portable Gas Container Inspector

 OHS Act General Safety Regulations 3(4) – First Aider/s

3.8.1 Non statutory appointments

 Eskom requirement – Emergency Planning Co-coordinator

 Eskom requirement - Chairperson of Health and Safety Committee

 Eskom Site Manager

 Eskom Site Supervisor

 Risk Assessor

 Safety Officer

 Working at Heights planner

3.9 ESKOM life-saving rules

1. Eskom places a high value on health and safety and urges every organization that

undertakes work for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom employees,

agents, consultants, and contractors. Any Eskom employee or employee of a Main Contractor

or appointed contractor who fails to follow these rules would be deemed a serious violation.

These rules are in place to protect any employee, labour broker, or contractor working from

significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom

premises, the rules shall be obeyed by any contractor and their employees.

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The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

( That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required permit to

work.

Eskom will take a zero-tolerance approach to these policies.

Noncompliance to Life-saving rules is regarded serious misconduct and will result in

serious disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom facility returns home

to their families safely.

3.10 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it comes to

workplace accidents and car driving. As a result, Eskom has the right to take reasonable

procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"), taking

into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and anyone

entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has self-alcohol

testing equipment.

5. Contractors are invited to develop their own manual and test their own employees for alcohol

on a regular basis.

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6. Test results must be marked "Confidential" and kept in the employee's personal file.

7. Eskom's life-saving rules must be included in the induction process.

8. All employees involved in the scope of work must sign the Life-saving rule pledge before

commencement of work.

3.11 Contractor organisational structure

3.11.1 Main Contractor Organogram

The Main contractor must provide an organisational organogram on the company’s letter head

related to this contract, depicting all the levels of responsibility from the CE down to the

supervisors responsible for the contract. List the relevant positions held, names of appointees,

legal appointments and the Organogram must be signed off by the company's 16(1) or 16 (2).

The Main contractor must ensure that all appointed contractors comply with this requirement.

The Main contractor is responsible for keeping copies of all the organograms’ as well as

submitting them with the OHS plan. All organograms shall be updated timeously when

appointments are changed.

This diagram must be kept up to date and filed in the project OHS files.

3.11.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the project on

the company’s letter head, listing the reporting structure from their CE down to their project

supervisors. The diagram must list the names, positions held, any appointments made and

must be signed off by the company's 16(1) or 16 (2).

2. This diagram must be kept up to date, a copy of which must be given to the Main contractor

and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.12 Roles and responsibilities

Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors and

employees at all levels must demonstrate their commitment by being proactively involved in the day to

day operations, in particular the Occupational Health and Safety aspects of any project / contract.

Legislation requires that each employee must take reasonable care of themselves and their fellow

workers, from management level down to the lowest employee level.

3.12.1 Main contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any appointed

contractors. Where some of the listed do not apply to both, then the specific responsibilities will be

listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form part

of the OHS Act and Regulation 7 of the Construction Regulations.

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2. Carry accountability and responsibility for the safety and health of their employees and their

appointed contractors within their working area, as contemplated by section 37(2) of the OHS

Act;

3. Shall keep a record of all employees including the appointed contractor employees, including

date of induction, relevant skills and licenses and be able to produce this list at the request of

the Eskom Project Manager.

4. Ensure that all their appointees are made aware of their accountabilities and responsibilities in

terms of their appointment and that they advise and assist these appointees in the execution of

their duties.

5. Ensure that the minimum legislative, regulatory and Eskom OHS requirements are complied

with on all work sites.

6. Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

7. Compile a OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

8. The Main contractor must provide the project manager with the Compensation Commissioner’s

valid letter of good standing before the commencement of work and any future renewal letters

obtained during the contract for record-keeping purposes. The letter of good standing shall

reflect the name of the contractor’s company. Similarly, the Main contractor must provide the

Eskom project manager with all the valid letters of good standing from their appointed

contractors.

9. Contractors must provide the Main contractor with a certified copy of the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any future

renewal letters obtained during the contract for record-keeping purposes. The letter of good

standing shall reflect the name of the contractor’s company.

10. Appoint competent staff to perform the project work and ensure that all employees are trained

in the health and safety aspects relating to such work and that the employees understand the

hazards associated with all other work being carried out on the project.

11. Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are conversant

with all relevant work procedures and that they adhere to such procedures.

12. Co-ordinate the activities of all the appointed contractors in the interests of safety and health;
13. Ensure that their contractors (whom they intend appointing) have made detailed provision for

the cost of safety and health measures throughout the project.

14. Stop his /her employees and any appointed contractors if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

15. Take reasonable steps to ensure cooperation between all their appointed contractors.
16. Ensure that Eskom OHS requirements are communicated to the appointed contractors,

evaluate, and assess the appointed contractors OHS files. Only appoint contractors who are

competent to do work, have satisfied the OHS compliance requirements and satisfied that the

contractor has the necessary competencies and resources to perform the work safely.

17. Appoint full-time competent employees in writing to supervise the performance of all specified

work throughout the contract period.

18. Ensure that the supervisor or manager do not supervise work on any site other than the site for

which such supervisor has been appointed for.

19. Not victimise or dismiss employees, by virtue of the employee’s divulging health and safety

information or suspecting such information has been divulged, in the interests of health and

safety requirements.

20. Follow a process of disciplinary action if any of their employees or their appointed contractor

employees have transgressed any of the requirements of the health and safety specification,

safety and health plans, site rules or any other requirements.

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21. Before the commencement of work, review the submitted baseline risk assessments to include

site or emerging risks. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

22. Ensure that pre-task risk assessments are conducted and documented daily and prior to the

starting of any new task, irrespective of whether it is a repetitive task or not.

23. Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

24. Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

25. Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in the

proper use, care and where necessary, the maintenance of PPE;

Note: should the Main contractor or his/her appointed contractors entertain visitors on site, they

will be held responsible for the provision and wearing PPE.

26. Must have a substance abuse program which must be in line with Eskom requirements.
27. Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

28. Be involved in all of their appointed contractor’s incident investigations.
29. When appointing contractors, advise the project manager in writing timeously and obtain his/her

approval prior to them commencing work.

3.12.2 Contractor site supervisor

The contractor site supervisor must be trained in the following:

 HIRA, Incident investigation training, Supervisor training, authorised person & PSR, Legal

liability

Must:

1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors comply with the required statutory and

Eskom project requirements;

3. Inspect all work done by the contractors to ensure adherence to Eskom’s standards and

4. Conduct follow-up inspections to ensure findings are closed out and preventative action is in

place.

5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall OHS performance on site in order to achieve excellent results
7. Discuss all OHS related problems with the relevant contractor management timeously in the

first instance and thereafter the Eskom project manager in the second instance relating to

procedure requirements, non-conformances identified, corrective actions, audits and

inspection schedules.

8. Continual liaison between the Main contractor, appointed contractors and employees.
9. Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

10. Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

11. Submit the observation reports to the relevant management.
12. Submit the required OHS reports communicated by Eskom e.g., manpower numbers, incident

statistics report etc

13. Have meaningful participation in the project statutory health and safety committee meetings.

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14. Participate in all appointed contractor incident investigations.
15. Participate in the Main contractor’s emergency preparedness planning.
16. Ensure that their own employees and those of any appointed contractor are competent to

perform the tasks assigned.

17. Issue site instructions on behalf of the Main contractor where and when the appointed

contractors deviate from safety requirements.

3.12.3 Contractor Health and Safety officer full/time

 Full time Safety Officer will be required for this contract

The contractor health and Safety officer must be trained in the following:

 SAMTRAC, HIRA, Incident investigation training, Legal liability, Training, knowledge and

understanding of ISO 4500, Minimum work experience 2yrs, OHS Diploma (applicable to 3-5

years contract)

3.13 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk

assessments, to establish which risks and hazards are attached to the health and safety of persons

due to any work which is performed, any article or substance which is, handled, stored, transported.

A risk assessment is defined as an identification of the hazards present in the activity, work, site,

and an estimate of the extent of the risks involved, considering whatever precautions are already

being taken.

It is essentially a three-stage process:

 identification of all hazards.

 evaluation of the risks;

 Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards come to light during the work process, then these should also be subjected to risk

assessments. Risk assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as information

and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on

the job risk assessments must be conducted at the place where work is to be performed/ conducted

to allow managers and employees to assess any inherent risks that could have been overlooked

during the initial risk assessment or any changes that might have occurred in a period of absence.

For example if a job / task is extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

 Each activity is listed.

 Specific hazards are identified and listed against each activity.

 The magnitude of each risk is rated as Low. Medium or High.

 All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

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 The relevance, effectiveness and sufficiency of these controls are assessed.

 In the event of insufficient or deficient controls for the particular activity, steps to be taken to

rectify this shall be recorded, and safe working procedures drawn up.

 Persons responsible for implementing and supervising the task shall be identified, nominated

and duly assigned.

 Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

 Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

 The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the risk

assessment shall be recorded, and their competence established. This instruction shall be

done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task

Instructions), with reference to applicable Risk Assessments.

3.14 Safe work procedures / method statements

There must be written safe work procedures for all activities, the safe work procedures must be

aligned with the risk assessments. Method statements / written safe work procedure are control

measures used to prevent an incident from occurring during the execution of the project. A written

safe work procedure/ method statements provide guidance how to execute the task safely. A safe

working procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

J. Actions to be undertaken to address safety issues that may arise while undertaking the

task.

3.15 Roof work (refer to 32- 418)

Where roof work is to be performed, a risk assessment must be carried out prior to climbing on to the

roof to determine the hazards i.e. stability, suitability and strength etc. The consequences of climbing

and control measures that are required to be implemented should form part of the risk assessment

and the fall protection plan. Should the weather change, the wind velocity must be measured before

continuing with roof work.

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3.16 Fire equipment and maintenance

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.
3. Results entered in the register and signed by competent person.

3.17 Flammable and combustible liquids

1. Proposals to store fuel on site must have written approval from the Eskom Project Manager.

The volumes of fuel allowed to be stored will depend on site conditions and Statutory

Regulations e.g. by-laws.

2. For storage of hazardous and flammable liquids, a maximum storage as per the scope of

work and the approval to be obtained from the local Municipality and to be complied with for

the duration the project.

3. The maximum of 40 litres of fuel is allowed to be stored. Anything greater than 40 litres to be

stored in a flammable/combustible liquid store with adequate spillage retention and proper

labelling.

4. Adequate numbers of dry chemical fire extinguishers, each with a minimum capacity of 4.5

kg, shall be provided, installed and maintained.

5. All fuel storage areas must comply with the following requirements: -

a. Storage should be well clear of buildings.

b. Storage areas must be kept free from all combustible materials.

c. All Safety signs must be prominently displayed i.e.

 Flammable Liquid.

 No Smoking.

 No open flames.

d. Adequate firefighting equipment must be available.

6. Diesel tanks are to be installed in a bunded area; bunded area must be able to contain 110%

of tank capacity.

7. Bunded area shall be of a concrete or steel construction and lined with a leak proof sealing

material.

8. Bunded area shall have a drain valve.

9. No other material/equipment shall be stored in the bunded area.

10. For storage of hazardous and flammable liquids, the approval must be obtained from the Fire

department and/or the Municipality (if the services are rendered/available in the local

Municipality).

11. The storage of flammable or hazardous storage must be well ventilated.

12. The appropriate Jerry cans designed for petrol/diesel shall be used to store petrol on Eskom

sites and the appropriate colour coding should be complied with.

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3.17.1 Refuelling at Eskom sites

Before a machine/vehicle can be refuelled, the motor must be stopped. Refuelling shall take place at

designated safe areas and appropriate warning signs installed. Suitable drip trays must be used to

prevent spillage at the filling nozzle.

3.18 First aid and equipment

1. The requirements of the OHS Act GSR 3 must be observed.

2. First aid appointments must be made to meet the legal requirements. Appointees must be

trained to level 2 and the training service provider must be registered in accordance with section

26(1) of the Skills Development Amendment Act, Act No. . It is good practice for all

employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the type

of work performed, the distance teams are working apart and the terrain to be covered if an

emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made accessible for

all employees.

5. Main Contractor must ensure that his /her employees and appointed contractor employees

are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every 50

or team of workers on site or part thereof, taking into account the type of work performed and

the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes must be

available and accessible for the immediate treatment of injured persons at the workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the name and

contact details of the First Aider of such first aid box or boxes shall be erected.

9. The Main Contractor and appointed contractor shall ensure that alternative arrangements be

made for incidents occurring after working hours.

3.18.1 Boxes and equipment

The following is a list of minimum contents of a first aid box:

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

 Item 9: 4 Roller bandages (75 mm X 5 m).

 Item 10: 4 Roller bandages (100 mm X 5 m).

 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

 Item 14: 4 First aid dressings (75 mm X 100 mm).

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 Item 15: 4 First aid dressings (150 mm x 200 mm).

 Item 16: 2 Straight splints.

 Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.

 Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular basis,

kept clean and dust free.

3.19 OHS communication systems

1. Main Contractor/s and their appointed contractors must develop a communication strategy

outlining how they intend to communicate OHS issues to their staff, the mediums they will

employ and how they will measure the effectiveness of their OHS communication. Below is a

brief on how communication should take place. Where project meetings are conducted on

site, OHS shall be included as a standing agenda point and minutes of these meetings shall

be available on site at all times. Minutes of meeting must be compiled and filed in the relevant

OHS files. All employees shall have access to these minutes. Attendance register shall be

kept for all the health and safety meetings.

3.19.1 Statutory Health and Safety Committees

1. The Main contractor shall establish statutory health and safety committee in terms of Section

19 of the OHS Act. Similarly, appointed contractors shall establish their own statutory health

and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.

3. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons learned

specific OHS problems, safety performance, action plans and other relevant OHS issues.

Listed below is a preferred agenda.

4. OHS representatives for a workplace shall be members of the relevant workplace safety

committees (Refer to Section 19 (2) (a) of the OHS Act).

5. The number of persons nominated by employer must not be more than the Health and Safety

Representatives on that specific statutory health and safety committee. (Refer to Section

19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed members

of the committee shall attend the meeting.

7. Statutory health and safety committees may make recommendations to the Main contractor

and the project manager and the Inspector at DEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24 and 25

incidents and other notified serious incidents.

9. Health and safety committees shall follow up on incident investigation recommendations and

shall keep record of all recommendations made by the committee.

10. Statutory health and safety committees may make recommendations for the revision of

current standards, procedures and practices.

11. The Main contractor and appointed contractors shall ensure that statutory and non-statutory

health and safety committees carry out their duties.

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12. The chairperson of the health and safety committees shall be selected and appointed by the

contractor. The appointed chairperson must be competent to chair meetings and be able to

make informed decisions.

3.19.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be established

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will be the

same as the statutory safety committee

3.19.2.1 Agenda

1. The following serves as the guideline for the OHS Committee meeting agenda.

 List of agenda items:

 Matters arising from previous minutes

 Matters arising from Contractor’s OHS meetings.

 Covid-19 compliance

 Audit results and feedback

 Review Health and Safety Representative Inspection Reports

 Review

o Incident investigation reports

o Non-Conformances

o Announcements (near miss/injury/damage)

o Follow up on recommendations made by the employer in incident investigation reports

 Accident Prevention – Safety Promotion

o Planned Job Observations

o OHS Training

o Protective clothing and equipment

o Incident Announcements / Recall

 Forthcoming High hazard activities.

 Non-conformances.

 Housekeeping.

 Work permits.

 Work procedures.

 Hazardous materials / substances.

 Fire Prevention

 Occupational Hygiene Assessments, Health Risks and Actions

 Security

 Rules, Instructions

 Public Safety

 Environmental Management

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 Emergency Preparedness

 Statistics report

 Closure

3.19.2.2 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee meetings.

2. Action column with target dates and responsible person shall be clearly visible on the minutes

and shall be completed during the meeting.

3. Statutory health and safety committee meeting minutes and record of action items shall be

kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration of

the project or a minimum period of 12 months.

5. All other meeting minutes where OHS is on the agenda, shall be kept for a minimum period of

12 months.

6. The original copy of the minutes and record of the action items must be signed by the

chairperson.

7. The relevant project manager and Main contractor shall endorse the relevant minutes with

his/her recommendations and return the minutes to the relevant contractors chairperson

within 14 calendar days of the meeting.

3.20 Tool box talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed. Each

employee who attends the briefing shall sign an attendance list of that pre-job brief form

undertaking that they have an understanding of the tasks, risks and control measures

required.

2. Where possible, tool box talks can be included in the pre-job brief meetings. If this does not

occur, then weekly tool box talks must be conducted. The toolbox talk topics will be based on

OHS issues pertaining to the project site. The topic and the contents shall be in writing.

Attendance registers with the topic listed shall be kept.

3.21 OHS training

1. The Main contractor, when making a bid for this project shall provide a breakdown list of the

OHS training requirements and the costing of such requirements. Similarly, appointed

contractor must provide the same requirements when bidding with the Main contractor.

2. The scope of training includes but is not limited to the type of work being performed and the

relevant procedures. Additional to the requirements, will be that the Main contractor and

appointed contractors must have the appropriate qualifications, certificates and employees

should always be under competent supervision.

3. Where legislative and Eskom recommended appointments are made, the relevant training shall

be given to those appointees prior to the acceptance of those appointments.

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4. When there is an amendment to the Acts and/or to the regulations, OHS specification and OHS

plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

6. Records of all training and qualifications of all contractor employees must be kept on the OHS

file.

3.21.1 Main Contractor Induction training

The contractor is required to make arrangements with the Business Unit for its employees to attend

induction in order to be granted permission to access site.

1. The Main contractor shall ensure that all his / her employees, appointed contractors and their

employees have undergone the Eskom OHS induction training prior to commencing work on

site.

2. Attendance registers must be completed of any induction training given, which must indicate

that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be kept in

the OHS file on site for the duration of the project.

4. All employees and visitors on site shall carry the proof of induction training.

5. It is the contractors responsibility to keep records of induction training.

3.21.2 Appointed Contractor induction training

The Main contractor shall ensure that all his / her employees and appointed contractor employees

undergo site specific work induction with regard to the approved project OHS plan, hazards prevalent

on the work site, scope specific risk assessment, rules and regulations, and other related aspects. The

induction training should also include identification of sensitive features such as wetlands/vlei areas,

red data species, graves, etc.

3.21.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-specific safety

induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.22 General training

The Main contractor will be required to ensure that before an employee commences work on the

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The Main Contractor is to ensure that the supervisor has satisfied himself

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that the employee understands the hazards associated with the work to be performed by conducting

task/job observations.

3.23 Contractor site establishment

where contractors are providing their own facilities, the following shall apply:

1. Prior to establishing a project site, a site plan is required to be drawn and submitted to the

project manager, listing position of all buildings, amenities, storage, stacking areas and

temporary electrical installations. The appropriate colour coding and demarcation of storage

and stacking areas must be carried out.

2. When compiling the site plan, cognisance must be taken to the establishment of the site camp,

ablution facilities and dining area in relation to one another and away from stacking and storage

areas.

3. Main contractor’s site facilities should be managed and kept hygienically clean.

4. Where the materials are stored at the work sites, proper stacking and storage shall be carried

out and maintained in good order at all times.

5. The contractor shall during the enquiry make provision for the Occupational Hygiene Surveys

costs in the bill of quantities as per the OHS Act and its regulations and inline with the scope of

work.

Where Eskom is making provision of the facilities to the contractor, the following

shall apply:

1. Prior to handing over the site to the contractor, the client (project managers/end users) shall

together with the contractor management conduct inspections, draft and sign the service level

agreement.

2. Main contractors shall manage and keep the allocated Eskom facility hygienically clean at all

times.

3. It is the responsibility of the contractor to maintain and keep the facility in a good condition.

4. It is the contractor’s responsibility to immediately report to the Eskom contract manager/project

manager the defects incurred.

5. Eskom reserves the right to conduct unannounced site inspections.

3.24 Site roads

1. When planning, sufficient areas must be allocated for parking of vehicles and mobile

equipment’s as well as roadways for ease of manoeuvrability of these vehicles.

2. Sufficient width roads to be provided and adequate space is to be allowed for large vehicles

traversing the sites.

3.25 Vehicle management

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.

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Plant

Effective Date April 2022

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

2. No persons maybe transported at the back of the bakkie.

3. Drivers are required to conduct the route risk assessment prior to travelling/driving.

4. No drivers or operators may text, talk on cell phones or two-way radios whilst driving.

5. All drivers shall have a valid medical fitness certificate.

6. The First aid box with valid contents and fire extinguishers must be included in the vehicle, be

services annually and inspected monthly. Drivers must be trained on how to use the First aid

box and fire extinguishers.

7. Two triangles must be included in the vehicle and the emergency number be displayed at the

back of the vehicle.

8. Each Project site that is enclosed by demarcation will have system/ process to manage

vehicle access to site.

9. Contractor must maintain their vehicles in a roadworthy condition and a vehicle license must

be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At least 30

(thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

Vehicles which are not roadworthy will not be permitted to be used on site.

12. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed by them.

Precautions shall be taken to secure all loads properly. Loads projecting from vehicles shall

be securely loaded and in daytime a red flag and during darkness a red light or red reflective

material shall be attached to the extreme end of such projecting materials.

13. The vehicle inspection checklist must include but not limited to:

 Reverse alarm / beeper

 Yellow reflective tape

 Mud flaps

 Fire Extinguisher

 2 Triangles

 First Aid Box

 Safety belts for every seat

 No fold-up or jockey seat

 Tyres

 License disc

 Yellow reflective tape that must be fitted at a height of between 250mm and 1.5

metres

 Speed warning sigh (100km/h) at the back of the minibus

 Driver have a Public Driving Permit

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3.26 Housekeeping and order

1. All contractors shall maintain a high standard of housekeeping within their sites and vehicles

for the duration of the project/contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored temporarily

in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.

5. All packaging material including boxes, pallets, crates, etc. to be removed from the work area

immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work area

of all materials, scrap, temporary buildings and building bases to the satisfaction of the

client/agent.

7. In cases where an inadequate standard of housekeeping has developed, compromising

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

8. The Eskom project/contract manager has the right to instruct the Main contractor and

appointed contractors to cease work until the area has been tidied up and made safe. Neither

additional costs nor extension of time to the contract shall be allowed as a result of such a

stoppage. Failure to comply with this requirement will result into site cleaning by another

cleaning contractor company at the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to ensure

maintenance of satisfactory standards. The Main contractor shall document the results of

each inspection and shall maintain records for viewing.

3.27 Stacking and storage

1. The competent personnel must be appointed in writing to manage and supervise all stacking

and storage on site.

2. Before stacking any material, the contractors or their employees must consult the contract

manager for authorisation to use such an area for stacking purposes. This is to prevent

haphazard arrangements.

3. Adequate care must be taken by the contractor to ensure that storage and stacking is carried

out correctly and safely.

4. Correct shelve stacking must be carried out, heavy and bulky on the bottom, light and small

on top.

3.28 Workplace signage and colour coding

1. Symbolic safety signage shall be displayed where it is required by legislation.

2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

3. Signs shall be positioned to be seen from most positions within the work sites / areas.

4. All signage must be clear at all times and be replaced timeously when worn out.

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Plant

Effective Date April 2022

5. Contractors establishing sites must erect a company sign at their site offices to reflect the

name and contact details of the: contractor site/responsible manager; supervisors; Health and

Safety Manager/Practitioner; First Aider; Health and Safety Representative and Evacuation

warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

7. When using, an explosive power tool the appropriate signage shall be erected, warning people

of its use.

8. Contractors shall provide signage where work is conducted and where unauthorised entry is

prohibited and/or where alerting and cautioning passers-by to be aware of potential dangers.

9. The meanings of the appropriate symbolic signage must be discussed during induction training

and toolbox talks.

10. Where possible, within workshops, work areas and established premises, the appropriate sign

indicating the meaning of symbolic safety signs must be displayed.

3.29 Tools and equipment

1. Contractors shall ensure that all tools and equipment are identified, safe to be used and is

maintained in a good condition.

2. Contractors shall ensure that all tools and equipment are listed on an inventory list, be

regularly inspected at least monthly or as required by legislation and risk assessments. The

equipment should be numbered or tagged so that it can be properly monitored and inspected.

3. Where applicable, tools and equipment must have the necessary approved test or calibration

documentation prior to being brought onto the project and the records shall form part of the

OHS plan. Maintenance calibration shall be undertaken in terms of the manufacturer’s

requirements.

4. All fuel driven equipment must be properly maintained in accordance with the manufacturer’s

recommendations and legal requirements.

5. Eskom reserves the right to inspect tools or items of equipment brought to site by contractors

for use on this project.

6. Should Eskom personnel find any item that is inadequate, faulty, unsafe or in any other way

unsuitable for the safe and satisfactory execution of the work for which it is intended, the

Eskom personnel shall advise the contractor in writing and the contractor shall forthwith

remove the item from site and replace it with a safe and adequate substitute.

Note: In such cases, the contractor shall not be entitled to extra payments or extensions of

time in respect of delay caused by Eskom’s instructions.

7. Where defective tools and equipment’s are identified, such tools and equipment shall be

removed out of site immediately, locked away to prevent further use until such time as the tool

or piece of equipment has been repaired.

8. Contractors shall ensure that the appropriate records are kept for all tools and equipment

used on the project. Such tools and equipment’s shall be subjected to regular inspections.

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Number is always available. ................................................................................... 35

3.39 Personal protective equipment requirements .......................................... 35

3.40 Incident investigation ............................................................................................ 35

3.41 Emergency management ........................................................................................ 36

3.42 Non-conformance and compliance ................................................................... 36

3.43 OHS files ....................................................................................................................... 37

3.44 Work stoppage .......................................................................................................... 37

3.45 Hours of work ........................................................................................................... 37

DEL Department of Employment and Labour ( Inspection and Enforcement services –

Provincial office)

workplace accidents and car driving. As a result, Eskom has the right to take reasonable

procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"), taking

into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and anyone

entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has self-alcohol

testing equipment.

first instance and thereafter the Eskom project manager in the second instance relating to

procedure requirements, non-conformances identified, corrective actions, audits and

inspection schedules.

 List of agenda items:

 Matters arising from previous minutes

 Matters arising from Contractor’s OHS meetings.

 Covid-19 compliance

 Audit results and feedback

 Review Health and Safety Representative Inspection Reports

 Review

o Incident investigation reports

o Non-Conformances

o Announcements (near miss/injury/damage)

o Follow up on recommendations made by the employer in incident investigation reports

 Accident Prevention – Safety Promotion

o Planned Job Observations

o OHS Training

o Protective clothing and equipment

o Incident Announcements / Recall

 Forthcoming High hazard activities.

 Non-conformances.

 Housekeeping.

 Work permits.

 Work procedures.

 Hazardous materials / substances.

 Fire Prevention

 Occupational Hygiene Assessments, Health Risks and Actions

 Security

 Rules, Instructions

 Public Safety

 Environmental Management

shall apply:

1. Prior to handing over the site to the contractor, the client (project managers/end users) shall

together with the contractor management conduct inspections, draft and sign the service level

agreement.

be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At least 30

(thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

maintenance of satisfactory standards. The Main contractor shall document the results of

each inspection and shall maintain records for viewing.

3.27 Stacking and storage

used on the project. Such tools and equipment’s shall be subjected to regular inspections.

No specific requirements found

B-BBEE Minimum Level: 2

Project Address: Kendal Power Station

.................................... ...................................

Eskom Contract’s Manager Eskom’s SHE Officer

Name: Moshe Mmowa Name: Elizabeth Mtimkulu

Eskom’s Procurement Manager Eskom’s OHS Manager

Name: Nonhlanhla Hlangwini Name: Nompilo Dlamini (Acting)

1. Introduction .......................................................................................................................... 5

2. Supporting clauses ........................................................................................................... 5

2.1 Scope .................................................................................................................................. 5

2.1.1 Purpose ......................................................................................................................... 5

2.1.2 Applicability ................................................................................................................... 5

2.2 Normative/informative references ..................................................................... 5

2.2.1 Normative ...................................................................................................................... 6

2.2.2 Informative .................................................................................................................... 6

2.3 Definitions ....................................................................................................................... 7

2.4 Abbreviations ............................................................................................................... 10

2.5 Related/supporting documents .......................................................................... 11

3. Document content ............................................................................................................ 11

3.1 Scope of work ............................................................................................................. 11

3.2 Legal compliance ........................................................................................................ 11

3.2.1 Section 37(2) (Legal) Agreement................................................................................ 11

3.2.2 Hazardous Work by Children (Child Labour) .............................................................. 12

3.2.3 OHS Act ...................................................................................................................... 12

3.2.4 Legislative Compliance ............................................................................................... 12

3.3 ESKOM requirements ................................................................................................. 13

3.4 Sheq policy .................................................................................................................... 13

3.5 Covid -19 policy ............................................................................................................ 13

3.5.1 Covid -19 requirements .............................................................................................. 13

3.6 Coid ................................................................................................................................... 13

3.7 Costing for OHS within the project .................................................................. 13

3.8 Statutory appointments ......................................................................................... 14

3.8.1 Non statutory appointments ........................................................................................ 14

3.9 ESKOM life-saving rules........................................................................................... 14

3.10 Substance abuse ....................................................................................................... 15

3.11 Contractor organisational structure ........................................................ 16

3.11.1 Main Contractor Organogram ................................................................................... 16

3.11.2 Appointed Contractor/s Organogram ........................................................................ 16

3.12 Roles and responsibilities ................................................................................... 16

Commitment ....................................................................................................................... 16

3.12.1 Main contractors and appointed contractors ............................................................ 16

3.12.2 Contractor site supervisor ......................................................................................... 18

3.12.3 Contractor Health and Safety officer full/time ........................................................... 19

3.13 Risk assessment (refer to 32-520) ...................................................................... 19

3.14 Safe work procedures / method statements .............................................. 20

Effective Date April 2022

3.15 Roof work (refer to 32- 418) ................................................................................ 20

3.16 Fire equipment and maintenance ....................................................................... 21

3.17 Flammable and combustible liquids ................................................................. 21

3.17.1 Refuelling at Eskom sites ......................................................................................... 22

3.18 First aid and equipment.......................................................................................... 22

3.18.1 Boxes and equipment ............................................................................................... 22

3.19 OHS communication systems ................................................................................ 23

3.19.1 Statutory Health and Safety Committees ................................................................. 23

3.19.2 Non-statutory health and safety committees ............................................................ 24

3.20 Tool box talks / daily team talks / pre job meetings ................................ 25

3.21 OHS training ................................................................................................................ 25

3.21.1 Main Contractor Induction training ............................................................................ 26

to attend induction in order to be granted permission to access site. ............................ 26

3.21.2 Appointed Contractor induction training ................................................................... 26

3.21.3 Visitors to site induction ............................................................................................ 26

3.22 General training ....................................................................................................... 26

3.23 Contractor site establishment ........................................................................ 27

3.24 Site roads .................................................................................................................... 27

3.25 Vehicle management ................................................................................................ 27

3.26 Housekeeping and order....................................................................................... 29

3.27 Stacking and storage ............................................................................................ 29

3.28 Workplace signage and colour coding ......................................................... 29

3.29 Tools and equipment ............................................................................................... 30

3.29.1 Hand tools ................................................................................................................. 31

3.30 Ladders ......................................................................................................................... 31

3.31 Scaffolding ................................................................................................................ 31

3.32 Auditing ......................................................................................................................... 32

3.32.1 Approval and compliance of Main contractor OHS plan ........................................... 32

3.32.2 Eskom OHS audits ................................................................................................... 32

3.32.3 Contractor audits....................................................................................................... 32

3.33 Smoking ......................................................................................................................... 33

3.34 Cellular phones ....................................................................................................... 33

3.35 Occupational health, hygiene and rehabilitation ..................................... 33

3.35.1 Medical Assessments ............................................................................................... 33

3.36 Roles and responsibilities ................................................................................... 33

3.37 Working at heights .................................................................................................. 34

3.37.1 General Requirements .............................................................................................. 34

3.38 Confined spaces ........................................................................................................ 35

Confined spaces, also to rescue and conduct the risk assessment. 35

Effective Date April 2022

3.45.1 Normal work .............................................................................................................. 37

3.45.2 Night work ................................................................................................................. 38

3.45.3 Overtime ................................................................................................................... 38

3.46 Omissions from safety and health requirements specification ........ 38

3.47 Contractor performance monitoring ........................................................... 38

3.48 Contract sign off .................................................................................................... 38

3.49 Eskom's right to terminate the contract .................................................... 39

4. Authorization ..................................................................................................................... 39

5. Revisions ................................................................................................................................ 39

6. Development team ............................................................................................................. 39

Effective Date April 2022

1. Introduction

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its Safety,

Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations. This OHS

specification is Eskom Generation's minimum requirements which are required to be met for the

duration of the contract period by contractors/suppliers and, where required, the delivery

organisation. The contractor is expected to develop an OHS plan that meets these requirements as well

as all the relevant applicable legislation that they conform to. Eskom in no way assumes the contractor’s

legal responsibilities and liabilities. The contractor is and remains accountable for the quality and

execution of their health and safety programme for their employees and appointed contractor

employees. This OHS specification reflects minimum requirements and should not be construed as all-

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede

or replace any organizational OHS requirements.

Effective Date April 2022

2.2.1 Normative

 Basic Conditions of Employment Act No .

 Occupational Health and Safety Act and Regulations No .

 OHS Act “Regulations on Hazardous Work by Children in South Africa”

 National Environmental Management Act .

 National Road Traffic Act .

 32-37 Eskom Substance Abuse Procedure.

 32-136 Contractor Health and Safety Requirements

 240-62196227 Life- saving Rules

 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

 32-727 SHEQ Policy

 32- 418 Working at Heights Procedure

 240-62946386 Vehicle and Driver Safety Management Procedure

 32-520 Risk Assessment procedure

 Plant Safety Regulations

 Iso 45001

 Eskom Covid-19 policy

 National Disaster Management Act

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Contract’s Manager/End Contract’s Manager/End User

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

Environment (32-94) means:

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships

among and between them, and the physical, chemical, aesthetic, and

cultural properties and conditions of the foregoing that influence

human health and well-being

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work being executed or to be executed

Occupational Health (OHS Act) means a file or other record in permanent form, containing the

and safety file information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

Occupational Health (OHS Act) means a document specification of all health and safety

and safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

and safety requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

been appointed as part of the Eskom delegation of authority process with the

aim to assist the applicable 16(2) assigned person in executing his/her duties

in terms of the Occupational Health and Safety Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service to

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

Note: The contractor who will be awarded this contract will be known as the “Main contractor” and

any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is compiled

between the main contractor and all their appointed contractors for the contract. The original copy of

the section 37(2) agreement must be retained by the contractor, and a copy must be retained by the

responsible project manager/end user. A copy of all the agreements must form part of the respective

contractor’s OHS file.

Effective Date April 2022

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children,

especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous

Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom

does not condone the use of child labour and, therefore, all effort must be exercised, and child labour

should not be used.

3.2.3 OHS Act

project being:

 The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

 Occupational Health and Safety Act 1993 (Act ) and its Regulations.

 National Environmental Management Act 1998 (Act ).

 Environment Conservation Act 1989 (Act ).

 National Water Act 1998 (Act ).

 Civil and Building Work Act.

 National Road Traffic Act .

 Compensation for Occupational Injures and Diseases Act.

 SANS Standards –Contractor shall use the relative standards applicable to the project.

with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their strategic

objectives, and values of integrity, customer satisfaction, excellence, and innovation. The main

contractor and all appointed contractors, if not already in place, will be required to compile an

organisational SHEQ policy in line with their OHS responsibilities. The policy must be signed by the

organisation’s CE or the appointed assistant to the CE, OHS Act Section 16(2). The policy must be

displayed in a prominent place within the workplace. A copy of the policy must be filed in the contractor's

senior person. The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan.

3.5.1 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom reserves the right to accept and/or

decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the current pandemic

the contractors are required to provide Eskom with a Covid-19 risk assessment and a detailed plan on

how to prevent the spread of the virus and what control measures will be put in place to protect

employment compensation commissioner and have available a valid letter of good standing (LoG) from

such commissioner. The obligation lies with the contractors to ensure that the LoG remain valid

throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training, provision

of PPE, safety equipment purchases etc.

with the OHS Act for the duration of the contract. Before requiring appointees to accept an appointment,

the employer must ensure that they have received appropriate training and/or information about their

responsibilities. The relevant statutory appointments must be made in compliance with the OHS Act's

criteria, which include appointing a qualified individual to the appropriate roles. The following should be

included in the statutory appointments, but not limited to:

 OHS Act General Administrative Regulation 9(2) – Incident Investigator

 OHS Act Section 19 (3) - Health and Safety Committee Member

 OHS Act Section 19(6)(a) – Co-opted Health and Safety Committee member

 OHS Act Hazardous Chemical Substances Regulation 3(3) Hazardous Chemical

 OHS Act, Section 17 – Health and Safety Representative.

 OHS Act General Machinery Regulation 2(1) – Supervision of Machinery

 OHS Act: Pressure Equipment Regulations 11 & 12 Portable Gas Container Inspector

 OHS Act General Safety Regulations 3(4) – First Aider/s

3.8.1 Non statutory appointments

 Eskom requirement – Emergency Planning Co-coordinator

 Eskom requirement - Chairperson of Health and Safety Committee

 Eskom Site Manager

 Eskom Site Supervisor

 Risk Assessor

 Safety Officer

 Working at Heights planner

3.9 ESKOM life-saving rules

Rule 2 Working at height is defined as any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

employees at all levels must demonstrate their commitment by being proactively involved in the day to

day operations, in particular the Occupational Health and Safety aspects of any project / contract.

participation and cooperation.

7. Compile a OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

8. The Main contractor must provide the project manager with the Compensation Commissioner’s

valid letter of good standing before the commencement of work and any future renewal letters

obtained during the contract for record-keeping purposes. The letter of good standing shall

reflect the name of the contractor’s company. Similarly, the Main contractor must provide the

in the health and safety aspects relating to such work and that the employees understand the

hazards associated with all other work being carried out on the project.

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are conversant

with all relevant work procedures and that they adhere to such procedures.

12. Co-ordinate the activities of all the appointed contractors in the interests of safety and health;
13. Ensure that their contractors (whom they intend appointing) have made detailed provision for

the cost of safety and health measures throughout the project.

and safety of persons or a risk of degradation to the environment.

which such supervisor has been appointed for.

19. Not victimise or dismiss employees, by virtue of the employee’s divulging health and safety

information or suspecting such information has been divulged, in the interests of health and

safety requirements.

employees have transgressed any of the requirements of the health and safety specification,

safety and health plans, site rules or any other requirements.

site or emerging risks. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

person/man job specifications must be compiled and handed to the occupational health

practitioner.

25. Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in the

proper use, care and where necessary, the maintenance of PPE;

Note: should the Main contractor or his/her appointed contractors entertain visitors on site, they

will be held responsible for the provision and wearing PPE.

procedures, work instructions and safety regulations issued by Eskom:

15. Participate in the Main contractor’s emergency preparedness planning.

contractors deviate from safety requirements.

3.12.3 Contractor Health and Safety officer full/time

 Full time Safety Officer will be required for this contract

 SAMTRAC, HIRA, Incident investigation training, Legal liability, Training, knowledge and

understanding of ISO 4500, Minimum work experience 2yrs, OHS Diploma (applicable to 3-5

years contract)

3.13 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk

assessments, to establish which risks and hazards are attached to the health and safety of persons

due to any work which is performed, any article or substance which is, handled, stored, transported.

 identification of all hazards.

 evaluation of the risks;

 Measures to control the risks.

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards come to light during the work process, then these should also be subjected to risk

assessments. Risk assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as information

and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on

the job risk assessments must be conducted at the place where work is to be performed/ conducted

to allow managers and employees to assess any inherent risks that could have been overlooked

during the initial risk assessment or any changes that might have occurred in a period of absence.

 Each activity is listed.

 Specific hazards are identified and listed against each activity.

 The magnitude of each risk is rated as Low. Medium or High.

 All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

Effective Date April 2022

 The relevance, effectiveness and sufficiency of these controls are assessed.

 In the event of insufficient or deficient controls for the particular activity, steps to be taken to

rectify this shall be recorded, and safe working procedures drawn up.

 Persons responsible for implementing and supervising the task shall be identified, nominated

and duly assigned.

 Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

 Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

 The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the risk

assessment shall be recorded, and their competence established. This instruction shall be

done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task

Instructions), with reference to applicable Risk Assessments.

3.14 Safe work procedures / method statements

aligned with the risk assessments. Method statements / written safe work procedure are control

measures used to prevent an incident from occurring during the execution of the project. A written

safe work procedure/ method statements provide guidance how to execute the task safely. A safe

working procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

roof to determine the hazards i.e. stability, suitability and strength etc. The consequences of climbing

and control measures that are required to be implemented should form part of the risk assessment

and the fall protection plan. Should the weather change, the wind velocity must be measured before

continuing with roof work.

work and the approval to be obtained from the local Municipality and to be complied with for

the duration the project.

3. The maximum of 40 litres of fuel is allowed to be stored. Anything greater than 40 litres to be

stored in a flammable/combustible liquid store with adequate spillage retention and proper

labelling.

4. Adequate numbers of dry chemical fire extinguishers, each with a minimum capacity of 4.5

kg, shall be provided, installed and maintained.

5. All fuel storage areas must comply with the following requirements: -

a. Storage should be well clear of buildings.

b. Storage areas must be kept free from all combustible materials.

c. All Safety signs must be prominently displayed i.e.

 Flammable Liquid.

 No Smoking.

 No open flames.

d. Adequate firefighting equipment must be available.

6. Diesel tanks are to be installed in a bunded area; bunded area must be able to contain 110%

of tank capacity.

of work performed, the distance teams are working apart and the terrain to be covered if an

emergency should arise.

are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every 50

or team of workers on site or part thereof, taking into account the type of work performed and

the distance between teams.

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

 Item 9: 4 Roller bandages (75 mm X 5 m).

 Item 10: 4 Roller bandages (100 mm X 5 m).

 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

 Item 14: 4 First aid dressings (75 mm X 100 mm).

kept for all the health and safety meetings.

3.19.1 Statutory Health and Safety Committees

19 of the OHS Act. Similarly, appointed contractors shall establish their own statutory health

and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.

performed, training, upcoming work and OHS requirements, incidents and lessons learned

specific OHS problems, safety performance, action plans and other relevant OHS issues.

Representatives on that specific statutory health and safety committee. (Refer to Section

19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed members

of the committee shall attend the meeting.

and the project manager and the Inspector at DEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24 and 25

incidents and other notified serious incidents.

health and safety committees carry out their duties.

contractor. The appointed chairperson must be competent to chair meetings and be able to

make informed decisions.

3.19.2 Non-statutory health and safety committees

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

same as the statutory safety committee

3.19.2.1 Agenda

Effective Date April 2022

 Emergency Preparedness

 Statistics report

 Closure

3.19.2.2 Minutes and action items for all health and safety committee meetings

kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration of

the project or a minimum period of 12 months.

his/her recommendations and return the minutes to the relevant contractors chairperson

within 14 calendar days of the meeting.

3.20 Tool box talks / daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed. Each

employee who attends the briefing shall sign an attendance list of that pre-job brief form

undertaking that they have an understanding of the tasks, risks and control measures

required.

plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

undergo site specific work induction with regard to the approved project OHS plan, hazards prevalent

on the work site, scope specific risk assessment, rules and regulations, and other related aspects. The

induction training should also include identification of sensitive features such as wetlands/vlei areas,

red data species, graves, etc.

3.21.3 Visitors to site induction

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The Main Contractor is to ensure that the supervisor has satisfied himself

Effective Date April 2022

that the employee understands the hazards associated with the work to be performed by conducting

task/job observations.

3.23 Contractor site establishment

where contractors are providing their own facilities, the following shall apply:

Effective Date April 2022

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

services annually and inspected monthly. Drivers must be trained on how to use the First aid

box and fire extinguishers.

 Reverse alarm / beeper

 Yellow reflective tape

 Mud flaps

 Fire Extinguisher

 2 Triangles

 First Aid Box

 Safety belts for every seat

 No fold-up or jockey seat

 Tyres

 License disc

 Yellow reflective tape that must be fitted at a height of between 250mm and 1.5

metres

 Speed warning sigh (100km/h) at the back of the minibus

 Driver have a Public Driving Permit

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

manager for authorisation to use such an area for stacking purposes. This is to prevent

haphazard arrangements.

2. All symbolic safety signage shall conform to the requirements of SANS standard 1186.

name and contact details of the: contractor site/responsible manager; supervisors; Health and

Safety Manager/Practitioner; First Aider; Health and Safety Representative and Evacuation

warden.

6. The location of every first aid box; fire extinguisher and emergency exit is to be clearly

indicated by means of a sign.

indicating the meaning of symbolic safety signs must be displayed.

3.29 Tools and equipment

regularly inspected at least monthly or as required by legislation and risk assessments. The

equipment should be numbered or tagged so that it can be properly monitored and inspected.

requirements pertaining to local authorities, municipal by-laws, or environmental legislation that must

be met by the contractor.

2.1.1 Purpose

in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.