Procure, license and support ad manager plus and ag audit plus for three years

Closing date and time: 09 October 2026 at 12:00pm.

Bid documents available from 14 September 2026.

Technical enquiries: Director Corporate Services, Mr SG Maguga or Mr ZE Tharini at 0155193000.

Procurement enquiries: Ms P Mudau or Mr M Ramabulana at (015) 519 3044/3024.

Submission address: Tender box, foyer of main entrance, Civic Centre, 83 Krogh Street, Makhado.

Bid documents are obtainable from 14 September 2026 at a non-refundable fee of R600.00 per document at the Procurement Office No. B043, Ground Floor, 83 Krogh Street, Civic Centre, Makhado, or free download from the e-tender portal or municipal website.

Completed bid documents, signed by a duly authorised person, must be sealed in an envelope clearly marked with the bid number and deposited into the tender box at the foyer of the main entrance to the Civic Centre before the closing time. Bids are opened publicly in the Council Chamber, Ground Floor, Civic Centre.

Bids that are late, incomplete, unsigned, submitted in pencil, by telegraph, facsimile, or email, or missing required documents will be disqualified.

Returnable documents: valid SARS tax compliance status pin, company registration (CK) documents, certified ID copies of owners (not older than three months), proof of municipal rates payment (not owing more than three months) or formal lease agreement or traditional authority letter (for entity and directors), and a full CSD report. A copy of a certified copy will not be accepted.

Bids which are late, incomplete, unsigned, or submitted in pencil or by telegraph or facsimile or electronically by e-mail, or not having the following documents attached for evaluation or not complying with the tender specifications, will not be evaluated, and will be disqualified:

• Valid Tax compliance status pin issued by SARS
• A copy of company registration documents (CK)
• Certified copy/copies of company owner(s) ID book(s), not older than three (03) months certification.
• Attach proof of payment for municipal rates not owing for more than (03) months or formal lease agreement for rental premises or letter from the traditional authority in cases of non-ratable areas. (Attach for both entity and directors of the company)
• Copy of central supplier database (CSD) full report.

Nb:

• All Service Provider doing business with Makhado municipality are required to register on the CSD (Central Supplier Database).
• A copy of a certified copy will not be accepted.

Evaluation uses the 80/20 preferential points system.

Bidders must be registered on the Central Supplier Database (CSD).

Bids that are late, incomplete, unsigned, submitted in pencil, by telegraph, facsimile, or email, or missing required documents will be disqualified.

Scope: Procure, license and support AD Manager Plus and AG Audit Plus software for a period of three (03) years.

The software is for the municipality's ICT environment; specific technical specifications are in the bid document.

No pricing schedule details are provided in the available text.

Bid documents cost R600.00 (non-refundable) if purchased in person.

Bids must remain valid for 90 days after closing date.

No pricing format, bonds, guarantees, or payment terms are stated in the available text.

Mandatory: registration on the Central Supplier Database (CSD).

Valid SARS tax compliance status pin.

Company registration (CK) documents.

Certified ID copies of company owners, not older than three months.

Proof of municipal rates payment (not owing more than three months) or formal lease agreement or traditional authority letter, for both entity and directors.

Full CSD report.

A copy of a certified copy will not be accepted.

Contract period: three (03) years.

Bids must remain valid for 90 days after closing date.

The municipality is not bound to accept the lowest or any bid and reserves the right to accept any part of a bid.

CLOSING DATE AND TIME: 09 October 2026 at 12:00pm (for bids 40/2026 to 43/2026)