Professional services: removal & replacement of asbestos pipes – eastern cape tender

The tender is for professional engineering consultancy services for the removal and replacement of asbestos pipes in the domestic water line system at King Phalo Airport, over a two-year period. The scope includes design, documentation, site supervision, quality control, cost control, commissioning, and project handover. The consultant will also oversee the contractor's work on replacing generator radiators and a diesel tank at the electrical complex.

Closing date and time: 30 September 2026 at 15:00 (submission by email).

• Non-compulsory briefing session: 11 September 2026 at 12:00, held via Microsoft Teams (link and dial-in provided in the document).
• Query closing date: 16 September 2026 – requests for clarification must be submitted by this date.

Non-compulsory briefing session on 11 September 2026 at 12:00 via Microsoft Teams. Join link and dial-in details provided in the document. Site inspection is N/A.

Bidding procedure and technical enquiries: Joseph Rulash (Buyer), Tel: 011 409 3943, Email: [email protected].

• Submission email: [email protected].
• Queries only accepted until 16 September 2026; responses will be shared with all bidders.
• Bidders may not contact any other ACSA employee regarding this bid.

Submission method: email only, to [email protected], before 15:00 on 30 September 2026. Late bids are rejected.

• Split the submission into at least four attachments of 4 MB each; do not send as one large file or use links.
• Reference the RFQ number in the email subject line.
• Use only the official forms provided; do not re-type them.
• Sign or stamp the bottom of every page of the bid documents.
• The bid must be signed by a person with authority to bind the bidder; proof of authority (e.g. company resolution) must be submitted.
• Returnable forms (all must be completed and signed):
• SBD 1 (Invitation to Bid) – the signed offer cover page.
• SBD 3.3 (Pricing Schedule) – priced offer.
• SBD 4 (Bidder's Disclosure Form) – discloses any director/shareholder employed by the state and certifies independent bid determination.
• SBD 6.1 (Preference Points Claim Form) – claims B-BBEE preference points.
• Declaration of Interest and Politically Exposed Persons Form – declares any relationship with ACSA employees or PEP/DPIP status.
• Confidentiality and Non-Disclosure Agreement – signed and returned with the bid.
• BEE Certificate and Scorecard or B-BBEE QSE/EME Affidavit.
• Verifiable medical certificate (only if claiming disability preference points).
• Tax PIN number (or printed TCS certificate).
• Certificate of Incorporation showing ownership split.
• Central Supplier Database (CSD) report.
• VAT Questionnaire.
• ACSA Terms and Conditions.
• The bid document must not be altered; any change leads to disqualification.
• Bids are valid for 120 business days; prices must remain firm during this period.
• Bidders may not contact any ACSA employee other than the named contact for this bid.

Mandatory Returnable Documents: Fully completed and signed form of offer and acceptance found in Domestic Water Line - PSC Contract. ACSA will disqualify any bidder that has failed to submit mandatory returnable documents and information. Other Returnable Documents and information: SBD 3.3: Priced offer; Declaration of Interest Form and Politically Exposed Persons; SBD 4 Bidder's Disclosure Form; SBD 6.1 Preference Points Claim Form; Confidentiality and Non-Disclosure Agreement; BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit; Verifiable medical certificate of report as proof of disability (for preference claims); Tax Pin number; Certificate of Incorporation of the bidding entity showing ownership split; Central Supplier Database Report (CSD); VAT Questionnaire; ACSA Terms and Conditions.

Staged evaluation: Stage 1 (Mandatory Requirements), Stage 2 (Functionality), Stage 3 (Price and Preference), Stage 4 (Post-tender negotiations, where applicable).

• Stage 1: Mandatory – fully completed and signed form of offer and acceptance (Domestic Water Line – PSC Contract). Failure to submit mandatory documents disqualifies the bid.
• Stage 2: Functionality – minimum threshold of 50 out of 100 points to proceed. Scoring:
• Company Experience (30 points): minimum three reference letters for successfully completed domestic water line construction/rehabilitation/replacement projects with professional fees of at least R500,000. Letters must be on client letterhead, include scope, value, and contactable references. More than five letters = 30 points; three to five = 20 points; fewer than three or lacking required info = 0 points.
• Project Manager/Engineer qualification (20 points): Bachelor's degree (NQF 7) or higher in Civil Engineering and registered with ECSA as Professional Engineer/Technologist = 20 points; no relevant certificate = 0.
• Supervisor qualification (20 points): BTech or equivalent in Civil Engineering and ECSA registration as Professional Engineer/Technologist = 20; National Diploma in Civil Engineering and ECSA registration as Engineering Technician = 15; no certificate = 0.
• Project Manager/Engineer experience (20 points): more than six years in civil/water engineering including pipeline or water reticulation projects = 20; three to six years = 15; less than three = 0.
• Supervisor experience (10 points): four or more years in pipeline or water reticulation projects = 10; less than four = 0.
• Stage 3: Price and Preference – 80/20 split (80 points price, 20 points specific goals). Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals (20 points): B-BBEE Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; majority owned by people with disabilities = 5; non-compliant = 0.
• ACSA reserves the right to award whole or part, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer where objective criteria allow, reject the lowest acceptable bid, or cancel the bid.

Scope: Full engineering consultancy for the removal and replacement of asbestos pipes in the domestic water line system at King Phalo Airport, for a period of two (2) years.

• Services include: proposal, design, documentation, bill of quantities, detailed drawings, site supervision and monitoring, quality control, cost control, commissioning tests, project handover and completion with all necessary documentation.
• Year 1: initiation, planning and engineering design. Year 2: implementation and closing phases, including supervising the appointed contractor.
• The consultant must also ensure the contractor:
• Removes existing radiators of the airport's Scania generators at the electrical complex, issues disposal certificates, and procures, delivers and installs new radiators.
• Procures, delivers and installs a new diesel tank for the generator, replacing a decommissioned tank at the Electrical Complex.
• Background: The terminal building has one standby generator of 500 kVA (400 kW, 400-amp supply), with a recorded demand of about 75% of capacity. Power failures have caused failure of IT systems, baggage handling, parking equipment and lighting.
• Project stages: 1) Project Initiation and Strategic Brief; 2) Concept Design Stage; 3) Detailed Design Stage. Detailed scope in NEC3 Part C3.

The project is to be delivered in stages: 1) Project Initiation and Strategic Brief; 2) Concept Design Stage; 3) Detailed Design Stage. The consultant will be appointed for two financial years, with year one for initiation, planning and design, and year two for implementation and closing phases, including supervising the appointed contractor.

Company experience: Minimum three reference letters for successfully completed domestic water line construction, rehabilitation or replacement projects with professional fees of at least R500,000. Letters must be on client letterhead and include scope, value, and contact details.

• Project Manager/Engineer: Bachelor's degree (NQF 7) or higher in Civil Engineering and registered with ECSA as Professional Engineer/Technologist. More than six years' experience in civil/water engineering including pipeline or water reticulation projects.
• Supervisor: BTech or equivalent in Civil Engineering and ECSA registration as Professional Engineer/Technologist (or National Diploma with Engineering Technician registration). Four or more years' experience in pipeline or water reticulation projects.

The consultant is responsible for quality control, site supervision and monitoring, and commissioning tests as part of the engineering consultancy services.

• No specific quality management system certification (e.g. ISO) is stated in the document.

Pricing must be submitted on SBD 3.3 (Pricing Schedule), with detailed pricing data as per NEC3 Part C2. Prices must remain firm for 120 business days.

Pricing must be submitted on SBD 3.3 (Pricing Schedule), with detailed pricing data as per NEC3 Part C2.

• Prices must remain firm and valid for 120 business days.
• No specific bond, guarantee, or payment terms are stated in the document.

Tax compliance: Submit a SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If no PIN, provide a CSD number. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

• CSD registration: Provide a Central Supplier Database report.
• B-BBEE: Submit a BEE Certificate and Scorecard or B-BBEE QSE/EME Affidavit to claim preference points.
• Company registration: Submit Certificate of Incorporation showing ownership split.
• Professional registration: Project Manager/Engineer must be registered with ECSA as a Professional Engineer/Technologist; Supervisor must be registered with ECSA (Professional Engineer/Technologist or Engineering Technician).
• Security vetting: Bidders may be subject to security vetting as ACSA is a National Key Point; failure to comply may prevent contracting.
• Declaration of Interest and Politically Exposed Persons form must be completed.
• SBD 4 (Bidder's Disclosure Form) – discloses any state employment and certifies independent bidding.
• SBD 6.1 (Preference Points Claim Form) – claims B-BBEE points.
• Confidentiality and Non-Disclosure Agreement must be signed and returned.

The 80/20 preference point system applies. Specific goals and points: B-BBEE Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; majority owned by people with disabilities = 5; non-compliant = 0. Proof must be submitted with the bid (BEE certificate or QSE/EME affidavit).

Contract will be governed by the General Conditions of Contract (GCC) and any Special Conditions.

• The successful bidder must sign a written contract post-award.
• Validity period: 120 business days; prices firm during this period.
• Confidentiality: Bidders must not disclose any information from the bid process to third parties without ACSA's written approval. Any third-party consultants must sign confidentiality agreements and return them with the bid.
• ACSA is a National Key Point; bidders may be subject to security vetting, and ACSA may refuse to contract with non-compliant bidders.
• ACSA reserves the right to award whole or part, split the award, negotiate, award to a non-highest scorer, reject lowest bid, or cancel the bid.
• The bid document may not be altered; any change leads to disqualification.
• Fraud/corruption reporting: Tip-offs Anonymous hotline (0800 00 80 80 or 086 726 1681, [email protected]).

ACSA reserves the right to award whole or part, split the award, negotiate, award to a non-highest scorer, reject lowest bid, or cancel. The bid document may not be altered. Validity period is 120 business days. Confidentiality obligations apply. Security vetting may be required. Fraud/corruption reporting via Tip-offs hotline.

Bids must be submitted on official forms, signed by an authorised person, and each page signed or stamped. Submission is by email to [email protected], split into at least four attachments of 4 MB each, referencing the RFQ number in the subject. Late bids are not accepted. The bid is subject to the PPPFA, GCC, and any special conditions. Tax compliance (TCS PIN or CSD number) is required. The successful bidder must sign a written contract post-award.

Staged evaluation: Stage 1 (Mandatory Requirements – signed offer and acceptance), Stage 2 (Functionality – minimum 50/100 points), Stage 3 (Price and Preference – 80/20 split), Stage 4 (Post-tender negotiations). Functionality scoring includes company experience (30 points), qualifications (40 points), and work experience (30 points).

Professional services for the removal and replacement of asbestos pipes in the domestic water line system at King Phalo Airport, for a period of two (2) years. The services include: replacing existing asbestos water pipelines with new compliant piping materials, installing a separate fire-hydrant pipeline, ensuring uninterrupted water supply and fire protection during works, site preparation, asbestos pipe removal, new pipeline installation, temporary measures and continuity of services, testing, commissioning and handover, and health, safety and environmental requirements.

Closing date: 30 September 2026 at 15:00 (from tender record). No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Employer: Airports Company South Africa SOC Ltd, King Phalo Airport. Address: Administration Office, 66 Settlers Way, 1st Floor, East London, Eastern Cape, 5201; Private Bag X109, East London, 5200. Tel: 043 706 0306; Fax: 043 706 0313. Employer's Agent: Sekgala Thubakgale, Project Manager, at the same address.

Returnable documents: the completed Form of Offer and Acceptance (Part C1.1) with the offered total price, the Pricing Data (Part C2), and any Schedule of Deviations. The tenderer must sign the Offer as a duly authorised representative. The contract is an NEC3 Professional Services Contract (PSC), April 2013, Main Option A (Lump Sum with Activity Schedule). The tenderer must submit a first programme within 2 weeks of the Contract Date, a quality policy statement and quality plan within 2 weeks, and revised programmes every 4 weeks. The tenderer must also complete the Occupational Health and Safety Agreement (Section 37(2) OHS Act) before any work commences, and submit all safety documentation including the written Construction Manager appointment (Construction Regulation 8) 7 days before work starts. Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement constitutes repudiation.

The document does not state a formal evaluation split or preference point system. The consultant must provide a compliant B-BBEE certificate annually (Z15); failure is a material breach. The consultant must maintain Professional Indemnity insurance (R5 million), Public Liability insurance (R10 million), and COID cover. The consultant must comply with the ethics clause (Z10) and confidentiality (Z11). No CIDB grading or CSD registration is stated.

Scope: professional services for the removal and replacement of asbestos pipes in the domestic water line system at King Phalo Airport, for a period of two (2) years. The consultant will supervise the appointed contractor. Key deliverables: replace existing asbestos water pipelines with new compliant piping; install a separate fire-hydrant pipeline; ensure uninterrupted water supply and fire protection during works; site preparation (surveys, marking underground services, safe work zones); asbestos pipe removal (asbestos management plan, certified personnel, PPE, disposal at approved facilities); new pipeline installation (supply and install compliant pipes, supports, valves, fittings; pressure test, disinfect, commission; integrate with existing network); temporary measures (bypass or alternative supply, coordinate shutdowns, monitor pressure and quality, contingency plans, communicate interruptions); testing, commissioning and handover (inspections, pressure and flow tests, as-built drawings, test certificates, operation and maintenance manuals, asbestos disposal certificate, environmental compliance, final handover). Project stages: Inception (5%), Concept (25%), Detailed Design (25%), Documentation and Procurement (15%), Contract Administration and Inspection (25%), Close-out (5%). The consultant will be appointed for two financial years: first year for initiation, planning and engineering design; second year for implementation and closing phases, including supervising the appointed contractor.

Methodology: The project is delivered in six stages: 1) Inception – review proposed construction locations, develop alternative designs and costs; 2) Concept – preliminary design, first draft drawings, concept report; 3) Detailed Design – design development report, ACSA Stage 3 report; 4) Documentation and Procurement – completed documentation, bill of quantities, scope of work, activity schedule, quality management system, tender scorecard matrix, financial forecast, project program; 5) Contract Administration and Inspection – site monitoring, constant review of work procedures and materials for compliance; 6) Close-out – as-built drawings, operation and maintenance manuals, final approval certificates, project documentation. The consultant must submit a first programme within 2 weeks of the Contract Date and revised programmes every 4 weeks. The consultant must prepare forecasts of total expenses at intervals no longer than 4 weeks.

The Contract Data (Part C1.2b) requires the consultant to provide key persons with names, jobs, responsibilities, qualifications, and experience. No specific minimum qualifications or experience levels are stated in the document.

Quality: The consultant must provide a quality policy statement and quality plan within 2 weeks of the Contract Date. The defects date is 52 weeks after Completion. The consultant must conduct site monitoring, constant review of work procedures and materials for compliance. Deliverables include as-built drawings, test certificates, operation and maintenance manuals, and final approval certificates. The consultant must ensure the works are fit for their intended purpose (Z6).

Pricing: Priced Contract with Activity Schedule. Project Estimated Construction Value R3,000,000.00 Excl. VAT. Professional fees per stage: Inception 5%, Concept 25%, Detailed Design 25%, Documentation and Procurement 15%, Contract Administration and Inspection 25%, Close-out 5%. Sub-total excluding VAT R158,000.00; add 15% VAT R23,700.00; total including VAT R181,700.00. Add 10% contingency on Sub-Total A. Disbursements allowance for printing R10,000 (excl. VAT) plus VAT R1,500, total R11,500. Additional services at hourly rates, subject to prior ACSA approval. Procurement of sub-consultant services on a 3-quote system in line with National Treasury regulations, submitted for ACSA approval. Payment within 4 weeks of valid tax invoice.

Pricing: Priced Contract with Activity Schedule. Project Estimated Construction Value: R3,000,000.00 Excl. VAT. Professional fees are offered per project stage (percentages as above). Sub-total excluding VAT R158,000.00; add 15% VAT R23,700.00; total including VAT R181,700.00. Add 10% contingency on Sub-Total A. Disbursements allowance for printing R10,000 (excl. VAT) plus VAT R1,500, total R11,500. Additional services (outside normal scope) are at hourly rates, subject to prior ACSA approval. Procurement of sub-consultant or specialist services on a 3-quote system in line with National Treasury regulations, submitted for ACSA approval before services are rendered; amounts paid and B-BBEE level tracked and reported to ACSA. Payment: assessment interval ends at 12h00 on the 25th of each month; payment within 4 weeks of receipt of a valid tax invoice. Currency: ZAR. Delay damages: 2% per week, maximum 10% of contract value. Insurance: Professional Indemnity R5 million, Public Liability R10 million, COID as prescribed, maintained for 24 months after completion. If the consultant defaults on insurance, the employer may take out insurance and deduct premiums.

Valid Tax Clearance Certificate required. B-BBEE Certificate required annually (Z15). COID good standing letter required before work commences. Occupational Health and Safety Agreement (Section 37(2) OHS Act) must be signed by a duly authorised 16.2 appointee. Safety documentation including Construction Manager appointment (Construction Regulation 8) must be submitted 7 days before work commences. The consultant must not cede, delegate or assign rights without written consent (Z9). The consultant must comply with the ethics clause (Z10) and confidentiality (Z11). No CIDB grading or CSD registration is stated.

Health and Safety: The consultant must sign the Occupational Health and Safety Agreement (Section 37(2) OHS Act and Construction Regulation 5.1(k)) before work commences. The consultant (as Mandatary) must comply with the OHS Act and COID Act, including: ensuring employees are covered under COID (good standing letter required), maintaining public liability insurance, performing baseline risk assessments, appointing competent persons, enforcing safety discipline, providing and wearing PPE, reporting incidents, obtaining permits before work, prohibiting alcohol and intoxicating substances, and ensuring compliance with all safety regulations. The agreement must be signed by a duly authorised 16.2 appointee. Safety documentation including Construction Manager appointment (Construction Regulation 8) must be submitted 7 days before work commences. Non-compliance may lead to immediate cancellation of the contract.

Environmental: The consultant must implement an asbestos management plan in line with regulations, ensure certified personnel handle asbestos, use appropriate PPE, and collect, transport and dispose of asbestos waste at approved facilities. The consultant must implement dust and contaminant control measures during excavation and pipe removal. The consultant must submit documentation for asbestos disposal (Disposal Certificate) and environmental compliance. The contract includes ACSA Service & Maintenance Contractor Environmental Terms and Conditions (EMS 048) and Environmental Management System Policy.

Contract: NEC3 Professional Services Contract, April 2013, Main Option A (Lump Sum with Activity Schedule), Dispute Resolution Option W1, Secondary Options X7 (Delay Damages), X10 (Employer's Agent), X11 (Termination by Employer), X18 (Limitation of liability), and additional Z clauses. Key terms: delay damages 2% per week up to 10% of contract value; Employer's Agent is Sekgala Thubakgale (Project Manager); termination provisions; limitation of liability (indirect/consequential loss nil, total direct liability capped at 100% of contract value); additional conditions covering estimation of fees, tax invoices, communications, adjudicator and arbitrator appointment, interpretation of law, providing the works, extending defects date, termination, cession/delegation/assignment, ethics, confidentiality, employer's step-in rights, intellectual property, and dispute resolution amendments. Disputes: adjudication (no oral submissions) and arbitration in Johannesburg under the Rules for the Conduct of Arbitrations 2013. The consultant must not cede, delegate or assign without written consent (Z9). The consultant must comply with ethics (Z10) and confidentiality (Z11). The consultant must annually present a compliant B-BBEE certificate (Z15).

The document does not state a formal evaluation split or preference point system. The consultant must complete the Form of Offer and Acceptance and provide pricing data. The consultant must provide a compliant B-BBEE certificate annually (Z15). The consultant must maintain Professional Indemnity insurance (R5 million), Public Liability insurance (R10 million), and COID cover. The consultant must comply with the ethics clause (Z10) and confidentiality (Z11). No CIDB grading or CSD registration is stated.