Provision of canteen services at rosherville staff canteen – 3-Year tender (national)

{"briefingSession":"{"date":null,"time":null,"venue":"ed work","is_compulsory":false}"}

{"name":null,"email":null,"phone":null,"department":"Any defined unit within th","address":null}

It is essentially a three stage process

• Evaluation of the risks;

environment, comply with Safety, Health , Environmental and Quality Policy along

contractor remains accountable for the quality and the execution of his/her health

Eskom Rotek industries responsibility and commitment is to ensure a safe working

environment, comply with Safety, Health , Environmental and Quality Policy along

with legislative obligations

The SHE specification is the Eskom Rotek Industries minimum requirements

required to meet the contract specification for the Rosherville Canteen and for the

duration of the contract period by contractors and where required by the

organisation.

The contractor is required to develop A SHE Plan which meet the requirements of

this SHE specification and other applicable legislative requirements.

Eskom Rotek Industries in no way assume the contractors legal responsibilities. The

contractor remains accountable for the quality and the execution of his/her health

and safety programme for his/her employees and appointed contractor employees

The SHE specification reflects minimum requirements and should not be construed

as all encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do

not supersede or replace any organisational SHE requirements.

Where the required listed are already in place, then the organisational requirements

must be taken cognisance of and listed in the respective SHE plans. If there are any

additional Eskom Rotek Industries and or legislative requirements listed in the SHE

specification then these must be adressed.

2. Supporting clauses

2.1 Scope

This SHE specification lists the legislative and Eskom Rotek Industries requirements

and where applicable,any requirements pertaining to Local authorities / Municcipal by-

laws / Environmental legislation that must be met by the contractor.

2.1.1 Purpose

The aim of this document is to provide a standardised approach to the compilation of

the SHE specification throughout ERI for contractors, standards and Government

regulations.

2.1.2 Applicability

This SHE specification is applicable to any contracting organisation who intends

conduct work for Eskom Rotek Industries Rosherville Canteen

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

2.1.3 Effective Date

This document shall be effective once authorised.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed

in the following paragraphs.

.

2.2.1 Normative / Informative References

▪ ISO 9001 - Quality Management Systems.

▪ ISO 14001 - Environmental Management System.

▪ ISO 45001 - Occupational Health & Safety Management System

▪ Basic Conditions of Employment Act no

▪ Occupational Health and Safety Act and Regulations no

▪ National Environmental Management Act

▪ National Road Traffic Act

▪ Compensation for Occupational Injuries and Diseases Act

▪ Appicable South African National Standards (SANS)

▪ Tobacco Products Control Act

▪ Symbolic Safety Signs SANS 1186

▪ Disaster management Act

▪ Constitution of the republic of South Africa No

▪ Environmental ,Occupational Health and Safety Incident Management

Procedure 32-95

▪ Contractor Health and Safety Requirements 32-136

▪ Life saving Rules 240-94025981

▪ Substance abuse procedure E-105

▪ SHEQ Policy 32-727

▪ Working at Heights Procedure 32-418

▪ Environmental Aspect and Impacts,Occupational Health and Safety

Hazard Identification Risk Assessment Procedure 240-94077465

▪ Plant Safety Regulations

• Vehicle and Driver Safety Management Procedure 240-62946386. ·
• The Health Act (Act ).

The Health and Safety Act and amendment 181.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

· Fire Protection Act.

· ISO 31000: 2018 Integrated Risk Management Systems.

· SANS 10133 :2020 Pesticides in food handling catering establishments.

· SANS 10049 Food and Hygiene Management.

· SANS 10156 Handling of chilled and frozen foods.

· SANS 10330 :2020 Requirements for HACCP System.

· R918 Regulation governing general hygiene requirements for food premises and

transport of food.

· SANS 22000 :2018 Food safety management system including HACCP

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Definitions

Definition Explanation

Principal Contractor (In the text of this document) Means an employer, as defined

in section 1 of the OHS Act, who intends to tender for or has

signed a contract with ERI for services rendered.

Sub - Contractor A contractor appointed by principal contractor

Client (OHS Act) ERI Representative (internal – Assest owner), also

refer to as the contract administrator / custodian or agent or

project manager. H/SHE is the person responsible for

ensuring that the works are executed in terms of the

contract,as well as adherence to legislation pertaining to the

contract.

Baseline Risk Assessment Baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities

in the business.

Business unit Any defined unit within the ERI environment, operatig as a

business under a particular cost centre number.In the context

of this document and in terms og health and safety any

reference to a BU includes a defined unit within any ERI

division.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task

being performed, provided that, where appropriate,

qualifications and training are registered in terms of the South

African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the

Act who performs contracted work and includes principal

contractors

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair,

demolition or dismantling of or addition to a building or any

similar structure.

b. the construction, erection, maintenance, demolition or

dismantling of any bridge, dam, canal, road, railway, runway,

sewer or water reticulation system or the moving of earth,

clearing of land, the making of excavation, piling or any

similar civil engineering structure or type of work.

Consultant means a person providing professional advice

Duty of care to environment (32-136) anybody who causes, has caused, or may cause

significant pollution

or degradation of the environment must take reasonable

measures to prevent

such pollution or degradation from occurring, continuing, or

recurring. If such

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Definition Explanation

harm to the environment is authorised by law or cannot

reasonably be

avoided or stopped, such person must minimise and rectify

such pollution or

degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2),

any person

who is employed by or works for an employer and who

receives or is entitled

to receive any remuneration or who works under the direction

or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2),

any person who employs or provides work for any person

and remunerates that person or expressly or tacitly

undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour

Relations (Act No. )

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the

interrelationships among and between them, and the

physical, chemical, aesthetic, and cultural properties and

conditions of the foregoing that influence human health

and well-being

Environmental A detailed plan of action prepared to ensure that

Management plan recommendations for enhancing or ensuring positive impacts

and limiting or preventing negative

environmental impacts are implemented during the life-cycle

of a project. This Environmental Management Plan should

preferable form part of ERI Environmental Management

System

Eskom Rotek Industries ERI requirements flowing from directives, policies, standards,

requirements procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan OHS Act) means a documented plan of all risks relating to

working from an elevated position, considering the nature of

work undertaken, and setting out the procedures and

methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of

existing or expected hazards to the health and safety of

persons, which are normally associated with the type of

construction work being executed or to be executed

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Definition Explanation

Health and safety file (OHS Act) means a file or other record in permanent form,

containing the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards

identified and includes safe work procedures to mitigate,

reduce, or control hazards identified

Health and safety specification (OHS Act) means a document specification of all health and

safety requirements pertaining to associated to a contract, so

as to ensure the health and safety of persons.

Health and safety requirements means comprehensive health and safety requirements for a

contract, project, site, and scope of work. This specification is

intended to ensure the health and safety of persons, both

workers and the public, and the duty of care to the

environment. The health and safety requirements must be

specific to each contract, project, site, and scope of work

Lifesaving Rules ERI rules that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of fitness (OHS Act) means a certificate valid for one year, issued by

an occupational health practitioner, issued in terms of the

regulations, whom shall be registered with the Health

Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic

examination (which may include clinical examinations,

biological monitoring, or medical tests) of employees by an

occupational health practitioner or, in prescribed cases, by an

occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key

activities to be performed in order to reduce, as reasonably

as practicable, the hazards identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that

is cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant

employees associated with the work task

Controlled disclosure Controlled disclosure to external parties.

Accident Any unplanned event, arising out of, and in the course of, an

Eskom or contractor employee’s employment and resulting in

human injury, illness, or death of the employee, as well as

death of, or injury to, any member of the public or damage to

property.

Incident is an occurrence,condition or situation in the course of work

that resulted in or could have resulted injuries illness, or

damage

Nearmiss Any OHS event that did not result in human injury, illness or

damage but had the potential, under different circumstances,

to cause human injury, illness or damage.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Definition Explanation

Property damage Damage to property ro equipment,the environment or

production losses

Incident investigation Chairman Means any person appointed in writing to chair incident

investigations

Provincial director (OHS Act) means the provincial director as defined in

Regulation 1 of the General Administrative Regulations under

the Act

Responsible Manager Is a Manager of a department, section or operating/business

unit who has been appointed as part of the ERI delegation of

authority process with the aim to assist the applicable 16(2)

assigned person in executing his/her duties in terms of the

Occupational Health and Safety Act

Risk assessment OHS Act) means a programme to determine any risk

associated with any hazard at a construction site in order to

identify the steps needed to be taken to remove, reduce, or

control such hazard.

Site means an ERI department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal

contractors, contractors, suppliers, vendors, and service

providers provide a service to ERI, directly or indirectly

Service provider any private person or legal entity that provides any service(s)

to ERI for compensation

Subsidiary an enterprise controlled by another (called the parent)

through the ownership of greater than 50% of its voting stock

Supplier means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation,

the identified risks, and the control measures with all his/her

team members on site before commencing a specific task

and documenting the agreed strategy. (This shall be done to

ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act

No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or

under the

supervision of, an employer.

2.3 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Abbreviation Explanation

BU Business Unit

Can CHSM Candidate Construction Health Safety Manager

CE Chief Executive

CNC (Eskom) Customer Network Centre

CR Construction Regulations of the OHS Act

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DeL Department of Employment and Labour ( Inspection and

Enforcement services – Provincial office)

EAP Employee Assistance Program

EP Emergency Preparedness

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

LoG COID) Letter of Good Standing

MSDS Material Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

Pr CPM Professional Construction Project Manager

SACPCMP South African Council for the Project & Construction

Management Professions

SABS South African Bureau Standard

SANS South African National Standard

2.4 Roles and Responsibilities

2.4.1 Commitment

Visible commitment is essential to provide a safe work environment.

Managers,supervisors and employees at all levels must demonstrate their

commitment by being proactively involved in the day to day operations, in particular

the Occupational Health and Safety aspects of any project / contract. Legislation

requires that each employee must take reasonable care of themselves and their fellow

workers from management level down to the lowest employee level.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

2.4.2 Principal Contractor and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors

and any appointed contractors. Where some of the listed do not apply to both, then

the specific responsibilities will be listed and titled.

The contractor Shall:

a) Carry out all duties as listed in Section 8,9 and 10, the various other regulations that

form part of the OHS Act and Regulation 7 of the Construction Regulations.

b) The principal contractor must notify the provincial director of the Departement of

Labour in writing of all construction work if if falls within the scope of Regulation 4 of

the construction regulations.

c) Carry accountability and responsibility fot the safety and health of their employees and

their appointed contractors within their working area, as contemplated by Section 37(2)

of the OHS Act.

d) Shall keep a record of all employees including the appointed contractor

employees,including date of inductions, relevant skills and licenses and be able to

produce this list at the request of th ERI project manager.

e) Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

f) Ensure that the minimum legislative, regulatory and ERI SHE requirements are

complied with on all work sites.

g) Give the ERI Project managers and line managers / responsible managers their full

participation and cooperation.

h) Compile a SHE file where all relevant health and safety records must be kept for each

work site and for scope of work.

i) The principal contractor must hand over a consolidated health and safety file to the

ERI project manager on completion of the project. This is to include al drawings,

designs, lists of materisls used and other applicable information about the completed

project as well as the list of appointed contractors,the agreement and the type of work

completed.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

j) Contractors must handover a consolidated (to include any appointed contractors files)

health and safety file to the Principal contractor / Client on completion of the project.

This is to include all drawings, designs, lists of materials used and other applicable

information about the completed project, as well as the list of appointed contractors,

the agreement, and the type of work completed.

k) The principal contractor must provide the project manager with a certified copy of

his/her Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company. Similarly, the principal contractor must provide the Eskom

Rotek Industries project manager with all the valid letters of good standing from their

appointed contractors.

l) Contractors must provide the principal contractor with a certified copy of his/her

Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company.

m) Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

n) Ensure that all employees are conversant with all relevant work procedures and that

they adhere to such procedures. Similarly (without removing the appointed

contractors’ responsibilities), ensure that their appointed contractors and their

employees are conversant with all relevant work procedures and that they adhere to

such procedures.

o) Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

p) Ensure that potential contractors (whom they intend appointing) submitting tenders

have made detailed provision for the cost of safety and health measures throughout

the project.

q) Stop his /her employees and any appointed contractors if project work is not in

accordance with the health and safety plan or if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

r) Take reasonable steps to ensure cooperation between all their appointed contractors.

s) Only appoint contractors to do work, if satisfied that the contractor has the necessary

competencies and resources to perform the work safely.

t) Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

u) Ensure that the Construction supervisor or Construction manager do not supervise

work on any site other than the site for which such supervisor has been appointed for.

Note 2: No work may commence and or continue without the presence of the appointed

Construction manager or Construction supervisor during performance of the contracted work.

Note 3: In determining the number of appointed competent supervisors, the nature and scope

of work being performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the

construction supervisor, the construction supervisor may not supervise more than one site.

v) Appoint a full time safety officer .

w) Not victimise or dismiss employees by virtue of the employees divulging health and

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements.

x) Follow a process of disciplinary action if any of their employees or their appointed

contractor employees has transgressed any of the requirements of the health and

safety specification, safety and health plans, site rules or any other requirements.

y) Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

z) Before the commencement of any work, conduct risk assessments which shall include

public safety. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

aa) Ensure that pre-task risk assessments are conducted and documented daily and prior

to the starting of any new task, irrespective of whether it is a repetitive task or not.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

bb) Take prime responsibility for all aspects of environmental management associated

with the project activity for which they are responsible.

cc) Provide any appointed contractor who is making a bid or is appointed to perform work

on ERI’s behalf, with the relevant sections of the documented ERI SHE Specification.

dd) Principal contractors are required to approve appointed sub-contractor’s health and

safety plans if they meet all the requirements.

ee) Must ensure that an organisation medical surveillance programme for the duration of

the contract is in place and maintained.

ff) Prior to having pre-employment and periodic medicals fitness examinations

conducted, person/man job specifications must be compiled and handed to the

occupational health practitioner.

gg) Ensure that pre-employment, periodic and exit medicals are carried out on their

employees. Medical assessments must be conducted by a registered Occupational

Health Practitioner. During the pre-employment medical, where employees will be

required to work at heights, they will also be required to undergo the required

employee physical and psychological fitness examinations.

hh) Ensure, prior to the commencement of construction work, that all persons involved in

the project work, as well as the appointed contractors, have received a health and

safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

ii) Ensure, prior to the commencement of construction work or contracted work, that all

their employees involved in the project work, as well as the appointed contractors,

have received task-specific training.

jj) Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

Note 5: should the principal contractor or his/her appointed contractors entertain

visitors on site, they will be held responsible for the provision and wearing PPE and to

ensure that visitors induction is conducted.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

kk) Erect (Site Establishment) their site huts, temporary buildings, storage areas, toilets,

fencing, and any other structure as may be required. Any such structures shall be

positioned and erected in compliance with any instructions from the Eskom Rotek

Industries project manager and the relevant site safety and fire prevention

requirements;

ll) On completion of the work remove all structures erected by them, and where required

by law rehabilitate the environment.

mm) Where performing work with the environment, ensure that minimal damage is done

and that where an Environment Management Plan is in place, then adhere to the plan.

nn) Respect the rights of land owners/lessors and the preservation of their registered

activities;

oo) Must have a substance abuse program which must be in line with the requirements of

the OHS Act.

pp) Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on the work sites.

Note 6: Eskom Rotek Industries will not tolerate the presence of anyone who is or who

appears to be under the influence of alcohol or any other intoxicating substance whilst

performing work for them or on any work site.

qq) Ensure that all equipment and tools used comply with OHS Act requirements with

respect to condition, use, care, storage, maintenance, and the management of these;

rr) Ensure that all incidents are reported and investigated timeously by competent incident

investigators. Full investigation to be done by Principal Contractor with Eskom Rotek

Industries representative and copies of all reports, COIDA documents, Medical

Documents and actioned proof documents on findings and lessons learned to be

provided .

ss) Be involved in all of their appointed contractor’s investigations.

tt) Establish health and safety committees, hold such committee meetings on all sites,

and ensure that appointed contractors participate in their health and safety meetings.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

uu) Chair their own health and safety committee meetings and record such meetings.

vv) Appoint sufficient number of health and safety representatives in terms of legislative

requirements and ensure that the appointed contractors appoint health and safety

representatives for their work sites.

ww) When appointing contractors, advise the project manager in writing timeously and

obtain his/her approval prior to them commencing work.

xx) Shall keep a record of all employees including the appointed contractor’s employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Rotek Industries Project Manager.

2.4.3 Managers/ Contract Managers shall:

Note 1: No work may commence and or continue without the appointed supervisor or

manager during the performance of the contracted work.

a) Not supervise construction work on any construction site other than the site they have

been appointed to supervise;

b) Assist the contractor and/or the appointed safety officer in conducting site induction

training for new staff and site visitors;

c) Instruct and train all employees under their control on any hazardous and related work

procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

d) Ensure that the minimum legislative and ERI SHE requirements are complied with on

all work sites;

e) Stop any construction work that is not in accordance with the safety and health plan

or if such work poses a threat to the safety and health of persons or a risk of

degradation to the environment;

f) Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

g) Inspect such PPE on a regular basis and record the inspections;

h) Ensure that all incidents are reported to the client and are investigated.

i) Be involved in all investigations that occur within their area of responsibility.

j) Carry out audits and or inspections on their contractors at least monthly and any

appointed contractors on instructions of their contractor.

k) Ensure that employees under their control are conversant with all relevant work

procedures and that they adhere to such procedures;

l) Before the commencement of any work, where possible, assist in the conducting of

risk assessments and ensure that appropriate mitigating measures have been

considered and implemented.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

m) Ensure that daily or pre-task risk assessments are conducted and documented daily

and prior to the starting of any new task, irrespective of whether it is a repetitive task.

Ensure that the team are involved in the abovementioned risk assessments;

n) Hold tool box talks at the start of each day/ task to discuss health and safety issues as

well as confirming the requirements of the daily risk assessments;

o) Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

p) Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management;

q) Ensure that all equipment and tools used on site comply with OHS Act requirements

with respect to condition, use, care, storage, maintenance, and the management of

these.

r) Ensure that they and their contractor managers give clear and unambiguous

instructions for the project work, to the employees for whom they are responsible for.

s) Not victimise their employees by virtue of their employees divulging health and safety

information or suspecting such information has been divulged, in the interests of health

and safety requirements (reference – section 26 of the OHS Act).

t) Where any work is performed which involves the environment, ensure that minimal

damage is done to the environment and that where an Environment Management Plan

is in place, then the plan adhere to the plan.

u) Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

2.4.4 Supervisor must:

a) Be competent to perform the required supervisory tasks;

b) Ensure their employees and all appointed contractors comply with the required

statutory and Eskom Rotek Industries project requirements;

c) Inspect all work done by the Contractors to ensure adherence to ERI’s standards

and specifications

d) Conduct follow-up inspections to ensure findings are closed out and preventative

action is in place.

e) Monitor contractors for adhere to statutory requirements and safety standards.

f) Monitor contractors overall SHE performance on site in order to achieve excellent

results.

g) Ensuring a Safe working environment is established and maintained by the

contractor for the elimination of unsafe acts by all people whilst on the project site.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

h) Discuss all SHE related problems with the relevant contractor management timeously

in the first instance and thereafter the Eskom Rotek Industries project manager in the

second instance relating to procedure requirements, non-conformance’s identified,

corrective actions, audits and inspection schedules.

i) Ensuring that quality records are maintained in accordance with legislative and Eskom

Rotek Industries requirements;

j) Continual liaison between the principal contractor, appointed contractors and

employees.

k) Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom Rotek

Industries:

l) Conduct site Inspections for compliance to SHE requirements and compiles the relevant

inspection reports.

m) Submit the observation reports to the relevant management.

n) Have meaningful participation in the project statutory health and safety committee

meetings.

o) Participate in all appointed contractor incident investigations.

p) Participate in the ERI emergency preparedness planning.

q) Ensure that their own employees and those of any appointed contractor are competent

to perform the tasks assigned.

r) Assist the principal contractor with the handing over process, in particular the SHE file

and relevant documentation

2.5.5 Employee

Must:

a) Be responsible for their own safety and health and that of their co-workers;

b) Co-operate with their employer to meet all of the employer’s as well as legislative and

Eskom Rotek Industries requirements;

c) Familiarise themselves with their responsibilities during induction and awareness

training sessions, some of which are:

1. familiarising themselves with their workplaces and safety and health procedures;

2. Working in a manner that does not endanger them or cause harm to others;

3. Ensuring that the work area is kept tidy;

4. Reporting all incidents and near misses;

5. Protecting fellow workers against injury by performing job observations;

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

6. Reporting unsafe acts and unsafe conditions;

7. Reporting any situation that may become dangerous; and

8. Carrying out lawful orders and obeying safety and health rules;

d) Who become aware of any person disregarding a safety notice, instruction, or

regulation, immediately report this to the person concerned. If the person persists, stop

that person from working, and report the matter to contractor management and/or

ERI’s project manager or supervisor immediately.

e) Not damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site or for the health and safety of persons this

includes any guarding of machinery or equipment.

f) Obey any safety signs and adhere to any site demarcation at all times.

g) When entering or leaving the site, do so via the official designated access/departure

routes. Where reflective jackets/bibs are required to be worn, wear them.

h) Be subjected to any disciplinary action, if having transgressed any of the requirements

of the health and safety site rules, Eskom Rotek Industries requirements, company

requirements, or legislative requirements.

i) Avoid any act that may endanger their own health and safety or that of fellow employees,

members of the public, or visitors who may be affected by their acts and/or omissions

at work.

j) Have the right to obtain proper information from their employer regarding health and

safety risks and measures related to the work processes.

k) Use facilities placed at their disposal and not misuse anything provided for their own

protection or that of others.

l) Have the right to remove their selves from danger when they have good reason to

believe that there is an imminent and serious danger to their health and safety and have

the duty to inform their supervisor immediately of such danger.

m) Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the Eskom Rotek Industries project manager, any substandard acts

and/or conditions that have come to their attention and that have not been rectified or

acted on by their contractor management timeously.

n) Have the right and the duty at any workplace to participate in ensuring healthy and safe

working conditions, to the extent of their control, over the equipment and methods of

work adopted.

o) Maintain the surrounding area of the work site in a neat and tidy condition.

p) Have meaningful participation in regular health and safety meetings.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

q) Have the right to refuse to perform or continue to perform any task/job on the grounds

of health, safety, and environmental concerns.

r) When given instructions, understand the instructions and be permitted to clarify those

instructions.

2.5.6 Contractor Health and Safety officer

a) Promote a SHE culture within the organisations involved in the project / contract.

b) Assist in the control of all health and safety-related matters on the sites.

c) Be involved in the developing the project SHE plan and SHE policy.

d) Be in constant liaison and cooperate with ERI’s SHE professionals responsible for

providing them with a health and safety service.

e) Ensure that this SHE specification is adhered to by his/her principal contractor and is

submitted to any appointed contractors.

f) Conduct audits and inspections of all work sites for the duration of the project.

g) Be involved in the organisations incident investigations when required.

h) Participate in the organisation’s statutory and non-statutory health and safety

committees meetings.

i) Conduct organisational, site and visitor induction training.

j) Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

k) Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management.

l) Make their selves available and ensure co-operation of employees under their control

to undergo breathalyser and drug testing while entering and/or being on any Eskom

Rotek Industries work site by Eskom Rotek Industries.

m) Carry out Health and Safety file audits and or inspections on their contractors at least

monthly and any appointed contractors on instructions of their contractor;

n) Carry out frequent behaviour observations of employees under their control

2.5.7 Related/Supporting Documents

Eskom Rotek Industries OHS Act section 37 (2) agreement to be signed at

procurement during the signing of the NEC contract, it is the responsibility of the

project manager to ensure that the 37(2) agreement is signed and a copy be kept in

the contractor file at procurement.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Eskom Rotek Industries OHS ACT Regulation CR 5 (1) (k) Appointment of Principal

Contractor to be appointed prior commencement of any work and ensure signed

appointment is on Contractor’s safety file.

3.1 Legal Compliance

-Certificate of Acceptability of Food Premises to be obtained

3.1.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom Rotek Industries and the

principal contractor at the time of awarding the contract. The principal contractor must

ensure that a section 37(2) agreement is compiled between the principal contractor

and all their appointed contractors for the contract.

The original copy of the section 37(2) Agreement must be retained by the contractor

and a copy retained by the responsible project manager.

A copy of all the agreements must form part of the respective contractor’s SHE File.

Appointment of Principal Contractor by Client to be on the contractor’s SHE File. CR

5 (1) (k)

3.1.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the

rights of children, especially when it comes to:

a) Being protected from exploitative labour practices;

b) Not to be required or permitted to perform work or provide services that

i. Are inappropriate for a person of that child’s age; or

ii. Place at risk the child’s well-being, education, physical or mental health or spiritual,

moral or social development;

And the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of

employment of children”.

Before resorting to the use of child labour, due consideration must be given to the

rights of the child in terms of the constitution. Where work is being performed which is

not prohibited in terms of the constitution, then such work must be conducted in terms

of the OHS Act “Regulations on Hazardous Work by Children in South Africa” with

emphasis on paragraph 2 Purpose and Interpretation. Eskom Rotek Industries does

not condone the use of child labour and therefore all effort must be exercised and child

labour should not be used.

3.1.3 OSH Act

The principal contractor and appointed contractors shall have an up to date copy

of the OHS Act and regulations which will be available to all employees.

3.1.4 Legislative compliance

All contractors will comply with all the legislation pertaining to this contract being:

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

The principal contractor and all appointed contractors will comply with all the

legislation pertaining to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• COVID-19 Occupational health and Safety Measures in workplaces
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the

project.

3.1.5 Eskom Rotek industries Requirements

All contractors shall, before commencement of the project ensure that all their

employees are familiar with the relevant Eskom Rotek Industries SHE

documentation that is applicable to contract services.

3.1.6 Construction Regulation requirements

n/a

3.1.7 Notification of Construction Work

n/a

3.1.8 SHE Policy

Health and Safety policy,is a statement of intent and commitment by the

organisation’s CE and Senior Management in relation to the relevant SHE roles

and responsibilities, the achievement of their strategic objectives, values of

integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will

be required to compile an organisational SHE policy and Covid-19 Policy in line

with their SHE responsibilities. The SHE and Covid-19 policy must be signed by

the organisation’s CEO or the appointed assistant to the CEO OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A

copy of the policy must be filed in the contractor SHE files and attached as an

annexure in the SHE Plan.

3.1.9 Costing of SHE within the project

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

The costing for SHE must be itemised based on the overall scope of the project

(i.e.) Training, provision of PPE, safety equipment purchases etc.

Verification will be done during project is safety requirements are met based on

costs on safety as per itemised based per contractors information submitted.

3.2 Statutory Appointments

For the duration of the contract, the principal contractor and all appointed

contractors shall appoint competent employees who will meet the requirements

of the OHS Act. Where appointments are made, contractors shall ensure that the

appointees have been suitably trained and or informed of their responsibilities

before getting them to accept such appointment. The relevant statutory

appointments shall be made in accordance with the requirements of the OHS Act

which includes the requirement of a competent person being appointed in the

relevant roles. The statutory appointments should include but not limited to the

following:

• OHS Act Construction Regulation 8(1) - Construction Manager (Full time)|.
• OHS Act Construction Regulation 8(7) – Assistant Construction Supervisor.
• OHS Act Construction Regulation 8(5) – Construction Health and Safety Officer.
• OHS Act General Administrative Regulation 9(2) – Incident Investigator.
• OHS Act Section 19 (3) - Health and Safety Committee Member .
• OHS Act Section 19(6)(a) – Co-opted Health and Safety Committee member.
• OHS Act Hazardous Chemical Substances Regulation 3(3) Hazardous

Chemical Substances Co-coordinator .

• OHS Act, Section 17 – Health and Safety Representative.
• OHS Act General Machinery Regulation 2(1) – Supervision of Machinery.
• OHS Act Construction Regulation 7(1)(V) Appointment of a Contractor (if

appointing subcontractors).

• OHS Act Construction Regulation 9(1) - Person to Compile Risk Assessments.
• OHS Act Construction Regulation 10(1) - Competent Person to Compile Fall

Protection Plan.

• OHS Act: Pressure Equipment Regulations 11 & 12 Portable Gas Container

Inspector.

• OHS Act: Construction Regulations 11(1) Person to Supervise Excavation Work
• OHS Act: Construction Regulations 16(1) Scaffolding Supervisor.
• OHS Act: Construction Regulations 23(1)(d)(i) Construction Vehicle and Mobile

Plant Operator.

• OHS Act: Construction Regulations 24(c) Electrical Installations and Machinery

on construction sites .

• OHS Act: Construction Regulations 28(a) Stacking and Storage Supervisor on

Construction sites .

• OHS Act: Construction Regulations 29(h) Firefighting Equipment Inspector.
• OHS Act General Safety Regulations 3(4) – First Aider/s.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

3.3 Non-statutory appointments

• Eskom Rotek Industries requirement – Emergency Planning Co-coordinator .
• Eskom Rotek Industries requirement - Chairperson of Health and Safety

Committee.

3.4 Eskom Rotek Industries lifesaving rules

• Eskom Rotek Industries views health and safety in high esteem and encourages

that any organisation who performs work for Eskom Rotek Industries in Eskom

Rotek Industries adopt the same view.

• Five Life-saving rules have been developed that will apply to all Eskom Rotek

Industries Employees, agents, consultants, and contractors. Failure to adhere to

these rules by any Eskom Rotek Industries employee or employee of a Principal

Contractor or appointed contractor will be considered a serious transgression.

These rules are being implemented to prevent serious injury or death of any

employee, labour broker or contractor working in any area within Eskom Rotek

Industries.

• If any contractual work will be performed on any Eskom Rotek Industries

premises (including delivery of any product), then the rules shall be obeyed by any

contractor and their employees.

Eskom Rotek Industries will take a stance of zero tolerance on these rules.

Non-compliance to a Life Saving rule will be considered serious misconduct and

will lead to serious disciplinary action, which may include dismissal.

This is to ensure that every person who works on or visits an Eskom Rotek

Industries returns home safely to his or her family.

3.5 Substance Abuse

• Alcohol and substance abuse poses a significant threat to any business, more so

in industrial incidents and the driving of vehicles. Eskom Rotek Industries is

therefore, entitled to take reasonable steps to ensure that intoxicated persons are

identified and prevented from entering Eskom Rotek Industries.

• General Safety Regulation 2A is clear on the legal stance regarding intoxication.
• The alcohol and drug permissible level is 0%.
• All contractors shall comply with ERI’s procedure E 105 (“Substance Abuse

Procedure”), taking in to account that this is an Eskom Rotek Industries Life-saving

Rule number 4: BE SOBER”), this means anyone entering the Eskom Rotek

Industries will be subjected to ad hoc alcohol testing.

• Contractors are encouraged to compile their own manual and to carry out regular

alcohol testing of their own employees. The legislative alcohol level is deemed to

be zero.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

• Test records must be treated as “Confidential” and filed in the employees’

personal file

3.6 Contractor Organisational Structure

3.6.1 Principal contractor Organogram

The principal contractor must provide an organisational organogram related to this

contract, depicting all the levels of responsibility from the CE down to the

supervisors responsible for the Eskom Rotek Industries Rosherville Canteen. List

the relevant positions held, names of appointees and legal appointments.

The principal contractor must ensure that all appointed contractors comply with

this requirement. The principal contractor is responsible for keeping copies of all

the organograms’ as well as submitting them with the SHE plan. All organograms

shall be updated timeously when appointments are changed.

This diagram must be kept up to date and filed in the project SHE files.

3.7 Appointed Contractors Organogram

• Appointed contractors are required to compile their company organogram for the

project, listing the reporting structure from their CE down to their project

supervisors. The diagram must list the names, positions held and any

appointments made.

• This diagram must be kept up to date, a copy of which must be given to the

principal contractor and a copy filed in the relevant project SHE files.

• This diagram must be kept up to date and filed in the project SHE files.

3.8 Risk assessment

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer

to carry out risk assessments, to establish which risks and hazards are attached

to the health and safety of persons due to any work which is performed, any article

or substance which is, handled, stored, transported. A risk assessment is defined

as an identification of the hazards present in an organisation and an estimate of

the extent of the risks involved, taking into account whatever precautions are

already being taken.

It is essentially a three stage process:

• Identification of all hazards;
• Evaluation of the risks;
• Populate measures to control the risks.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Risk assessments are required to be maintained. This means that significant

changes to a process or activity, or any new process or activity should be

subjected to a risk assessment and that if new hazards come to light during the

work process, then these should also be subjected to risk assessments. Risk

assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective

method as information and record of the way jobs / tasks must be performed. Daily

or issue based or task specific or on the job risk assessments must be conducted

at the place where work is to be performed/ conducted to allow managers and

employees to assess any inherent risks that could have been overlooked during

the initial risk assessment or any changes that might have occurred in a period of

absence. For example if a job / task is extended over a day or halted due to

inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed;
• Specific hazards are identified and listed against each activity;
• The magnitude of each risk is rated as Low. Medium or High;
• All known documentary and supervisory controls are listed. For instance: What

safe work procedures exist for ladders;

• The relevance, effectiveness and sufficiency of these controls are assessed;
• In the event of insufficient or deficient controls for the particular activity, steps to

be taken to rectify this shall be recorded, and safe working procedures drawn up;

• Persons responsible for implementing and supervising the task shall be

identified, nominated and duly assigned;

• Persons responsible for monitoring the task and carrying out the planned job

observation must be nominated;

• Completed risk assessment shall be handed to the Eskom Rotek Industries

project manager representative for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal

Note to the Supervisor nominated as the responsible person; and the names of

workmen who have received instruction on the work content and the sequence

of the activities listed in the risk assessment shall be recorded, and their

competence established. This instruction shall be done through an interpreter if

required and recorded on the Pre-Job Brief (Daily Safe Task Instructions), with

reference to applicable Risk Assessments.

• Every Contractor shall:

o Undertake a risk assessment to give effect to the minimum measures required

by these Directions, taking into account the specific

circumstances of the workplace and the requirements of the OHSA Regulations for

Hazardous Biological Agents;

o On the basis of that risk assessment, develop a plan outlining the protective

measures in place for the phased return of its employees.

Site Specific Health and Safety Hazards

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Eskom Rotek Industries outlines the site-specific Health and Safety hazards

pertaining to the environment and physical conditions that the Contractor may be

exposed to in performing his work on site, but is not limited.

These hazards will include, but are not limited to: HIGH RISKS Activities

➢ Underground services not identified or not reflecting on drawings.

➢ Travelling on hazardous road to Rosherville .

➢ Manhandling of heavy material – replace.

➢ Working at heights.

➢ High Voltage work electrical network around Rosherville.

➢ Control Room activities.

➢ Moving Machinery / Construction Vehicles.

➢ Moving and using Lifting Machinery.

➢ Driving or travelling in vehicles on site.

➢ Dust.

➢ Rain/ Water.

➢ Extreme cold in winter time.

➢ Extreme heat – Currently in Summer time.

➢ Adverse weather patterns – Hail Storms.

➢ Snow (winter time)-Possible.

➢ Theft.

➢ Strong winds.

➢ Snakes / Spiders / Vectors present on site.

➢ Uncontrolled fires.

➢ High-jacking.

➢ Water pollution.

➢ Drug use / Alcohol abuse.

➢ Electrical contact.

➢ Hazardous Chemical Substances and Flammable Liquids Exposure.

➢ Slip, Trip and Falls.

➢ Incompetent persons/ personal behavior.

➢ Availability of safe drinking water for human consumption.

➢ Excavation work / open trenches.

➢ Elevated work.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Although the above-mentioned are identified as hazards, the risks associated

with some of these hazards might be very low or even non-existent. Access to

Rosherville worksite is regarded as high risk.

3.9 Safe work procedure/Method statement

Method statements / written safe work procedure are control measures used to prevent

an incident from occurring during the execution of the project. A written safe work

procedure/ method statements provide guidance how to execute the task safely.

A safe working procedure should be written when:-

• Designing a new job or task;
• Changing a job or task;
• Introducing new equipment or substances; and
• All tasks to be performed as per risk assessment tasks.

The safe working procedure should identify:

• The supervisor for the task or job and the employees who will undertake the

task;

• The tasks that are to be undertaken that pose risks;
• The equipment and substances that are used in these tasks;
• The control measures that have been built into these tasks;
• Any training or qualification needed to undertake the task;
• The personal protective equipment to be worn;
• Competencies related to the Tasks being carried out:e.g electrical work requires

a qualified electrician with a red seal

• qualified plumber
• Actions to be undertaken to address safety issues that may arise while

undertaking the task.

3.11 Construction Sites

Note1:No area is to be stripped of vegetation to create firebreaks, to prevent or

make fires. No open fires are allowed on site. The contractor must ensure that

operations are in compliance with statutory requirements at all times.

a) The contractor to develop a site layout diagram for site establishment indicating

areas for storing material, parking, mobile offices, ablution facilities and other

needs to be used by contractor .

b) The contractor must develop a fire safety procedure for the construction site

prior to commencing work. The procedure must take into consideration the size

of the site/s, the type of work performed and amount of combustible materials.

Cognisance of OHS Act CR 29 must be made.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

c) It must be developed in accordance with the hot work permit of the Eskom

Rotek Industries Plant Safety Regulations, Eskom Rotek Industries Fire Risk

Management requirements and all other applicable Regulations. All workers

entering and working in the construction site need to be trained in fire safety and

any duties they are required to perform.

d) A suitable fire warning system for alerting site personnel of fire shall be

provided, and capable of being heard in all areas of the site.

e) Appropriate portable extinguishers must be available on the construction site

and in cases of hot work, be readily available at the location.

f) Storage of combustible and flammable liquid in the construction site is not

permitted unless stored in approved flammable cabinets or outdoors away from

the buildings.

g) Site Smoking Restrictions must be enforced. No open flames are permissible

and where hot work is performed, the work areas must be cleared of any

combustibles prior to commencement of work.

3.12 Fire Equipment’s Maintenance

a) All firefighting equipment that has been provided shall:

• Be clearly labelled.
• Conspicuously numbered.
• Entered in a register.
• Inspected monthly by a competent person.

b) Tested and serviced at recommended intervals by an accredited supplier.

c) Results entered in the register and signed by competent person.

3.13 Flammable and Combustible liquids

1. Proposals to store fuel on site must have written approval from the Eskom

Rotek Industries Project Manager. The volumes of fuel allowed to be stored will

depend on site conditions and Statutory Regulations.

2. A maximum storage of 40 litres of fuel is allowed to be stored. Anything greater

than 40 litres to be stored in a flammable/combustible liquid store.

3. Adequate numbers of dry chemical fire extinguishers, each with a minimum

capacity of 4.5 kg, shall be provided, installed and maintained.

4. All fuel storage areas must comply with the following requirements: -

• Storage should be well clear of buildings.
• Storage areas must be kept free from all combustible materials.
• All Safety signs must be prominently displayed i.e.
• Flammable Liquid.
• No Smoking.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

• No open flames.

5 Adequate firefighting equipment must be available and easily assessable.

6. Diesel tanks are to be installed in a bunded area; bunded area must be able

to contain 110 % tank capacity

7. Bunded area shall be of a concrete or steel construction and lined with a leak

proof sealing material.

8. Bunded area shall have a drain valve.
9. No other material/equipment shall be stored in the bunded area.

3.13.1 Refuelling on Site

Refuelling shall take place at designated safe areas and appropriate warning

signs installed. Suitable drip trays must be used to prevent spillage at the filling

nozzle.

3.14 First aid Equipment

1. The requirements of the OHS Act GSR 3 must be observed.
2. First aid appointments must be made to meet the requirements, this includes

construction sites. Appointees must be trained to level 2.

3. When appointing employees for work sites, cognisance must be taken into

account the type of work performed, the distance teams are working apart and

the terrain to be covered if an emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made

accessible for all employees.

5. Principal Contractor must ensure that his /her employees and appointed

contractor employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter

one for every 50 or team of workers on site or part thereof, taking into account

the type of work performed and the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment.

Boxes must be available and accessible for the immediate treatment of injured

persons at the workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well

as the name and contact details of the First Aider of such first aid box or boxes

shall be erected.

9. The Principal Contractor and appointed contractor shall ensure that alternative

arrangements be made for incidents occurring after working hours.

3.15 First aid equipment’s contents

The following is a list of minimum contents of a first aid box:

• Item 1: Wound cleaner/antiseptic (100ml).
• Item 2: Swabs for cleaning wounds.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd

Hard copy printed on: 03/09/2026

3.9 Safe work procedure/Method statement

business under a particular cost centre number.In the context

of this document and in terms og health and safety any

reference to a BU includes a defined unit within any ERI

division.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task

being performed, provided that, where appropriate,

qualifications and training are registered in terms of the South

African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the

DeL Department of Employment and Labour ( Inspection and

Enforcement services – Provincial office)

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

h) Discuss all SHE related problems with the relevant contractor management timeously

in the first instance and thereafter the Eskom Rotek Industries project manager in the

second instance relating to procedure requirements, non-conformance’s identified,

corrective actions, audits and inspection schedules.

i) Ensuring that quality records are maintained in accordance with legislative and Eskom

Rotek Industries requirements;

j) Continual liaison between the principal contractor, appointed contractors and

employees.

k) Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom Rotek

• Contractors are encouraged to compile their own manual and to carry out regular

alcohol testing of their own employees. The legislative alcohol level is deemed to

be zero.

No specific requirements found

B-BBEE Minimum Level: 2

Title: SHE Specification for Rosherville Document Identifier: 240-504T

Date: Date: Date:

240-94026437 Rev 3 Document Template

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

1. Introduction

environment, comply with Safety, Health , Environmental and Quality Policy along

with legislative obligations

required to meet the contract specification for the Rosherville Canteen and for the

duration of the contract period by contractors and where required by the

organisation.

this SHE specification and other applicable legislative requirements.

contractor remains accountable for the quality and the execution of his/her health

and safety programme for his/her employees and appointed contractor employees

as all encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do

not supersede or replace any organisational SHE requirements.

must be taken cognisance of and listed in the respective SHE plans. If there are any

additional Eskom Rotek Industries and or legislative requirements listed in the SHE

specification then these must be adressed.

the SHE specification throughout ERI for contractors, standards and Government

regulations.

2.1.2 Applicability

conduct work for Eskom Rotek Industries Rosherville Canteen

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

2.1.3 Effective Date

in the following paragraphs.

.

2.2.1 Normative / Informative References

▪ ISO 9001 - Quality Management Systems.

▪ ISO 14001 - Environmental Management System.

▪ ISO 45001 - Occupational Health & Safety Management System

▪ Basic Conditions of Employment Act no

▪ Occupational Health and Safety Act and Regulations no

▪ National Environmental Management Act

▪ National Road Traffic Act

▪ Compensation for Occupational Injuries and Diseases Act

▪ Appicable South African National Standards (SANS)

▪ Tobacco Products Control Act

▪ Symbolic Safety Signs SANS 1186

▪ Disaster management Act

▪ Constitution of the republic of South Africa No

▪ Environmental ,Occupational Health and Safety Incident Management

Procedure 32-95

▪ Contractor Health and Safety Requirements 32-136

▪ Life saving Rules 240-94025981

▪ Substance abuse procedure E-105

▪ SHEQ Policy 32-727

▪ Working at Heights Procedure 32-418

▪ Environmental Aspect and Impacts,Occupational Health and Safety

Hazard Identification Risk Assessment Procedure 240-94077465

▪ Plant Safety Regulations

• Vehicle and Driver Safety Management Procedure 240-62946386. ·
• The Health Act (Act ).

The Health and Safety Act and amendment 181.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

· Fire Protection Act.

· ISO 31000: 2018 Integrated Risk Management Systems.

· SANS 10133 :2020 Pesticides in food handling catering establishments.

· SANS 10049 Food and Hygiene Management.

· SANS 10156 Handling of chilled and frozen foods.

· SANS 10330 :2020 Requirements for HACCP System.

· R918 Regulation governing general hygiene requirements for food premises and

transport of food.

· SANS 22000 :2018 Food safety management system including HACCP

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Client (OHS Act) ERI Representative (internal – Assest owner), also

refer to as the contract administrator / custodian or agent or

project manager. H/SHE is the person responsible for

ensuring that the works are executed in terms of the

contract,as well as adherence to legislation pertaining to the

contract.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

harm to the environment is authorised by law or cannot

reasonably be

avoided or stopped, such person must minimise and rectify

such pollution or

degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2),

any person

who is employed by or works for an employer and who

receives or is entitled

to receive any remuneration or who works under the direction

or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2),

any person who employs or provides work for any person

and remunerates that person or expressly or tacitly

undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour

Relations (Act No. )

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the

interrelationships among and between them, and the

physical, chemical, aesthetic, and cultural properties and

conditions of the foregoing that influence human health

and well-being

requirements procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan OHS Act) means a documented plan of all risks relating to

working from an elevated position, considering the nature of

work undertaken, and setting out the procedures and

methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of

existing or expected hazards to the health and safety of

persons, which are normally associated with the type of

construction work being executed or to be executed

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Health and safety file (OHS Act) means a file or other record in permanent form,

containing the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards

identified and includes safe work procedures to mitigate,

reduce, or control hazards identified

Health and safety specification (OHS Act) means a document specification of all health and

safety requirements pertaining to associated to a contract, so

as to ensure the health and safety of persons.

contract, project, site, and scope of work. This specification is

intended to ensure the health and safety of persons, both

workers and the public, and the duty of care to the

environment. The health and safety requirements must be

specific to each contract, project, site, and scope of work

serious harm to people

Medical Certificate of fitness (OHS Act) means a certificate valid for one year, issued by

an occupational health practitioner, issued in terms of the

regulations, whom shall be registered with the Health

Medical surveillance (OHS Act) means a planned programme or periodic

examination (which may include clinical examinations,

biological monitoring, or medical tests) of employees by an

occupational health practitioner or, in prescribed cases, by an

occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key

activities to be performed in order to reduce, as reasonably

as practicable, the hazards identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that

is cooperating under the direction of executive leadership in

accomplishment of certain common objects

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Risk assessment OHS Act) means a programme to determine any risk

associated with any hazard at a construction site in order to

identify the steps needed to be taken to remove, reduce, or

control such hazard.

shares all the tasks at hand and discusses task allocation,

the identified risks, and the control measures with all his/her

team members on site before commencing a specific task

and documenting the agreed strategy. (This shall be done to

ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

commitment by being proactively involved in the day to day operations, in particular

the Occupational Health and Safety aspects of any project / contract. Legislation

requires that each employee must take reasonable care of themselves and their fellow

workers from management level down to the lowest employee level.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

2.4.2 Principal Contractor and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors

and any appointed contractors. Where some of the listed do not apply to both, then

the specific responsibilities will be listed and titled.

a) Carry out all duties as listed in Section 8,9 and 10, the various other regulations that

form part of the OHS Act and Regulation 7 of the Construction Regulations.

b) The principal contractor must notify the provincial director of the Departement of

Labour in writing of all construction work if if falls within the scope of Regulation 4 of

the construction regulations.

c) Carry accountability and responsibility fot the safety and health of their employees and

their appointed contractors within their working area, as contemplated by Section 37(2)

of the OHS Act.

d) Shall keep a record of all employees including the appointed contractor

employees,including date of inductions, relevant skills and licenses and be able to

produce this list at the request of th ERI project manager.

e) Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

f) Ensure that the minimum legislative, regulatory and ERI SHE requirements are

complied with on all work sites.

g) Give the ERI Project managers and line managers / responsible managers their full

participation and cooperation.

h) Compile a SHE file where all relevant health and safety records must be kept for each

work site and for scope of work.

i) The principal contractor must hand over a consolidated health and safety file to the

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

j) Contractors must handover a consolidated (to include any appointed contractors files)

health and safety file to the Principal contractor / Client on completion of the project.

appointed contractors.

l) Contractors must provide the principal contractor with a certified copy of his/her

Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company.

m) Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

n) Ensure that all employees are conversant with all relevant work procedures and that

they adhere to such procedures. Similarly (without removing the appointed

contractors’ responsibilities), ensure that their appointed contractors and their

employees are conversant with all relevant work procedures and that they adhere to

such procedures.

o) Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

p) Ensure that potential contractors (whom they intend appointing) submitting tenders

have made detailed provision for the cost of safety and health measures throughout

the project.

q) Stop his /her employees and any appointed contractors if project work is not in

accordance with the health and safety plan or if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

r) Take reasonable steps to ensure cooperation between all their appointed contractors.

s) Only appoint contractors to do work, if satisfied that the contractor has the necessary

competencies and resources to perform the work safely.

t) Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

u) Ensure that the Construction supervisor or Construction manager do not supervise

work on any site other than the site for which such supervisor has been appointed for.

Note 2: No work may commence and or continue without the presence of the appointed

Note 3: In determining the number of appointed competent supervisors, the nature and scope

of work being performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the

construction supervisor, the construction supervisor may not supervise more than one site.

v) Appoint a full time safety officer .

w) Not victimise or dismiss employees by virtue of the employees divulging health and

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements.

x) Follow a process of disciplinary action if any of their employees or their appointed

contractor employees has transgressed any of the requirements of the health and

safety specification, safety and health plans, site rules or any other requirements.

y) Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

z) Before the commencement of any work, conduct risk assessments which shall include

public safety. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

aa) Ensure that pre-task risk assessments are conducted and documented daily and prior

to the starting of any new task, irrespective of whether it is a repetitive task or not.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

bb) Take prime responsibility for all aspects of environmental management associated

with the project activity for which they are responsible.

cc) Provide any appointed contractor who is making a bid or is appointed to perform work

on ERI’s behalf, with the relevant sections of the documented ERI SHE Specification.

dd) Principal contractors are required to approve appointed sub-contractor’s health and

safety plans if they meet all the requirements.

ee) Must ensure that an organisation medical surveillance programme for the duration of

the contract is in place and maintained.

ff) Prior to having pre-employment and periodic medicals fitness examinations

conducted, person/man job specifications must be compiled and handed to the

occupational health practitioner.

gg) Ensure that pre-employment, periodic and exit medicals are carried out on their

employees. Medical assessments must be conducted by a registered Occupational

required to work at heights, they will also be required to undergo the required

employee physical and psychological fitness examinations.

hh) Ensure, prior to the commencement of construction work, that all persons involved in

the project work, as well as the appointed contractors, have received a health and

safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

ii) Ensure, prior to the commencement of construction work or contracted work, that all

their employees involved in the project work, as well as the appointed contractors,

have received task-specific training.

jj) Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

Note 5: should the principal contractor or his/her appointed contractors entertain

visitors on site, they will be held responsible for the provision and wearing PPE and to

ensure that visitors induction is conducted.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

kk) Erect (Site Establishment) their site huts, temporary buildings, storage areas, toilets,

fencing, and any other structure as may be required. Any such structures shall be

positioned and erected in compliance with any instructions from the Eskom Rotek

requirements;

ll) On completion of the work remove all structures erected by them, and where required

by law rehabilitate the environment.

mm) Where performing work with the environment, ensure that minimal damage is done

and that where an Environment Management Plan is in place, then adhere to the plan.

nn) Respect the rights of land owners/lessors and the preservation of their registered

activities;

oo) Must have a substance abuse program which must be in line with the requirements of

the OHS Act.

pp) Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on the work sites.

Note 6: Eskom Rotek Industries will not tolerate the presence of anyone who is or who

appears to be under the influence of alcohol or any other intoxicating substance whilst

performing work for them or on any work site.

qq) Ensure that all equipment and tools used comply with OHS Act requirements with

respect to condition, use, care, storage, maintenance, and the management of these;

rr) Ensure that all incidents are reported and investigated timeously by competent incident

investigators. Full investigation to be done by Principal Contractor with Eskom Rotek

provided .

ss) Be involved in all of their appointed contractor’s investigations.

tt) Establish health and safety committees, hold such committee meetings on all sites,

and ensure that appointed contractors participate in their health and safety meetings.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

uu) Chair their own health and safety committee meetings and record such meetings.

vv) Appoint sufficient number of health and safety representatives in terms of legislative

requirements and ensure that the appointed contractors appoint health and safety

representatives for their work sites.

ww) When appointing contractors, advise the project manager in writing timeously and

obtain his/her approval prior to them commencing work.

xx) Shall keep a record of all employees including the appointed contractor’s employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Rotek Industries Project Manager.

2.4.3 Managers/ Contract Managers shall:

Note 1: No work may commence and or continue without the appointed supervisor or

manager during the performance of the contracted work.

a) Not supervise construction work on any construction site other than the site they have

been appointed to supervise;

b) Assist the contractor and/or the appointed safety officer in conducting site induction

training for new staff and site visitors;

c) Instruct and train all employees under their control on any hazardous and related work

procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

d) Ensure that the minimum legislative and ERI SHE requirements are complied with on

all work sites;

e) Stop any construction work that is not in accordance with the safety and health plan

or if such work poses a threat to the safety and health of persons or a risk of

degradation to the environment;

f) Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

g) Inspect such PPE on a regular basis and record the inspections;

h) Ensure that all incidents are reported to the client and are investigated.

i) Be involved in all investigations that occur within their area of responsibility.

j) Carry out audits and or inspections on their contractors at least monthly and any

appointed contractors on instructions of their contractor.

k) Ensure that employees under their control are conversant with all relevant work

procedures and that they adhere to such procedures;

l) Before the commencement of any work, where possible, assist in the conducting of

risk assessments and ensure that appropriate mitigating measures have been

considered and implemented.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

m) Ensure that daily or pre-task risk assessments are conducted and documented daily

and prior to the starting of any new task, irrespective of whether it is a repetitive task.

Ensure that the team are involved in the abovementioned risk assessments;

n) Hold tool box talks at the start of each day/ task to discuss health and safety issues as

well as confirming the requirements of the daily risk assessments;

o) Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

p) Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management;

q) Ensure that all equipment and tools used on site comply with OHS Act requirements

with respect to condition, use, care, storage, maintenance, and the management of

these.

r) Ensure that they and their contractor managers give clear and unambiguous

instructions for the project work, to the employees for whom they are responsible for.

s) Not victimise their employees by virtue of their employees divulging health and safety

information or suspecting such information has been divulged, in the interests of health

and safety requirements (reference – section 26 of the OHS Act).

t) Where any work is performed which involves the environment, ensure that minimal

damage is done to the environment and that where an Environment Management Plan

is in place, then the plan adhere to the plan.

u) Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

2.4.4 Supervisor must:

a) Be competent to perform the required supervisory tasks;

b) Ensure their employees and all appointed contractors comply with the required

statutory and Eskom Rotek Industries project requirements;

c) Inspect all work done by the Contractors to ensure adherence to ERI’s standards

and specifications

d) Conduct follow-up inspections to ensure findings are closed out and preventative

action is in place.

e) Monitor contractors for adhere to statutory requirements and safety standards.

f) Monitor contractors overall SHE performance on site in order to achieve excellent

results.

g) Ensuring a Safe working environment is established and maintained by the

contractor for the elimination of unsafe acts by all people whilst on the project site.

l) Conduct site Inspections for compliance to SHE requirements and compiles the relevant

inspection reports.

m) Submit the observation reports to the relevant management.

n) Have meaningful participation in the project statutory health and safety committee

meetings.

o) Participate in all appointed contractor incident investigations.

p) Participate in the ERI emergency preparedness planning.

q) Ensure that their own employees and those of any appointed contractor are competent

to perform the tasks assigned.

r) Assist the principal contractor with the handing over process, in particular the SHE file

and relevant documentation

2.5.5 Employee

Must:

a) Be responsible for their own safety and health and that of their co-workers;

b) Co-operate with their employer to meet all of the employer’s as well as legislative and

Eskom Rotek Industries requirements;

c) Familiarise themselves with their responsibilities during induction and awareness

training sessions, some of which are:

1. familiarising themselves with their workplaces and safety and health procedures;

2. Working in a manner that does not endanger them or cause harm to others;

3. Ensuring that the work area is kept tidy;

4. Reporting all incidents and near misses;

5. Protecting fellow workers against injury by performing job observations;

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

6. Reporting unsafe acts and unsafe conditions;

7. Reporting any situation that may become dangerous; and

8. Carrying out lawful orders and obeying safety and health rules;

d) Who become aware of any person disregarding a safety notice, instruction, or

regulation, immediately report this to the person concerned. If the person persists, stop

that person from working, and report the matter to contractor management and/or

ERI’s project manager or supervisor immediately.

e) Not damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site or for the health and safety of persons this

includes any guarding of machinery or equipment.

f) Obey any safety signs and adhere to any site demarcation at all times.

g) When entering or leaving the site, do so via the official designated access/departure

routes. Where reflective jackets/bibs are required to be worn, wear them.

h) Be subjected to any disciplinary action, if having transgressed any of the requirements

of the health and safety site rules, Eskom Rotek Industries requirements, company

requirements, or legislative requirements.

i) Avoid any act that may endanger their own health and safety or that of fellow employees,

members of the public, or visitors who may be affected by their acts and/or omissions

at work.

j) Have the right to obtain proper information from their employer regarding health and

safety risks and measures related to the work processes.

k) Use facilities placed at their disposal and not misuse anything provided for their own

protection or that of others.

l) Have the right to remove their selves from danger when they have good reason to

believe that there is an imminent and serious danger to their health and safety and have

the duty to inform their supervisor immediately of such danger.

m) Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the Eskom Rotek Industries project manager, any substandard acts

and/or conditions that have come to their attention and that have not been rectified or

acted on by their contractor management timeously.

n) Have the right and the duty at any workplace to participate in ensuring healthy and safe

working conditions, to the extent of their control, over the equipment and methods of

work adopted.

o) Maintain the surrounding area of the work site in a neat and tidy condition.

p) Have meaningful participation in regular health and safety meetings.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

q) Have the right to refuse to perform or continue to perform any task/job on the grounds

of health, safety, and environmental concerns.

r) When given instructions, understand the instructions and be permitted to clarify those

instructions.

2.5.6 Contractor Health and Safety officer

a) Promote a SHE culture within the organisations involved in the project / contract.

b) Assist in the control of all health and safety-related matters on the sites.

c) Be involved in the developing the project SHE plan and SHE policy.

d) Be in constant liaison and cooperate with ERI’s SHE professionals responsible for

providing them with a health and safety service.

e) Ensure that this SHE specification is adhered to by his/her principal contractor and is

submitted to any appointed contractors.

f) Conduct audits and inspections of all work sites for the duration of the project.

g) Be involved in the organisations incident investigations when required.

h) Participate in the organisation’s statutory and non-statutory health and safety

committees meetings.

i) Conduct organisational, site and visitor induction training.

j) Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

k) Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management.

l) Make their selves available and ensure co-operation of employees under their control

to undergo breathalyser and drug testing while entering and/or being on any Eskom

m) Carry out Health and Safety file audits and or inspections on their contractors at least

monthly and any appointed contractors on instructions of their contractor;

n) Carry out frequent behaviour observations of employees under their control

2.5.7 Related/Supporting Documents

Eskom Rotek Industries OHS Act section 37 (2) agreement to be signed at

procurement during the signing of the NEC contract, it is the responsibility of the

project manager to ensure that the 37(2) agreement is signed and a copy be kept in

the contractor file at procurement.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

Eskom Rotek Industries OHS ACT Regulation CR 5 (1) (k) Appointment of Principal

appointment is on Contractor’s safety file.

3. Specification

3.1 Legal Compliance

-Certificate of Acceptability of Food Premises to be obtained

3.1.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom Rotek Industries and the

principal contractor at the time of awarding the contract. The principal contractor must

ensure that a section 37(2) agreement is compiled between the principal contractor

and all their appointed contractors for the contract.

The original copy of the section 37(2) Agreement must be retained by the contractor

and a copy retained by the responsible project manager.

A copy of all the agreements must form part of the respective contractor’s SHE File.

Appointment of Principal Contractor by Client to be on the contractor’s SHE File. CR

5 (1) (k)

3.1.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the

rights of children, especially when it comes to:

a) Being protected from exploitative labour practices;

b) Not to be required or permitted to perform work or provide services that

i. Are inappropriate for a person of that child’s age; or

ii. Place at risk the child’s well-being, education, physical or mental health or spiritual,

moral or social development;

And the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of

employment of children”.

rights of the child in terms of the constitution. Where work is being performed which is

not prohibited in terms of the constitution, then such work must be conducted in terms

of the OHS Act “Regulations on Hazardous Work by Children in South Africa” with

emphasis on paragraph 2 Purpose and Interpretation. Eskom Rotek Industries does

not condone the use of child labour and therefore all effort must be exercised and child

labour should not be used.

3.1.3 OSH Act

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

legislation pertaining to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• COVID-19 Occupational health and Safety Measures in workplaces
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the

project.

3.1.5 Eskom Rotek industries Requirements

employees are familiar with the relevant Eskom Rotek Industries SHE

documentation that is applicable to contract services.

3.1.6 Construction Regulation requirements

n/a

3.1.7 Notification of Construction Work

n/a

3.1.8 SHE Policy

organisation’s CE and Senior Management in relation to the relevant SHE roles

and responsibilities, the achievement of their strategic objectives, values of

integrity, customer satisfaction, excellence, and innovation.

be required to compile an organisational SHE policy and Covid-19 Policy in line

with their SHE responsibilities. The SHE and Covid-19 policy must be signed by

the organisation’s CEO or the appointed assistant to the CEO OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A

copy of the policy must be filed in the contractor SHE files and attached as an

annexure in the SHE Plan.

3.1.9 Costing of SHE within the project

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

(i.e.) Training, provision of PPE, safety equipment purchases etc.

costs on safety as per itemised based per contractors information submitted.

3.2 Statutory Appointments

contractors shall appoint competent employees who will meet the requirements

of the OHS Act. Where appointments are made, contractors shall ensure that the

appointees have been suitably trained and or informed of their responsibilities

before getting them to accept such appointment. The relevant statutory

appointments shall be made in accordance with the requirements of the OHS Act

which includes the requirement of a competent person being appointed in the

relevant roles. The statutory appointments should include but not limited to the

following:

• OHS Act Construction Regulation 8(1) - Construction Manager (Full time)|.

• OHS Act Construction Regulation 8(7) – Assistant Construction Supervisor.

• OHS Act Construction Regulation 8(5) – Construction Health and Safety Officer.

• OHS Act General Administrative Regulation 9(2) – Incident Investigator.

• OHS Act Section 19 (3) - Health and Safety Committee Member .

• OHS Act Section 19(6)(a) – Co-opted Health and Safety Committee member.

• OHS Act Hazardous Chemical Substances Regulation 3(3) Hazardous

• OHS Act, Section 17 – Health and Safety Representative.

• OHS Act General Machinery Regulation 2(1) – Supervision of Machinery.

• OHS Act Construction Regulation 7(1)(V) Appointment of a Contractor (if

appointing subcontractors).

• OHS Act Construction Regulation 9(1) - Person to Compile Risk Assessments.

• OHS Act Construction Regulation 10(1) - Competent Person to Compile Fall

• OHS Act: Construction Regulations 29(h) Firefighting Equipment Inspector.

• OHS Act General Safety Regulations 3(4) – First Aider/s.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

3.3 Non-statutory appointments

• Eskom Rotek Industries requirement – Emergency Planning Co-coordinator .
• Eskom Rotek Industries requirement - Chairperson of Health and Safety

3.4 Eskom Rotek Industries lifesaving rules

• Eskom Rotek Industries views health and safety in high esteem and encourages

that any organisation who performs work for Eskom Rotek Industries in Eskom

3.5 Substance Abuse

• Alcohol and substance abuse poses a significant threat to any business, more so

in industrial incidents and the driving of vehicles. Eskom Rotek Industries is

therefore, entitled to take reasonable steps to ensure that intoxicated persons are

identified and prevented from entering Eskom Rotek Industries.

• General Safety Regulation 2A is clear on the legal stance regarding intoxication.
• The alcohol and drug permissible level is 0%.
• All contractors shall comply with ERI’s procedure E 105 (“Substance Abuse

Procedure”), taking in to account that this is an Eskom Rotek Industries Life-saving

Rule number 4: BE SOBER”), this means anyone entering the Eskom Rotek

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

• Test records must be treated as “Confidential” and filed in the employees’

personal file

3.6 Contractor Organisational Structure

3.6.1 Principal contractor Organogram

contract, depicting all the levels of responsibility from the CE down to the

supervisors responsible for the Eskom Rotek Industries Rosherville Canteen. List

the relevant positions held, names of appointees and legal appointments.

this requirement. The principal contractor is responsible for keeping copies of all

the organograms’ as well as submitting them with the SHE plan. All organograms

shall be updated timeously when appointments are changed.

3.7 Appointed Contractors Organogram

• Appointed contractors are required to compile their company organogram for the

project, listing the reporting structure from their CE down to their project

supervisors. The diagram must list the names, positions held and any

appointments made.

• This diagram must be kept up to date, a copy of which must be given to the

principal contractor and a copy filed in the relevant project SHE files.

• This diagram must be kept up to date and filed in the project SHE files.

3.8 Risk assessment

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer

to carry out risk assessments, to establish which risks and hazards are attached

to the health and safety of persons due to any work which is performed, any article

or substance which is, handled, stored, transported. A risk assessment is defined

as an identification of the hazards present in an organisation and an estimate of

the extent of the risks involved, taking into account whatever precautions are

already being taken.

• Identification of all hazards;
• Evaluation of the risks;
• Populate measures to control the risks.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

changes to a process or activity, or any new process or activity should be

subjected to a risk assessment and that if new hazards come to light during the

work process, then these should also be subjected to risk assessments. Risk

assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective

method as information and record of the way jobs / tasks must be performed. Daily

or issue based or task specific or on the job risk assessments must be conducted

at the place where work is to be performed/ conducted to allow managers and

employees to assess any inherent risks that could have been overlooked during

the initial risk assessment or any changes that might have occurred in a period of

absence. For example if a job / task is extended over a day or halted due to

inclement weather.

• Each activity is listed;
• Specific hazards are identified and listed against each activity;
• The magnitude of each risk is rated as Low. Medium or High;
• All known documentary and supervisory controls are listed. For instance: What

safe work procedures exist for ladders;

• The relevance, effectiveness and sufficiency of these controls are assessed;
• In the event of insufficient or deficient controls for the particular activity, steps to

be taken to rectify this shall be recorded, and safe working procedures drawn up;

• Persons responsible for implementing and supervising the task shall be

identified, nominated and duly assigned;

• Persons responsible for monitoring the task and carrying out the planned job

observation must be nominated;

• Completed risk assessment shall be handed to the Eskom Rotek Industries

project manager representative for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal

Note to the Supervisor nominated as the responsible person; and the names of

workmen who have received instruction on the work content and the sequence

of the activities listed in the risk assessment shall be recorded, and their

competence established. This instruction shall be done through an interpreter if

required and recorded on the Pre-Job Brief (Daily Safe Task Instructions), with

reference to applicable Risk Assessments.

• Every Contractor shall:

o Undertake a risk assessment to give effect to the minimum measures required

by these Directions, taking into account the specific

circumstances of the workplace and the requirements of the OHSA Regulations for

Hazardous Biological Agents;

o On the basis of that risk assessment, develop a plan outlining the protective

measures in place for the phased return of its employees.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

pertaining to the environment and physical conditions that the Contractor may be

exposed to in performing his work on site, but is not limited.

These hazards will include, but are not limited to: HIGH RISKS Activities

➢ Underground services not identified or not reflecting on drawings.

➢ Travelling on hazardous road to Rosherville .

➢ Manhandling of heavy material – replace.

➢ Working at heights.

➢ High Voltage work electrical network around Rosherville.

➢ Control Room activities.

➢ Moving Machinery / Construction Vehicles.

➢ Moving and using Lifting Machinery.

➢ Driving or travelling in vehicles on site.

➢ Dust.

➢ Rain/ Water.

➢ Extreme cold in winter time.

➢ Extreme heat – Currently in Summer time.

➢ Adverse weather patterns – Hail Storms.

➢ Snow (winter time)-Possible.

➢ Theft.

➢ Strong winds.

➢ Snakes / Spiders / Vectors present on site.

➢ Uncontrolled fires.

➢ High-jacking.

➢ Water pollution.

➢ Drug use / Alcohol abuse.

➢ Electrical contact.

➢ Hazardous Chemical Substances and Flammable Liquids Exposure.

➢ Slip, Trip and Falls.

➢ Incompetent persons/ personal behavior.

➢ Availability of safe drinking water for human consumption.

➢ Excavation work / open trenches.

➢ Elevated work.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

with some of these hazards might be very low or even non-existent. Access to

an incident from occurring during the execution of the project. A written safe work

procedure/ method statements provide guidance how to execute the task safely.

A safe working procedure should be written when:-

• Designing a new job or task;

• Changing a job or task;

• Introducing new equipment or substances; and

• All tasks to be performed as per risk assessment tasks.

• The supervisor for the task or job and the employees who will undertake the

task;

• The tasks that are to be undertaken that pose risks;
• The equipment and substances that are used in these tasks;
• The control measures that have been built into these tasks;
• Any training or qualification needed to undertake the task;
• The personal protective equipment to be worn;
• Competencies related to the Tasks being carried out:e.g electrical work requires

a qualified electrician with a red seal

• qualified plumber
• Actions to be undertaken to address safety issues that may arise while

undertaking the task.

3.11 Construction Sites

Note1:No area is to be stripped of vegetation to create firebreaks, to prevent or

make fires. No open fires are allowed on site. The contractor must ensure that

operations are in compliance with statutory requirements at all times.

a) The contractor to develop a site layout diagram for site establishment indicating

areas for storing material, parking, mobile offices, ablution facilities and other

needs to be used by contractor .

b) The contractor must develop a fire safety procedure for the construction site

prior to commencing work. The procedure must take into consideration the size

of the site/s, the type of work performed and amount of combustible materials.

Cognisance of OHS Act CR 29 must be made.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

c) It must be developed in accordance with the hot work permit of the Eskom

entering and working in the construction site need to be trained in fire safety and

any duties they are required to perform.

d) A suitable fire warning system for alerting site personnel of fire shall be

provided, and capable of being heard in all areas of the site.

e) Appropriate portable extinguishers must be available on the construction site

and in cases of hot work, be readily available at the location.

f) Storage of combustible and flammable liquid in the construction site is not

permitted unless stored in approved flammable cabinets or outdoors away from

the buildings.

g) Site Smoking Restrictions must be enforced. No open flames are permissible

and where hot work is performed, the work areas must be cleared of any

combustibles prior to commencement of work.

3.12 Fire Equipment’s Maintenance

a) All firefighting equipment that has been provided shall:

• Be clearly labelled.
• Conspicuously numbered.
• Entered in a register.
• Inspected monthly by a competent person.

b) Tested and serviced at recommended intervals by an accredited supplier.

c) Results entered in the register and signed by competent person.

3.13 Flammable and Combustible liquids

capacity of 4.5 kg, shall be provided, installed and maintained.

4. All fuel storage areas must comply with the following requirements: -

• Storage should be well clear of buildings.
• Storage areas must be kept free from all combustible materials.
• All Safety signs must be prominently displayed i.e.
• Flammable Liquid.
• No Smoking.

Hard copy printed on: 03/09/2026

SHE Specification for Rosherville Canteen Unique Identifier: 240-504T

Revision: 1

Page:

• No open flames.

account the type of work performed, the distance teams are working apart and

the terrain to be covered if an emergency should arise.

contractor employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter

one for every 50 or team of workers on site or part thereof, taking into account

the type of work performed and the distance between teams.

and where applicable,any requirements pertaining to Local authorities / Municcipal by-

laws / Environmental legislation that must be met by the contractor.

2.1.1 Purpose

and limiting or preventing negative

environmental impacts are implemented during the life-cycle

of a project. This Environmental Management Plan should

preferable form part of ERI Environmental Management

It is essentially a three stage process

• Evaluation of the risks;

environment, comply with Safety, Health , Environmental and Quality Policy along

contractor remains accountable for the quality and the execution of his/her health