Shuttle services for parliament (B5/2026) – 80/20 preference point system

{"closingDate":"04 September 2026","closingTime":"12H00","briefingSession":"{"date":"28 September 2026","time":"12H00","venue":"e & Time 28 September 2026 at 12H00","is_compulsory":true}"}

{"name":"Mr N Ntanjana","email":"[email protected]","phone":null,"department":null,"address":"al extension after the above days, Parliament will request approval from"}

Returnable Documents: disqualification., b) A valid and original Tax Clearance Certificate or pin (valid as, Black 6 ID Document/CSD Report, Women 4 ID Document/CSD Report, People with disabilities 3 Medical Certificate/CSD Report, Youth 4 ID Document/CSD Report, SMMEs 3 Annual Turnover/CSD Report

Bid compliance checklist: Completion of ALL bid documentation including declarations and Commissioner of Oath signatures; valid and original Tax Clearance Certificate or PIN. Non-compliance documents to be made available if awarded: Proof of Registration, Certificate of Incorporation or CK1; Proof of Ownership; Certificate to Commence Business; Certificate of Change of Name or CK2; Joint Venture/Consortium agreement or Trust Deed.

Bidders must submit a valid Tax Clearance Certificate or tax pin. Must provide proof of registration (CK1), proof of ownership, certificate to commence business, and if applicable, joint venture/consortium agreement or trust deed. Must submit a completed and signed bid declaration and declaration of interest. Must provide a minimum of 20 vehicles, of which at least 15 are owned (with registration certificates and operating licences). Must provide a minimum of 20 drivers with PDPs and unendorsed licences. Must submit CVs of at least two administrative support staff and an account manager with at least 3 years' shuttle service experience. Must submit a business profile and audited financial statements for the last two financial years. Must submit proof of comprehensive insurance for each of the 20 vehicles. Must submit a draft operational plan including helpdesk details, safety plan, and dedicated manager. Must provide references from at least three clients for shuttle or airport transfer services in the last four years. Must achieve at least 70 out of 100 points in functionality evaluation to proceed. Must comply with security vetting and provide personnel details for security clearance. Must not be a Member of Parliament, Cabinet, provincial legislature, municipal councillor, or state employee where conflict of interest arises.

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Contents

Page

Contents ........................................................................................................................... 14

1 background ............................................................................................................. 15

2 objectives ................................................................................................................ 15

3 purpose of the request for bid (RFB) .................................................................. 15

4 scope of the required service .............................................................................. 15

5 project deliverables...............................................................................................16

6 evaluation criteria ..................................................................................................11

7 the responses ..........................................................................................................28

8 pricing structure .... ................................................................................................29

9 specific conditions...................................................................................32

Annexure a.....................................................................................................................35

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Parliament utilises shuttle services to transport Members of Parliament, Parliamentary guests and

Parliamentary staff on demand. The appointed service provider will be responsible for providing

transportation for these stakeholders within the boundaries of the Western Cape.

2. Objectives

The broad objectives of this RFB include:

• To provide prospective service providers with adequate information to understand and respond to

Parliament’s requirements for shuttle services for Members of Parliament, Parliamentary guests and

Parliamentary staff.

• To ensure uniformity in the responses received from each prospective service provider.

• To provide a structured framework for the evaluation of proposals.

3. Purpose of the request for bid (RFB)

The purpose of the Request for Bid is to appoint suitable and experienced service providers for the

provision of shuttle services, on demand, to Parliament for a period of three (3) years.

4. Scope of the required service

The successful bidder/s are expected to perform 24-hour, on demand, shuttle services as follows:

Provide shuttle services for Members of Parliament, Parliamentary guests and Parliamentary staff within

the boundaries of the Western Cape.

Provide shuttle services to and from Cape Town International Airport for Members of Parliament,

Parliamentary guests and Parliamentary staff, as and when required.

Provide shuttle services for Members of Parliament, Parliamentary guests and Parliamentary staff with

disabilities in specialised vehicles within the boundaries of the Western Cape.

Provide a logbook with the record of official transport provided to Members of Parliament with disabilities

Transport Members of Parliament, Parliamentary guests and Parliamentary staff in accordance with the

instructions as contained in the official order.

15 initial__________

5. Project deliverables

a. The successful bidder/s must provide 24-hour, on demand, shuttle services as follows:

i. Shuttle services provided to Members of Parliament, Parliamentary guests and Parliamentary

staff within the boundaries of the Western Cape.

ii. Shuttle services provided to and from Cape Town International Airport for Members of

Parliament, Parliamentary guests and Parliamentary staff, as and when required.

iii. Shuttle services provided to Members of Parliament, Parliamentary guests and Parliamentary

staff with disabilities in specialised vehicles.

1. Provide a logbook with the record of official transport provided to Members of Parliament

with disabilities.

iv. Transport Members of Parliament, Parliamentary guests and Parliamentary staff in accordance

with the instructions as contained in the official order.

16 initial__________

in the bid response.

2.8. Bidders must be able to provide a back-up Submission of details of Provide unique

vehicle/s in case of breakdown, accidents, transport fleet (owned or reference to locate

etc. of their assigned vehicles. leased) and contingency plans substantiating evidence

for unexpected transport in the bid response.

disruptions.

2.9. Bidders must be able to provide specialised Submission of compliance Provide unique

vehicle/s for people with disabilities on documents, vehicle/s’ reference to locate

request. specifications for specialised substantiating evidence

vehicle/s for people with in the bid response.

disabilities.

3. Bidder’s experience requirement:

• 5 = minimum acceptable years

plus more than two (2) years

a) Experience in providing shuttle services to

corporate organisations as reflected in the business

• 4 = minimum acceptable years

10 plus two (2) years profile.

• 3 = minimum acceptable years

(4 years)

b) References where similar work has been rendered

• 5 = average score of 5

(based on the number of reference letters in 5

• 4 = average score of 4

addendum A).

• 3 = average score of 3

2. Capacity: 70

• 5 = minimum acceptable years

plus more than two (2) years

a) Average number of years of experience of drivers

• 4 = minimum acceptable years

20 as professional drivers (minimum of 20 drivers). plus two (2) years

• 3 = minimum acceptable years

(2 years)

• 5 = all vehicles have kilometresb) Quality of vehicles (minimum of 20 vehicles).

(km) less than 60 000km

NB: Leased vehicle/s must also meet the same

• 4 = 1 to 10 vehicles with requirements set out in this document.

30 kilometres less than 60 000km

Stage 1 Administrative requirements YES

Stage 2 Mandatory requirements YES

Stage 3 Functionality evaluation criteria YES

Stage 4 Presentation / Site inspection YES

Stage 5 Price and preference points YES

6.1. Administrative requirements (stage 1):

3. Viability of bidders’ response: 10

Financial capacity of the bidders. The following

• 5 = Good

financial ratios shall apply and grades as follows

• 3 = Acceptable 10

(Liquidity, Financial Autonomy, Profitability &

Solvency).

• 0 = Weak

Total: 100

6.4. Site inspection (stage 4):

6.4.1. A site inspection will be conducted for bidders who have achieved/scored 70 or more in the

previous evaluation stage 3 (functionality evaluation). The site inspection will simply be for

verification/inspection of information submitted by bidders.

6.5. Price and preference points evaluation (stage 5):

6.5.1. Costing and pricing conditions:

(a) South African Pricing - The total price must be VAT inclusive and be quoted in South African

Rand (ZAR).

(b) Total price:

(i) All quoted prices are the total price for the entire scope of required services and

deliverables to be provided by the bidder.

(ii) All additional costs as well as cost of delivery, labour, S&T, overtime, etc. must be

included in this bid.

(iii) All services, accessories, upgrades and options required by the solution or specified by

the client must be included in the quoted price. If not included, suppliers will be required

to supply these accessories at no cost to the client.

(iv) Parliament reserves the right to negotiate pricing with the successful bidder prior to the

award as well as envisaged quantities.

(c) These conditions will form part of the Contract between Parliament and the bidder. However,

Page

Contents ........................................................................................................................... 14

1 background ............................................................................................................. 15

2 objectives ................................................................................................................ 15

3 purpose of the request for bid (RFB) .................................................................. 15

4 scope of the required service .............................................................................. 15

5 project deliverables...............................................................................................16

6 evaluation criteria ..................................................................................................11

7 the responses ..........................................................................................................28

8 pricing structure .... ................................................................................................29

9 specific conditions...................................................................................32

Annexure a.....................................................................................................................35

14 initial__________

1. Background

Pricing Conditions as specified in par 6.5.1 above by –

(a) Indicating with an “X” in the “DO NOT ACCEPT ALL”

column, and;

(b) Provide reason and proposal for each of the condition not

accepted.

.........................................................................................................................................

.........................................................................................................................................

.........................................................................................................................................

6.5.3. Bid pricing schedule:

(a) The bidder must complete in full all the preference requirements.

(b) Allocation of points per requirements: the points allocation of bidders’ responses to the

requirements will be determined by the completeness, relevance and accuracy of

substantiating evidence.

(c) Points will be allocated for each preference requirement as per the criteria set in each section

in the table below.

(d) The bidder must provide a unique reference number (e.g. binder/folio, chapter, section, page)

to locate substantiating evidence in the bid response. During evaluation, Parliament reserves

the right to treat substantiation evidence that cannot be located in the bid response, as “NOT

Compliant”.

(e) Preference Goal Requirements:

(i) The applicable Preference Point system for this bid and points claimed is 80/20.

(ii) The specific Preferential Goal Requirements for this bid is indicated in table 3 below.

(iii) Failure on the part of a bidder to the 80/20 preference point systems and failure to

submit proof or documentation required in terms of this bid to claim preference points

for the Preference Goal Requirements, will be interpreted to mean that preference

points for specific goals are not claimed.

(iv) Bidders must indicate how they claim points for each of the preference points by signing

at para/section 23.1 in the Invitation to bid document.

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(v) Failure on the part of a bidder to submit proof or documentation required in terms of

this bid to claim preference points for the Preference Goal Requirements for this tender,

will be interpreted to mean that preference points are not claimed.

(vi) The Bidder’s commitment for the Preference Goal Requirements in this bid will be

legally binding, and the Bidder needs to perform against their commitment for the

duration of the contract which will form part of the Contractual Agreement.

(vii) Bidders need to keep auditable substantive records / evidence which, upon request by

8.1 Price must be quoted in South African currency and must be inclusive of Value Added Tax (VAT).

8.2 Potential service providers are further requested to indicate their price in all elements listed on the

pricing schedule below.

8.3 Bidders are provided with two vehicle types for costing. The prices provided below will be used for

contracting purposes.

8.4 Where possible, Parliament has endeavoured to provide the bidder with an indication of its high-

volume usage. High volume usage will be indicated by “H”; medium volume with an “M” and low

volume with an “L”.

8.5 Parliament expects to see volume discounted and cost-effective pricing.

rates that you have provided in the above schedules.

valid Tax Clearance Certificate in order not to invalidate the bid

tax compliance requirements by the South

CSD Report

Proof of Ownership

Proof of ownership must in the bid response

disqualification.

b) A valid and original Tax Clearance Certificate or pin (valid as

B-BBEE Details: 000 (all

applicable taxes included).

23. The value of this bid is estimated to be below R50 000 000 (all applicable taxes

included) and therefore the 80/20 system shall be applicable.

23.1 Preference points applicable for this bid will be 80/20. Points will be awarded for:

(a) Price 80

(b) Specific HDI and/or RDP Goals 20

Calculation of points for HDI and/or RDP Goals

Bidders must complete column 3 to indicate the points they are claiming.

Points will only be awarded to a bidder who has claimed points and who has supplied

the supporting documents as listed in the table below:

Specific goals: Number Points Bidders must supply the

of claimed following documents when

points: by the claiming preference points:

Bidder

HDI goals

Black 6 ID Document/CSD Report

Women 4 ID Document/CSD Report

People with disabilities 3 Medical Certificate/CSD Report

Rdp goals

Youth 4 ID Document/CSD Report

SMMEs 3 Annual Turnover/CSD Report

HDI – Historically Disadvantaged Individual as defined in Parliament’s Preferential

Procurement Policy.

RDP – Reconstruction and Development Programme as defined in the Government Gazzette

Notice No. .

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Discounts

24 When calculating comparative prices, Parliament will take into account any discounts

which have been offered unconditionally.

25 A discount which has been offered conditionally will be implemented when payment

is effected despite not being taken into account for evaluation purposes.

Bid Declaration

26 Only a bidder who has completed and signed the declaration part of the tender

documentation will be considered for preference points.

Visits / Meetings / Inspection

27 As part of the adjudication process Parliament may request certain providers to

organize a visit to an existing fa

of compliance (used to (to be completed by

evaluate bid) bidder)

2.3. Bidders must submit CVs of a minimum of two Submission of CVs of a Provide unique

(2) administrative support staff and a CV of minimum of two (2) reference to locate

the dedicated Account Manager indicating a administrative support staff. substantiating evidence

shuttle service experience of a minimum of in the bid response.

three (3) years for each individual.

2.4. Bidders must submit copies of ID documents, Submission of copies of ID Provide unique

Professional Driving Permits (PDPs), and documents, Professional reference to locate

unendorsed driver’s licences for a minimum Driving Permits (PDPs) and substantiating evidence

of twenty (20) drivers to be allocated to unendorsed driver’s licences. in the bid response.

service this account.

2.5. Bidders must submit a draft operational plan Submission of a draft Provide unique

which includes the following: operational plan. reference to locate

substantiating evidence

2.5.1. Details of local helpdesk (call-logging

in the bid response.

facility) specifying logging of bookings,

escalation procedures, peak demand

management, driver and vehicle

replacement, after-hours call logging

procedure and a 24-hour roadside

support/assistance line.

NB: Parliament working hours are 08h00

until 17h30. After hours are from 17h30 –

08h00 the following morning (including

weekends and public holidays).

2.5.2. Bidders must submit a safety

implementation plan.

2.5.3. A dedicated manager assigned to deal

with Parliament’s account and co-

ordination of all its requirements.

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of compliance (used to (to be completed by

evaluate bid) bidder)

5.1. Bidders must have a minimum of twenty (20) Submission of details of Provide unique

vehicles available for Parliament’s use at any transport fleet (owned or reference to locate

given time (read in conjunction with paragraph

leased) and contingency plans substantiating evidence 9.29).

for unexpected transport in the bid response.

disruptions.

5.2. All vehicles must not be older than five (5) Submission of details of Provide unique

years throughout the duration of the contract transport fleet (owned or reference to locate

and must be roadworthy at all times. The

leased). substantiating evidence mileage per vehicle must not exceed 60,000

kilometres (kms). in the bid response.

5.3. All vehicles must be fitted with air conditioner, Submission of details of Provide unique

power steering, central locking, air bags and transport fleet (owned or reference to locate

be equipped with a hands-free GPS (Global

leased). substantiating evidence Positioning System) enabled device in

working condition. in the bid response.

5.4. Vehicles’ engine capacities must comply to Submission of details of Provide unique

the following: transport fleet (owned or reference to locate

5.4.1. At least 1,400 cubic centimetre (1.4 litre) leased). substantiating evidence

for 4 – 5-seater vehicles; and in the bid response.

5.4.2. At least 2,000 cubic centimetre (2.0 litre)

for 10 – 16-seater vehicles.

6. Drivers’ requirements:

6.1. Bidders must have a minimum of twenty (20) Submission of details of drivers Provide unique

drivers available at any given time to service to be assigned to service this reference to locate

this contract. contract. substantiating evidence

in the bid response.

6.2. All drivers must have a minimum of two (2) Submission of a copy of the Provide unique

years’ individual experience as professional drivers’ professional driver’s reference to locate

drivers. licence. substantiating evidence

in the bid response.

7. Bookings’ requirements:

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insurance for each vehicle (minimum of twenty comprehensive insurance for a reference to locate

(20) vehicles) to be utilised for the contract. minimum of twenty (20) substantiating evidence

vehicles. in the bid response.

5. Vehicles’ requirements:

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Specific conditions include: bid validity of 120 days from closing date, extendable by 60 days; bids must be submitted on official forms, initialled on all pages, and signed by authorised representative; personnel assigned must be approved by Parliament and subject to vetting by Parliament's Protection Services; joint ventures/consortia must have one lead bidder and submit a joint venture agreement; electronic submissions only to [email protected]; all proposals become property of Parliament; costs incurred by bidders are their responsibility; Parliament may request visits, presentations, or meetings; award may be to more than one bidder; Parliament reserves right not to award; subcontracting requires upfront indication and documentation; Parliament may amend or cancel the bid before award.

Mandatory requirements include: submit minimum of three positive references from clients where shuttle services or airport transfers were provided in the last four years (Addendum A); provide proof of ownership for vehicles (registration certificates accompanied by operating licences for each vehicle, minimum 15 vehicles); provide unique reference numbers for vehicles and drivers to locate in bid response; provide details of transport fleet (owned or leased) and drivers to be assigned; provide specialised vehicles for people with disabilities on request; maintain confidentiality in line with POPIA; provide quarterly management reports including number of trips, kilometres travelled, and vehicle categories.

Evaluation is in two stages: Stage 1 - Administrative compliance with mandatory requirements; Stage 2 - Preference points for specific goals (e.g., Black, Youth, SMMEs) with supporting documents (ID/CSD Report, Annual Turnover/CSD Report). Price must be quoted in South African Rand inclusive of VAT. Parliament reserves the right not to award to highest scoring bidder if they have been awarded a bid or performed services for Parliament in the last twelve months.