Hygiene and sanitation services: supply and installation of dispensers in lesedi (3-Year contract)

Closing date: 19 October 2026 at 12:00

Documents available from: 15 September 2026

Advertisement published in Sowetan on: 14 September 2026

No compulsory briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: Ms. Sibulelo Mokoena
• Department: Supply Chain Management
• Telephone: 016 466 1947
• Email: [email protected]

Technical enquiries:

• Contact: Mr. Solly Sibaya
• Department: Community Services
• Telephone: 016 466 2021
• Email: [email protected]

Submission address:

Supply Chain Management Unit

Lesedi Local Municipality Civic Centre

Corner Du Preez and HF Verwoerd Streets

Heidelberg, 1438

Submission method: physical deposit into the tender box at the Supply Chain Management Unit, upper level West Wing, Lesedi Local Municipality Civic Centre, Corner Du Preez and HF Verwoerd Streets, Heidelberg, 1438.

Closing time: 19 October 2026 at 12:00.

Bids must be submitted on the official forms provided; no re-typing. Telefax or e-mail tenders will not be accepted. No tender documents on USB will be considered.

Bids must be signed or initialled on every page and completed in full. No pages may be removed. Corrections must be crossed out in ink and signed. Tippex and pencil are not allowed.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): cover page with bidder and contact details.
• Personal Information Processing Form: consent to the municipality processing personal information under POPIA.
• MBD 2 (Tax Clearance Requirements): confirms tax compliance; original TCS certificate or TCS PIN required.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 5 (Declaration for Procurement Above R10 Million): required if the bid value exceeds R10 million (VAT included).
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 7.1 (Contract Form – Purchase of Goods/Works): to be signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse, fraud, or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• Authority for Signatory: required for companies and close corporations; not required for sole proprietors or one-person businesses.
• Completed and signed Schedule of Quantities: insert "0" for items not priced, not a dash.
• Certified copies of all directors' ID.
• Copy of company registration documents.
• Municipal account (Rates, Taxes and Services) for the entity and each director, not more than 3 months old and not more than 3 months in arrears; or a valid lease agreement in the entity's name (and director's name if leasing). If the business operates from a different address than per CIPC, an affidavit is required.
• CSD registration full report.
• Tax Clearance Certificate / TCS PIN (each party in a joint venture/consortium must submit separately).
• Audited annual financial statements for the past three years (or since establishment) for bids above R10 million.
• Certificate of Registration as a Waste Transporter (hazardous waste).
• Certificate of membership with the Institute of Waste Management of Southern Africa.
• Licensed site for waste disposal facility (license as proof).
• Proof of Registration as an Approved Inspection Authority (AIA).
• Material Safety Data Sheets (MSDS) for all chemicals to be used.
• Joint Venture Agreement (if applicable): notarised, defining conditions, period, authorised representatives, and joint and several liability.

Disqualification risks:

• Late submission, regardless of reason.
• Submission by telefax or e-mail.
• Incomplete or unsigned bid documents.
• Use of tippex or pencil.
• Failure to provide any of the compulsory documents.
• Bids from persons in the service of the state.

Evaluation stages:

1. Functionality evaluation: scored out of 100 points; bidders must score a minimum of 70 points to be considered further.
2. Preference point system: 80/20 system (80 points for price, 20 points for specific goals).

Specific goals (20 points total):

• Youth (HDI % shareholding): 3 points
• Woman (HDI % shareholding): 5 points
• Disabled (HDI % shareholding): 2 points
• Black (HDI % shareholding): 5 points
• Area of origin – Sedibeng District: 3 points
• Area of origin – Gauteng Province: 2 points

Proof of points claimed is required (e.g., shareholding proof, street address proof).

Price points: calculated using the 80/20 formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

The municipality reserves the right to negotiate a fair market-related price with recommended bidders and to accept a tender in whole or in part.

Scope: Supply and installation of hygiene and sanitation dispensers in Lesedi on an as-and-when-required basis for a period of three years.

The successful bidder will be required to sign a written contract form (MBD 7.1).

Specific quantities, locations, and service levels are not detailed in the available text; refer to the Project Specifications & Pricing Schedule (section 12 of the tender document).

Pricing must be submitted on the completed and signed Schedule of Quantities. For items not priced, insert "0" (not a dash). All prices must be inclusive of VAT for registered VAT vendors. The bid is evaluated on the 80/20 preference point system, with price contributing 80 points.

Pricing: All tender prices must be inclusive of VAT for registered VAT vendors.

Pricing format: Completed and signed Schedule of Quantities; insert "0" for items not priced.

Bid security: Not stated.

Guarantees/retention: Not stated.

Payment terms: Not stated.

Financial capacity: For bids above R10 million (VAT included), bidders must submit audited annual financial statements for the past three years (or since establishment) and complete MBD 5.

Municipal account requirement: The bidding entity and all directors must have a municipal account (Rates, Taxes and Services) not more than 3 months in arrears; properties leased must not owe 90 days or more.

CSD registration: Mandatory; submit full CSD registration report. Suppliers must be registered on the Central Supplier Database prior to award.

Tax compliance: Submit original Tax Clearance Certificate (TCS) or TCS PIN. Certified copies not acceptable. Each party in a joint venture/consortium must submit separately. Foreign suppliers must complete the pre-award questionnaire.

B-BBEE: A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Municipal account: Entity and directors must have a municipal account not more than 3 months in arrears; or valid lease agreement.

Waste management registrations:

• Certificate of Registration as a Waste Transporter (hazardous waste)
• Certificate of membership with the Institute of Waste Management of Southern Africa
• Licensed site for waste disposal facility (license as proof)
• Proof of Registration as an Approved Inspection Authority (AIA)
• Material Safety Data Sheets (MSDS) for all chemicals

No bids from persons in the service of the state.

Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.

Bidders must not have any director convicted for fraud or corruption in the past five years.

Bidders must not have any municipal rates and taxes in arrears for more than three months.

Preference points for specific goals: Youth 3, Woman 5, Disabled 2, Black 5, Sedibeng District 3, Gauteng Province 2. Proof of points claimed is required. A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Bidders must submit Material Safety Data Sheets (MSDS) for all chemicals to be used.

Bidders must hold a Certificate of Registration as a Waste Transporter (hazardous waste).

Bidders must provide proof of registration as an Approved Inspection Authority (AIA).

Bidders must have a licensed site for waste disposal facility (license as proof).

Contract duration: Three years, as-and-when-required basis.

The successful bidder must sign a written contract form (MBD 7.1).

Validity period of the bid: 90 days from closing date.

The municipality reserves the right to accept a tender in whole or in part, and to appoint or not to appoint.

The municipality may negotiate a fair market-related price with recommended bidders.

Joint ventures must be accompanied by a notarised Joint Venture Agreement defining conditions, period, authorised representatives, and joint and several liability.

Bidders must comply with the General Conditions of Contract (GCC) and any special conditions.

No late tenders accepted. Telefax or e-mail tenders not accepted. Bids must be on official forms. No tippex or pencil. Bidders must sign or initial each page. No pages may be removed. Corrections must be crossed out in ink and signed. Municipality reserves right to reject bid if corrections not made properly. Lowest tender not necessarily accepted. Validity period 90 days. Municipality may negotiate fair market price. Municipality reserves right to appoint or not. All prices inclusive of VAT for registered VAT vendors. No tender documents on USB will be considered.

Bidders must be registered on the Central Supplier Database (CSD) prior to award. Joint ventures must submit a notarised Joint Venture Agreement defining conditions, period, authorised representatives, and joint and several liability. Bidders must comply with tax obligations and submit TCS PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire.

Functionality evaluation: scored out of 100 points, minimum 70 points required to be considered further. 80/20 preference point system: 80 points for price, 20 points for specific goals (Youth 3, Woman 5, Disabled 2, Black 5, Sedibeng District 3, Gauteng Province 2).