Manufacture, supply and delivery of substation and line labels (hv, mv, lv) for limlanga cluster, mpumalanga and limpopo operating unit — 60-month as-when-required contract

This is a guidance document for calculating local content in tenders. It provides definitions, calculation methods, and three mandatory declarations (Annexures C, D, E) to be completed as per SATS 1286:2011.

Closing date: 9 October 2026 at 10:00 (from tender record; no briefing or site visit dates provided in this document).

Local content guidance contact (not the tender issuer):

• Department: Department of Trade, Industry and Competition (the dti)
• Postal address: Private Bag X84, PRETORIA, 0001
• Street address: the dti Campus, 77 Meintjies Street, Sunnyside, 0002
• Telephone local: 0861 843 384
• Telephone international: +27 12 394 9500
• Website: www.thedti.gov.za

No Eskom contact details are provided in this document.

Returnable documents: three local content declarations must be completed:

• Annexure C: Local Content Declaration – Summary Schedule (must be submitted with the tender by closing date and time)
• Annexure D: Imported Content Declaration – Supporting Schedule to Annex C (to be provided if required)
• Annexure E: Local Content Declaration – Supporting Schedule to Annex C (to be provided if required)

The tender authority may request Declarations D and E.

All imported content must be verifiable; if origin information is unavailable, it is deemed imported.

Evidence of exemptions from the dti must be included.

Throughout the contract, Declarations C, D, and E must be kept updated.

Local content compliance will be verified per SATS 1286:2011.

The bidder must achieve the minimum local content percentage stated in the tender (specific percentage not given in this guidance document).

Imported content must be declared and calculated; exempted imports require dti approval.

Failure to provide verifiable local content evidence may lead to disqualification.

Scope (from tender record):

• Manufacture, supply, and delivery of labels used and applied in substations as well as on HV, MV and LV lines.
• Geographic scope: LimLanga Cluster, Mpumalanga and Limpopo Operating Unit.
• Contract type: as and when required.
• Duration: 60 months.

No further technical details are provided in this document.

The document references quality standards in the context of imported content evidence (commercial invoices, bills of entry) and specifies that unverifiable imported content is deemed imported. No specific quality management system is required.

Local content compliance:

• Must follow SATS 1286:2011 guidelines for calculating local content.
• Must complete Declarations C, D, and E as applicable.
• Imported content must be declared using the specified template.
• Exemptions must be evidenced from the dti.
• The bidder must provide verifiable evidence of local sourcing.
• If successful, declarations must be updated throughout the contract.

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Returnable documents must be submitted.

Required forms include:

• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state; false declarations disqualify.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent price setting.
• Affidavit for EME: sworn declaration of enterprise details and B-BBEE status, signed by an authorised member/director/owner.

Submission channel and format not specified.

B-BBEE status is a key evaluation factor.

Bidders must be EMEs with the specified Black ownership levels.

No minimum qualifying score stated.

No other evaluation criteria stated.

No bid security, guarantees, retention, or payment terms stated.

Pricing format not specified.

No turnover requirements stated.

Returnable Documents: Submit the TENDER & CONTRACT QUALITY Document (240-105658000 Rev 9) as part of the bid. Complete and sign Form A (Tender & Contract Quality Requirements) as part of the bid.

Pre-contract award quality requirements (Category 4) apply. Post-contract award quality requirements include Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access, Eskom Rights to Information, and ISO 9001 principles. Quality requirements are per specification 240-105658000 and ISO 9001 Standard.

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B-BBEE affidavit requirements for Qualifying Small Enterprises (QSEs):

• Annual total revenue must be between R10,000,000.00 and R50,000,000.00.
• Must declare percentage Black Owned, Black Female Owned, and Black Designated Group Owned.
• Black Designated Group breakdown required: Black Youth %, Black Disabled %, Black Unemployed %, Black People living in Rural areas %, Black Military Veterans %.
• B-BBEE level contributor options: 100% Black Owned = Level One (135% procurement recognition); At least 51% Black Owned = Level Two (125% procurement recognition).
• Affidavit valid for 12 months from date signed by Commissioner of Oaths.
• Must be signed by deponent and Commissioner of Oaths with stamp.

Manufacture, supply and delivery of labels used and applied in substations as well as on HV, MV and LV lines within the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit on an "as and when required" basis over a period of 60 months.

Local content declaration is required using Annex C, Annex D and Annex E schedules. Bidders must declare imported content, exempted imported content, local value of imports, freight costs, foreign currency payments and local supplier details. VAT must be excluded from all calculations. The average local content percentage of the tender must be calculated and declared. Designated product categories apply.

Manufacture, supply and delivery of labels used and applied in substations as well as on HV, MV and LV lines within the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit on an "as and when required" basis over a period of 60 months.

Pricing must be completed in the local content declaration schedules (Annex C, D, E) with tender quantity, tender rate (excl VAT), tender value, imported content breakdown, local content percentage per item, factory overheads, administration overheads and mark-up, manpower costs, and rental/depreciation/utility costs. All values exclude VAT. Tender exchange rate must be declared.

Local content declaration (Annex C, D, E) must be completed and submitted. Designated product local content thresholds apply. Bidders must declare imported content directly imported, imported via third party, and other foreign currency payments. Exempted imported content must be identified. CSD registration, tax compliance, B-BBEE, CIDB and other standard compliance requirements are not detailed in this document.

Returnable documents required with the bid:

• Quality method statement based on the scope of work, using the Eskom Method Statement Template (Ref 240-126469599).
• Approved quality policy signed by top management.
• Approved quality objectives signed by top management.
• Documented organisation chart and responsibility matrix that includes the quality management function or role (ISO 9001:2015 clause 5.3).
• Documented procedure for control of externally provided processes, products and services, including criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (ISO 9001:2015 clause 8.4).
• Form A completed and signed.
• Any additional requirements specified in the scope of work or specification.

All returnables are evaluated as part of the Supplier Quality Management assessment (Category 4, Revision 7, Specification 240-105658000).

Mandatory returnable documents for quality evaluation:

1. Quality method statement (Eskom template Ref 240-126469599).
2. Quality policy approved by top management.
3. Quality objectives approved by top management.
4. Organisation chart and responsibility matrix including quality management function/role (ISO 9001:2015 clause 5.3).
5. Procedure for control of externally provided processes, products and services with evaluation, selection, monitoring and re-evaluation criteria (ISO 9001:2015 clause 8.4).
6. Form A completed and signed.
7. Any additional requirements per scope of work or specification.

Supplier Quality Management evaluation (Category 4) uses a scored returnable-document checklist:

• Section A – Quality Management System Requirements (ISO 9001): 3 points total.

• Quality method statement (1 point).

• Quality policy approved by top management (1 point).

• Quality objectives approved by top management (1 point).

• Section B – Evidence of QMS in Operation: 2 points total.

• Organisation chart and responsibility matrix including quality role (1 point).

• Control of externally provided processes, products and services procedure (1 point).

• Section E – User-defined Additional Requirements: 2 points total.

• Form A completed and signed (1 point).

• Additional scope-specific requirements (1 point).

Total quality score: 7 points. Each deliverable is scored 1 if compliant, 0 if not. No minimum qualifying score, price/functionality split, or preference-point system (80/20 or 90/10) is stated in this document.

Scope: Manufacture, supply and delivery of labels used and applied in substations as well as on high-voltage (HV), medium-voltage (MV) and low-voltage (LV) lines within the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit.

Basis: "As and when required" over a 60-month contract period.

Quality requirements: Bidders must demonstrate a documented quality management system aligned with ISO 9001:2015 (certified or non-certified but compliant) and provide the specific returnable documents listed in the Supplier Quality Management assessment (Category 4, Specification 240-105658000, Revision 7).

Quality management compliance:

• Documented QMS meeting ISO 9001:2015 requirements (certification not mandatory but system must comply).
• Submission of all Section A, B and E returnable documents as evidence.

No CSD registration, tax clearance, B-BBEE level, CIDB grading, CIPC registration, professional-body registration or local-content thresholds are mentioned in this document.

Bidders must add any further requirements specified in the scope of work or specification beyond the standard quality returnables listed above.

Supplier Quality Management evaluation (Category 4, Revision 7, Specification 240-105658000) scores returnable documents on a 7-point scale:

• Section A (ISO 9001 QMS Requirements): 3 points – method statement, quality policy, quality objectives.
• Section B (QMS in Operation): 2 points – organisation chart with quality role, control of external providers procedure.
• Section E (User-defined Requirements): 2 points – Form A signed, additional scope-specific requirements.

Each item scores 1 if compliant, 0 if not. No minimum qualifying score or price/preference split is defined in this document.

Manufacture, supply and delivery of labels used and applied in substations as well as on HV, MV and LV lines within the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit on an "as and when required" basis over a period of 60 months. Technical schedules A & B define label specifications and requirements. Document identifier: SI-MOU-465, revision 1 (EIA 1195).

Technical evaluation criteria for substation and network equipment labelling (EIA 1195) as defined in technical schedules A & B. The document references unique identifier SI-MOU-465, revision 1. No scoring methodology, minimum qualifying score, or preference point system (80/20 or 90/10) is specified in the provided extract.

Technical evaluation criteria for substation and network equipment labelling (EIA 1195) as defined in technical schedules A & B. The document references unique identifier SI-MOU-465, revision 1. No scoring methodology, minimum qualifying score, or preference point system (80/20 or 90/10) is specified in the provided extract.

Eskom Holdings SOC Ltd

Megawatt Park, Maxwell Drive

Sandton, Johannesburg

Telephone: 011 800 8000

(The Supply Manager is to be advised.)

Eligibility requirements

• Bidder must be registered on the Central Supplier Database (CSD).
• Valid tax clearance from SARS must be held.
• B-BBEE status must be provided; no specific level is stated.
• The Form of Offer and Acceptance (C1.1) must be completed, signed, and returned.
• Joint ventures must notify the Supply Manager of the key person within two weeks of the Contract Date (post-award requirement).

Scope: Manufacture, supply, and delivery of labels used and applied in substations and on HV, MV, and LV lines within the LimLanga Cluster (Mpumalanga and Limpopo Operating Unit) on an "as and when required" basis over a period of 60 months.

• Detailed specifications are in Part C3 (Scope of Work) of the contract, not included in this extract.

Inspection does not place greater responsibility on the Purchaser or Supply Manager to discover defects. Reasonable inspection standard applies; additional inspection does not increase that responsibility.

The Price Schedule is Part C2 of the contract.

• It includes lump sum items and rate items.
• The tendered total of the Prices will be stipulated in respective purchase orders.
• The Prices are assumed fully inclusive of everything necessary to Provide the Goods and Services.
• There is no adjustment to lump sum prices if the actual quantity of work within that lump sum differs from the tender estimate; only compensation events (per clause 60.1) can change the Prices.
• The Supplier must include costs for correction of Defects (clause 43.1) in the Prices, as there is no compensation event for defects unless due to a Supplier's risk.
• The Supplier must not allow in Prices for matters that may arise from a compensation event.
• The Price Schedule is to be completed by the tenderer or the Purchaser as indicated.

Pricing format

• The price schedule (Part C2) includes lump sum items and rate items.
• The total of the Prices is assumed fully inclusive of everything necessary to Provide the Goods and Services.
• No adjustment to lump sums if quantities differ; only compensation events (per NEC3 clause 60.1) can change the Prices.
• The Supplier must include costs for defect correction in their rates.

Payment terms

• Assessment interval: after complete delivery of each order.
• Payment period: to be determined by the contract value, measured from date of delivery and receipt of a valid tax invoice with all required documentation.
• Interest rate: zero percent above the publicly quoted prime rate (Standard Bank of South Africa).

Guarantees and securities

• Performance bond: amount to be advised at contract award (Option X13 may apply).
• Parent company guarantee: required if Option X4 is applicable.
• The Supplier must provide certificates of insurance when requested.

Delay damages

• 0.25% per order per week outside agreed delivery timelines, capped at 10% for two weeks delay.

Liability limits

• Supplier's liability for indirect/consequential loss: R0.00.
• Supplier's total liability (excluding excluded matters): limited to the total of the Prices.
• End of liability date: 5 years after delivery of the whole of the goods and services.

Mandatory registrations and evidence

• Central Supplier Database (CSD) registration.
• SARS tax clearance (valid tax invoice with Eskom VAT number 4740101508).
• B-BBEE status: must be provided; changes in status must be notified within 7 days, with an updated verification certificate within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination.
• For joint ventures: the composition must not change without consent; joint and several liability applies.

Insurance

• The Supplier must provide insurances as per Insurance Table A (loss/damage to goods, liability for property damage/bodily injury).
• The Purchaser provides insurances per Insurance Table B.

General compliance

• No cession, delegation, or assignment without written consent.
• Compliance with health, safety, and environmental laws (Z6).
• Asbestos management: Purchaser manages asbestos; Supplier personnel may stop work if asbestos is identified; removal is by a registered contractor at Purchaser's expense.
• Ethics clause: no prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive). Breach may lead to termination.

The Supplier must:

• Take all reasonable precautions to maintain health and safety of persons in and about the provision of goods and services.
• Include sufficient amount in the Prices for compliance with all applicable health and safety laws and regulations.
• Ensure subcontractors, employees, and others under their control comply with these requirements.
• Follow Eskom's health and safety rules, guidelines, and procedures.

Asbestos management:

• Purchaser certifies that ambient air conforms to SA standards (OEL 0.2 fibres/ml as 4-hour TWA, short-term 0.6 fibres/ml as 10-minute TWA).
• Supplier may perform parallel measurements at own expense.
• If asbestos is identified, risk assessment and immediate control measures are required.
• Supplier's personnel may stop work and leave the area until it is declared safe.
• Removal and disposal of asbestos is by a registered contractor instructed by Purchaser at Purchaser's expense.

Safety signs (from technical details):

• Signs must meet SABS 1186 and relevant Eskom specifications.
• Examples include danger electricity, live chamber, prohibitive signs.

The Supplier must comply with all applicable environmental laws and regulations.

Asbestos removal and disposal must be conducted in line with South African legislation, by a registered asbestos contractor instructed by the Purchaser at the Purchaser's expense.

Contract type: NEC3 Supply Contract (SC3) with Options X1 (price adjustment), X2 (changes in law), X7 (delay damages), X17 (low performance damages), and Z (additional Eskom conditions).

• Condition of contract: core clauses plus options.
• Starting date: to be advised.
• Delivery date: specified in each purchase order.
• Defects date: warranty period per manufacturer's specifications after delivery.
• Defect correction period: maximum 2 weeks for main components, 1 week for minor components.
• Defects access period: maximum 1 week.
• Payment: assessment after complete delivery of each order; payment period to be determined; currency ZAR.
• Interest rate: zero percent above the publicly quoted prime rate (Standard Bank).
• Liability: Supplier liability for indirect/consequential loss is R0.00; total liability limited to total of Prices; end of liability 5 years after delivery.
• Delay damages: 0.25% per order per week delay, max 10% in two weeks.
• Performance bond: amount to be advised at contract award.
• Joint venture: joint and several liability; key person to be notified within two weeks of Contract Date; composition cannot change without consent.
• B-BBEE: changes in Supplier's B-BBEE status must be notified within 7 days; updated certificate within 30 days; decrease may lead to renegotiation or termination.
• Confidentiality: no disclosure of contract information; images require prior written consent.
• Insurance: Supplier provides insurance per Insurance Table A; Purchaser provides per Table B.
• Asbestos: Purchaser manages asbestos; Supplier personnel may stop work if identified; removal by registered contractor at Purchaser's expense.
• Dispute resolution: Adjudicator from ICE-SA panel; tribunal is arbitration under Association of Arbitrators (Southern Africa).
• Termination: reasons include business rescue order, B-BBEE non-compliance, and prohibited actions (ethics clause).

Scope: Manufacture, supply and delivery of labels for substations and HV, MV and LV lines in the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit, on an as-and-when-required basis for a 60-month period. Tender reference: E2284DXMPR.

Eskom Holdings SOC Ltd (Disclosing Party)

Physical address: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa

Postal address: PO Box 1091, Johannesburg 2000, South Africa

Telephone: +27 (number incomplete in source)

Authorised signatory: No lower than Procurement Senior Manager

Non-Disclosure Agreement (NDA) template for the above tender.

Key terms:

• Effective date: 2 September 2024; review date: September 2029.
• Confidential Information includes all technical, commercial, financial, and operational information disclosed by Eskom relating to the project.
• Receiving Party (supplier/tenderer) must protect Confidential Information with at least a reasonable standard of care and use it only for the project.
• Disclosure to representatives permitted on a need-to-know basis, provided they abide by the NDA.
• Receiving Party indemnifies Eskom against losses from unauthorised use or disclosure.
• Confidential Information remains Eskom's exclusive property; no licence granted.
• Exclusions: information already known, publicly available, independently developed, legally compelled, or authorised by Eskom.
• Term: 3 years after termination of the relationship or as specified in a subsequent agreement.
• Breach remedy: 7 business days to remedy after written notice; Eskom may then pursue all legal remedies.
• Governing law: Republic of South Africa.
• Domicilium addresses as per contact information above.
• Signatories: Eskom – Procurement Senior Manager or higher; Supplier – duly authorised representative.

Tender governed by Eskom Procurement and Supply Chain Management Procedure 32-1034.

Addenda issued via same platform as original tender advertisement (Eskom Tender Bulletin and NT e-Tender Portal).

All communication between Eskom and tenderers must be through the Eskom Representative only, in writing, in English.

Eskom takes no responsibility for non-receipt of communications.

Closing date and time: 9 October 2026 at 10:00 SAST.

Compulsory briefing/site visit: Date, time, and venue per Tender Data (not specified in this document). Attendance mandatory if stipulated; failure to attend results in disqualification.

Clarification requests: Must be addressed in writing to Eskom Representative; allow reasonable time for response and tender adjustment before closing. Responses published on same platform as tender advertisement.

All communications must be directed to the Eskom Representative only, in writing, in English.

Eskom Representative details (name, role, email, telephone): per Tender Data (not provided in this document).

Submission address (physical tender box or email): per Tender Data (not provided).

Enquiries: via Eskom Representative as above.

Service/delivery address: per Tender Data (not provided).

Submission method: Electronic via Eskom Tender Bulletin e-tendering portal (preferred) OR physical original plus one hard copy to tender box at address specified in Tender Data.

Closing date and time: 9 October 2026 at 10:00 SAST.

Late tenders not accepted under any circumstances.

Tender must be in English; written tenders completed in ink (no pencil).

Original and copy must be separate packages marked "ORIGINAL" and "COPY", sealed together in an outer package marked "Confidential" with tender number, tenderer name, address, email, and authorised signatory contact details.

Acknowledgement Form must be completed and submitted with the tender, indicating whether bid is for whole or part of the works/services/supply.

All mandatory tender returnables must be submitted by the closing date and time; documents required for contract award must be submitted before award.

Tenderer must sign the original tender (or electronic tender for e-tendering); signatory is held liable.

No 100% sub-contracting of the scope of work permitted; such tenders are disqualified.

Tender validity period as stated in Tender Data; Eskom may request extension.

For e-tendering: upload and finalise via Eskom Tender Bulletin site; documents must be accessible, not corrupt, and submitted before closing.

Proof of posting or courier delivery does not constitute proof of delivery.

Evaluation follows a multi-phase process:

1. Basic compliance: mandatory returnables submitted, original and copy provided (physical) or documents uploaded (e-tendering). Non-compliant tenders are non-responsive.
2. Pre-qualification criteria: as stipulated in Tender Data (e.g., B-BBEE level, CIDB grading). No double counting across phases.
3. Functionality (if applicable): scored against criteria in Tender Data; minimum threshold required to proceed.
4. Financial analysis: Eskom assesses financial risk; tenderer may be excluded if risk too high and no mitigating factors.
5. Price evaluation: per criteria in Tender Data; factors include CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value, forecasted invoicing rates.
6. Arithmetical error correction: amounts in words prevail over figures; line-item totals prevail over rates; Eskom corrects errors with tenderer concurrence.
7. B-BBEE scoring: level from CSD report or certificate/affidavit. If pre-qualification criterion, proof required at closing or disqualification. Otherwise zero PPPFA points if missing/invalid.
8. Specific Goals scoring: supporting documentation required by closing; zero points if not met/submitted.
9. Ranking: Price score + Specific Goals score per PPPFA 80/20 or 90/10 (as per Tender Data).
10. Objective criteria (if stipulated in Tender Data): may award to non-highest scorer per PPPFA Section 2(1)(f); functionality and B-BBEE scorecard elements cannot be used.
11. Reverse e-auction (if indicated): tenderers submit without prices; prices not considered if included.

Scope: Manufacture, supply and delivery of labels used and applied in substations as well as on HV, MV and LV lines within the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit.

Basis: As and when required over a 60-month period.

Quantities: Not fixed; ordered as required.

Standards: Labels must comply with Eskom labelling specifications; cataloguing information may be required after award.

Standardised specifications and other publications incorporated by reference per Tender Data.

Tenderers must familiarise themselves with latest revisions of referenced standards.

Tenderer bears all costs of tender preparation, including testing to demonstrate compliance with evaluation criteria.

Acknowledgement Form must be completed and submitted with tender, indicating scope (whole or part).

No specific quality management system requirements detailed in standard conditions; refer to Tender Data and Eskom SHEQ requirements.

Pricing schedule/rates must include all duties, taxes (VAT), levies applicable 14 days before closing.

Prices fixed for contract duration; no adjustment unless provided in Invitation to Tender.

Currency: ZAR unless otherwise instructed; exchange rate and base date per Invitation to Tender.

Arithmetical errors corrected: words prevail over figures; line-item totals prevail over rates; Eskom corrects with tenderer concurrence.

Financial analysis may exclude tenderer if financial risk too high.

Price evaluation factors: CPA, FOREX, commodity exposure, discounts, technical adjustment, present value, forecasted invoicing rates.

B-BBEE and Specific Goals scored per PPPFA 80/20 or 90/10.

Reverse e-auction: if used, tender submitted without prices.

Pricing: Rates and prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to closing.

Prices fixed for contract duration; no price adjustment unless provided for in Invitation to Tender.

Currency: South African Rand unless otherwise instructed; exchange rate and base date per Invitation to Tender.

Insurance: Eskom's insurance cover may not be full; tenderer advised to seek qualified advice.

Performance security: Tenderer must indicate at least two financial institutions for security; Eskom reserves right to reject unsuitable institutions.

Financial risk assessment: Eskom evaluates financial statements; tenderer may be excluded if risk deemed too high and no acceptable mitigating factors.

No bid security amount, guarantee percentage, retention, or payment terms specified in standard conditions.

CSD registration and valid tax compliance status (SARS tax PIN) required.

B-BBEE: Valid SANAS-accredited certificate or qualifying sworn affidavit (EME ≤ R10m, QSE ≤ R50m) required at closing if pre-qualification criterion; otherwise zero PPPFA points. Affidavit must contain ownership/revenue details, signed by deponent and independent Commissioner of Oaths on same date.

Specific Goals: Supporting documentation required by closing for points allocation.

CIDB: If stipulated in Tender Data, registration required at closing or proof of application with registration by award (within 21 working days).

SHEQ: Proof of safety, health, environmental and quality systems, policies, capabilities at closing and/or award; all associated costs and personnel reflected in tender.

Legislation compliance: NT Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements.

SDL&I Undertaking: Must be completed and submitted by contract award.

Designated materials and thresholds: Information required by contract award.

Cataloguing: May be required after award; pricing schedule must include line item for cataloguing.

Authority to act as agent: Authenticated copy required if agent submits tender.

No 100% sub-contracting.

Contract Skills Development Goals (CSDG): Applicable for contracts ≥12 months and ≥R5 million (professional/service) or CIDB grade 7+ (engineering/construction).

Contract Participation Goals (CPG): Applicable for construction works contracts in GB/CE classes, duration ≥6 months, ≥25% subcontracting in CE, EB, GB, ME classes.

Compliance with OHS Act and Eskom SHEQ requirements mandatory.

Proof of SHEQ systems, policies, capabilities required at closing and/or contract award; all costs and personnel reflected in tender.

CIDB registration required if stipulated (grade per Tender Data); proof at closing or application with registration by award.

Contract Skills Development Goals (CSDG) apply for contracts ≥12 months and ≥R5 million (professional/service) or CIDB grade 7+ (engineering/construction).

Contract Participation Goals (CPG) apply for construction works contracts in GB/CE classes, duration ≥6 months, ≥25% subcontracting in CE, EB, GB, ME classes.

Fraudulent B-BBEE certificates/affidavits or fronting reported to B-BBEE Commission; tenderer suspended from state business up to 10 years.

Eskom not liable for losses, claims, damages arising from tender participation, amendments, termination, or exclusion.

Eskom reserves right to accept/reject any variation, deviation, alternative tender, or whole/part of tender; may cancel tender before contract conclusion with written reasons.

Eskom may enter mandated negotiations with selected tenderer(s).

Tender validity period per Tender Data; extension may be requested; refusal excludes tenderer.

Confidentiality: all procurement matters confidential; documents used only for tender preparation.

Standardised specifications incorporated by reference must be obtained and familiarised.

Compulsory site visit/clarification meeting per Tender Data; non-attendance disqualifies.

B-BBEE evaluation: pre-qualification requires proof at closing; PPPFA points zero if missing/invalid.

Specific Goals evaluation: zero points if documentation missing.

Objective criteria may be applied per PPPFA Section 2(1)(f) if stipulated.

Contract formation: successful tenderer notified after Adjudication Authority approval; contract documents revised for addenda, returnables, negotiated changes; Form of Agreement signed by authorised signatories.

Eligibility: tenderer (including JV/consortium) must meet Tender Data criteria and not be restricted from dealing with Eskom or SOCs.

No 100% sub-contracting.

Submission: complete original + one hard copy (physical) or electronic upload (e-tendering) by closing.

Mandatory returnables at closing; contract award documents before award.

Tender validity per Tender Data.

Confidentiality of procurement information.

Compulsory site visit/clarification meeting per Tender Data.

Clarification requests to Eskom Representative only.

Insurance: tenderer to seek qualified advice.

Pricing: all-inclusive, fixed, ZAR.

No alterations to tender documents except authorised corrections initialled by signatories.

Alternative tenders only if main tender submitted and permitted by Tender Data.

Authority to act as agent: authenticated copy required.

Compliance with all applicable legislation and Eskom SHEQ.

SHEQ proof at closing/award.

CIDB registration if stipulated.

CSDG and CPG as per thresholds.

Performance security: indicate two financial institutions.

Cataloguing may be required after award.

SDL&I Undertaking by contract award.

Designated materials information by contract award.

Fraud/misrepresentation leads to disqualification, suspension, prosecution.

Evaluation phases: basic compliance → pre-qualification → functionality (if applicable) → financial analysis → price evaluation → arithmetical error correction → B-BBEE scoring → Specific Goals scoring → ranking per PPPFA 80/20 or 90/10.

Functionality minimum threshold per Tender Data.

B-BBEE level from CSD report or certificate/affidavit; pre-qualification requires proof at closing.

Specific Goals points require supporting documentation at closing; zero points if missing.

No criterion measured twice across phases.

Reverse e-auction may be used; if so, tenderers submit without prices.

The tender will be evaluated in two stages: technical and financial. Bidders must meet the minimum technical requirements to proceed to financial evaluation. The evaluation will consider the bidder's compliance with the technical specifications, pricing, and B-BBEE status. The contract will be awarded to the bidder who scores the highest total points, subject to passing the technical threshold.

This document (SI-MOU-465, Revision 1) establishes the standard technical evaluation criteria for evaluating tenderer submissions in response to commercial enquiries for Eskom distribution systems equipment, hardware and fittings used on networks within Eskom Distribution, specifically for substation and network equipment labelling (EIA 1195) within the LimLanga Cluster. It details the technical strategy, evaluation method, and criteria including mandatory returnables and functional scoring. Applicable to Eskom Holdings Limited Divisions LimLanga Cluster.

Closing date and time: 9 October 2026 at 10:00 (from tender record).

No compulsory briefing or site visit dates stated in this document.

Evaluation is conducted in two progressive stages; both must be passed.

Stage 1 – Mandatory Requirements (all must be submitted, failure renders tender non-responsive):

• Technical Schedules A & B completed, signed and submitted (Annex B).
• Deviation Schedule completed, signed and submitted (Annex C); if no deviations, state "no deviation".
• Manufacturer Drawing / Manual / Data Sheet meeting the requirements of Eskom standards D-DT-5047 and D-DT-5050.
• Type Test Report from an accredited test facility, corresponding to the manufacturer drawing, including at minimum material and dimension verification test and tensile test.

Stage 2 – Functional Scoring Criteria (only tenderers passing Stage 1):

• Minimum weighted score to pass: 90 out of 100.
• Weight distribution:

• Content of Technical Schedule A & B: 50%

• Manual / Manufacturer Drawing: 40%

• Evaluation of Type Test Report: 10%

• Scoring methodology per criterion:

• Compliant: 100%

• Compliant with associated qualifications: 80%

• Non-compliant with minimum risk: 20%

• Totally deficient / non-responsive / non-compliant: 0%

• Manual/Manufacturer Drawing final score = (Total Score / 100) × 40.
• Type Test Report scoring: each required test (tensile, material & dimension) scores 5% if accepted (Yes), 0% if not (No).

Scope: Manufacture, supply and delivery of labels for substations and network equipment (HV, MV, LV lines) within the LimLanga Cluster (Mpumalanga and Limpopo Operating Units) on an "as and when required" basis over 60 months.

Applicable standards (normative references):

• Occupational Health and Safety Act and Regulations (OHS Act).
• Operating Regulations for High Voltage Systems (ORHVS) – 240-114967625.
• ISO 9001:2000 Quality Management Systems.
• Eskom standard D-DT-8012 (Marker Cable Route Concrete).
• Eskom standard 0.54/404 (Electrical equipment enamelled labels details).
• Eskom standard 240-82737065 (MV/LV Pole Numbering).
• Eskom standard DDT-5050 (MV/LV Line Labelling).
• Eskom standard 0.54/5577 (Electrical equipment enamelled labels text layout).
• Eskom standard 240-120804300 (Labelling of Electrical Equipment within Eskom Wires Network).
• Eskom standard 240-75660336 (Design, Manufacturing and Installation of Eskom Wires Business Equipment Labels).
• Eskom standard 240-89556857 (Operating Diagrams – Station Electric Diagrams).
• Eskom standard 240-62629353 (Panel Labelling Standard).
• Eskom standard 240-56362221 (Safety Signs Used in DC Applications).
• Eskom Corporate Identity Manual Section 5: Signage (240-103414344).
• Eskom standard D-DT-5047 (Substation name board, primary plant labels – sizes, legend layout, manufacturing details for vitreous enamel/fibreglass and Chromadek/Chromaprep).
• Eskom standard D-DT-5050 (Sub-transmission line labels – HV line designation & structure identification, HV line crossing; LV structure identification label optional to D-DT-3049).
• Eskom standard D-DT_3202 (Sign, Danger).
• Manufacturer's manual.

Informative references:

• Eskom Procurement and Supply Chain Management Procedure (32-1034).
• Tender Engineering Evaluation Procedure (240-48929482).
• Provide Engineering during Project Sourcing (240-44682850).

Evaluation methodology:

• Progressive three-stage approach defined (Stage 1 Mandatory, Stage 2 Functional Scoring, Stage 3 Sample Evaluation), but for this inquiry only Stages 1 and 2 apply.
• Technical Evaluation Team (per procedure 240-48929482) conducts evaluation.
• Desktop evaluation of submitted documentation.
• Stage 1: pass/fail on mandatory returnables.
• Stage 2: weighted functional scoring with minimum 90/100 threshold.
• Scoring per criterion uses four-level scale (Compliant, Compliant with qualifications, Non-compliant minimum risk, Totally deficient).

No explicit experience or key personnel qualification requirements stated in this document. Evaluation focuses on product compliance (technical schedules, drawings, test reports) rather than bidder track record or personnel CVs.

Quality requirements:

• Type test reports must be from an accredited test facility.
• Tests shall be conducted by an accredited or competent person.
• ISO 9001:2000 Quality Management Systems is a normative reference.
• Technical Schedules A & B require compliance with product information and technical requirements per Eskom standards.
• Manufacturer drawings must meet D-DT-5047 and D-DT-5050 manufacturing details.

Mandatory returnable documents (Stage 1):

• Technical Schedules A & B (Annex B) – completed and signed.
• Deviation Schedule (Annex C) – completed and signed (or marked "no deviation").
• Manufacturer Drawing / Manual / Data Sheet compliant with D-DT-5047 and D-DT-5050.
• Type Test Report from an accredited test facility covering material & dimension verification and tensile tests.

Other compliance references:

• Occupational Health and Safety Act (OHS Act) compliance required.
• ISO 9001:2000 Quality Management System referenced.
• No B-BBEE level, CIDB grading, CSD registration, tax clearance, or local content thresholds stated in this document.

Occupational Health and Safety Act and Regulations (OHS Act) is cited as a normative reference applicable to the evaluation of tenderer submissions. Operating Regulations for High Voltage Systems (ORHVS) also referenced.

Warranty details and period are evaluated as part of the Manual/Manufacturer Drawing criterion (20% weight within that criterion). No other contractual terms (duration, termination, penalties, liquidated damages) are specified in this technical evaluation criteria document.

Stage 1 Mandatory Requirements (all must be submitted; failure renders tender non-responsive):

1. Technical Schedules A & B completed, signed and submitted (Annex B).
2. Deviation Schedule completed, signed and submitted (Annex C); indicate "no deviation" if none.
3. Manufacturer Drawing / Manual / Data Sheet meeting D-DT-5047 and D-DT-5050 requirements.
4. Type Test Report from an accredited test facility corresponding to the manufacturer drawing, including material and dimension verification test and tensile test.

Stage 2 Functional Scoring Criteria (only tenderers passing Stage 1):

• Minimum weighted score to pass: 90/100.
• Weight distribution:

• Content of Technical Schedule A & B: 50%

• Manual / Manufacturer Drawing: 40%

• Evaluation of Type Test Report: 10%

• Scoring methodology (applied to each sub-criterion):

• Compliant: 100%

• Compliant with associated qualifications: 80%

• Non-compliant with minimum risk: 20%

• Totally deficient / non-responsive / non-compliant: 0%

• Manual/Manufacturer Drawing final score = (Total Score / 100) × 40.
• Type Test Report: each required test (tensile, material & dimension) scores 5% if accepted (Yes), 0% if not (No).
• Sub-criteria detail:

• Technical Schedule A&B: Product information (10%), Technical requirements (40%).

• Manual/Manufacturer Drawing: Substation label detail drawing (40%), Network equipment label detail drawing (40%), Warranty details and period (20%).

Manufacture, supply and delivery of labels and safety signs for substations, HV, MV and LV lines within the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit on an "as and when required" basis over a 60-month period. The price list contains 126 line items with detailed specifications for each sign/label type including safety signs (unauthorised handling, danger electricity, live chamber, prohibitive, mandatory, emergency shower, eyewash, drinking water prohibited, battery room/cabinet, cellphones prohibited), substation name labels (large and small), transformer bay labels, HV/MV line bay labels, phase markers, tower labels, cable markers, crossing line labels, and toilet indication signs. Materials include Chromadek, mild steel with vitreous enamel, ABS plastic, aluminium (anodised/composite), and vinyl with galvanised steel frame. All items must meet SANS 1186, SANS 1247, SANS 1274 and various ESKOM specifications and drawing numbers. Each item requires indelible manufacturer's trademark and part number.

Scope: Manufacture, supply and delivery of labels and safety signs for substations, HV, MV and LV lines in the LimLanga Cluster, Mpumalanga and Limpopo Operating Unit on an "as and when required" basis over 60 months.

Items: 126 line items covering safety signs, electrical safety signs, substation name labels, transformer bay labels, line bay labels, phase markers, tower labels, cable markers, crossing line labels and toilet indication signs.

Materials: Chromadek (Z200) with clear powder coating to SANS 1274, mild steel with vitreous enamel finish, ABS plastic, aluminium (anodised or composite), vinyl with galvanised steel frame.

Key standards: SANS 1186 (symbolic safety signs), SANS 1247, SANS 1274 (powder coating), ESKOM specifications SCSSCAAP5, SCSSCABE9, 240-75660336, D-DT-5021, D-DT-5047 series, D-DT-6077, D-DT-6074, D-DT-6075, D-DT-6112, D-DT-6113, D-DT-5089, D6058, D6072, D6074, D6075, D6077, D6112, D6113.

Common requirements: Indelible manufacturer's trademark and part number on all items; specific dimensions, colours (Pantone, SABS, Spectrum), inscription heights, fonts (Helvetica Compact/Medium), attachment methods (4×5 mm holes 15 mm from edges, pop-riveted); some signs double-sided or marked both sides; reflective sheeting (3M Diamond Grade DG 4083) for crossing labels.

Quantities: Each line item shows quantity 1 (unit: EACH) — likely indicative unit pricing for an as-and-when contract.

Description fragment from annexure: The scope includes maintenance and repairs of electrical components; certified copies of documents must not be older than three months at tender closing. Bidders must provide sets of Baseline Risk Assessment (BRA) relevant to the scope of work.

Closing date and time: 9 October 2026 at 10:00.

Certified copies of all documents (Letter of Good Standing, training certificates, medical fitness certificates, driver's licences) must not be older than 3 months at the date and time of tender closing.

No compulsory briefing or site visit mentioned in this annexure; check main tender document.

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): offer cover page with bidder details and signature.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the department.
• SBD 8 (Declaration of Past Supply Chain Management Practices): declares past SCM conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid price was set independently without collusion.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Annexure B: Acknowledgement of Eskom's SHE rules and requirements, fully signed by the tenderer.
• Annexure C2 (this document): SHE tender returnables including:

1. Company OHS/SHEQ policy signed by CEO/MD with next review date, compliant with OHS Act Section 7 and aligned with ISO 45001.
2. Valid Letter of Good Standing (COID, FEMA or RMA) reflecting correct nature of business (installation, maintenance, repairs of electrical components), certified copy not older than 3 months at tender closing.
3. Baseline Risk Assessment (BRA) relevant to scope of work, addressing identification of SHE hazards, risk assessment of construction activities with consequence rating, likelihood rating, risk rating, detailed mitigation measures, review and monitoring plan.
4. BRA Procedure with methodology used for risk assessment.
5. SHE competency training certificates (certified, not older than 3 months at tender closing):

• First Aid Intermediate Certificate (US 120496) with Service Provider's Department of Labour/SETA Accreditation Certificate.
• Basic Fire Fighting Training (US 12484).
• Incident Management and RCAT Training (US 120335).
• HIRA Training certificate (US 120330).

6. Two valid medical fitness certificates for drivers and two certified copies of driver's licences, certified not older than 3 months at tender closing.
7. Substance abuse procedure.

Submission method, number of copies, packaging and delivery address are specified in the main tender document.

Closing date and time: 9 October 2026 at 10:00.

Disqualification risks: any returnable form left unsigned or omitted; submissions received after closing time.

The SHE returnables (Annexure C2) are evaluated on a responsive/non-responsive basis (pass/fail) at tender stage before contract award.

Scoring per requirement:

• 0 = Document not submitted or submitted but does not satisfy minimum requirements.
• 1 = Document submitted and content satisfies minimum SHE requirements.

Each of the seven requirements must score 1 to be responsive.

The overall tender evaluation methodology (price/preference split, functionality, minimum qualifying score) is not detailed in this annexure; refer to the main tender document. Typical Eskom tenders use the 80/20 or 90/10 preference point system.

SHE compliance requirements (mandatory at tender stage):

• Company OHS/SHEQ policy signed by CEO/MD, with next review date, compliant with OHS Act Section 7 and aligned with ISO 45001.
• Valid Letter of Good Standing (COID, FEMA or RMA) depicting correct nature of business (installation, maintenance, repairs of electrical components); certified copy not older than 3 months at tender closing.
• Baseline Risk Assessment (BRA) relevant to scope of work, including:

• Identification of SHE hazards and risk assessment of construction activities.

• Consequence rating, likelihood rating, risk rating.

• Detailed mitigation measures, review and monitoring plan.

• BRA Procedure with methodology used for risk assessment.
• SHE competency training certificates (certified, not older than 3 months at tender closing):

• First Aid Intermediate Certificate (US 120496) with Service Provider's Department of Labour/SETA Accreditation Certificate.

• Basic Fire Fighting Training (US 12484).

• Incident Management and RCAT Training (US 120335).

• HIRA Training certificate (US 120330).

• Two valid medical fitness certificates for drivers and two certified copies of driver's licences, certified not older than 3 months at tender closing.
• Substance abuse procedure.
• Signed acknowledgement of Eskom's SHE rules and requirements (Annexure B).

Standard returnable forms: SBD 1, SBD 4, SBD 8, SBD 9, Authority to Sign/Board Resolution.

CSD registration, tax compliance, B-BBEE, CIDB grading and local content requirements are not specified in this annexure; they will be stated in the main tender document.

OHS legal requirements for contractors at tender stage (responsive/non-responsive criteria):

• Company OHS/SHEQ policy signed by CEO/MD with next review date, compliant with OHS Act Section 7 and ISO 45001.
• Valid Letter of Good Standing (COID, FEMA or RMA) for electrical installation/maintenance/repairs, certified copy ≤3 months old at closing.
• Baseline Risk Assessment (BRA) covering hazard identification, risk assessment (consequence, likelihood, risk ratings), mitigation measures, review and monitoring plan.
• BRA Procedure with methodology.
• Four SHE training certificates (certified ≤3 months): First Aid Intermediate (US 120496) with SETA accreditation; Basic Fire Fighting (US 12484); Incident Management and RCAT (US 120335); HIRA (US 120330).
• Two driver medical fitness certificates and two certified driver's licence copies (≤3 months old).
• Substance abuse procedure.
• Signed Annexure B acknowledgement of Eskom SHE rules.

Scoring: 0 = non-compliant; 1 = compliant. Two evaluation rounds with 7 working days for remediation.

SHE tender evaluation (Annexure C2) covers Section A: OHS legal requirements to be met by contractors at tender stage before contract award. Requirements are assessed on a responsive/non-responsive basis with pass/fail scoring (0 or 1).

Manufacture, supply and delivery of labels used in substations and on HV, MV and LV lines within the LimLanga Cluster (Mpumalanga and Limpopo Operating Unit). Contract period: 60 months, on an "as and when required" basis.