Supply, test and delivery of structural and industrial steel on an as-and-when-required basis for 5 years at tutuka power station (main store)

Contractors must submit the completed PAYE questionnaire, signed summary sheets, sworn affidavits (Appendices 1–9), and declarations, emailing copies to [email protected].

Eskom may withhold PAYE from payments if required forms, affidavits, or IRP30 certificates are not provided; the pack is subject to tax law changes. The pack will not be automatically updated with changes in legislation. Contractors must declare that all information is accurate and complete.

The pack is evaluated based on the completeness and accuracy of the tax information provided. Bidders must be residents of South Africa unless they complete Appendix 9 and have their pack referred to Eskom Group Tax. The pack includes questions about tax residency, employment status, and PAYE obligations. The pack must be signed by an authorised representative.

Tender response must be separated into its components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

Returnable Documents:

• Life-saving Rule Acknowledgement Form (must be signed by all employees, agents, consultants, and contractors).
• Pre-task risk assessment must be conducted prior to any work commencing.
• Valid permit to work where required.
• Compliance with Life-Saving Rules and Eskom's Life-Saving Rules policy.
• All relevant safety documentation as per the Eskom Contractor Health and Safety Requirements.

Compliance with Life-Saving Rules is mandatory. Violations may lead to disciplinary process in accordance with the Eskom Disciplinary Code and Procedure. Zero tolerance for violations. Bidders must demonstrate understanding and commitment to the Life-Saving Rules, including pre-task risk assessments, permits, and safety training.

Compliance with Life-Saving Rules is mandatory. Violations may lead to disciplinary process in accordance with the Eskom Disciplinary Code and Procedure. Zero tolerance for violations. Bidders must demonstrate understanding and commitment to the Life-Saving Rules, including pre-task risk assessments, permits, and safety training.

Returnable documents include the completed Declaration of Shareholding or Beneficiaries (Tender Schedule T2.2a No 8). The declaration must list all shareholders or beneficiaries, their registration numbers, and the number or percentage of shares held. If any shareholder or beneficiary is an Eskom employee or a close family member, full details must be provided. The form must be signed by the undersigned person, stating their position. No other submission instructions are provided in this document.

The declaration is a mandatory returnable document. Failure to submit the completed and signed declaration may result in disqualification. The information disclosed is used to verify any conflict of interest with Eskom employees or their close family members. No scoring or minimum qualifying score is stated for this declaration.

Submission is electronic only via the Eskom eTendering system.

• Register on the eTendering website (https://eTendering.eskom.co.za) with required details (contact number must start with +27, complete captcha).
• Verify email, login, and enter OTP sent to cellphone/email.
• Select the tender reference and click 'Create New Submission'.
• Upload required documents by clicking 'Add file', then 'Upload'.
• Categorise each document correctly (e.g., Technical, Finance, Commercial).
• After uploading all documents, click 'Finalise and Close Submission'.
• If more documents are needed, choose 'No, continue adding files'.
• After finalisation, an email with all submitted documents and a submission ID is sent.
• To verify submitted documents, use 'View Submission'.
• For closed tenders, suppliers receive a link via email to bid privately.
• Contact the buyer responsible for the published tender for any system difficulties.

The document does not state evaluation criteria. It only describes the eTendering submission process.

Returnable Documents:

• SBD 1 (Invitation to Bid) - signed and completed
• SBD 3.1 (Pricing Schedule) - priced and signed
• SBD 4 (Declaration of Interest) - signed
• SBD 6.1 (Preference Points Claim) - completed and signed
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) - signed
• CSD report (not older than 30 days)
• Valid tax clearance pin
• B-BBEE certificate or sworn affidavit (for exempt micro enterprises or qualifying small enterprises)
• Signed Non-Disclosure Agreement (NDA) - mandatory, failure to return will disqualify the bid
• Samples of furniture items as specified in the technical specification
• Delivery schedule
• Warranty document
• Proof of experience (contracts or reference letters)

Submission method: Bids must be submitted in a sealed envelope clearly marked with the tender number and description. Bids must be placed in the tender box at the municipal offices. No electronic submissions are accepted.

Closing date and time: 29 September 2026 at 11:00 (as per the tender record).

Note: Bidders must ensure all documents are completed in black ink and all pages are numbered. Any alterations must be initialled.

Evaluation is a two-stage process:

1. Stage 1 - Mandatory compliance: Bids that fail to meet the following will be disqualified:

• Submission of all required returnable documents
• Valid CSD registration
• Valid tax clearance
• Signed NDA
• Minimum B-BBEE level 4
• Submission of samples

2. Stage 2 - Point scoring (out of 100 points):

• Price: 80 points (lowest price gets maximum points, others on pro-rata basis)
• B-BBEE: 20 points (based on the B-BBEE level claimed)

3. After scoring, the bidder with the highest total points will be recommended for award, provided they meet all technical requirements.

Technical evaluation (pass/fail):

• Samples must meet the minimum quality and specification requirements as per the technical specification.
• Bidders who fail the technical evaluation will not be considered further.

Contractors must complete and return the signed summary sheet, signed affidavits (Appendices 1-9 as applicable), and the particulars of the representative or individual. Completed packs must be submitted to the Eskom contractor representative, with a copy to [email protected].

Bidders must be residents of South Africa (or complete Appendix 9 for non-residents). The evaluation pack includes questions to determine if the contractor is a dependent contractor. The pack must be completed truthfully and all required appendices signed. The pack will not be automatically updated with changes in legislation.

Returnable documents:

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Eskom Identifier 240-43921804 Rev 5) — must be completed, signed by an authorised person (CEO, Director or Managing Director) and witnessed by two witnesses. Signing confirms the bidder has obtained and understands the listed OHS documents and accepts the consequences of non-compliance.

OHS compliance requirements:

• Mandatory standards and legislation:

• Eskom contract and contractor OHS management standard 32-726

• Occupational Health and Safety Act

• Compensation for Occupational Injuries and Diseases Act

• Eskom Vehicle and Driver Safety Management Procedure 240-62946386

• Eskom lifesaving rules 240-62196227

• After contract award, the supplier must fully align its processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for any non-conformance with Eskom or statutory OHS requirements (including non-conformances by subcontractors or suppliers).
• All employees, contractors and suppliers must undergo the relevant Eskom induction.
• Main contractor/supplier obligations:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.

• Notify Eskom prior to appointing contractors or suppliers for commencement of work.

• Ensure contractors/suppliers have adequate resources and competencies.

• Remain accountable for management of contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.

• Monitor contractors/suppliers through audits and assessments for OHS compliance during execution.

• Provide grounds for termination of work done by contractors/suppliers.

• Deal with all non-conformances by contractors/suppliers (all tiers) directly in terms of performance and penalty processes.

• Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.

OHS legal and other requirements (Annexure B, Eskom Identifier 240-77471499 Rev 3, effective May 2021):

Mandatory compliance documents:

• Eskom contract and contractor OHS management standard 32-726
• Occupational Health and Safety Act
• Compensation for Occupational Injuries and Diseases Act
• Eskom Vehicle and Driver Safety Management Procedure 240-62946386
• Eskom lifesaving rules 240-62196227

Post-award alignment:

• Supplier must fully align company processes to Eskom's OHS requirements (policies, procedures, standards).

Penalties:

• Penalties enforced on the main supplier for non-conformances (including those by its contractors/suppliers) pertaining to Eskom and/or statutory OHS requirements.

Induction:

• All employees (contractors/suppliers) must undergo the relevant Eskom induction.

Main contractor/supplier management duties:

• Demonstrate process and selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to appointment of contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor through audits and assessments for OHS compliance.
• Provide grounds for termination of contractor/supplier work.
• Deal with non-conformances directly in terms of performance and penalty processes.

Verification:

• Eskom reserves the right to verify and may request testimonials/references and client contact details for similar previous work.

Main contractor/supplier obligations:

• Demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Remain accountable for management of contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.

Returnable documents must be submitted with the tender. Mandatory returnables include:

• Annexure B: Signed acknowledgement of Eskom's OHS legal and other requirements form.
• Health and Safety Policy.
• Valid Letter of Good Standing (COIDA or equivalent).
• Completed Annexure C1: OHS Tender Evaluation Template (Low Risk Work).

All returnables must be signed and submitted as indicated in the tender evaluation checklist.

Evaluation is based on the OHS Tender Evaluation Template for Low Risk Work (Annexure C1). The template is a checklist of mandatory OHS returnables. Bidders must meet all mandatory requirements to be considered compliant. No specific scoring points or minimum qualifying scores are stated in the provided text.

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"role": "Civil Engineer",

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"returnableDocuments": [

"SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state; false declaration disqualifies the bid.",

"SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.",

"Technical evaluation returnables as per the Technical Evaluation Strategy, including signed project completion forms and method statements."

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"additionalInstructions": "All technical queries to be directed to the Civil Engineer."

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Bidders must demonstrate experience in supplying equipment for similar projects. Evidence includes signed project completion forms on client's letterhead, stating company name, lead time achieved, and contact person. No specific key personnel qualifications are stated beyond the method statement requirements.

Additional evaluation criteria include: project/delivery schedule (5 points), method statement for Testing and Quality Assurance (40% of technical score), and testing requirements (corrosion coupon, mechanical, welding methodology, impact testing). The technical evaluation strategy requires consistency in scoring; any inconsistency triggers an internal clarification meeting.

Returnable documents must be completed, signed and submitted as per the List of Tender Returnables (Cat 1, Rev 7).

• Form A (Section E.1) must be completed and signed.
• Section A: Score Option 1 (4 points).
• Section B: Evidence of QMS in operation (Tender Quality Requirements - Ref 240-105658000).
• Section C: Contract Quality Plan Requirements (Ref 240-105658000 and 240-109253698).
• Draft Contract Quality Plan specific to the scope of work (Ref ISO 10005).
• All required quality documents (audit reports, management review records, draft quality plans, ITP/QCP) must be submitted.
• Submission must be in accordance with the tender returnables list; no other eligibility criteria (e.g., CSD, tax clearance, B-BBEE) are stated in the provided document.

Evaluation is based on the following sections:

• Section A: Score Option 1 (4 points).
• Section B: Evidence of QMS in operation (5 points).
• B.1: Documented information for defined roles, responsibilities and authorities (organization chart and responsibility matrix, including quality management function).
• B.2: Documented information for Control of Externally Provided Processes, Products and Services (criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers, per ISO 9001:2015 Clause 8.4).
• Section C: Contract Quality Plan Requirements (5 points).
• Draft Contract Quality Plan specific to the scope of work (per ISO 10005).
• Minimum qualifying score: Not stated.
• Bidders must comply with QMS requirements: either hold valid ISO 9001 certification (with relevant scope, from an accredited body) or demonstrate an operating QMS.
• No other eligibility criteria (e.g., CSD, tax clearance, B-BBEE) are stated in the provided document.

Section A: Score Option 1 (4 points).

Section B: Evidence of QMS in operation (5 points).

• B.1: Documented information for defined roles, responsibilities and authorities (organization chart and responsibility matrix, including quality management function).
• B.2: Documented information for Control of Externally Provided Processes, Products and Services (criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers, per ISO 9001:2015 Clause 8.4).

Section C: Contract Quality Plan Requirements (5 points).

• Draft Contract Quality Plan specific to the scope of work (per ISO 10005).

Minimum qualifying score: Not stated.

Bidders must comply with QMS requirements: either hold valid ISO 9001 certification (with relevant scope, from an accredited body) or demonstrate an operating QMS.

No other eligibility criteria (e.g., CSD, tax clearance, B-BBEE) are stated in the provided document.

Returnable documents: The completed and signed E-Tenderers' E-Tendering Training Acknowledgement Form (Annexure K) must be submitted with the bid. The form includes fields for the bidder's name, designation, and date of signature. The form is mandatory; failure to submit it may disqualify the bid.

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"technicalContact": null

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"returnableDocuments": null,

"submissionMethod": null,

"submissionAddress": null,

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"additionalInstructions": null

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Returnable Documents: All OHS tender returnables must be completed and submitted as per Annexure C1. The OHS Tender Evaluation Template (High risk) must be used. Bidders must indicate Y (Yes), N (No), or N/A (Not applicable) for each returnable item. The costing must be based on the overall scope of work/service, and the scope of work and risk assessment may serve as a basis. The recommendation is either Recommended or Not Recommended.

The tender is evaluated as high risk for OHS purposes. The evaluation template (Annexure C1) lists specific returnables that must be submitted. Each item is assessed as Y (Yes), N (No), or N/A (Not applicable). The overall recommendation is either Recommended or Not Recommended. Bidders must ensure all required OHS documents are signed and submitted to be considered.

Bidders must submit the completed tender offer, including all returnable schedules, in a sealed envelope. The submission address and deadline are not specified in the provided text. Bidders must ensure that all required documents are completed, signed, and submitted as per the instructions in the tender document.

The evaluation criteria are not detailed in the provided text. Typically, tenders are evaluated on functionality (if applicable), price, and B-BBEE status. The specific weighting and minimum thresholds are not available in the extracted content.

Financial requirements are not explicitly stated in the provided text. Bidders must submit a priced bid as per the pricing schedule. No bid security or guarantee amounts are mentioned in the extracted content.