Supply and replacement of signage at petrosa gtl refinery – government tender in mossel bay

The tender is for the supply, removal and replacement of signage at the PetroSA GTL Refinery in Mossel Bay. PetroSA invites registered and approved suppliers to submit tenders. The tender documentation includes the Tender Notice, PetroSA Standard Terms and Conditions, the Draft Service Agreement, the Supplier's B-BBEE Proposal, and the General Requirements for Suppliers working in the PetroSA Works.

Closing date: 2 October 2026 at 15:00 (from tender record).

Scope clarification meeting and site inspection: 28 September 2026 at 11:00, site inspection immediately after. Attendance is advised but not compulsory; non-attendance does not disqualify.

Access Permit form must be submitted via email by 10:00 on 23 September 2026. ID documents required for site access.

Scope clarification meeting at 11:00 and site inspection immediately after on 28 September 2026. Access Permit form must be submitted via email by 10:00 on 23 September 2026. ID documents required for site access. Attendance is advised but not compulsory; non-attendance does not disqualify. Cost of attendance is for the supplier's account.

Technical enquiries:

• Contact: Saseka Sihlwai
• Role: Tender Office
• Email: [email protected]
• Telephone: +27 21 929 3314

General enquiries (supplier registration, updating/completing registration):

• Contact: Supplier Database Call Centre
• Telephone: 021 928 4731

Submission portal: www.procurement.petrosa.com

Whistleblower hotline (for reporting fraud):

• Telephone: 0800 111 583
• Email: [email protected]
• Web: www.whistleblowing.co.za
• Sms: 33490
• WhatsApp: +27 31 308 4664

Submission method: electronic only, via the PetroSA E-Procurement Portal at www.procurement.petrosa.com (select 'Login to Access Tenders/Quotes').

• Tenders must be submitted before the closing date and time; late or non-electronic submissions will not be considered.
• The registered PetroSA supplier must be the entity submitting the tender; agents or local suppliers cannot submit on behalf of a holding company and vice versa.
• Joint ventures must provide full details on service provision, payment, liabilities, management, and a signed undertaking if awarded.
• If subcontracting more than 25% of the work, include a subcontracting agreement or letter of intent.
• If using a sister company, provide full documentation proving technical competence and explain the distribution of services.
• Returnable documents: SBD 9 (Certificate of Independent Bid Determination) and SBD 6.1 (Preference Points Claim) must be completed and submitted.
• A B-BBEE improvement plan must be submitted with the tender.
• Any comments or qualifications on PetroSA's Terms and Conditions must be submitted with the tender.

Required documents include the technical and commercial proposal, SBD 9 (Certificate of Independent Bid Determination), SBD 6.1 (Preference Points Claim), a B-BBEE improvement plan, and supporting documentation. If subcontracting more than 25%, include a subcontracting agreement or letter of intent. If using a sister company, provide proof of technical competence and service distribution. For joint ventures, provide full details and a signed undertaking.

Pre-qualification (mandatory to proceed):

• Bidder must be an EME or QSE at least 51% black owned and at least a Level 4 B-BBEE contributor.
• Bidder must have an existing operation (office) in the Cape Town Metro Municipal area.

Evaluation stages:

1. Pre-qualification check.
2. Technical/functionality evaluation (technical questionnaire on the eProcurement System).
3. Preference points evaluation.

Preference point system (Preferential Procurement Regulations 2024):

• 80/20 system for contract value up to R50 million (all taxes included).
• 90/10 system for contract value above R50 million (all taxes included).

Points allocation:

• Price: maximum 80 or 90 points using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin).
• B-BBEE status level: points per the table below.

B-BBEE points table (90/10 system, 80/20 system):

• Level 1: 10, 20
• Level 2: 9, 18
• Level 3: 6, 14
• Level 4: 5, 12
• Level 5: 4, 8
• Level 6: 3, 6
• Level 7: 2, 4
• Level 8: 1, 2
• Non-compliant: 0, 0

No B-BBEE points if subcontracting more than 25% of contract value to an enterprise with a lower B-BBEE status, unless the subcontractor is an EME with the capability to execute.

Reverse auction: PetroSA may, at its discretion, hold a reverse auction among short-listed bidders; non-participation disqualifies the bidder from award.

Scope: Supply, removal and replacement of signage at the PetroSA GTL Refinery, Mossel Bay.

• The scope of service and pricing requirements are detailed in Sections 4 and 5 of the Draft Service Agreement.
• Suppliers must give preference to suitable local labour and liaise with local labour forums; preference to local black subcontractors.
• Suppliers must comply with the 'General Requirements for Suppliers working in the PetroSA Works'.
• Site inspection is advised to understand local conditions; no claims will be entertained after award regarding site conditions.

No specific experience or qualification requirements are stated for bidders or key personnel. The tender requires the bidder to have an existing operation in the Cape Town Metro Municipal area.

No specific quality management requirements are stated beyond the scope clarification meeting and site inspection. Suppliers are advised to attend to understand the nature of the supply and local conditions; no claims will be entertained after award regarding site conditions.

Pricing format: Prices/rates must be submitted per the CBA total annual cost summary, with a complete breakdown as provided in the Draft Service Agreement. Non-compliance may disqualify.

Contract period: 36 months.

Subcontracting (contracts above R30 million): minimum 30% of contract value must be subcontracted to an EME or QSE at least 51% black owned. If impractical, provide reasons and proposals to advance designated groups; PetroSA may reject non-compliant tenders.

No bid security, bonds, or guarantees are specified in the document.

Registration:

• Must be a registered and approved supplier on the PetroSA supplier database; unapproved suppliers cannot submit.
• Must be registered on the National Treasury Central Supplier Database (CSD).
• Must upload a POPI Statement/Notice/Policy on the PetroSA online registration.

B-bbee:

• Must be an EME or QSE at least 51% black owned and at least Level 4 B-BBEE contributor (pre-qualification).
• Must submit a valid B-BBEE certificate; expired or non-compliant certificates earn no preference points.
• Must submit a B-BBEE improvement plan.

Other:

• Must complete SBD 9 (Certificate of Independent Bid Determination) and SBD 6.1 (Preference Points Claim).
• Must comply with fronting provisions; failure to prove absence of fronting within 14 days of notification may lead to disqualification.
• Must consent to due diligence by PetroSA and cooperate within two days of notification.
• PetroSA's Terms and Conditions take precedence over the supplier's own terms.

Pre-qualification requires the bidder to be an EME or QSE at least 51% black owned and at least Level 4 B-BBEE contributor. Preference points are awarded for B-BBEE status level per the table. No points if subcontracting more than 25% to a lower-status enterprise unless the subcontractor is an EME. For contracts above R30 million, at least 30% must be subcontracted to an EME or QSE at least 51% black owned.

No specific health and safety requirements are stated in the tender notice. PetroSA has established a whistleblower hotline for reporting fraud, in line with PFMA requirements.

Contract period is 36 months. PetroSA's Terms and Conditions take precedence over the supplier's own terms. Any comments or qualifications on PetroSA's Terms and Conditions must be submitted with the tender. PetroSA may withdraw, reissue, divide the scope, or award more than one contract. PetroSA is not obliged to accept the lowest tender. No binding agreement exists until a written contract is signed or an official purchase order is issued. Award is subject to due diligence. PetroSA may decline to award if the tender is commercially unattractive.

Contract period is 36 months. Prices must be submitted per the CBA total annual cost summary. The registered supplier must be the one submitting. Agents or local suppliers cannot submit on behalf of a holding company and vice versa. Fronting is condemned; the onus is on the supplier to prove no fronting within 14 days of notification. For contracts above R30 million, at least 30% must be subcontracted to an EME or QSE at least 51% black owned; non-compliance may lead to rejection.

Suppliers must be registered and approved on the PetroSA supplier database and registered on the National Treasury CSD. Tenders must be submitted electronically by the closing date and time. Suppliers must upload a POPI Statement/Notice/Policy. A B-BBEE improvement plan must be submitted. Preference must be given to local labour and local black subcontractors.

Evaluation follows pre-qualification, then technical/functionality evaluation, then preference points. The 80/20 system applies for values up to R50 million; the 90/10 system for values above R50 million. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin). B-BBEE points are awarded per the status level table. A reverse auction may be held; non-participation disqualifies.

The document is an access permit application form (SCT012) for visiting PetroSA sites, specifically catering areas. It requires personal details, company representation, reason for visit, and period of visit. The permit must be approved and issued by authorised personnel.

Site visit date: 3 September 2026 (single day).

Host/Supervisor: Erika Noeth

Bidders must complete and submit the access permit application form (SCT012) for site visits, including providing identification, company representation, and reason for visit. Access is limited to specified areas; the permit must be approved and issued by authorised personnel.

Access permit application for visiting PetroSA sites, specifically catering areas. The permit covers access to various areas including Admin, Security, Landfill, Tankfarm, Plant High Risk Area, Harbour, Logistic Base, Other Areas – Centre of Excellence, Heliport, FA, ORCA. The permit must be authorised by HOD/OIM or delegate.