Alarm monitoring and armed response services – east london branch

Closing date: 30 September 2026

Closing time: 13:00

Issue date: 28 September 2026

SCM and technical enquiries:

• Contact: Yolanda Dladla
• Email: [email protected]
• Telephone: not stated

Issuing institution:

The Land and Agricultural Development Bank of South Africa

P O Box 375

Pretoria, 0001

First Floor Block A

Lakefield Office Park

272 West Avenue (Corner of Lenchen Avenue and West Avenue)

De Hoewes, Centurion

Website: www.landbank.co.za

Submission method: email only

Submission email: [email protected]

Closing time: 30 September 2026 at 13:00

Bids must be submitted on the official forms provided, not re-typed. Late bids are not accepted.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution. A declared or identified conflict of interest makes the bid non-responsive.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system; must be fully completed.
• Proof of good standing with SARS (verified via CSD or SARS e-filing PIN).
• Proof of registration as a vendor on the National Treasury Central Supplier Database (CSD).
• Completed Vendor Accreditation Form.
• Cancelled cheque or stamped letter from the Bank.
• All supplier information and disclosure forms must be completed, signed and stamped by a Commissioner of Oaths.
• Tax compliance status (TCS) PIN issued by SARS, along with a valid tax clearance certificate.
• B-BBEE certificate from a SANAS accredited rating agency or a sworn affidavit.
• Certified copies of Identity Documents of Shareholders/Directors.
• Know Your Customer (KYC) documents as listed in Annexure D.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• False declaration of information.
• Bids received after the closing time.
• Failure to provide outstanding essential documents within 5 working days of a request during evaluation.

Returnable documents include: Completed Vendor Accreditation Form, proof of registration to the Central Supplier Database (CSD), cancelled cheque or stamped letter from the Bank, all supplier information and disclosure forms properly completed, signed and stamped by a Commissioner of Oaths, tax compliance status (TCS) PIN issued by SARS with a valid tax clearance certificate, a B-BBEE certificate from a SANAS accredited rating agency or affidavit, certified copies of Identity Documents of Shareholders/Directors, and Know Your Customer (KYC) documents as listed in Annexure D.

Evaluation is in two stages.

Stage one – Mandatory requirements: Bidders must submit the quotation as per the specification. Non-compliance leads to immediate disqualification.

Stage two – Price and specific goals: Only bidders that pass stage one are considered. Price and specific goals are scored.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals points by B-BBEE level:

• Level 1: 20 points
• Level 2: 15 points
• Level 3: 10 points
• Level 4: 5 points

To claim specific goals points, a valid B-BBEE certificate or sworn affidavit must be submitted with the bid. Failure to submit proof means points are not claimed.

Price scoring formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

After scoring, the highest-ranked bidder is reviewed against objective criteria and risk analysis, including tax status, CSD registration, no misrepresentation, no non-performance on Land Bank projects, not listed on the Register of Tender Defaulters, no conflicts of interest, no fraud/corruption convictions, and no unduly high or low tendered rates.

Scope: Alarm monitoring and armed response services for the Land Bank's East London branch.

Service location:

Hammer Mill House

Victoria Crescent

The Quarry

Selborne, East London

5201

The scoring methodology follows the Preferential Procurement Policy Framework Act regulations of 2022. The 80/20 preference point system applies. Bidders must complete Annexure I (SBD 6.1) in full to ensure all B-BBEE and sub-contracting information is submitted at the time of bid closing.

Land Bank may perform a due diligence exercise on the preferred tenderer, which may include financial analysis of the tenderer's financial statements, previous civil judgements, criminal convictions, pending litigation, performance history, and reputational harm assessment. This is to determine the tenderer's risk profile and suitability for award.

Land Bank may consider a history of poor performance regarding compliance with policies or procedures on safety, health, quality control, or environment as part of its risk assessment.

Bidders must price and submit quotations as per the specification. Prices remain firm for the contract duration, valid for 120 days, and must include provision for price increases. All pricing must exclude VAT, with VAT shown separately. All pricing assumptions, excluded costs and estimated costs must be clearly documented. Land Bank will not entertain price adjustments. To claim specific goals, bidders must indicate how they claim points in SBD 6.1 and attach a B-BBEE certificate or sworn affidavit. Failure to submit proof means points are not claimed.

Pricing format: Quotation as per the specification.

Prices must remain firm for the duration of the contract.

Prices must be valid for 120 days and must cover the contract duration, including provision for price increases.

All pricing must exclude VAT, with VAT shown separately on all costed items.

All pricing assumptions, excluded costs and estimated costs must be clearly documented. Land Bank will not entertain price adjustments; the pricing document is assumed complete and covers all costs.

No bid security, bonds, guarantees or retention are stated.

Financial capacity: Land Bank may assess the financial health of the preferred bidder (ratios such as accounts receivable/payable turnover, liquidity, solvency) if deemed necessary. For an unincorporated JV or SPV, each partner must submit financial statements.

CSD registration: Proof of registration as a vendor on the National Treasury Central Supplier Database (CSD) is required.

Tax compliance: A valid tax compliance status (TCS) PIN issued by SARS, or a printed TCS certificate, or a CSD number if no TCS PIN is available. Each party in a consortium/JV/sub-contractor arrangement must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: A valid B-BBEE certificate from a SANAS accredited rating agency or a sworn affidavit is required to claim specific goals points.

SBD 4 (Declaration of Interest): Must be fully completed and signed; a false declaration disqualifies the bid.

SBD 6.1 (Preference Points Claim): Must be fully completed.

No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

FICA: Land Bank, as an accountable institution, will conduct PEP screening on the successful bidder; KYC documents (Annexure D) must be submitted.

POPI: Submitting information constitutes consent to processing of personal information and indemnifies Land Bank against claims arising from such processing.

Bidders must submit a valid B-BBEE certificate or sworn affidavit to qualify for specific goals points. Specific goals points are allocated: B-BBEE Level 1 = 20 points, Level 2 = 15 points, Level 3 = 10 points, Level 4 = 5 points.

Land Bank may consider a history of poor performance regarding compliance with policies or procedures on safety and health as part of its risk assessment.

Land Bank may consider a history of poor performance regarding compliance with policies or procedures on the environment as part of its risk assessment.

The successful bidder must sign a written contract form (SBD 7). The contract is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any applicable special conditions.

Confidentiality: The bidder must sign a confidentiality agreement to ensure the Bank's data and information is managed confidentially.

The Bank reserves the right, in its sole discretion, to amend the terms of reference as required.

The Bank may perform a due diligence exercise on the preferred bidder, including financial analysis, review of civil judgements, criminal convictions, pending litigation, performance history, and reputational harm assessment.

Confidentiality: The bidder will be required to sign a confidentiality agreement to ensure that the Bank's data and information is managed confidentially. The Bank reserves the right, in its sole and absolute discretion, to amend the terms of reference as required from time to time.

Mandatory requirement: Bidders must submit the quotation as per the specification. Essential returnable documents include: proof of good standing with SARS (verified via CSD or SARS e-filing PIN), proof of registration as a vendor on the National Treasury Central Supplier Database (CSD), a fully completed and signed SBD 4 disclosure form, and a fully completed SBD 6.1 preference points claim form. Land Bank may request outstanding essential documents during evaluation; failure to provide within 5 working days renders the proposal non-responsive.

Evaluation is in two stages. Stage one – mandatory requirements: bidders must comply with all mandatory requirements; non-compliance means immediate disqualification. Stage two – price and specific goals: price and specific goals are considered. Pricing instructions: prices must be firm for the contract duration, valid for 120 days, quoted excluding VAT (VAT shown separately), and complete covering all costs. Bidders must indicate how they claim specific goals points in SBD 6.1 and attach a B-BBEE certificate or sworn affidavit; failure to submit proof means points not claimed. The 80/20 preference point system is used as per PPPFA 2022. Specific goals points are allocated by B-BBEE level: Level 1 = 20 points, Level 2 = 15 points, Level 3 = 10 points, Level 4 = 5 points.