Report writing and presentation training (saqa unit standard 110023) for PRASA kwazulu-natal — 12 months, as and when required

Closing

• 13 October 2026 at 12:00 — hand delivery into Bid Box 2 at the PRASA Regional Office, 65 Masabalala Yengwa Avenue, KwaZulu-Natal.

Bidding procedure enquiries

• Contact: Mduduzi Nkosi
• Email: [email protected]
• Telephone: 031 813 0283

Complaints

• Email: [email protected]
• A complaint must include the bid description, bid reference number, closing date, supplier name, supplier contact details and the detailed complaint.

Submission address

Bid Box 2

65 Masabalala Yengwa Avenue

PRASA Regional Office, foyer area helpdesk

PRASA SCM KwaZulu-Natal

Submission method

• Hand delivery only, into Bid Box 2 at the PRASA Regional Office foyer helpdesk.
• Only bids dropped into Tender Box 2 will be accepted.
• Bids must be enclosed in a sealed envelope and reach PRASA before the closing time.
• Bidders must sign the submission register; where they do not, they must provide proof that the bid was submitted on time.
• Late bids, and bids delivered to the wrong venue, will not be accepted.
• Bids must be submitted on the official forms provided and must not be retyped.
• A response must not reference any other quotation or proposal; any additional conditions must be set out in an accompanying letter.
• Changes to a submission will not be considered after the closing date and time.

Submission address

Bid Box 2

65 Masabalala Yengwa Avenue

PRASA Regional Office, foyer area helpdesk

PRASA SCM KwaZulu-Natal

Returnable documents

• Stage 1 (disqualifying): signed closing register, and submission of SAQA Unit Standard 110023.
• Stage 3: all RFQ documentation completed, including every declaration, SBD form and signature; joint venture or consortium agreement, trust deed, or written confirmation of intent to form one, if applicable; valid SARS PIN; CSD registration number.
• The most responsive bidder with incomplete returnable documents may be asked to resubmit within a timeframe set by PRASA; failure to do so results in automatic disqualification.

Disqualification risks

• Omitting or leaving unsigned any returnable document.
• Attempting to canvass an SCM officer or PRASA employee between the closing date and the award.
• Submitting after the closing time or to the incorrect venue.

Stage 1 — disqualifying returnable documents

• Signed closing register; where it is not signed, proof that the bid was submitted on time.
• Submission of SAQA Unit Standard 110023.

Stage 3 — returnable documents

• All RFQ documentation completed, including every declaration, SBD form and signature.
• Joint venture or consortium agreement, trust deed, or written confirmation of intent to enter one, if applicable.
• Valid SARS PIN.
• CSD supplier registration number.

The most responsive bidder with incomplete returnable documents may be asked to resubmit within a timeframe set by PRASA before recommendation for award; failure results in automatic disqualification.

Evaluation stages

• Stage 1 — disqualifying returnable documents: bidders must sign the closing register (or prove on-time submission) and submit SAQA Unit Standard 110023. Non-compliance leads to immediate disqualification.
• Stage 2 — price and specific goals, scored out of 100.
• Stage 3 — returnable documents.

Scoring

• Price: 80 points.
• Specific goals: 20 points.
• Preference point system: 80/20.
• Price formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the price under consideration and Pmin the lowest acceptable price.

Specific goals (20 points)

• Black women-owned: 5 points — certified copies of the owners' ID documents.
• Black youth-owned: 5 points — certified copies of the owners' ID documents.
• 51% black-owned: 10 points — CIPC documents or a B-BBEE certificate/affidavit.
• Points not claimed with the required supporting proof are treated as not claimed.

Award and validity

• The contract must be awarded to the bidder scoring the highest points.
• Administrative responsiveness: incomplete bids are disqualified.
• Validity period: 60 working days from the closing date; PRASA may request an extension on the same terms and conditions.

Scope

• Appointment of a service provider to deliver report writing and presentation training for PRASA KwaZulu-Natal over a 12-month period, on an as-and-when-required basis.
• Training is aligned to SAQA Unit Standard 110023 at NQF Level 4.
• Duration: 4 days per intake.
• Venue: Durban.
• Quantity: 1 person, per the bill of quantities.

Provider requirements

• The service provider must be accredited for the unit standard.
• A competency certificate must be issued to learners on successful completion.

Learning outcomes

• Relate the purpose, content, form, frequency and recipients of reports to a business's information needs.
• Identify information sources and organisational procedures for obtaining and distributing information relevant to a business function.
• Compile reports for a business function, matching content and format to requirements and meeting reporting deadlines.
• Liaise with relevant parties and verify that reported information meets the requirements and purpose of the report.

Bill of quantities

• Item 1: report writing and presentation training; unit of measure Person; quantity 1; unit price and total to be completed; subtotal, VAT and total to be carried through.

Pricing rules

• Prices in South African Rand, inclusive of all applicable taxes.
• The price offer must be firm, with the basis clearly stated.
• A cost breakdown must be provided.
• Pricing must follow the supplied schedule exactly; a different format may render the bid non-responsive.
• Unconditional discounts are considered only at the final evaluation stage.
• If the highest-scoring bid's price is not market related, PRASA may negotiate with the highest scorer, then the second highest, then the third highest; if no market-related price is agreed with the third, the RFQ must be cancelled.

Pricing

• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• The price offer must be firm, with the basis clearly stated.
• Bill of quantities: item 1 — report writing and presentation training, unit of measure Person, quantity 1; subtotal, VAT and total to be completed.
• A cost breakdown must be provided.
• The price escalation basis and formula must be stated.
• Pricing must follow the supplied schedule exactly; using a different format may render the bid non-responsive.
• Unconditional discounts are considered only at the final evaluation stage.

Market-related price

• If the highest-scoring bid's price is not market related, PRASA may negotiate with the highest scorer, then the second highest, then the third highest; if no market-related price is agreed with the third, the RFQ must be cancelled.

Payment and warranty

• Payment is made within 30 days of receipt of a correct tax invoice.
• The supplier warrants that items meet PRASA's requirements, are fit for purpose and remain free from defects for one year from acceptance, unless the order states otherwise.

Registration and tax

• Self-registration on National Treasury's Central Supplier Database (CSD) is required; business may not be awarded to a supplier that is not registered. Only foreign suppliers with no locally registered entity are exempt.
• A valid SARS Tax Compliance Status PIN must be supplied; a printed TCS certificate may be submitted instead. Where no PIN is available but the bidder is CSD-registered, the CSD number must be provided.
• For consortia, joint ventures and subcontractors, each party must submit its own TCS certificate/PIN and CSD number.

Eligibility

• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Returnable forms

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 4 (Declaration of Interest): discloses state employment and related interests; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 80/20 system.
• Proof of authority to sign, such as a company resolution.
• Joint venture or consortium agreement, trust deed, or written confirmation of intent to enter one, if applicable.

Preference points are claimed for specific goals under the 80/20 system, out of a total of 20 points:

• Black women-owned: 5 points — certified copies of the owners' ID documents.
• Black youth-owned: 5 points — certified copies of the owners' ID documents.
• 51% black-owned: 10 points — CIPC documents or a B-BBEE certificate/affidavit.

Points not supported by the required proof are treated as not claimed. PRASA may require a bidder to substantiate any preference claim before adjudication or afterwards.

Contract basis

• PRASA's General Conditions of Purchase govern the order/contract and may only be varied in writing by PRASA.
• The contract is governed by South African law, with non-exclusive jurisdiction of the South African courts.

Delivery and payment

• The supplier must deliver on or before the date stated in the order/contract; late delivery or completion may attract a penalty if imposed in the order.
• No payment is made where the supplier does not provide the item as stated.
• Payment is made within 30 days of receipt of a correct tax invoice.
• Containers and packing materials are not paid for unless the order states otherwise.
• Title and risk pass to PRASA on acceptance.

Rejection and warranty

• PRASA may reject items by written notice stating the reason and any replacement or rework period; rejected items are returned at the supplier's risk and expense.
• The supplier warrants that items meet PRASA's requirements, are fit for purpose and remain free from defects for one year from acceptance, unless the order states otherwise.

Indemnity and subcontracting

• The supplier indemnifies PRASA against claims arising from negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship.
• Subcontracting requires PRASA's prior approval; the successful bidder remains liable for performance, not the subcontractor.

Funding contingency

• Any award is subject to PRASA securing the necessary funding allocation and confirming that sufficient budget exists.
• PRASA may cancel the RFQ at any stage before award if it cannot make sufficient budget provision.
• PRASA is not liable for claims, loss or damages arising from a failure to source funding or a non-award for that reason, and bidders waive the right to institute proceedings on those grounds.

Funding contingency

• PRASA has National Treasury approval under section 79 of the PFMA to depart from paragraph 8.4 of the PFMA SCM Instruction, which otherwise bars inviting quotations without sufficient budget provision.
• Budget provision and allocation for these services had not been completed when the RFQ was issued; PRASA will make provision before awarding.
• Any award is strictly subject to PRASA securing the necessary funding allocation and confirming that sufficient budget exists.
• PRASA will keep bidders reasonably informed of the funding and budgeting process.
• PRASA may cancel the RFQ at any stage before award if it cannot make sufficient budget provision.
• PRASA is not liable for any claim, loss or damages arising from a failure to source funding or a non-award for that reason, and bidders waive the right to institute proceedings against PRASA on those grounds.

• The bidder must submit SAQA Unit Standard 110023.
• The service provider must be accredited for the unit standard.
• A competency certificate must be submitted on successful completion of the training.

Stage 1 — disqualifying returnable documents: bidders must sign the closing register (or prove on-time submission) and submit SAQA Unit Standard 110023; failure means immediate disqualification.

Stage 2 — price and specific goals, out of 100: price 80 points, specific goals 20 points, under the 80/20 preference point system. Price is scored as Ps = 80 x (1 - (Pt - Pmin) / Pmin).

Specific goals: black women-owned 5 points (certified copies of owners' ID documents); black youth-owned 5 points (certified copies of owners' ID documents); 51% black-owned 10 points (CIPC documents or B-BBEE certificate/affidavit).

Stage 3 — returnable documents: all RFQ documentation completed and signed, JV/consortium agreement or trust deed if applicable, valid SARS PIN, and CSD registration number.

The contract must be awarded to the bidder scoring the highest points. The most responsive bidder with incomplete returnable documents may be asked to resubmit within a PRASA-set timeframe; failure results in automatic disqualification.