Three-year IT training provider for ppecb: 86 ICT courses delivered online

Closing: 12 October 2026 at 11:00

Opening date: 30 September 2026

Bid validity period: 90 days

No compulsory briefing or site visit is stated.

Enquiries

• Contact: Simphiwe Yende
• Email: [email protected]
• Telephone: 021 930-1134
• Role: bidding procedure and technical enquiries

Submission

• Method: email, or Microsoft OneDrive shared to the PPECB contact email

Submission method

• Email, or electronic submission via Microsoft OneDrive shared to the PPECB contact email.
• The full submission must contain all information and documentation for RFQ/HC/ICT-TRAINING/2026/09.
• The Submission Form (Annexure B) must be completed.
• Late submissions are not accepted.

Returnable documents (all must be completed, signed and submitted)

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any director, member or shareholder connected to the state or to PPECB.
• SBD 6.1 (Preference Point Claim Form): claims preference points for the stated specific goals.
• Valid Tax Clearance Certificate or SARS Tax Compliance Status PIN.
• Valid B-BBEE certificate, or EME/QSE sworn affidavit.
• CSD registration report (proof of Central Supplier Database registration).
• Annexure A: completed reference details plus 3 reference letters no older than 5 years.
• Annexure B: completed ICT training submission and pricing form.
• Signed PPECB terms and conditions returned with the response.
• Proof of authority to sign (for example a company resolution).

Disqualification risks

• Submission received after the closing time.
• Not registered on the CSD at closing time, or prohibited from doing business with the state.
• Any returnable document omitted or unsigned.
• No valid and current SETA training provider accreditation.
• Bidder, or a director/member, being a person in the service of the state.

Documents required for evaluation:

• SBD 1 (Invitation to Bid).
• SBD 4 (Declaration of Interest).
• Valid Tax Clearance Certificate or PIN.
• Valid B-BBEE certificate or EME/QSE affidavit.
• SBD 6.1 (Preference Point Claim Form).
• CSD registration report.
• Completed Submission Form (Annexure B).
• Annexure A with reference details and 3 reference letters no older than 5 years.
• Signed PPECB terms and conditions.

Submission is by email or via Microsoft OneDrive shared to the PPECB contact email, and must contain all information and documentation for RFQ/HC/ICT-TRAINING/2026/09.

Evaluation is staged; failing any stage disqualifies the bid from the next.

Stage 1 — Compliance

• All RFQ terms and conditions met and all returnable documents submitted, completed and signed.

Stage 2 — Mandatory criteria

• Valid and up-to-date SETA training provider accreditation. Non-compliance disqualifies.

Stage 3 — Functional/technical (100 points)

• Training Partner Certification for courses where required: 20 points.
• SETA accredited service provider registration: 20 points.
• Proposal showing understanding of PPECB requirements with a complete Submission Form: 10 points.
• Per course detail — content outline (5), duration in days (5), facilitator accreditation for the course (5), training experience with dates and clients (5): 20 points.
• Written confirmation that certificates of attendance and training registers will be provided: 10 points.
• Written confirmation of ability to deliver online training via Microsoft Teams: 5 points.
• References — complete Annexure A details (5), 3 reference letters no older than 5 years (10), fewer than 3 contactable references (0): 15 points.
• Minimum functional threshold: not stated in the document.

Stage 4 — Price and specific goals (80/20)

• Applies where the lowest acceptable bid is R2,000 or more.
• Price and specific goals scored under the 80/20 preference point system.

Stage 5 — Objective criteria

• PPECB may consider risk of fruitless and wasteful expenditure, abnormally low bids, material irregularity, bidders in litigation with PPECB, and a proven poor record on previous PPECB projects or with the submitted referee.

Purpose

• Appoint an accredited IT training provider to deliver ICT training for PPECB staff over a 3-year period.
• Courses are those commonly requested by the ICT department; delegate numbers are only confirmed annually when the training cycle opens and cannot be specified upfront.

Delivery

• All training delivered online via Microsoft Teams.
• A certificate of attendance and/or the relevant certification must be issued to each delegate on completion of each course.
• Quotations must state the cost per delegate for each course and, where applicable, the certification examination fee.

Courses required (86 listed)

• Microsoft-certified: AI102, AI900, AI901T00, AB900T00, Azure DevOps Fundamentals, DP-900, DevOps Engineer Expert, Power BI Data Analyst, AZ104, AZ203, AZ204, AZ400, AZ305, AZ500, AZ900, DP900, DP300, SC900, Build Solutions with Power Apps/Power Automate & SharePoint, Fabric Analytics Engineer Associate, Fabric Data Engineer Associate, Master Project Management (Project 2021), Microsoft Excel for Project Management, Power Platform in Business Analysis, Power Platform Fundamentals, Power Apps Complete Guide, Secure Storage for Azure Files and Azure Blob Storage (MS-AZ1003), Security Compliance and Identity Fundamentals, DevOps Agile Project Management.
• ISACA: CRISc, IT Governance (CGEIT).
• Non-certified: IT Management, IT Asset Management, Business Analysis, Business Process Design for Automation (advanced), Business Process Model and Notation.
• Business analysis: CCBA, CBAP.
• Security: CCSP with exam, CCSM, AWS Cloud Security, CompTIA Security+, Network+, Security+.
• Data: data analysis/querying, data analysis and management, data fluency, data foundations, data governance, data literacy, data modelling and design, data science basics, data storytelling.
• ISTQB: Advanced Level, Advanced Technical Test Analyst, Advanced Test Analyst, Advanced Test Manager, Agile Foundation Extension, Automation Engineer, AI Testing, Performance Testing, Foundation, Software Testing Foundation, Test Automation Engineering, Business user testing.
• ITIL: 4 Business Relationship Management, 4 Create Deliver and Support, 4 Drive Stakeholder Value, 4 Foundation including exams, 4 Foundation concepts and terminology, 4 IT Asset Management, 4 Leader Digital & IT Strategy, 4 Practice Manager, 4 Strategist, ITIL 5.
• PMI/Agile: PMI Project Management Professional (PMI-ACP, ICAgile, SAFe), Agile Project Management including exams, Programme Management, Portfolio Management, TOGAF EA Level 1 Foundation including exam (virtual), Agile scrum methodology, Agile Certified Scrum Product Owner, Lean Project Management, Project Management Fundamentals for non-ICT employees.
• Computer Literacy Training for non-IT employees (SAQA US ID 116932 and 113836).

Provider requirements

• Must be an accredited Training Partner for the course and accredited with the relevant SETA as a training provider; proof must accompany the quotation.

Bidders must submit a proposal demonstrating understanding of PPECB's requirements, with a completed Submission Form. For each course the proposal must set out the content outline and the duration in days. Bidders must confirm in writing that certificates of attendance and training registers will be provided, and that training can be delivered online via Microsoft Teams. Certificates of attendance and/or the relevant certification must be issued to each delegate on completion.

Bidders must provide proof of Training Partner Certification for courses where it is required, and proof of SETA registration as an accredited service provider. For each course, proof of the allocated facilitator's accreditation to train on that course is required, together with training experience showing the date and client. Annexure A must be completed with client, contact person details, scope of work and duration, supported by 3 reference letters no older than 5 years. Fewer than 3 contactable references scores zero. PPECB may decline to award based on a proven poor record on previous PPECB projects or with the submitted referee.

Training must be delivered by accredited providers and facilitators for each course. Certificates of attendance and training registers must be provided, and certification issued where the course carries a qualification. Course content, duration and facilitator accreditation must be evidenced per course in the proposal.

Quotations must state the cost per delegate for each course and any certification examination fees, using the Annexure B format. Annexure B requires the course ID and name, the qualification and accreditation body (QCTO, unit standard with SETA or other), the page reference in the proposal, the duration in days, and the cost per delegate for classroom and online delivery, plus POE/moderation or exam certification cost where applicable. Courses not offered must be marked NOT OFFERED against the course number.

Pricing

• Quote per course per delegate, plus certification examination fees where applicable, using the Annexure B format.
• Courses not offered must be marked NOT OFFERED against the course number.
• Prices are treated as fixed and are not subject to exchange rate fluctuation.
• Additional charges are not accepted unless agreed in writing before delivery.
• Discounts, including early payment discounts, must be disclosed and shown as a separate invoiced amount.

Payment

• Payment within 30 days of receipt of a correct, undisputed and properly due statement.
• Invoices must reflect the PPECB order number and be submitted within 7 days of delivery where not delivered with the goods.

Preference points (80/20 system)

• Small business including EMEs or QSEs: 10 points (EME = 10, QSE = 10, turnover above R50 million = 0).
• Black woman ownership: 10 points (70%–100% = 10, 51%–69.99% = 5, 30%–50.99% = 3, below 30% = 0).
• Total specific goals: 20 points.

No bid security, performance bond or guarantee percentage is stated.

Mandatory eligibility

• Registered on the Central Supplier Database (CSD) at closing time; the SBD 1 must reflect the CSD Master Registration Number.
• Valid Tax Clearance Certificate or SARS Tax Compliance Status PIN.
• Valid B-BBEE certificate, or EME/QSE sworn affidavit, to claim preference points.
• Valid and current SETA training provider accreditation.
• Training Partner certification for courses where specified.
• No bidder, director or member may be a person in the service of the state.
• Bidders prohibited from doing business with the state are disqualified.
• Consortia, joint ventures and subcontractors: each party submits its own tax compliance certificate/PIN or CSD number.

Returnable forms

• SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Point Claim Form), and the signed bidder declaration.
• The successful bidder must complete and sign the written contract form (SBD 7).

B-BBEE evidence

• SANAS-approved certificate, commissioned affidavit, or annual financial statements, aligned to the applicable sector code.

Preference points for specific goals (80/20 system), total 20 points.

• Small business including EMEs or QSEs: 10 points. EME = 10, QSE = 10, turnover above R50 million = 0. Evidence: B-BBEE status level certificate or commissioned affidavit or annual financial statements aligned to the applicable sector code.
• Black woman ownership: 10 points. 70%–100% = 10, 51%–69.99% = 5, 30%–50.99% = 3, below 30% = 0. Evidence: SANAS-approved B-BBEE certificate or commissioned affidavit aligned to the applicable sector code.
• A valid B-BBEE certificate or EME/QSE sworn affidavit must be submitted to qualify for B-BBEE preference points.

The successful bidder is responsible for its work and for all materials, tools, equipment and property issued for the work. PPECB is not liable for bid preparation costs, including on-site presentations. Personal and confidential information supplied during bidding may be used only for this bid. Purchase order terms and conditions apply, covering confidentiality, intellectual property, indemnity, risk, guarantee, trademarks and patents, restricted suppliers, and disputes. The supplier indemnifies PPECB against loss or damage to property or persons arising from the work, goods or materials, including by subcontractors. Risk in the goods remains with the supplier until delivery and acceptance by PPECB or its receiving agent. Goods and services must be free from defects, guaranteed for at least 12 months from delivery, and replaced free of charge if they fail the guarantee. PPECB may terminate immediately if the supplier is listed on National Treasury's restricted suppliers database. Disputes are first referred to mutual consultation; if unresolved after 30 days, an independent expert decides, with the right to approach a competent court preserved. The agreement is governed by South African law.

PPECB may extend the closing date and will notify invited bidders by email. Any revision to the RFQ is issued as an addendum by email. PPECB's decision to accept or reject a quotation is final and no reasons need be given. PPECB may accept a quotation other than the lowest priced, reject non-conforming quotations, request further information after closing, cancel the RFQ in whole or part, award to one or more suppliers, or make no award. Bidders may not process PPECB personal or confidential information for any purpose other than this bid, and may not issue press releases about the RFQ or any resulting agreement without PPECB's consent. The RFQ is not an offer document and does not create a contract. Submission means the bidder accepts all terms and conditions. The attached terms and conditions must be signed and returned with the response.

Valid and current SETA training provider accreditation is mandatory; non-compliance disqualifies the bid. The provider must also be an accredited Training Partner for the courses offered, with proof of both accreditations submitted with the quotation.

Evaluation is staged and failing any stage disqualifies the bid.

• Stage 1: compliance — all terms and conditions met and all returnable documents completed and signed.
• Stage 2: mandatory — valid, current SETA training provider accreditation.
• Stage 3: functional/technical out of 100 points — Training Partner Certification (20), SETA accredited provider registration (20), proposal and complete Submission Form (10), per-course content, duration, facilitator accreditation and experience (20), written confirmation of certificates and training registers (10), written confirmation of Microsoft Teams online delivery (5), references and 3 reference letters under 5 years old (15). Minimum functional threshold not stated.
• Stage 4: price and specific goals under the 80/20 preference point system where the lowest acceptable bid is R2,000 or more.
• Stage 5: objective criteria — risk of fruitless and wasteful expenditure, abnormally low bids, material irregularity, litigation with PPECB, and poor prior performance on PPECB projects.