Training of women and entrepreneurs with disabilities in sanitary towel manufacturing — kwazulu-natal (six-month contract)

Compulsory briefing session: 08 October 2026 at 10:00

Venue: Calder House Boardroom, 217 Burger Street, Pietermaritzburg, 3201

Attendance is compulsory and the Section K briefing certificate must be submitted with the bid.

Closing date and time: 15 October 2026 at 15:00

Bid validity: 60 days from the closing date.

Compulsory briefing session: 08 October 2026 at 10:00.

Venue: Calder House Boardroom, 217 Burger Street, Pietermaritzburg, 3201.

Attendance is mandatory and the Section K briefing certificate must be completed and submitted with the bid.

Bidding enquiries

• Contact: Admin Office
• Telephone: (033) 264 2731 / 2864
• Email: [email protected]

Technical enquiries

• Contact: Ntokomalo Bophela
• Telephone: 033 264 2625
• Cell: 083 230 7447
• Email: [email protected]

Submission address

Bid box, Ground Floor Foyer

270 Jabu Ndlovu Street

Pietermaritzburg

3201

Department address

KZN Economic Development, Tourism and Environmental Affairs

270 Jabu Ndlovu Street

Pietermaritzburg

3201

Submission method: sealed envelope deposited in the bid box at the Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg.

Closing: 15 October 2026 at 15:00 — late bids are not accepted.

Submission register: bidders, or their appointed couriers or drivers, must sign the official register at reception on delivery.

Envelope marking: bidder's name and address, bid number Q 31 EDTEA 26/27 and the closing date; only documents for this bid may be inside.

Format: official bid forms only, not retyped or redrafted; photocopies are allowed if originally signed; every page must be initialled; alterations must be initialled; correcting fluid and erasable pens are prohibited.

Electronic and postal bids: fax, telegraphic or other electronic submissions are not considered; posted bids received after closing are rejected, and proof of posting is not proof of delivery.

Returnable documents (compulsory unless marked):

• SBD 1 Part A Invitation to Bid and Part B Terms and Conditions — signed offer cover.
• Section E — declaration that the CSD information held is correct and current.
• SBD 3.1 — pricing schedule (firm prices).
• Section G — quotation offer stating price including VAT and the completion period.
• SBD 4 — declaration of interest.
• SBD 6.1 — preference points claim, with the ownership demographic schedule.
• Section K — compulsory briefing session certificate.
• Section N — authority to sign, supported by a company resolution or joint venture agreement.
• Annexure C — CV format; Annexure D — statement of exclusivity and availability.
• Section J questionnaire and Section O schedule variations — only where applicable.

Disqualification risks: late delivery; bid not placed in the designated bid box; not registered on the CSD by closing time; any compulsory section incomplete or unsigned; envelope not marked with the bid number.

Compulsory returnable documents:

• SBD 1 Part A Invitation to Bid and Part B Terms and Conditions — signed offer cover.
• Section E — declaration that the CSD information is correct and current.
• SBD 3.1 — pricing schedule (firm prices).
• Section G — quotation offer.
• SBD 4 — declaration of interest.
• SBD 6.1 — preference points claim, with the ownership demographic schedule.
• Section K — compulsory briefing session certificate.
• Section N — authority to sign, with a company resolution or joint venture agreement.
• Annexure D — statement of exclusivity and availability.

Conditional: Section J questionnaire and Section O schedule variations, only where applicable.

Read-only sections (no completion required): Section C, Section D, Section L and Section M.

Four stages, in order:

1. Administrative compliance — Part A, Part B and Sections A to O must be submitted and complete; any omission makes the quotation invalid.
2. Functionality — minimum qualifying score: 60% to proceed to the next stage.
3. Preference points — 80/20 system: 80 points for price and 20 points for specific goals.

Specific goals (5 points each, 20 in total): African ownership; women ownership; people with disability; KZN-based geographical location.

Evidence per goal: completed SBD 6.1 plus the ownership demographic schedule and a CIPC certificate (Africans, women); a doctor's certificate or disability letter (disability); a utility bill, ward councillor letter or lease agreement (KZN location).

No supporting proof means no preference points are awarded.

4. Price negotiation — the department may negotiate price with the recommended bidder.

Accreditation: the company and the facilitator must be accredited with FP&M SETA; the assessor with FP&M SETA or QCTO.

Scope: appointment of a service provider to train women and entrepreneurs with disabilities in the manufacturing of sanitary towels in KwaZulu-Natal.

Contract period: six months from signing of the Service Level Agreement.

Delivery must be by an accredited provider: the company and the facilitator must hold valid FP&M SETA accreditation or registration, and the assessor must hold FP&M SETA or QCTO accreditation.

CVs of the personnel who will work on the project must be submitted in the prescribed CV format (Annexure C).

A statement of exclusivity and availability (Annexure D) must be submitted.

Company: valid proof of accreditation or registration with the Fibre Processing and Manufacturing Sector Education and Training Authority (FP&M SETA).

Facilitator: FP&M SETA accreditation or registration.

Assessor: FP&M SETA or Quality Council for Trades and Occupations (QCTO) accreditation.

CVs of the project personnel must be submitted in the prescribed format (Annexure C).

Pre-bidding testing is for the bidder's account.

Where inspection is a bid condition, the bidder's premises must be open at all reasonable hours for inspection by the department or its representative.

Inspection, test and analysis costs are carried by the purchaser where the supplies conform, and by the supplier where they do not.

Non-compliant supplies may be rejected; rejected goods are held at the supplier's cost and risk and must be removed and replaced at the supplier's expense.

SBD 3.1 (firm prices) must be completed.

Only firm prices are accepted; prices subject to exchange rate variation are excluded.

Required: ceiling price for the total project including all applicable taxes; hourly rates per person and position; cost per phase and man-days; travel expenses at actual cost with supporting proof.

Rates must remain firm for the full contract period.

Offer valid for 60 days from the closing date.

Pricing: SBD 3.1 firm prices only — non-firm prices, including prices subject to exchange rate variation, will not be considered.

Pricing must state: a ceiling price for the total project inclusive of all applicable taxes; hourly rates for each person and position involved; cost per phase and man-days per phase; travel expenses at actual cost, with proof of expenditure required.

Rates must be firm for the full contract period.

Offer validity: 60 days from the closing date.

Payment: within 30 days of invoice submission; invoices must be accompanied by a delivery note; payment is made in Rand.

CSD: bidders must be registered on the Central Supplier Database at the closing time; failure to register results in disqualification.

Tax: a valid SARS Tax Compliance Status PIN, or a CSD number where no PIN is available; each party to a consortium, joint venture or subcontract must submit its own PIN or CSD number.

State employees: bids from persons in the service of the state, or from companies whose directors or members are state employees, will not be considered.

Accreditation: valid FP&M SETA accreditation or registration for the company and the facilitator; FP&M SETA or QCTO accreditation for the assessor.

Preference points: claimed on SBD 6.1 with the ownership demographic schedule, CIPC certificate, disability proof and KZN location proof.

Returnable forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, Section E CSD declaration, Section G quotation offer, Section K briefing certificate, Section N authority to sign, Annexure D.

Disqualification: incomplete or unsigned compulsory sections; false or outdated CSD information; failure to attend the compulsory briefing.

Contract period: six months from signing of the Service Level Agreement.

Warranty: goods must be new, unused and current models, free of defects; the warranty runs for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends first.

Payment: within 30 days of invoice submission; invoices must be accompanied by a delivery note; payment in Rand.

Prices: fixed at the quoted rates, with no variation except as authorised in the Special Conditions of Contract or on extension of bid validity.

Delays: the supplier must notify the purchaser in writing of any delay, its likely duration and its cause; the purchaser may extend the time with or without penalties.

Penalties: calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.

Termination: permitted for failure to deliver, failure to perform any obligation, or corrupt or fraudulent practices; the supplier bears the excess cost of replacement procurement.

Restriction: a supplier terminated for default may be barred from public sector business for up to 10 years, and has 14 days to give reasons before the restriction is imposed.

Assignment and subcontracting: no assignment without written consent; subcontracts must be notified in writing and do not reduce the supplier's liability.

Amendments: only by written amendment signed by both parties.

Contract period: six months from signing of the Service Level Agreement.

Offer validity: 60 days from the closing date.

The quotation is subject to the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations 2022 and the General Conditions of Contract.

The department reserves the right to negotiate price with the recommended bidder.

CSD registration is mandatory at closing time; suppliers not registered are disqualified.

Tax compliance: a SARS Tax Compliance Status PIN or a CSD number; each consortium, joint venture or subcontractor party must submit its own.

Bids from persons in the service of the state, or from companies with directors or members who are state employees, will not be considered.

False or outdated CSD information may lead to cancellation of the bid or contract and liability for damages.

Four stages: administrative compliance, functionality, preference points and price negotiation.

Administrative compliance: all compulsory documents from Part A, Part B and Sections A to O must be submitted; any omission invalidates the quotation.

Functionality: minimum qualifying score of 60% to proceed.

Preference points: 80/20 system — 80 points for price, 20 points for specific goals (African ownership, women ownership, people with disability, KZN-based location, 5 points each).

Price negotiation: the department may negotiate with the recommended bidder.