Training services: entrepreneurial mentorship, fashion-show directing & market access – RFQ in kwazulu-natal

Compulsory briefing session: 9 October 2026 at 09:00, at 270 Jabu Ndlovu Street, PMB, LED Boardroom.

• Attendance certificate (Section K) must be submitted with the bid.

Bidding procedure enquiries:

• Contact: Admin Office
• Telephone: (033) 264 2731/2864
• Email: [email protected]

Technical enquiries:

• Contact: Mbongiseni Ndhlela
• Telephone: 079 2411 491
• Email: [email protected]

Submission address:

270 Jabu Ndlovu Street

Pietermaritzburg, 3201

Submission method: deposit in the bid box at the ground floor foyer, 270 Jabu Ndlovu Street, Pietermaritzburg.

• Bidders must sign the official submission register at reception upon delivery; ensure couriers or drivers are informed of this requirement.
• Bids must be submitted on the official forms provided (not retyped); photocopies are allowed but must bear an original signature.
• Each bid must be in a separate sealed envelope, marked with the bidder's name and address, the bid number (Q 23 EDTEA 26/27) and the closing date.
• Bids must not include samples; bids sent by post, fax, telegraph or other electronic means will not be considered.
• All alterations must be initialled; correcting fluid and erasable pens are prohibited; initial every page.
• Returnable documents (all must be completed and signed):
• Part A: Invitation to Bid (SBD 1) – bidder and contact details.
• Section E: Declaration that CSD information is correct and up to date.
• Section F: Pricing Schedule (SBD 3.1) – firm prices.
• Section G: Quotation Offer – total price and completion time.
• Section H: Bidder's Disclosure (SBD 4) – declaration of interests.
• Section I: Preference Points Claim Form (SBD 6.1) – claim specific goals points.
• Section J: Questionnaire Replies – only if applicable (goods).
• Section K: Official Briefing Session Certificate – proof of attendance.
• Section N: Authority to Sign a Bid – proof of signatory authority.
• Section O: Schedule Variations – if applicable.
• Annexure A: Terms of Reference – acknowledgement.
• Annexure B: Evaluation Grid – acknowledgement.
• Annexure C: CV Format – for key personnel.
• Annexure D: Statement of Exclusivity and Availability.
• Late bids will not be accepted for consideration.

Evaluation is in four stages:

1. Administrative compliance – all compulsory documents (Sections A to O) must be submitted and completed; failure renders the quotation invalid.
2. Functionality – minimum qualifying score of 60% to proceed.
3. Preferential point evaluation – 80/20 preference point system: price (80 points) and specific goals (20 points). Specific goals: HDI African (10 points) and HDI Women (10 points). Proof required: completed ownership demographic form, CIPC certificate, and completed SBD 6.1. Failure to submit proof means no preference points.
4. Price negotiation – the department reserves the right to negotiate price with the recommended bidder.

The department requires a service provider to undertake training (entrepreneurial, mentorship and coaching), fashion-show directing and production, and market access opportunities for the 2026/27 financial year.

• Contract period: 4 months from signing of the Service Level Agreement.
• The service provider must be accredited or registered with a relevant SETA (e.g. Services SETA, MICT, CATHSETA, ETDP, QCTO) – proof required for the company and for the key expert facilitator/trainer.
• Key personnel CVs must be submitted in the prescribed format (Annexure C).
• A statement of exclusivity and availability (Annexure D) is required.

Pricing schedule (SBD 3.1) – firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.

• Bidders must indicate a ceiling price based on the total estimated time for completion of all phases, including all expenses and applicable taxes.
• Provide hourly rates for personnel, cost per phase and man-days, and travel expenses (only actual costs recoverable, with proof).
• Offer valid for 60 days from closing date.
• Payment: within 30 days after submission of invoice or claim, in Rand.

Central Supplier Database (CSD) registration is compulsory; suppliers not registered at closing time are disqualified.

• A valid SARS tax compliance status PIN or printed TCS certificate must be submitted; consortia, joint ventures and sub-contractors must each submit a separate TCS certificate/PIN/CSD number.
• Bidders in the service of the state, or with directors/members in the service of the state, are not considered.
• Proof of SETA accreditation/registration (Services SETA, MICT, CATHSETA, ETDP, QCTO) for the company and key facilitator/trainer.
• Preference points require completed ownership demographic form, CIPC certificate, and completed SBD 6.1.
• SBD 4 (Bidder's Disclosure) must be completed and signed.
• Successful bidder must complete and sign the written contract form (SBD 7).