Accommodation Tenders

Returnable documents:

Bids must be delivered to the tender box at office 202, edward iii building, 70 edward street, tyger valley, or posted to private bag 235, midrand, gauteng, 1685 (preferably registered mail), or couriered to the same address, before the closing date and time (09 october 2026 at 10:30am). Late bids will not be accepted. Bidders must submit two copies of each file (one original and one duplicate) and one USB with the content of each file, each marked and sealed separately. Each page of the tender document must be initialled in the bottom right-hand corner. Bids must be submitted on the official forms provided, not re-typed. Any amendments to bid conditions or setting of counter conditions will invalidate the bid. Bidders must provide proof of authority to sign (e.g., Company resolution). Returnable forms include: sbd 1 (invitation to bid), sbd 3.2 (Pricing schedule – non-firm prices), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), sbd 7.2 (Contract form – rendering of services), sbd 8 (declaration of bidder's past supply chain management practices), and sbd 9 (certificate of independent bid determination).

Returnable documents:

Submit the bid in accordance with the instructions in volume 1 of the tender. The closing date and time are as stated in the tender record. Bids must be delivered to the address specified in the tender documentation. Returnable documents must include proof of ownership or a written mandate to negotiate the sale of the property, and all required forms and certificates as listed in the tender. Bids that fail to include mandatory documents or meet submission requirements may be disqualified.

Bids must be submitted on the original bid document issued by the municipality, fully completed, priced and signed, with all required attachments. The complete document must be sealed in an envelope marked with the project name and number, and deposited into the tender box at blouberg municipality, next to the reception office. NO copies, faxed, emailed, or late bids will be considered. The municipality is not liable for documents delivered by courier or post, and NO official will sign for receipt. Bids must be submitted as a whole, not in parts. Part t2 (returnable documents) must be completed in full; failure to do so will result in rejection. Returnable forms include: form 2.1.1 (Size of enterprise and current workload), form 2.1.2 (Certificate of authority for joint venture, if applicable), form 2.1.3 (Schedule of previous work), form 2.1.4 (Financial references), form 2.1.5 (Details of alternative bids), form 2.1.6 (Amendments & qualifications). All forms must be completed and signed, writing n/a where not applicable. The bid must be signed by a person with authority, per the authority to sign example. Bids must be printed and colour-coded as per the table of contents.

Returnable documents:

Returnable documents:

Returnable documents:

Submit the completed bid (sbd forms and all returnable documents) before the closing time of 11:00 on 25 september 2026. The closing time is strict; late submissions are disqualified. The bid is an open tender (request for bid) for office accommodation. Returnable documents include the signed sbd 1 (invitation to bid), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), sbd 9 (certificate of independent bid determination), and any other forms specified in the tender document. Ensure all forms are completed, signed, and submitted in the required format.

Returnable documents:

Returnable documents:

Submit a completed tender document with all returnable documents, legibly completed and signed, in a sealed envelope marked with the tender number and description, to the department of public works and infrastructure, free state province, at st andrews street and markgraaff street, bloemfontein, by 11:00 on 02 october 2026. Late, electronic, or altered submissions will be disqualified.

Landlords must take cognisance of the details, conditions and requirements stipulated in this annexure. 10.2 Tenders that are not accompanied by written proof that the landlord is authorised to offer the accommodation for leasing will not be considered and will be eliminated. 18 | p a g e 10.3 The department of agriculture is the sole adjudicator of the suitability of the accommodation for the purpose for which IT is required. The department’s decision in this regard will be final. 10.4 The department of agriculture will in NO way be responsible for or committed to negotiations that a user department may or might have conducted with a lessor or owner of a building. 10.5 IT is a requirement that the accommodation offered, including all equipment and installations, must comply with the national building regulations and the requirements of the occupational health and safety act, 1993 (act ), as amended. 10.6 The commencement date from which rental will be payable, or the lease shall begin is subject to the approval of the department of agriculture. 10.7 Landlords are welcome to be present at the opening of tenders. 10.8 The tender forms must not be retyped or redrafted. Additional offers may be made but only on original documents or on other forms requisitioned. Additional offers are regarded as separate tenders and must be treated as such by landlords. The inclusion of various offers as part of a single submission in one envelope is not allowed. Additional offers must be submitted under separate cover. 10.9 The successful landlord will be responsible for the cost of alterations necessary to adapt the offered accommodation to the specific needs of the user department in accordance with the norm document and/or specified and minimum requirements. 10.10 Landlords who do not comply with the above-mentioned conditions will be eliminated. 11. Fees and charges the stipulated bid prices shall be subject to yearly escalation for the duration of contract, to be in-line with market-related escalations. Payment of any consideration in terms of the contract shall not constitute acceptance of any defective or non-conforming services. To the extent that the doa disputes the correctness, nature, extent or calculation of any fees or expenses payable to landlord in terms of the contract, doa shall be entitled to withhold payment of such disputed amounts until such time as such dispute is resolved. 12. General responsibilities of the landlord problem identification and reporting. The landlord shall be proactive in reporting any matters which IT may become aware of which may impact on the business continuity or operations of the doa at the relevant institution. Without detracting from the generality of this statement, landlord shall:- without delay inform the doa and the appointed doa technical support manager, of all incidents or accidents which may occur at the relevant complex which involve demolitions of the building; co-operate fully with the doa and its appointed technical support manager in analyzing and investigating such incidents or accidents. Other service providers: the landlord acknowledges that IT may be required to provide the services in conjunction with third party service providers and shall, where requested by the doa, co-operate fully with such persons. Regulations and statutes: the landlord shall, in the provision of the services observe and comply with all relevant provisions of all applicable legislation and regulations. Compliance with procedures: IT is recorded that during the currency of the contract the doa may implement procedures and policies at the relevant institution/building. The landlord shall comply fully with any such reasonable procedures and policies, including the permit to work procedures and health and safety procedures. The landlord shall ensure that IT and its personnel shall at all times comply fully with any safety, fire, emergency and security procedures and policies applicable at the relevant institution/building. 19 | p a g e should the doa at any time believe that any member of landlord’s personnel is failing to comply with any such procedures or policies, the doa shall be entitled to deny such personnel member access to the relevant premises and require the landlord to replace such person without delay. Landlord’s procedures: the landlord shall, upon receipt of written request from the doa or its appointed technical support manager:- provide the doa with copies of all landlord’s operating procedures and processes relating to the renovations of the building; 13. Hazardous materials the landlord will be held liable for any expenses that may be incurred by the doa as a result of damage to property and injury to personnel as a result of poor quality products. 14. Fire risks the landlord shall ensure that its personnel shall, if at any time they believe that any matter constitutes a fire risk, report this immediately to the doa/institution and take such remedial action as may be necessary. 15. Occupational health and safety in this clause the term “act” shall mean the occupational health & safety act, NO. , as amended from time to time, (including any act which may take its place should IT be repealed during the currency of the agreement between the parties) as read with all regulations and standards promulgated in terms of the former machinery and occupational act, NO , as amended, and all regulations & standards promulgated in terms of the occupational health & safety act from time to time; the landlord:- 15.1. Acknowledges that he is fully aware of the terms and conditions of the act; 15.2. Acknowledges that he is an employer in its own right with duties and responsibilities as prescribed in the act; 15.3. Agrees to comply with all rules and regulations implemented by or on behalf of the doa at the relevant instituion in covering letter relating to health and safety and will inform the doa immediately should landlord for any reason be unable to comply with the provisions of the act and such rules and regulations. 16. Lease agreement IT is recorded that the doa and the service provider may from time to time agree in writing to additional quality requirements (whether engaged in a service contract or when repair is required out of guarantee without the maintenance contract option) and standards relating to the maintenance together with performance measurement provisions, which quality requirements, performance measurement provisions shall be reduced to writing in a lease agreement if required and signed by both parties. 17. Performance measurement provisions 17.1 Introduction. Landlord shall provide the services during the term of the contract in compliance with the quality and related standards stipulated in the technical proposal - minimum specifications and the service level agreement (if any). Compliance. For purposes of the contract the compliance by landlord with the stipulated responsibilities and service standards will be determined: - 17.1.1 With reference to reports provided by landlord. 20 | p a g e 17.1.2 With reference to reports or complaints received from third parties. 17.1.3 By means of user satisfaction surveys conducted by doa 17.1.4 By means of service reviews, inspections or any audit carried out by or on behalf of the doa. 17.1.5 Refer to annexure a “responsibilities” for maintenance and repairs 17.2 Records. Landlord shall at all times keep full and accurate records of all services provided in terms of the contract and shall retain such records for the currency of the contract. Upon termination of the contract such records must be provided to the doa upon request. 17.3 Measurement of performance 17.3.1 Periodic checks: doa and/or its appointed technical support manager shall carry out periodic checks (the intervals to be determined by doa) the purpose of which shall be to determine whether landlord is providing the services or leasing the property in accordance with the terms and conditions of the contract if accepted by doa. 17.3.2 Service complaints: all service complaints, deviations, non-conforming services and suggestions that are reported to landlord by doa, its appointed facilities manager, or any other party shall be given proper and speedy consideration by landlord. Landlord shall investigate complaints, deviations and non-conforming services in accordance with procedures approved by the doa 18. Breach and terminaton landlords are referred to paragraph 23 of general conditions of contract (gcc) relating to failure to comply with conditions of this contract. 19. Loss and damage landlord hereby indemnifies the state, and will hold the state harmless, against any loss or damages which the state may suffer, or any claims lodged against the state by any third party arising out of or relating to any loss that the state or such third party may suffer as a result of, or arising out of any act or omission of any personnel of landlord or the failure of landlord to provide the services in accordance with the provisions of the contract. 20. Sub-landlords landlord may only sub-contract its obligations under the contract with the prior written consent of the doa (or any other authorized authority) and then only to a person and to the extent approved by the doa or such authority and upon such terms and conditions as the doa or such authority require. IT is recorded that where such consent is given landlord shall remain liable to doa for the performance of the services.

Submission method: duly completed bid document, soft copy on flash drive, and supporting documents must be deposited in the bid box at the offices of the bojanala platinum district municipality, corner beyers naude and fatima bhayat street, rustenburg. Bid document fee: r500.00 Non-refundable, payable only when collecting physical documents at the municipality (absa, account NO: 01120000272, branch: rustenburg, reference: bidder's name). Printed deposit slip must be submitted as proof of payment on collection. Fee not applicable for documents downloaded from the e-tender portal. Disqualification risks: late, telephonic, faxed, or e-mailed bids will not be accepted. Bids received after closing date and time will not be considered. Any returnable form left unsigned or omitted may disqualify the bid.

Submission method: physical delivery to NDA head office tender box at 26 wellington road, parktown, johannesburg, 2193. Tender box accessible 08h30–17h00 on weekdays. Courier recommended for bidders outside gauteng; NDA accepts NO responsibility for postal services. Closing: 01 october 2026 at 12h00. Late bids returned unopened. Two-envelope system required: - commercial envelope: price quotation (sbd 3.1 With total bid price and detailed excel breakdown) plus all SCM administrative requirements (section 13). - Technical & mandatory envelope: all documents listed in sections 5 and 14. Both sealed envelopes placed inside an outer sealed envelope clearly marked with bid reference CS01/02/26, description, closing date/time, and bidder name/address. Packaging: documents must be thermally/perfect bound. Submit 1 original, 1 copy, and a labelled flash drive. Envelope must state the province (northern cape/kimberley). Queries close 29 september 2026 at 17h00. Non-compulsory briefing: 17 september 2026, 10h00–11h30 via microsoft teams (link provided). Disqualification risks: missing or unsigned returnable forms; late submission; generic confirmation letters; missing total bid price on sbd 3.1; Arithmetic errors; unsigned proposals; pencil submissions.

Returnable documents: points. The NDA will verify locality using csd report. Disqualified.

Returnable documents: all mandatory forms must be completed, signed, and submitted with the bid. The bid must be submitted in a sealed envelope, clearly marked with the tender reference number and closing date, to the designated address before the closing time. Late, unsigned, or incomplete submissions will be disqualified.

Electronic responses must be emailed to [email protected] Before or by the closing date and time. Large files must be compressed into a zipped folder or sent in parts. Each email must clearly indicate: (a) the name and address of the tenderer, (b) the RFI number, (c) the closing date, and (d) the contact details of the respondent. Submissions received after the closing time will not be accepted.

Bids must be submitted to the address provided in the tender documents before the closing time. Late tenders will not be accepted. The submission must include a completed and signed sbd 1 (invitation to bid), sbd 4 (bidder's disclosure), sbd 6.1 (Preference points claim form), and a detailed pricing schedule on company letterhead signed by a director. Additional required documents include a certificate of authority for the signatory, csd registration number, cipc certificate, and, if applicable, a joint venture agreement. Failure to submit a comprehensive pricing schedule or any mandatory document may result in disqualification.