Other professional, scientific and technical activities Tenders

Bidders are required to submit their bids on time to avoid being late. Our new office park has strigent security measures therefore each bidder will be required to make a prior access code arrangement with betty monyeki on 082 885 4270 or cynthia motaung on 083 461 6534. Conditions of bidding 1. Proprietary information 1.1. South african civil aviation authority (SACAA) considers this tender and all related information, either written or verbal, which is provided to the respondent, to be proprietary to SACAA. IT shall be kept confidential by the respondent and its officers, employees, agents and representatives. The respondent shall not disclose, publish, or advertise this specification or related information to any third party without the prior written consent of SACAA.

Returnable documents: the following documents must be included, invitation to bid: annexure a, general conditions of contract: annexure b, bidder’s disclosure: annexure c, preference points claim form in terms of the preferential procurement regulations: annexure f, pricing schedule and financial proposal: annexure g., Specifications / terms of reference, annexure h, together with the bidder’s response to annexure h (technical / functional proposal)., Popia supplier consent form: annexure i, any other documentation issued with the bid. The south african weather service (saws) reserves the right to reject a bid should IT not be submitted in the prescribed format. 1.7 The south african weather service (saws) is not bound to accept any of the offers submitted and reserves the right to: public document: document template reference: SCM-DEM-QAP-TEP-004 of 9 template: bid invitation - annexure a 1.7.1 Reject bids that are not according to specifications / terms of reference; 1.7.2 Reject bids with incomplete standard bidding documents (sbd’s); 1.7.3 Request further information from any bidder after the closing date of the bid for clarity purposes; 1.7.4 Conduct site inspection/s to verify the infrastructure of bidders before final selection and award; 1.7.5 Not to award the bid if the bid price is not market related; 1.7.6 Not to award the bid to a bidder whose tax matters have not been declared by the SARS to be in order; 1.7.7 Reject a bid if the bidder has committed a proven corrupt or fraudulent act in competing for any contract; 1.7.8 Award the bid in totality to one or partially to more than one bidder; 1.7.9 Conduct reference / background checks on bidders and / or individuals to, among other things, verify information provided by a bidder, confirm a firm’s existence and track record, identify its owners and affiliations or verify an individual’s educational and professional credentials. 1.8 The south african weather service may, prior to award of the bid, cancel the bid if: 1.8.1 Due to changed circumstances, there is NO longer a need for the goods or services requested; 1.8.2 Funds are NO longer available to cover the total envisaged expenditure; 1.8.3 NO acceptable tenders are received; 1.8.4 Due to material irregularities in the tender process. 1.9 Any effort or attempt by a bidder to influence the award decision in any matter may result in the rejection of the bid. 1.10 Costs incurred by the bidder in respect of attending any briefing / information / site visit / presentation will be borne by the bidder and the south african weather service will not be liable to reimburse such costs incurred by the bidder or his/her representative/s. 1.11 Cost incurred by the bidder in preparing and submission of any bid proposal will be borne by the bidder and the south african weather service will not be liable to reimburse such costs incurred by the bidder of his/her representative/s. 1.12 The south african weather service shall on receipt of any proposal relating to this bid become the owner thereof and shall not be obliged to return any proposal. 1.13 The bidders shall indemnify the south african weather service against all third-party claims of infringement of patent, trademark, or industrial design rights arising from the use of the goods or any part thereof by the south african weather service. 1.14 The south african weather service reserves the right to request a bidders latest audited financial statements prior to the award of the bid in order to ascertain financial stability of the bidder. Failure by a bidder to provide such information upon request may result in the rejection of the bid submitted by the bidder. 1.15 Subcontracting: tenderers or contractors must submit proof of subcontracting between the main tenderer and the subcontractor. Proof of subcontracting arrangement may include a subcontracting public document: document template reference: SCM-DEM-QAP-TEP-004 of 9 template: bid invitation - annexure a agreement between the main tenderer and the subcontractor. 1.16 The saws reserves the right to request final presentation only to the short listed bidders to the evaluation committee. The shortlisted service providers will be subjected to present their service offering in line with the bid requirements/scope of work. The saws might also conduct site visit to ensure the firm existence and validate the firm’s proposed capacity/employees and administration office. 1.17 The service provider must have duly approved operational premises with the necessary infrastructure to provide services and relevant accreditation by the relevant body. Before the awarding of the tender a due diligence site visit will be carried out at the premises of the service provider. The due diligence site visit will be conducted solely to verify information submitted in the bid and the bidder's capacity to perform the contract. 1.18 Supplier performance management is viewed by the saws as critical component in ensuring value for money acquisition and good supplier relations between the saws and all its suppliers. The successful bidders shall upon receipt of written notification of an award, be required to conclude a SLA with the saws, which will form an integral part of the supply agreement. The SLA will serve as a tool to measure, monitor and assess the supplier‘s performance level and ensure effective delivery of service, quality and value-add to saws’s business. Successful bidders are required to comply with the above condition, and also provide a scorecard on how their product / service offering is being measured to achieve the objectives of this condition. 1.19 The saws respects your privacy and acknowledge that your submission/s will contain personal details, which may belong to you, others and / or to your company (personal information). By sending us your submissions, you expressly give us consent to process and further process the personal information contained therein which processing will be done in accordance with popia, the saws popia policy and our standard section 18 informed consent documentation which sets out why we need the personal information, what we will do with IT, and who we will share IT with, which you are to familiarise yourself with by downloading IT from our website i.e. Www.weathersa.co.za 1.20 Unless stated otherwise in this bid or as mutually agreed upon by both parties prior to award of the bid, all payments due to creditors for goods delivered / services rendered will be settled within thirty (30) days from receipt of an invoice. 1.21 In case of a joint venture, consortium, trust, or partnership, a signed teaming agreement must be submitted. 1.22 The south african weather service will conduct supplier due diligence to the recommended bidder prior to award of the contract. The due diligence process will include the following, reference letter verification saws will verify the authenticity of all reference letters submitted by the bidder to confirm that the services were rendered or the goods were delivered, and that the referees are legitimate. IT is the bidder's responsibility to ensure that the contact details and emails provided on the reference letters are correct, valid, and responsive. Each reference letter submitted in support of the bidder's experience will be verified. Where references cannot be verified due to incorrect, invalid, or non-responsive contact details, or where the information provided is found to be public document: document template reference: SCM-DEM-QAP-TEP-004 of 9 template: bid invitation - annexure a inaccurate or misleading, saws reserves the right to regard the relevant experience claim as not proven and to adjust the score or disqualify the bidder’s, accordingly., Original equipment manufacturer (oem) accreditation verification saws reserves the right to verify all oem accreditations, certifications, and authorisations submitted by the bidder. Where oem authorisation is a requirement, the bidder must provide a valid and active official oem email address for verification. Failure to provide verifiable oem contact details, or where the oem authorisation cannot be verified, saws reserves the right to regard the oem as not proven and to adjust the score or disqualify the bidder’s, accordingly., Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by the south african revenue service (SARS) to enable the south african weather service to verify the taxpayer’s (bidder’s) profile and tax status. 2.3 Application for a tax compliance status (tcs) pin may be made via e-filing through the SARS website www.sars.gov.za 2.4 Bidders may also submit a printed tax compliance status (tcs) certificate together with the bid. 2.5 In bids where consortia / joint ventures / sub-contractors are involved each party must submit a separate tcs certificate / pin / csd number. 2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number must be provided. 2.7 NO bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. 2.8 Foreign suppliers with neither south african tax obligations nor history of doing business in south africa must complete the questionnaire on and 3 of annexure a. In instances where a recommendation for award of a bid will be made to a foreign bidder, the south african weather service will submit the bidders completed annexure a bid document to the south african revenue service. The south african revenue service will then issue a confirmation of tax obligations letter to the south african weather service confirming whether or not the foreign entity has tax obligations in south africa. Nb: failure to provide / or comply with any of the above particulars may render the bid invalid. Public document: document template reference: SCM-DEM-QAP-TEP-004 of 9 template: bid invitation - annexure a part c declaration by bidder i, ....................................................................................................................................... In my capacity as ......................................................................................................... Hereby declare that i have read and understood the contents and conditions of this bid and certify that the information furnished is true and correct. I accept that, in addition to cancellation of a contract, action may be taken against me should the information provided prove to be false. Signature: .................................................................. Date: .......................................................................... Public document: document template reference: SCM-DEM-QAP-TEP-004 of 9 annexure b general conditions of contract the national treasury republic of south africa government procurement: general conditions of contract july 2010 government procurement general conditions of contract july 2010 notes the purpose of this document is to: (i) draw special attention to certain general conditions applicable to government bids, contracts and orders; and to ensure that clients be familiar with regard to the rights(ii) and obligations of all parties involved in doing business with government. In this document words in the singular also mean in the plural and vice versa and words in the masculine also mean in the feminine and neuter.  The general conditions of contract will form part of all bid documents and may not be amended.  Special conditions of contract (scc) relevant to a specific bid, should be compiled separately for every bid (if (applicable) and will supplement the general conditions of contract. Whenever there is a conflict, the provisions in the scc shall prevail. Table of clauses, definitions, application, use of contract documents and information; inspection, patent rights, performance security, inspections, tests and analysis, delivery and documents, transportation, incidental services, spare parts

The csir reserves the right to: 13.1 Extend the closing date of this RFP; 13.2 Correct any mistakes before closing date and time of the tender that may have been in the bid documents or occurred at any stage of the tender process; 13.3 Verify any information contained in the bidder’s submission; 13.4 Request documentary proof regarding the bidder’s submission; 13.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the product/service offered by the bidder(s) or verify any information whether before or after the adjudication of this RFP; 13.6 Award this tender to a bidder that did not score the highest total number of points, only in accordance with section 2(1)(f) of the PPPFA (act ); 13.7 Request audited financial statements or other documents for the purpose of a due diligence exercise to determine if the bidder will be able to execute the contract; 13.8 Award this RFP as a whole or in part; 13.9 Award this RFP to multiple bidders; 13.10 Cancel and/or terminate the tender process at any stage, including after the closing date and/or after presentations have been made, and/or after tenders have been evaluated and/or after the preferred bidder(s) have been notified of their status as such; request for proposal csir RFP NO.: 3724.1/09/10/2026 of 57 csir tender documentation 13.11 Post tender negotiate on any elements on the bid, including but not limited to technical, transformation, price, and contractual terms and conditions.; 13.12 Not to award a contract to a bidder who is associated with a security breach that materially adversely affects other entities or if any directors or officers of a bidder are formally charged of fraudulent or illegal conduct which, would harm the csir’s reputation by its continued association with the bidder. 14 conflict of interest, corruption and fraud 14.1 The csir reserves its right to disqualify any bidder who either itself or any of whose members (save for such members who hold a minority interest in the bidder through shares listed on any recognised stock exchange), indirect members (being any person or entity who indirectly holds at least a 15% interest in the bidder other than in the context of shares listed on a recognised stock exchange), directors or members of senior management, whether in respect of csir or any other government organ or entity and whether from the republic of south africa or otherwise ("government entity") a. Engages in any collusive tendering, anti-competitive conduct, or any other similar conduct, including but not limited to any collusion with any other bidder in respect of the subject matter of this bid; b. Seeks any assistance, other than assistance officially provided by a government entity, from any employee, advisor or other representative of a government entity in order to obtain any unlawful advantage in relation to procurement or services provided or to be provided to a government entity; c. Makes or offers any gift, gratuity, anything of any value or other inducement, to any government entity's officers, directors, employees, advisors or other representatives in order to obtain any unlawful advantage in relation to procurement or services provided or to be provided to a government entity; d. Accepts anything of value or an inducement that would or may provide financial gain, advantage or benefit in relation to procurement or services provided or to be provided to a government entity; request for proposal csir RFP NO.: 3724.1/09/10/2026 of 57 csir tender documentation e. Pays or agrees to pay to any person any fee, commission, percentage, brokerage fee, gift or any other consideration, that is contingent upon or results from, the award of any tender, contract, right or entitlement which is in any way related to procurement or the rendering of any services to a government entity; f. Has in the past engaged in any matter referred to above; or g. Has been found guilty in a court of law on charges of fraud and/or forgery, regardless of whether or not a prison term was imposed and despite such bidder, member or director’s name not specifically appearing on the list of tender defaulters kept at national treasury. 15 misrepresentation during the lifecycle of the contract 15.1 The bidder should note that the terms of its tender will be incorporated in the proposed contract by reference and that the csir relies upon the bidder’s tender as a material representation in making an award to a successful bidder and in concluding an agreement with the bidder. 15.2 IT follows therefore that misrepresentations in a tender may give rise to service termination and a claim by the csir against the bidder notwithstanding the conclusion of the service level agreement between the csir and the bidder for the provision of the service in question. In the event of a conflict between the bidder’s proposal and the service level agreement concluded between the parties, the service level agreement will prevail. 16 preparation costs and limitation of liability the bidder will bear all its costs in preparing, submitting and presenting any response or tender to this bid and all other costs incurred by IT throughout the bid process. Furthermore, NO statement in this bid will be construed as placing the csir, its employees or agents under any obligation whatsoever, including in respect of costs, expenses or losses incurred by the bidder(s) in the preparation of their response to this bid. Request for proposal csir RFP NO.: 3724.1/09/10/2026 of 57 csir tender documentation a bidder participates in this bid process entirely at its own risk and cost. The csir shall not be liable to compensate a bidder on any grounds whatsoever for any costs incurred or any damages suffered as a result of the bidder’s participation in this bid process.

Responses must be submitted using the structured pro forma in annexure c, comprising part 1 (respondent particulars), part 2 (capability block, completed once per distinct payload or capability), part 3 (optional general information), and part 4 (additional free-format information). Responses must be submitted electronically to [email protected] With the RFI number and description in the subject line. Late submissions will not be accepted. Classified information must not be submitted; export-controlled or restricted information must be marked as 'restricted'. File naming must be short and simple. Responses must not disclose information the respondent is not lawfully entitled to disclose.

Returnable documents:

Submit the quotation and all completed documents by email to [email protected] Before the closing date and time. The quotation must be completed in english, with prices exclusive of VAT (VAT shown separately). The responsible person must sign the cover page and all pages of the quotation. Lead time for all items must be specified. NO goods or services may be delivered before an official purchase order is received. Returnable documents include: sbd 1 (bid submission form), sbd 4 (declaration of interest) if there is anything to declare, a valid b-bbee certificate or affidavit, and a valid tax compliance status pin certificate. The quotation must be returned with all completed documents to the email address provided.

Bids must be submitted before the closing time of 11h00 on 12 october 2026. The pricing schedule must be fully priced; failure to price all items will lead to disqualification. The stand-by item must be priced but will not be used for evaluation purposes. Arithmetic errors will be corrected: if there is a gross misplacement of the decimal point in a unit rate, the line-item total governs and the unit rate is corrected; if there is an error in the addition of prices, the total of the prices governs and the service provider will be asked to revise selected item prices to achieve the total quoted price. NO bidder will be offered a competitive advantage to change total quoted prices after closing. Returnable documents include the completed pricing schedules (price schedule 1 for vioolsdrif and price schedule 2 for springbok) and the signed pricing schedule cover page.

Returnable documents:

Two-envelope system: envelope 1 (technical proposal) must contain all required forms, supporting documents, and a soft copy pdf on USB. envelope 2 (financial proposal) must contain the pricing schedule/contract data and a soft copy. Both envelopes sealed in one outer envelope marked with bid number, closing date, and bidder details. Submit manually to the tender box at SENTECH soc ltd, sender technology park, radiokop ext 3, honeydew, or via the etender portal (file size limit 30mb). Late, telegraphic, telephonic, telex, facsimile, or email bids will not be accepted. All returnable forms must be completed, signed, and included. Missing documents may render the bid non-responsive. Financial information must not appear in envelope 1. Failure to separate envelopes disqualifies the bid. Bidders must initial every page of the submission.

Bids are submitted under two bid numbers, 10416868 and 10415935, covering zuikerbosch and eikenhof respectively. The pricing schedule (annexure c2.2) Must be completed, signed and submitted with the quotation. The schedule requires unit prices, quantities, timeframes and milestones for each line item, with totals, VAT and total including VAT calculated. The returnable pricing schedule is the key document; NO other returnable forms are specified in the source.

Bids must be submitted in two separate envelopes. Package 1 must contain sbd 1, sbd 4, sbd 6.1, A csd report not older than 30 days, and a detailed work-plan/methodology and implementation plan. NO pricing information is allowed in package 1. Package 2 must contain sbd 3.2 (Pricing schedule) and the proposed cost breakdown (annexure c). Price proposals must include 15% VAT and be fully inclusive. Bids that fail to comply with all administrative requirements, including csd registration and submission of sbd 1, sbd 3.2, And sbd 4, will be disqualified. Bids from individuals in the service of the state or organisations with directors in the service of the state will not be considered. The department may request information on credit records, criminal records, and pending court cases.

Returnable documents: 14. Please note, bidders are to familiarise themselves with the conditions of payment as, • company registration document (cipc) (the attached must match with the directors listed on, the csd report), • valid tax compliance status with pin, • fully completed: mbd 1, mbd 1- part b, mbd 4 (bidders must fully disclose on mbd 4, partial, disclosures will also lead to disqualification), mbd 8 and mbd 9, company/director’s lease agreement or proof of residence that corresponds with the, preferred address on csd. If the company/director resides/operates from rural area. The, attached must correspond with the preferred address on the csd. If the attached does not, correspond with preferred address on csd, bidders may be disqualified., • Proof of registration on central supplier database (maaa number), failure to submit the above documents will result in disqualification., Declaration of bidder’s past supply chain management practices

Submission details are not stated in the available document. The document is a regret letter template, not the original tender invitation. NO returnable forms or submission instructions are provided.

Submission method: sealed envelope deposited in the bid box at foreshore absa building, 2nd riebeek street, cape town, ground floor security area. The bid box is open 08:00–16:00 weekdays and closes at 11:00 on the closing date. Courier deliveries must be instructed to drop proposals inside the bid box; officials will not sign waybills. Envelope must show bidder name and address, bid number ssc WC 10 (2026/2027) dlrrd, and closing date 28 september 2026. Late bids will not be accepted. Returnable forms (all must be completed, signed in black ink on the original forms, and submitted with the bid): sbd 1 (invitation to bid), sbd 2 (tax compliance), sbd 3.1 (Pricing schedule – non-firm prices for purchases), sbd 3.1 (Pricing schedule – professional services), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), sbd 8 (past SCM practices), sbd 9 (certificate of independent bid determination), authority to sign / board resolution (on entity letterhead), general conditions of contract (gcc), and terms of reference. Failure to submit any returnable form unsigned or omitted disqualifies the bid.

The bid is an nec3 professional services contract offer. IT must include the form of offer and acceptance with the total offered price stated in words and figures inclusive of VAT, part c2 pricing data, and a schedule of deviations recording any amendments to the tender documents. Deviations not recorded in the schedule of deviations are not part of the contract. The bid/contract is structured as part c1 agreements and contract data, part c2 pricing data, part c3 scope of work and part c4 site information.

Returnable documents: