Closed Services: General Tenders

• Complete the sbd4 bidder’s disclosure form and attach IT to the bid submission. • The form must include declarations on state employment, relationships with procuring institution staff, and interests in related enterprises. • If the bidder or any controlling person is listed on the register for tender defaulters or the list of restricted suppliers, the bid will be automatically disqualified. • All declarations must be truthful; false statements will lead to immediate disqualification and possible legal action. • Submit the completed form together with the technical and financial bid documents by the closing date specified in the tender notice. • Ensure the signature, date and position of the authorised signatory are clearly indicated on the disclosure form.

• Obtain the quotation documents free of charge from www.capewinelands.gov.za Or https://etenders.treasury.gov.za, Or collect hard copies from the supply chain management unit, 29 du toit street, stellenbosch. • Register and be accredited on the cwdm supplier database and the central supplier database before submitting. • Complete all forms in black ink; corrections must be in black ink – any use of correction fluid (tippex) will lead to disqualification. • Include a copy of the board resolution authorising the signatory and ensure the bid is signed by an authorised person. • Place the completed quotation in a sealed envelope clearly marked with the quotation number and description. • Deliver the sealed envelope to the official tender box at 29 du toit street, stellenbosch before 11:00 on wednesday 18 february 2026. • Bids will be opened publicly immediately after the closing time. • Do not contact the municipality about the bid after the opening until a contract is awarded; any post‑closure communication must be in writing. • Telexed, faxed or e‑mailed tenders are not accepted.

• Submit the written quotation by email to [email protected] NO later than 18 february 2026, 10:00 hrs. • Include the csd registration number and attach a full csd report with the bid. • Complete and sign all standard bidding documents (sbd) forms and attach them to the quotation. • Use official company letterhead; quotation must be signed and dated, and indicate the quotation validity period. • Provide three reference letters on company letterhead with contact details of the referees. • Attach proof of a valid pest‑control licence (dept of fisheries and forestry) and proof of registration with the SA pest control association. • Disqualification risks: missing csd registration/report, incomplete sbd forms, NO licence proof, NO treatment certificate, failure to meet mandatory technical requirements, or submission after the deadline.

• Submit the completed specification/scope of work as the SCM submission package. • Include all required returnable documents (price schedule, technical data sheets, factory acceptance test certificates, warranty statements, bond guarantee, VAT invoice template, banking details). • Deliver the package to the address or electronic portal specified in the tender notice (not stated in the document – follow the PRASA SCM instructions). • Ensure all forms are signed and dated; missing or incomplete returnables may lead to disqualification. • Submissions must be received before the closing date (2026‑02‑18 08:00 utc). Late submissions will be rejected.

• Submit the quotation via the e‑tender portal (https://www.etenders.gov.za/). • Use your own company letter‑head; ensure the supplier email address is clearly visible on the quotation. • Only pdf files are accepted – ms word, excel or picture files are not allowed. • Include the completed mbd returnable forms (mbd 4, 8, 9, 6.1 Etc.) And attach all compulsory documents (tax clearance, BBBEE certificate/affidavit, municipal rates, lease or municipal account not older than 90 days, signed declaration of interest, csd registration proof, preference points claim form). • Prices must be quoted per the unit indicated, exclusive of VAT; total quotation value must include VAT where applicable. • Late submissions (after 17 feb 2026 16:00) will be rejected. • Quotations without required brand names or without the mandatory forms will be disqualified. • Ensure the quotation is signed and stamped, and that the official stamp is affixed.

The current analysis only lists "returnable documents:" with NO further detail. NO specific submission forms, delivery method, or disqualification risks are provided in the extracted text.

Include the preference points claim form (annexure c) with your quotation. The form must be completed in full and signed, and any claimed specific goal points must be supported by the required documentation at the time of submission. Failure to provide proof will result in loss of those preference points.