Joburg city theatres (jct) is appointing a service provider on an as-and-when-required basis for a 3-year period to facilitate the renewal and new application processes for food and beverage licences. The scope includes liquor licensing, fire safety compliance, and certificate of acceptability (coa) applications for jct's theatre venues. This tender is aimed at experienced compliance service providers who can manage regulatory submissions and liaise with municipal authorities.
Key Requirements
Bid submission deadline is 11 August 2026 at 12:00, with late submissions not accepted.
Mandatory administrative documents include company registration (CIPC), SARS Tax PIN/VAT certificate, CSD report, B-BBEE certificate or affidavit, municipal rates/lease proof, audited financials, COIDA Letter of Good Standing or affidavit, and certified IDs for directors.
Technical evaluation requires a minimum 80% functionality score, assessing company experience (10+ years preferred), methodology, and references for similar regulatory compliance projects.
The contract is for 36 months on an as-and-when-required basis, subject to performance reviews and budget availability.
Prices must be firm, quoted in ZAR VAT inclusive, with payment within 30 days of invoice.
Bidders must have a local office within Johannesburg Municipality and comply with all relevant legislation including OHSA.
All bids must be submitted in sealed envelopes using official forms completed in black ink, deposited at the specified tender box.
Appointment of a Service Provider to Facilitate Renewals and New Applications for Food and Beverage Licences on and As and When Needs Basis (re-advert)
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Appointment of a service provider to facilitate renewals and new applications for food and beverage licences on and as and when needs basis (re-advert)
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DocumentAppointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdfReview complete
Description
Important Dates
24 Jul
2026
PUBLICATION
Tender Published
Tender was published
11 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Joburg City Theatres invites proposals for a service provider to facilitate renewals and new applications for food and beverage licences, including liquor licensing, fire safety compliance, and Certificate of Acceptability (COA) on an as-and-when-needed basis for a 36-month period.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Tender for appointment of a service provider to facilitate renewals and new applications for food and beverage licences on an as-and-when-required basis (re-advert).
Tender documents are available free in PDF format on the e-tender portal (www.etenders.gov.za) or JCT website.
Important Dates
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Closing date and time: 11 August 2026 at 12:00.
No compulsory briefing or site visit is mentioned.
Clarification requests must be submitted at least 5 working days before the closing date.
Contact Information
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Submit your bid in a sealed envelope clearly marked with the tender number (00393/26) and description.
Deposit the envelope in the tender box at Joburg Theatre, 1st Floor, 163 Civic Boulevard (previously Loveday Street), Braamfontein, by 12:00 on 11 August 2026. Late submissions will not be accepted.
Use only the official tender forms provided; do not retype or use mechanical devices. Complete all forms in black ink.
Include all mandatory returnable documents: MBD1, MBD2 (Tax Clearance), MBD3.1 (Pricing Schedule), MBD4, MBD6.1 (Preference Points), MBD8, MBD9, Certificate of Authority, Record of Addenda, and the checklist.
Additional required documents: company registration proof (CIPC), SARS Tax PIN/VAT certificate, CSD report (not older than 30 days), valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs), municipal rates/lease agreement (not in arrears >90 days), audited financial statements, Letter of Good Standing (COIDA) or affidavit if no employees, and certified copies of IDs/passports for directors.
Failure to submit any required document, or submitting incomplete/fraudulent information, will result in disqualification.
Bids submitted by telegraph, post, fax, or email will not be accepted.
Evaluation Criteria
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Must provide: Valid SARS Tax PIN/CSD registration, B-BBEE certificate/affidavit, CIPC registration proof, municipal rates/taxes invoices (not >90 days arrears), audited financial statements, COIDA letter of good standing/affidavit, certified ID copies of directors. Must meet all mandatory administrative criteria in Stage 1 evaluation. Technical evaluation requires minimum 80% score on functionality criteria including company experience (minimum 3+ years preferred).
Technical Specifications
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Scope: Facilitate renewals and new applications for food and beverage licences (liquor licensing, fire safety compliance, Certificate of Acceptability) on an as-and-when-required basis.
Key tasks:
Liquor Licensing: Prepare and submit new applications; facilitate renewals; liaise with licensing authorities; ensure compliance with provincial regulations.
Fire Safety Compliance: Coordinate inspections; facilitate submission of documentation; liaise with fire departments; ensure compliance and certification.
Certificate of Acceptability (COA): Facilitate applications and renewals; ensure health/safety compliance; liaise with Environmental Health Practitioners.
General Regulatory Compliance: Provide advisory support; prepare/submit documentation; monitor progress; ensure submissions meet legal/municipal standards.
Monitoring: Based on timeliness, quality, and compliance with specifications.
Contract duration: 36 months (as-and-when-required), subject to performance and budget.
Methodology
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Bidder must submit a written methodology covering:
Step-by-step process for handling liquor licence applications, fire safety compliance, and COA workflows.
Risk management approach for delays, rejections, and compliance gaps.
Communication and escalation procedures.
Turnaround time management strategy.
Document tracking system (manual or digital).
Methodology is scored out of 35 points in functionality evaluation.
Experience & Qualifications
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Bidder must demonstrate experience in facilitating food and beverage licence applications/renewals for public/private sector clients.
Scoring: 10+ years = 35 points; 7–9 years = 25; 5–6 years = 20; 3–4 years = 10; less than 3 years = 0.
Provide evidence: company profile and proof of successfully completed liquor licence applications/renewals, fire safety approvals, COA-related processes.
Provide reference letters from clients confirming services rendered, nature of work, contract value, duration, and performance.
Quality Management
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Service provider must ensure compliance with regulatory standards for liquor licensing, fire safety, and COA.
Deliverables include approved licences/certificates, submission receipts, tracking records, and progress reports.
Monitoring based on timeliness, quality, and specification compliance.
Pricing Schedule
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Submit a fully completed pricing schedule (MBD3.1). All prices must be in ZAR, VAT inclusive, and firm for the contract duration.
Provide proof of financial standing: current municipal rates/lease agreement for premises (not in arrears >90 days). If operating from residential address, affidavit required.
Provide audited annual financial statements or current annual statements if not required to audit.
Failure to supply price information invalidates the bid.
Financial Requirements
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Submit a fully completed pricing schedule (MBD3.1). Failure to provide all price information invalidates the bid.
Prices must be firm for the duration of the contract; no price escalation claims allowed unless explicitly stated.
All prices must be quoted in South African Rand, VAT inclusive.
Bidders must provide proof of financial standing: current municipal rates/lease agreement (not in arrears >90 days) for business premises. If operating from a residential address, provide an affidavit confirming this, with address matching CSD/CIPC records.
Provide audited annual financial statements or current annual financial statements if not legally required to audit.
Payment terms: Payments will be made within 30 days after submission of a valid invoice with supporting delivery documentation.
Compliance Requirements
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf (TENDER)
Mandatory documents for Stage 1 administrative compliance:
Signed submission by authorised representative.
Company registration proof (CIPC) showing date of registration, list of directors/partners/members, share certificates.
Current valid SARS Tax PIN and VAT registration certificate (or rationale if not VAT registered).
CSD registration summary report (not older than 30 days).
Valid B-BBEE certificate or sworn affidavit on DTI template (for EMEs/QSEs).
Municipal rates/lease agreement for business premises (not in arrears >90 days); if residential, affidavit confirming address matches CSD/CIPC.
Municipal rates/lease/affidavit for all directors (not in arrears >90 days).
Audited annual financial statements or current annual statements if not required to audit.
Letter of Good Standing from Compensation Fund (COIDA) or affidavit if no employees.
Certified copies of South African IDs or valid passports for directors/members/owner.
Failure to submit any of these documents will result in disqualification at Stage 1.
Bidders must comply with Occupational Health and Safety Act and provide a health and safety plan.
Bidders must be registered with the Compensation Fund (COIDA) for workmen's compensation.
Health & Safety
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Contractor must comply with Occupational Health and Safety Act and all relevant regulations.
Provide a suitable health and safety plan appropriate for the contract.
Ensure compliance with labour laws regarding wages and conditions.
Provide proof of registration with Compensation Fund (COIDA) or affidavit if no employees.
Contractual Terms
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Contract duration: 36 months, as-and-when-required, subject to performance and budget.
Key terms:
Indemnity: Contractor uses JCT premises at own risk; indemnifies JCT against all claims for loss, damage, injury, or death.
Compliance: Contractor must comply with Occupational Health and Safety Act and provide a health and safety plan.
Workmen's Compensation: Contractor must be registered with Compensation Fund (COIDA) and provide proof; failure results in disqualification.
Assignment: Contractor cannot assign obligations without JCT's written consent.
Penalties: Late delivery may incur penalties based on prime interest rate; JCT may terminate contract.
Amendments: No variation except by written agreement.
Local office: Bidder must have an office within Johannesburg Municipality.
Section
Source: Appointment Of a Service Provider to Facilitate Renewals and New Applications of Food and Beverages Licences _FINAL.pdf
Evaluation follows a three-stage process: Administrative, Functionality, Price.
Functionality criteria include company experience (scored 0-35 based on years), methodology (0-35), and references (0-30), with an 80% minimum threshold.
Contract award will be based on PPPFA 2022, SCM regulations, and GCC.
Contract period is 3 years, subject to annual review and budget.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
163 Civic Blvd, Braamfontein, Johannesburg, 2001, South Africa
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24 Jul 2026
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